EXPRESSION OF INTEREST (EOI) - nso.gov.np

EXPRESSION OF INTEREST

(EOI)

Title of Consulting Service: NSO/EOI-01/076-77

Method of Consulting Service: National

Project Name: Feasibility Study of Navigation along Kaligandaki River

from Ramdi to Devghat

EOI : NSO/EOI-01/076-77

Office Name: Nepal Shipping Office

Office Address: Ekantakuna, Lalitpur

Funding agency: Government of Nepal

Abbreviations

CV - Curriculum Vitae

EOI - Expression of Interest

GON - Government of Nepal

PAN - Permanent Account Number

PPA - Public Procurement Act

PPR - Public Procurement Regulation

TOR - Terms of Reference

VAT - Value Added Tax

Table of

Section I.

Contents

A. Request for Expression of Interest

4

Section II. B. Instructions for submission of Expression of Interest 6

Section Ill. C. Objective of Consultancy Services or Brief TOR 8

Section IV. D. Evaluation of Consultant's EOI Application 15

Section V. E. EOI Forms and Formats 18

A. Request for

Expression of Interest

Request for Expression of Interest

Government of Nepal (GoN)

Name of Employer: Nepal Shipping Office

Date: 19-01-2020 (Magh 5, 2076)

Name of Project: Feasibility Study of Navigation along Kaligandaki River from Ramdi to Devghat

1. Government of Nepal (GoN) has allocated fund toward the cost of Feasibility Study of Navigation along Kaligandaki River from

Ramdi to Devghat and intend to apply portion of this fund to eligible payments under the Contract for which this Expression of

Interest is invited for National consulting service

2. The Nepal Shipping Office now invites Expression of Interest (EOI) from eligible consulting firms (“consultant”) to provide the

following consulting services: Feasibility Study of Navigation along Kaligandaki River from Ramdi to Devghat.

3. Interested eligible consultants may obtain further information and EOI document free of cost from the following address during

office hours on or before 02-02-2020 (Magh 19, 2076).: Nepal Shipping Office

Ekantakuna, Lalitpur, Tel: 01-5193516

Web: www.nso.gov.np

4. Consultants may associate with other consultants to enhance their qualifications.

5. Expressions of interest shall be delivered through e-GP system www.bolpatra.gov.np/egp on or before 12:00 hours 03-02-2020 (20 Magh, 2076).

6. In case the last date of obtaining and submission of the EOI documents happens to be a holiday, the next working day will be deemed as the due date but the time will be the same as stipulated.

7. EOI will be assessed based on Qualification 45.0 %, Experience 40.0 %, and Capacity 15.0 % of consulting firm and key

personnel. Based on evaluation of EOI, only shortlisted firms will be invited to submit technical and financial proposal through

a request for proposal.

8. Minimum score to pass the EOI is 70

http://www.bolpatra.gov.np/egp

B. Instructions for Submission of Expression of

Interest

Instructions for Submission of Expression of Interest

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Expression of Interest may be submitted by a sole firm or a joint venture of consulting firms.

Interested consultants must provide information indicating that they are qualified to perform the services (descriptions,

organization and employee and of the firm or company, description of assignments of similar nature completed in the last 7

years and their location, experience in similar conditions, general qualifications and the key personnel to be involved in the

proposed assignment).

This expression of interest is open to all eligible Consulting Firm.

In case, the applicant is individual consultant, details of similar assignment experience, their location in the previous 4 years and

audited balance sheet and bio data shall be considered for evaluation.

The assignment has been scheduled for a period of about 4 months. Expected date of commencement of the assignment is

22-03-2020 (Chaitra 9, 2076).

Firms shall be assessed and compared using criteria relevant to assignment as stated in Terms of Reference, hence the firm shall

submit documents required to support with evidence so as to demonstrate the qualification and experiences of the firm. A

Consultant will be selected in accordance with the Quality Based Selection (QBS) method set out in prevailing Procurement Act

and Rules. Only the selected/shortlisted firms shall be asked to submit separate Technical and Financial proposals based on

Request for Proposal (RFP) for the assignment and, those firm/s whose Technical scores are declared successful shall be informed

to open the financial proposal/s prior to final listing of selection. The firm scoring highest in QBS shall be invited to negotiate a

contract. Both technical and financial aspects of the proposal may be negotiated.

Expression of Interest should contain following information:

(i) A covering letter addressed to the representative of the client on the official letter head of company duly signed by authorized signatory.

(ii) Applicants shall provide the following information in the respective formats given in the EOI document:

• EOI Form: Letter of Application (Form 1)

• EOI Form: Applicant’s Information (Form 2)

• EOI Form: Work Experience Details (Form 3(A), 3(B) & 3(C))

• EOI Form: Capacity Details (Form 4)

• EOI Form: Key Experts List (form 5).

Applicants may submit additional information with their application but shortlisting will be based on the evaluation of

information requested and included in the formats provided in the EOI document.

The Expression of Interest (EOI) document must be duly completed and submitted in sealed envelope and should be clearly

marked as “EOI Application for Short-listing for the Feasibility Study of Navigation along Kaligandaki River from Ramdi to

Devghat. The Envelope should also clearly indicate the name and address of the Applicant.

The completed EOI document must be submitted on or before the date and address mentioned in the “Request for Expression

of Interest”. In case the submission falls on public holiday the submission can be made on the next working day. Any EOI

document received after the closing time for submission of proposals shall not be considered for evaluation.

C. Objective of Consultancy Services or Brief TOR

Terms of Reference

1 Background Nepal is one of the richest countries in water resource in the world. There are about 6000 rivers and rivulets

in Nepal, having a total drainage area of 194,471 square kilometres, 45.7% of which lies in Nepal. There are

33 rivers whose drainage area exceeds 1000 sq km. Rivers in Nepal can be typically classified in three types

depending on their discharge. The Kosi, Gandaki, Karnali and Mahakali river systems originate in the

Himalayas and carry snow-fed flows with significant discharge even in the dry season. So there is high

possibility of river navigation in Nepal.

The Mechi, Karnali, Kamala, Bagmati, West Rapti and Babai rivers originate in the midlands or Mahabharat

range of mountains and are fed by precipitation as well as by ground water regeneration. These rivers are

also perennial but are characterised by a wide seasonal fluctuation in discharge. Apart from these river

systems, there are large numbers of small rivers in the Terai, which originate from the Southern Siwalik range

of hills, and are seasonal with little flow during the dry season, but are characterised by flash floods during

the monsoon. Most of the rivers originate from the Himalayan range within Nepal, while some originate from

the Tibetan Plateau; all these rivers drain southwards to the Ganges in Northern India and ultimately into the

Bay of Bengal. The Mechi and Mahakali rivers form the eastern and western boundaries with India and the

other rivers flow to India, being transboundary in nature. So, there is huge possibility of water navigation

transport in Nepal.

Waterways provide enormous advantages as a mode of transport compared to land and air modes of

transports. Water navigation is cheaper in capital cost as the cost of developing an inland waterway is 5-10%

of the cost developing an equivalent railway or transport infrastructure. water navigation has cheaper

maintenance cost. The maintenance cost of an inland waterway is only 20% of the maintenance cost of an

equivalent roadway. The main expenses associated with waterway maintenance include dredging and

invasive species control. Water navigation has greater fuel efficiency for large freight. It is estimated that 1

liter of fuel can move 105 ton-km by inland water transport. Whereas the same amount of fuel can move only

85 ton-km by rail and 24 ton-km by road. By air, it is even less. Moreover, water navigation system Is safety

means of transport. Since inland water transport is less risky as compared to other means of transport, mainly

due to far less traffic and slower speeds. So, there is high possibilities of river navigation in major big rivers of

Nepal. Jet boat service has come into operation in the Saptakoshi River to carry devotees to Sunsari’s popular

religious site Barah Kshetra. Jet boat is all set to facilitate travellers and tourists to visit various places of

Udayapur, Bhojpur and Dhankuta through river route of Saptakoshi from Chatara. The study commissioned

by the Ministry of Physical Infrastructure and Transport suggests that operating transport in the Koshi,

Gandaki and Bheri rivers are only non-commercially utilized to ferrying goods and people.

Here, the study of river navigation in Kaligandaki river has been put forward. The study will see the prospect

of river navigation from Ramadi to Devghat in this Kaligandaki corridor.

2 Objective of the Consulting Service

The main objective of the consulting service is to prepare the feasibility study of water navigability along the

Kaligandaki river from Ramdi to Devghat.

3 Scope of Service

The Consultant shall undertake all necessary surveys and studies to fulfil the above mentioned objectives of

the consulting service. The scope of the services are, but not limited to the followings:

a. Carry out bathymetric survey, including river cross sections at 500 m interval and

longitudinal section along the thalweg (deepest part) of the river

b. Carry out topographic survey of ghat locations

c. Carry out traffic study (human and cargo transports) along the river route as well as of

connecting road network

d. Carry out hydrological studies

e. carry out hydraulic study by developing a 1dimensional model including assessment of

sedimentation

f. Study navigability for different capacity boats/ships, and propose solutions to ensure

water depths along stretches if enough depths not found

g. Carry out socio-economic and market study of urban and rural municipalities to be

benefited from the proposed navigation

h. Carry out environmental impact assessment

i. Plan and design terminal facilities (ghats)

j. Prepare a tentative cost

k. Prepare recommendations for detailed design studies to be carried out in the future

4 Tasks

The key tasks are:

4.1 River longitudinal and ross-section surveys

The river surveys will included bathymetric survey of about 95 km long stretch of river from

Ramdi to Devghat. The bathymetric survey of the longitudinal section along the thalweg

(deepest part) of the river including river cross sections at 500 m interval shall be carried out.

Bathymetric survey will be carried out using integrated echosounder-GPS technology. Also,

land topographic surveys will be tone up to high flood levels to develop full river cross section.

The survey works shall be connected with the national geodetic points in order to prepare the

topographic maps, following survey shall also have to be carried out.

Establishment of survey monuments;

Benchmark survey;

Traverse survey within the surveyed area;

Topographical survey and prepare topographical map in appropriate scale;

The topographic map shall include the validated feasible locations in developing modern water

transport infrastructure - primarily the passenger (including those with cargo facilities) ferry

terminals with all associated facilities including user access, planning and design terminal

facilities ( ghats) for river navigation.

Feasible locations shall include -Terminals from a list of pre-selected ghats/terminals and

additional passenger (and cargo) ferry terminals in rural and urban areas as identified.

The topographic survey of different ghats located in either banks of the river stretch from

Ramdi to Devghat shall be carried.

4.2 Hydrological study

Hydrological study of Kaligandaki river shall be carried out to ascertain the clear picture of

water availability in the river during different seasons. It shall also consist of field measured

data (from DHM) to generate hydrological estimates and predictions of both high and low

flows. One time discharge measurement will be carried out at Ramdi bridge during the river

survey for calibration of hydraulic model.

4.3 Sedimentation study

Sediment study of the Kaligandaki river shall be performed. The consultant shall consider data

collection (from DHM or secondary source) for variation in sediment transport (size and

quantity) sources of sediments, locate degrading, aggrading, and stable reaches and correlate

these results with historical data and / or previous study reports to qualitatively analyse the

effects of anticipated project features. This information shall be used to determine what may

or may not work when designing navigation improvements and evaluation of dredging

requirement (if any). It shall include a determination of those reaches that are stable in depth

and width and thus provide the basis for all subsequent works to be taken up. Bed load part of

the total sediment load shall be determined using indirect approach (empirical formulae) based

on the suspended sediment sampling results or suspended data recorded from DHM or

secondary source. Sediment samples will be collected at three locations during the river survey

and analysed in laboratory for sediment gradation analysis.

4.4 Hydraulic Model study

One dimensional hydraulic model will be developed for the river stretch to simulate navigation

depths at various stages and to test different shipping load scenarios. The model will also be

used to test navigation improvement options by, such as dredging, channelization etc.

4.5 Traffic study

The features ( capacity, types) of boats/ships used in river navigation shall be studied in

concerned with the waterways of Kaligandaki river. This study shall identify standard elements

of passenger(and cargo) ferry terminal (both on the riverside and landside) which can be

standardized into elements of a state of the art and conventional passenger (and cargo) ferry

terminal, taking into account the river characteristics and the need to provide connectivity to

communities and large population clusters dependent on river transport. The minimum water

depth required for river navigation, effect of water current developed by flow, standard

waterways( river width, bank width) for river navigation, existing standard guidelines for

vessels( passenger ship, non-passenger vessels as freight vessels, tug boats, etc) will be also

assessed in this section. The connectivity of terminals to existing road network will be also

studied.

4.6 EIA and socio-economic study

Environment Impact assessment study due to river navigation shall be carried out. The river

eco-system, environmental degradation by river terminal facilities and navigation etc will be

addressed during the study. Site selection of the proposed locations along with all details for

land/asset acquisition and livelihood impacts, including ownership and estimated cost of land

will be studied. The socio-economic impact due to navigation in the local life of people and

market study of urban and rural municipalities to be benefited from the proposed navigation

will also be discussed in the study.

4.7 Design and cost estimate

Preparation of layout plan and design of the navigation improvement works and terminals shall

be prepared. Cost estimate will be prepared for terminal and navigation improvement works.

4.8 Reporting and Recommendation

Draft report including all the design, planning with tentative cost estimate shall be prepared

and submitted to the client within the estimated schedule. The report shall include the

recommendation for for detailed design studies to be carried out in the future. The final report

shall be submitted after incorporating the comments made on draft report.

5 Key Personnel & Experience Requirements

The Consultancy Team shall consist of the Professional Staff (The “Key Personnel”) who shall

discharge their respective responsibilities to deliver the overall scope of work and Deliverables

outlined as above. Consultants will provide a team of experts and support team to complete

the assignment with high quality standards. The manning schedule for key expert is listed

below.

List of expert required (minimum numbers)

S No Description Man Months

1 Team leader cum river engineer 4

2 GIS expert 1

3 Hydraulic modellign expert 1

4 Economist 1

5 Environmental expert 1

6 Junior engineers, cost sestimator, data analysist, autocad experts 5

1. Team Leader/River Engineer: The Team Leader cum river engineer will have at least a master’s degree

in Civil engineering / Water Resources engineering/Hydraulics, or a closely related field with at least 15

years of professional experience. Specific experience in design of river engineering works, river navigation

will be given preference.

2. GIS Expert: The GIS expert will have a master’s degree in GIS/Remote sensing or closely related field

with at least 10 years of experience in GIS related data analysis and mapping.

3. Hydraulic Modelling expert: The hydraulic modelling expert will have a master’s degree in water

resources/hydroinformatics or a closely related field with at least 10 years of experience in river modelling.

Proven knowledge and experience in river modelling using recognized software is a requirement.

4. Economist: The economist will have a master’s degree in economics/ finance or a closely related field

with at least 10 years of experience in socio-economic analyses of development projects. Preference will

be given to experience in transport economics.

5. Environmental expert: The environmental expert will have a master’s degree in environmental

science/engineering with at least 10 years of experience in environmental impact assessment, including

social impacts of development projects.

6. Schedule of Deliverables

The time schedule for the completion of the report is as follows:

S.N.

Description

No. of Reports to be

Submitted

Due date for submission after

effective date of contract

agreement

1.

Inception Report

3 Copies

15 days after the date of

agreement

2. River Survey Report 3 copies with data in excel format and drawings in Autocad

60 days after the date of agreement

3.

Draft Report

3 Copies

100 days after the date

of agreement

4.

Final Report

5 Copies with CD

120 days after the date

of agreement

7. Schedule of Payment

Schedule of Payment for this work will be as follows:

S.N. Description % of Contract Amount

1. After Submission and approval of Inception

Report

10%

1. After Submission and approval of Survey report and data

Report

20%

2. After Submission and approval of Draft Report 25%

3. Submission and approval of Final Report 45%

D. Evaluation of Consultant's EOI Application

Evaluation of Consultant’s EOI Application

Consultant’s EOI application which meets the eligibility criteria will be ranked on the basis of the Ranking Criteria.

i) Eligibility & Completeness Test

Sl. No.

Criteria Title

Compliance

1 Corporate Registration

2 Tax Clearance/Tax Return Submission

3 VAT/PAN Registration

4 EOI Form 1: Letter of Application

5 EOI Form 2: Applicant's Information Form

6 EOI Form 3: Experience (3(A) and 3(B))

7 EOI Form 4: Capacity

8 EOI Form 5: Qualification of Key Experts

ii) EOI Evaluation Criteria

A. Qualification

Sl. No.

Position

Minimum Requirement

1

Team Leader / River Engineer

Minimum master’s degree in Civil engineering / Water Resources engineering/Hydraulics,

or a closely related field with at least 15 years of professional experience. Specific

experience in design of river engineering works, river navigation will be given preference.

2

GIS Expert

Minimum master’s degree in GIS/Remote sensing or closely related field with at least 10

years of experience in GIS related data analysis and mapping.

3

Hydraulic modeller

Minimum master’s degree in water resources/hydroinformatics or a closely related field

with at least 10 years of experience in river modelling. Proven knowledge and experience

in river modelling using recognized software is a requirement.

4

Economist

Minimum master’s degree in economics/ finance or a closely related field with at least 10 years of experience in socio-economic analyses of development projects. Preference will

be given to experience in transport economics.

- 2 years or more Years of Experience in Survey works/Discharge Measurement Works

5 Environmental Expert The environmental expert will have a master’s degree in environmental

science/engineering with at least 10 years of experience in environmental impact assessment, including social impacts of development projects.

Score: 45.0

B. Experience

Sl. No.

Criteria

Requirement

1 General Experience of consulting firm within last 7 years Task completed related to Civil Engineering Works

2

Specific experience of consulting firm within last 7 years.

Work related to design and costing of river engineering works, river modelling, River Cross-Section Surveys, discharge

measurement, navigational studies.

3

Similar Geographical experience of consulting firm Worked in Large rivers of Nepal.

Score: 40.0

C. Capacity

Sl. No.

Criteria

Requirement

1 Financial Capacity. Average Turnover of Last 3 fiscal year = Rs 1,00,00,000.00

2 Infrastructure/equipment related to the proposed assignment.

Bathymetric and land survey equipment (Echo sounder, DGPS,

Total Station), discharge measuring equipment.

Score: 15.0

Minimum score to pass the EOI is: 70

Note : In Case, a corruption case is being filed to Court against the Natural Person or Board of Director of the firm/institution /company or any partner of JV, such Natural

Person or Board of Director of the firm/institution /company or any partner of JV such firm’s or JV EoI shall be excluded from the evaluation, if public entity receives

instruction from Government of Nepal.

E. EOI Forms & Formats

E. EOI Forms & Formats

Form 1. Letter of Application

Form 2. Applicant’s information

Form 3.Experience (General, Specific and Geographical)

Form 4. Capacity

Form 5. Qualification of Key Experts

Standard EOI Document

1. Letter of Application

(Letterhead paper of the Applicant or partner responsible for a joint venture, including full postal address, telephone no., fax and email address)

Date: ..........................

To,

Full Name of Client:

Full Address of Client:

Telephone No.:

Fax No.:

Email Address:

Sir/Madam,

1. Being duly authorized to represent and act on behalf of (hereinafter "the Applicant"), and

having reviewed and fully understood all the short -listing information provided, the undersigned hereby apply to be short-listed by [Insert name of Client) as Consultant for

{Insert brief description of Work/Services}. 2. Attached to this letter are photocopies of original documents defining:

a) the Applicant's legal status;

b) the principal place of business; 3. [Insert name of Client] and its authorized representatives are hereby authorized to verify

the statements, documents, and information submitted in connection with this application. This Letter of Application will also serve as authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselves to verify statements and information provided in this application, or with regard to the resources, experience, and competence of the Applicant.

4. [Insert name of Client) and its authorized representatives are authorized to contact

any of the signatories to this letter for any further information.1

5. All further communication concerning this Application should be addressed to the following

person,

[Person]

[Company]

[Address]

[Phone, Fax, Email] 6. We declare that, we have no conflict of interest in the proposed procurement proceedings

and we have not been punished for an offense relating to the concerned profession or

1 Applications by joint ventures should provide on a separa te sheet, relevant information for each party to the

Application.


business and our Company/firm has not been declared ineligible.

7. We further confirm that, if any of our experts is engaged to prepare the TOR for any ensuing

assignment resulting from our work product under this assignment, our firm, JV member or sub-consultant, and the expert(s) will be disqualified from short-listing and participation in the assignment.

8. The undersigned declares that the statements made and the information provided in the duly

completed application are complete, true and correct in every detail.

Signed :

Name :

For and on behalf of (name of Applicant or partner of a joint venture):


2. Applicant’s Information Form (In case of joint venture of two or more firms to be filled separately for each constituent member)

1. Name of Firm/Company:

2. Type of Constitution (Partnership/ Pvt. Ltd/Public Ltd/ Public Sector/ NGO)

3. Date of Registration / Commencement of Business (Please specify):

4. Country of Registration:

5. Registered Office/Place of Business:

6. Telephone No; Fax No; E-Mail Address

7. Name of Authorized Contact Person / Designation/ Address/Telephone:

8. Name of Authorized Local Agent /Address/Telephone:

9. Consultant’s Organization:

10. Total number of staff:

11. Number of regular professional staff:

(Provide Company Profile with description of the background and organization of the Consultant and, if applicable, for each joint venture partner for this assignment.)


3. Experience

3(A). General Work Experience

(Details of assignments undertaken. Each consultant or member of a JV must fill in this form.)

S. N.

Name of assignment

Location

Value of

Contract

Year

Completed

Client Description of work carried out

1.

2.

3.

4.

5.

6.

7.


3(B). Specific Experience

Details of similar assignments undertaken in the previous seven years (In case of joint venture of two or more firms to be filled separately for each constituent member)

Assignment name: Approx. value of the contract (in current NRs;

US$ or Euro)2:

Country:

Location within country:

Duration of assignment (months):

Name of Client: Total No. of person-months of the assignment:

Address: Approx. value of the services provided by your firm under the contract (in current NRs; US$ or Euro):

Start date (month/year):

Completion date (month/year):

No. of professional person-months provided by the joint venture partners or the Sub- Consultants:

Name of joint venture partner or sub-Consultants, if any:

Narrative description of Project:

Description of actual services provided in the assignment:

Note: Provide highlight on similar services provided by the consultant as required by the EOI assignment.

Firm’s Name:

2 Consultant should state value in the currency as mentioned in the contract


3(C). Geographic Experience

Experience of working in similar geographic region or country

(In case of joint venture of two or more firms to be filled separately for each

constituent member)

No Name of the Project

Location (Country/ Region)

Execution Year and Duration

1.

2.

3.

4.

5.

6.

7.


4(A). Financial Capacity

4. Capacity

(In case of joint venture of two or more firms to be filled separately for each constituent

member)

Annual Turnover

Year

Amount Currency

- Average Annual Turnover

(Note: Supporting documents for Average Turnover should be submitted for the above.)


4(B). Infrastructure/equipment related to the proposed assignment3

No Infrastructure/equipment Required

Requirements Description

1.

2.

3.

4.

5.

3 Delete this table if infrastructure/equipment for the proposed assignment is not required.


5. Key Experts (Include details of Key Experts only)

(In case of joint venture of two or more firms to be filled separately for each

constituent member)

SN

Name

Position

Highest

Qualification

Work Experience

(in year)

Specific Work

Experience (in year)

Nationality

1

2

3

4

5

(Please insert more rows as necessary)

Notice Published on ………………………. Daily on 2076/10/05 for

Electronic EOI

Government of Nepal

Ministry of Physical Infrastructure and Transport

Nepal Shipping Office (NSO)

Invitation for Expression of Interest (EOI)

Date of first Publication: 2076/10/05

NSO invites Expression of Interest (EOI) from eligible consulting firms (“consultant”) to provide the

following consulting services: Feasibility Study of Navigation along Kaligandaki River from Ramdi to

Devghat (Contract No.: NSO/EOI-01/076/77) and Interested eligible consultants may obtain further

information through e-GP system www.bolpatra.gov.np/egp. The dead line for submission of the

electronic EOI is 2076/10/20, 12:00 noon and it will be opened at 2:00 pm of the same day.

http://www.bolpatra.gov.np/egp

Documents

EXPRESSION OF INTEREST (EOI) - nso.gov.np