EXPRESSION OF INTEREST ( Date) - Pages - …topsidesproject.worleyparsons.com/eoi letters/eoi letters/kos - eoi... · EXPRESSION OF INTEREST Contractor: Kiewit Offshore Services Project:

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EOI-KOSM-DSM-0001 14-May-2013

EXPRESSION OF INTEREST

Contractor: Kiewit Offshore Services

Project: Hebron Topsides Project

Description: EOI-KOSM-DSM-0001 – Offshore Structural Fabrication.

Category: Steel Closing Date: 28 May 2013

General

Kiewit Offshore Services (Subcontractor) is seeking expressions of interest (EOI’s) from qualified suppliers to complete a variety of offshore fabricated, tertiary steel type structures for the Hebron Topsides Project. The selected supplier will be required generally to supply the materials and/or services in compliance with Hebron Project requirements. The purpose of this EOI is to develop a list of suppliers that are interested in providing the materials and fabrication services required by the Project in order to begin the prequalification process. Once EOI responses are received from suppliers interested in performing the work described below, they will be evaluated by Kiewit Offshore Services review team. Based on the evaluation of the data requested in this EOI, a recommendation will be made to move forward with the prequalification process.

Suppliers shall be responsible for any expenses incurred in responding to this EOI, the terms of which are subject to change or cancellation by Kiewit Offshore Services at any time. Notwithstanding the nature or content of responses received, Kiewit Offshore Services is not under any obligation to add a supplier to a Bidders List, to proceed with an invitation to tender (ITT) or to award a contract to any supplier with respect to the services described in this EOI.

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Project Overview Kiewit Offshore Services has been awarded the contract for the fabrication of the Drilling Support Module (DSM) which includes: fabrication engineering, procurement of materials, construction engineering, onshore mechanical completion as well as providing planning and commissioning support to WorleyParsons. The current DSM design consists of a 4 level structure: Lower Deck, Intermediate Deck, Upper Deck and Pipe Deck with an overall reported weight of approximately 3,300 metric tonnes. Canada-NL Benefits

Kiewit Offshore Services is committed to providing employment opportunities for Canadians and in particular, members of the Newfoundland and Labrador labor force. Kiewit Offshore Services is also committed to providing opportunities for suppliers based in NL to participate in the supply of goods and services for the Project on a commercially competitive basis. Suppliers invited to submit a Tender for this package will be required to demonstrate that they support these commitments.

Diversity

Kiewit Offshore Services is an equal opportunity employer and welcomes diversity in the workplace. It also encourages women and members of Designated Groups including visible minorities, persons with disabilities and aboriginal groups or companies owned by them to participate in the supply of goods and services. Suppliers invited to submit a Tender for this package will be required to demonstrate that they support these commitments.

Scope of Work

Work will consist of, but not necessarily be limited to, providing the following fabricated

structures:

Safety Gates

Handrails

Drain Boxes

Miscellaneous Supports (Piping, Electrical, Instrumentation, HVAC, etc.)

Stairs

Ladders and Ladder Cages

Skid-Way / Skid Shoes

Miscellaneous Gusset Plates, Clip Angles, Connection Plates, etc.

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Vendor's scope of supply also includes:

Attendance at project kickoff meeting after award of the order; and participation in periodic conference calls for status review / issue resolution

Fabrication, inspection

Calculation, drawings and documentation including: regulatory certificates, inspection reports and periodic progress reports

Certified weighing

Preparation for shipping and long-term storage

Blasting, priming and galvanizing as deemed necessary by project specifications

Schedule

Kiewit Offshore Services plans to issue Request for Quotes in Mid-June of 2013 to suppliers interested with a potential award to the successful bidder in Early-July of 2013. The fabricated, tertiary structures are required to be delivered by August 26th, 2013.

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EOI Submittals

Suppliers interested in bidding on this requirement are required to complete and submit by 28 May 2013 the following:

1. Supplier’s details as described below. 2. Supplier Experience Questionnaire (Attachment A)

EOI responses without this returned may be deemed incomplete and not subject to evaluation. Supplier Details

Suppliers interested in performing the work shall provide details and evidence for the

following:

a) Safety: A record of the number of hours worked annually for the past five years,

together with the number of restricted work cases, lost time injuries and fatalities experienced.

Health, Safety and Security Management System

b) Quality Management System: Copy of certificate of registration to ISO-9001-2008 or equivalent. The ISO

9001:2008 certificate of registration must be accompanied with a list of exemptions, if any, taken to ISO-9001-2008.

c) Financial:

A current Dun & Bradstreet Business Information Report or equivalent for the supplier.

The supplier’s name and corporate structure including any proposed joint venture partner (or equivalent arrangement), together with relevant contact information.

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Contact Data

All enquiries and submittals related to this EOI Package should be directed to: Kiewit Offshore Services Spanish Room Road | Marystown, NL A0E 2M0 | Canada

Denis Sylvestre, Procurement Manager

Phone: (709)279-7300 Ext. 7318

E-mail: [email protected]

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Hebron Topsides Project

EOI-KOSM-DSM-0001 – Offshore Structural Fabrication.

Attachment A – Survey of Plant Facilities – Part 1 General

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SURVEY OF PLANT FACILITIES - PART I

GENERAL

Supplier Principle Contact:

Location: Phone Number:

E-Mail address:

PLEASE ANSWER ALL QUESTIONS THAT DO APPLY. FOR THOSE QUESTIONS THAT DO NOT APPLY, INDICATE "N/A".

1. Name and address of parent company, if different from above:

Name:

Address:

2. Plant Officials: Furnish a copy of organization chart indicating company leadership, HSE, Engineering,

Purchasing, Production & QA/QC organizations.

3. Health, Safety and Environmental (HSE) Program

Kiewit Offshore Services has made the commitment to determine if each of our suppliers, contractors, subcontractors and materials

vendors are providing a safe and healthy working environment for all of their employees and sub-contractors at both the project work-site

and off-site work locations.

As a result of that commitment, each supplier / contractor proposing to provide services or materials for the project must complete this

section of the questionnaire and return it as directed.

Completion of this section of the questionnaire in no way relieves the supplier/contractor of the obligation to comply with

applicable laws and regulations.

A. Does your company have an established health, safety and environment program which is documented and periodically

audited to verify its effectiveness? Yes / No

If Yes, please attach a summary of the program, including a list of its major components

B. Does your company have a corporate safety officer / department? Yes / No

C. Does your company have an established set of policies, rules, and safe work practices, i.e. Safety Manual which is

documented and available to the workers? Yes / No

If Yes, please attach a list of its contents

D. Does your company have a corporate safety and health organization? Yes / No If

Yes, please attach an organization chart identify high level roles & responsibilities for each position

E. Does your company have an established safety training, competency, and orientation program? Yes / No

If Yes, please attach a listing of available training modules and indicate the frequency and duration of each session

F. Does your company have established guidelines which consider health and safety, as well as the environment, when

screening, selecting, and monitoring sub-suppliers / subcontractors? Yes / No

G. Does your company have established HSE performance goals which are periodically reviewed by senior management?

Yes / No

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If Yes, please provide applicable documentation.

H. Does your company have an established emergency response plan which utilizes periodic drills to verify effectiveness?

Yes / No

If Yes, please provide an overview of your emergency response plan

I. Does your company have an established incident management procedure which addresses notification, reporting,

classification, injury case management, investigations, and root cause analysis? Yes / No

If Yes please provide details of your incident management program

J. Does your company have established hazard identification and risk assessment programs which identifies, evaluates, and

provides mitigation plans for hazards associated with your operations? Yes / No

If Yes, please provide details of your hazard identification and risk assessment process, including a copy of your

company’s risk matrix

K. Does your company have established programs aimed at increasing workers safety awareness and motivating workers to

become engaged in your safety activities? For example, does your company have a Behavior Based System in Place?

Yes / No

If Yes, please provide details.

SAFETY STATISTICS

L. Does your company possess a “Letter of Good Standing or Certificate” with a Workers Compensation Commission?

Yes / No

M. Is your health, safety and environment management system recognized by an external agency or body? Yes / No

N. Has your company or affiliates received any directives, fines, penalties, or convictions in the last three years related to

health and or safety violations? Yes / No

O. Has your company been audited in the last 12 months by an external agency? Yes / No

P. Provide your company’s HSE statistics for the last three years:

CATEGORY 2010 2011 2012 TOTAL/CUM TRIF

Worked Hours N/A

Number of Fatalities N/A

Number of Lost Time Injuries

Number of Restricted Work

Spaces

Number of Medical Aids Cases

Number of First Aid Cases

Number of Environmental

Spills

4. Benefits and Diversity

Canada / NL Benefits

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Under the Canada-Newfoundland and Labrador Atlantic Accord Implementation Acts and the Hebron Benefits Agreement with the

Government of Newfoundland and Labrador, there are requirements and commitments to provide:

Employment opportunities for Canadians, and in particular members of the NL labor force and;

Opportunities for companies based in Canada, and in particular NL, to participate in the supply of goods and services for the Project on a commercially competitive basis.

A. In the course of supplying manufactured equipment for the Project, does your company support and can you comply with these

commitments when reasonable opportunity exists for Canadian and NL individuals and companies to participate in employment and in the

supply of goods and services?

Answering “NO” to this question will omit supplier from consideration to be on the Project Source List. If you have a question prior to

answering this question, please call Denis Sylvester at 709-279-7300, Ext. 7318 or email [email protected] for clarification.

Diversity

Under the Canada-Newfoundland and Labrador Atlantic Accord Implementation Acts and the Hebron Benefits Agreement with the

Government of Newfoundland and Labrador, there are also requirements and commitments to encourage women and other members of

Designated Groups including visible minorities, persons with disabilities and aboriginal groups, or companies owned by them, to participate in

employment and in the supply of goods and services for the Project.

B. In the course of supplying manufactured equipment for the Project, does your company support and can you comply with these

commitments when reasonable opportunity exists for Canadian and NL Designated Groups to participate in employment and in the supply of

goods and services?

Answering “NO” to this question will omit supplier from consideration to be on the Project Source List. If you have a question prior to

answering this question, please call Denis Sylvester at 709-279-7300, Ext. 7318 or email [email protected] for clarification.

5. Regulatory and Certification Compliance

A. Please provide evidence of previous dealings with a Certifying Authority with respect to design appraisal, work

survey and notification for inspection.

B. If the scope of supply includes a pressure vessel/heat exchanger please provide evidence of an ASME Certificate of Authorization or if the facility is located in Canada please provide evidence of compliance in accordance with the requirements of CSA B51.

C. Please confirm and/or provide evidence that all pressure system components, fitting, flanges, valves, etc., to be provided will be certified to a recognized industry standard and certified by recognized third party.

D. If the scope of supply involves NDE of pressure piping systems please confirm that NDE Operators are certified in accordance with either CGSB 48.9712 or ISO 9712 or indicate to what standard your NDE operators are certified.

E. Please provide evidence of your company’s experience in dealing with electrical certification third parties such as UL, CSA or Intertek.

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6. Equipment / Materials

A. What are the main product this facility produces?

Sub-suppliers

B. Provide the names, items and locations of major / critical sub-suppliers, manufacturers and fabricators that contribute to the finished product produced at this facility:

Sub-supplier / Manufacturer / Fabricator

Location Quality Program (ISO 9000, ASME, API, CSA, etc.)

Scope of Supply Expiry Date

7. Work Experience and References

A. Has your firm ever provided any equipment or materials for delivery for a project in offshore & inshore Canada?

Yes / No

8. National Codes and Standards (ASME, API, NEMA, CSA, AWS, etc.) to which you are authorized to; Design, fabricate, install, and/or test.

Please attach copies of all current registration / accreditation certificates

Type of Stamp (Symbol) Serial / Certificate Number Expiration Date

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9. Engineering Department

A. Number and experience level of Engineers (Total):

B. Number and experience level of Engineers: Licensed/Professional in Newfoundland, Canada.

C. Is any Engineering work out-sourced? If yes, how is it managed?

10. Manufacturing Department

A. Who reviews and approves manufacturing procedures? Is Engineering & QA involved in approving mfg. procedures?

B. Who verifies that manufacturing procedures, welding procedures, and drawings being used are the proper revision?

C. Who reviews and approves welding procedures?

D. Is fabrication completed at this plant site, or is some fabrication performed at dockside or the customer's site due to space/shipping limitations?

11. Labor Relations:

A. Provide list of collective agreements to which you are signatory and the expiration dates:

12. Quality Assurance (QA)

A. Is your Quality System is registered / certified by a recognized third party. (YES/NO)

A.1 Attach copies of all current registration / accreditation certificates.

A.2 Please provide a copy of your most recent certification body audit / assessment report.

B. Please provide a copy of your Quality Assurance Manual table of contents.

C. Please provide a copy of the table of contents for your Quality Control Manual and/or a current quality control procedures

listing.

D. As supporting documentation, please provide a copy of your company’s Organizational Chart identifying Quality personnel

and their reporting relationships.

E. Please provide a typical Inspection and Test Plan (ITP) for this product or a similar scope of supply.

13. Quality Control (QC) / Inspection

A. Does the QC department approve the procedures for all fabrication and inspection processes? If no, please explain. Yes / No

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B. Does the QC / Inspection department review and approve all reports / certification for fabrication and testing processes? If no, please

explain: Yes / No

C. Does the quality control department approve repairs to non-conforming material? If no, who does?

Yes / No

D. Is final inspection performed by QC on all equipment prior to release: Yes / No

14. Sub-suppliers

A. Please provide a copy of your company’s Approved Supplier List.

B. How frequently do you perform inspections of your sub-suppliers / subcontractors?

15. Welding

A. Does this facility employ a welding engineer? Yes / No

If No, explain how welding procedures are reviewed, endorsed, and approved.

B. Are welder qualifications performed in accordance with ASME Code Section IX? Yes / No

If not, what code is used?

16. Material Control

A. Please detail your material control system addressing in-coming material inspections, release for production, markings, handling of non-conforming materials, material identification (PMI) and traceability.

17. The undersigned further certify that the responses presented herein (including attachments) are true and

accurate to the best of their knowledge, and that all attachments listed in Appendix 1 have been included.

Company Name X:

Representative’s Name (Typed / Printed) X

Representative’s Title X:

Representative’s Signature X:

Quality Assurance Manager (Typed / Printed) X:

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Quality Assurance Manager (Signature) X:

Signature Date X:

Documents

EXPRESSION OF INTEREST ( Date) - Pages - …topsidesproject.worleyparsons.com/eoi letters/eoi letters/kos - eoi... · EXPRESSION OF INTEREST Contractor: Kiewit Offshore Services Project: