[Exercise Name][Exercise Name]

Initial Planning Conference

[Date]

Initial Planning Conference

[Date]

Welcome & IntroductionsWelcome & Introductions

[Date][Exercise Name]

Today’s GoalsToday’s Goals

Initial Planning Conference

Review exercise program

Discuss exercise process, structure, participation, and documentation

Propose and discuss design objectives

Select scenario venue and variables

Discuss support requirements

[Date][Exercise Name]

Exercise Overview

[Date][Exercise Name]

Full-Scale ExerciseFull-Scale Exercise

Field response exercise Response groups across the functional spectrum

(Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs)

Focuses on initial response Multiple events Individual and team tasks First hours of local response

No-inspection, no-fault, learning environment Based on design objectives selected by community

[Insert a description of the type of exercise being conducted. This slide is an example of a description for a Full-Scale Exercise.]

[Date][Exercise Name]

Focus of Design ObjectivesFocus of Design Objectives

Sample Objectives: Hazard Assessment / Protective Actions Incident Command / Unified Command Communication Decontamination Issues Life Safety / Law Enforcement Integration Secondary Devices Agent Identification Patient Management / Hospital Preparedness Equipment Capabilities / Requirements

[The following are examples of design objectives for an operations-based exercise focusing on a chemical attack. Design objectives should be catered meet the needs of each individual exercise.]

[Date][Exercise Name]

Exercise Participants

[Date][Exercise Name]

ParticipantsParticipants

Responders•[Include the departments, agencies, and any other sources that may provide responders to an incident (Fire, EMS, Police)]

Responders•[Include the departments, agencies, and any other sources that may provide responders to an incident (Fire, EMS, Police)]

Emergency Management

•[Include organizations that are involved with the Emergency Management aspect of the exercise (Mayor’s Office, Public Affairs)]

Emergency Management

•[Include organizations that are involved with the Emergency Management aspect of the exercise (Mayor’s Office, Public Affairs)]

State / Federal• [List agencies that would be involved in a terrorist incident (FBI, DHS, EPA)]

State / Federal• [List agencies that would be involved in a terrorist incident (FBI, DHS, EPA)]

Mutual Aid• [Include any mutual aid assets available (Regional Response Assets, Mutual-Aid Agencies)]

Mutual Aid• [Include any mutual aid assets available (Regional Response Assets, Mutual-Aid Agencies)]

[Date][Exercise Name]

Hospital ParticipationHospital Participation

Allows focus on first responder – hospital integration

Requires extra logistical support Pool of “victim” actors Transportation issues Coordinators for actors (1 per 30) Extra attention to tracking actors

Special hospital orientation and debriefing

[Include if applicable to the exercise design]

[Date][Exercise Name]

ActorsActors

• Number sufficient to stress system

• Variety of symptoms

• Getting actors is the BIGGEST CHALLENGE

[Date][Exercise Name]

Observers and MediaObservers and Media

Observers

­Intended to observe field play

­No functional role

Media

­Invited to observer / record field play

­Limit access to play area and escort

[Date][Exercise Name]

Exercise Design

[Date][Exercise Name]

Initial ResponseInitial Response

Pre-Staged versus Real Time Response

[Date][Exercise Name]

Exercise Staff OrganizationExercise Staff Organization

Lead Exercise Planner

Exercise Controllers

Exercise Evaluators

Actors

Exercise Support Staff

[Date][Exercise Name]

Exercise Controller FunctionsExercise Controller Functions

Lead Exercise Planner Final approval of exercise activities Monitors exercise progress and coordinates any

required modifications

Individual Controller Introduces, maintains, and coordinates exercise events

in accordance with the MSEL Observes and reports exercise artificialities that

interfere with realism

[Date][Exercise Name]

Sample Controller Staff OutlineSample Controller Staff Outline

[Date][Exercise Name]

Evaluator FunctionsEvaluator Functions

Know the procedures for the element being evaluatedUnderstand the exercise concept and scenarioCover each assigned organization / exercise area Inform controller of problems related to exercise

designObserve, record, and report player actionsEnsure collection of all evaluation data, evaluation

forms, and materials after the exercise

[Date][Exercise Name]

Sample Evaluator Staff OutlineSample Evaluator Staff Outline

E xe rc ise D ire c to r

D e c o n

E M S

E ntry

H a zM a t

F ire /IC

S p e c ia l O p s

P o lic e /IC

P ub W o rk s

JIC /P IO

O the r

O N S IT E

H o sp ita l

F ire /P o lic e D isp a tc h

O F F S IT E

S e nio r C o ntro lle r

S a fe ty C o ntro lle r

E xe rc ise D ire c to r

D e c o n

E M S

E ntry

H a zM a t

F ire /IC

S p e c ia l O p s

P o lic e /IC

P ub W o rk s

JIC /P IO

O the r

O N S IT E

H o sp ita l

F ire /P o lic e D isp a tc h

O F F S IT E

S e nio r C o ntro lle r

S a fe ty C o ntro lle r

[Date][Exercise Name]

Security and BadgingSecurity and Badging

* Players may either wear badge or be in uniform

- Victim

- Controller- Evaluator

- Support Staff

- Media

- Observer- Player*

[Date][Exercise Name]

Weapons PolicyWeapons Policy

Personnel not serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster).

Personnel providing exercise site security may carry loaded weapons

[Date][Exercise Name]

DocumentationDocumentation

ExPlan

•Provides administrative details of exercise

•Does not give operational details or scenario information

•Reviewed at the Mid-term Planning Conference (MPC)

•Distributed prior to exercise

[Date][Exercise Name]

DocumentationDocumentation

C / E HandbookContains all information

critical to the exerciseLimited distributionContains evaluation

materialsReviewed at the Final

Planning Conference (FPC)

Distributed at pre-exercise briefing

[Date][Exercise Name]

Evaluation

[Date][Exercise Name]

Sample Evaluation FormatSample Evaluation Format

Target Areas Notification and response Establishment / identification

of Hazard Zones Personal Safety and

Protection Initiation of Decontamination

Procedures Agent Detection and

Identification

Evaluation Aspects Properly Outfitted for Entry Proper Identification

Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid

Resources

Sample Question: Did the initial responding units recognize a HazMat situation and request proper assistance?

Hazardous Materials (HazMat)

[Date][Exercise Name]

DebriefingsDebriefings

Responder Hot Wash

Controller / Evaluator Debrief

[Date][Exercise Name]

Support Requirements

[Date][Exercise Name]

Exercise Support RequirementsExercise Support Requirements

Briefing Rooms / Moulage Room (if needed)

Communications Network and Hardware

Human Needs Water Restrooms

Real Emergency Requirements

[Date][Exercise Name]

Site Maps and Aerial ReconSite Maps and Aerial Recon

Site Maps Aerial Recon

[Insert maps and aerial photographs of the exercise site and surrounding area]

[Date][Exercise Name]

ObjectivesRecommendationsObservationsInnovations

After Action Report / Improvement PlanAfter Action Report / Improvement Plan

Distribution

• Local Community

• Federal Partners

Purpose

• Document Controller / Evaluator observations

• Provide Feedback

• Pass on lessons learned

After Action Report

[Date][Exercise Name]

Today’s Tasks

[Date][Exercise Name]

Sample Action ItemsSample Action Items

Maps of site

Identify tasks / responsibilities for the Mid-term Planning Conference (MPC)

[Date][Exercise Name]

Future Planning ConferencesFuture Planning Conferences

Mid-term Planning Conference (MPC)

[Date]

Continue Planning Process Scenario Development Exercise Support Requirements Site Visit

Review Exercise Plan (ExPlan)

[Date][Exercise Name]

Future Planning ConferencesFuture Planning Conferences

Final Planning Conference (FPC)

[Date]

Finalize Exercise Plans Scenario Timeline Support Needs / Logistics

Review Controller / Evaluator Handbook

ClosingClosing