[Exercise Name] Full Scale Exercise

Controller & Evaluator Briefing[Location]

[Date]

[Logo Here]

Welcome & Introductions

3

Meeting Agenda

• Exercise Overview • Exercise Location and Area• Exercise Schedule• Exercise Scenario• Exercise Simulation• Controller and Evaluator Overview• Exercise Implementation • Exercise Administration• Conclusion

4

Exercise Players

• [List participating agencies/organizations]

5

Exercise Design Objectives

• Onsite Incident Management: Assess the ability of the EDS Manager to establish and maintain Incident Command during EDS operations in accordance with the EDS Plan and NIMS

• Emergency Public Safety and Security: Demonstrate the ability of security personnel to establish and maintain security operations at the EDS in accordance with the EDS Plan.

• Mass Prophylaxis: Evaluate the ability of EDS staff to set-up, operate and demobilize an EDS during a biological terrorism incident in accordance with their EDS Plan.

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Exercise Design Objectives

• Communications: Demonstrate the ability of EDS staff and response personnel to activate and maintain communications during a biological terrorism incident in accordance with the EDS Plan and NIMS.

• Medical Supply Management and Distribution: Assess the ability of EDS staff to obtain, secure and manage medical supplies and materiel at the EDS in accordance with the EDS Plan.

• Emergency Public Information and Warning: Assess the ability of [Your Agency] to develop, coordinate and disseminate public information during a biological terrorism incident in accordance with the EDS Plan.

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Exercise Play

• Exercise Play will be on [Date], from [Time] to [Time]

• Exercise Play will take place at [Exercise Site] and [other location(s)]

• Play will be restricted to the delineated areas surrounding the [Exercise Site] and [other location(s)]

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Exercise Safety

• Safety is everyone’s concern• Safety concerns override exercise execution• Please review the Weapons Policy in the ExPlan• Controllers and Evaluators must immediately inform

the Safety Controller or Senior Controller of safety concerns– Safety Controller: [Insert Name]– Senior Controller: [Insert Name]

• Actual emergencies will be identified by the saying: “Real-World Emergency”

9

Exercise Documentation

• Exercise Plan (EXPLAN)• Controller/Evaluator Handbook (C/E

Handbook)– Guidelines– Exercise Evaluation Guides (EEG)

• Master Scenario Events List (MSEL)– Timeline– Messages

• Activity Log• Participant Feedback Summary Form

Exercise Location & Area

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Exercise Location & Area

*Insert exercise site map*

Exercise Schedule

*The schedule should be adjusted to fit your exercise*

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Exercise Schedule

Time Personnel Activity

[Month Day, Year]

1300-1500 Controllers, Evaluators, Exercise Planning Team

Controller and Evaluator Briefing and Training

[Month Day, Year]

0800 Select Controllers and Exercise Staff Setup of exercise site

0830 Controllers and Evaluators Check In

0900 Participants (Players, Observers, Actors) Arrive and register

0915 Controllers and Evaluators Communications Check

0930 Participants Receive participant briefings

0945 All Report to STARTEX location

1000 All Exercise Play Start (STARTEX)

1400 All Exercise Play End (ENDEX)

Immediately following ENDEX

Participants, Controllers, Evaluators Hotwash

[Month Day, Year]

0900 Controllers, Evaluators, Exercise Planning Team

Controller and Evaluator Debriefing

Exercise Scenario

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Exercise Scenario

• Date:

• Time:

• Setting:

• Incident:

• Weather: [if applicable]

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Scenario Elements

• A white powder incident in [Your Town/City] is confirmed by the William A. Hinton State Laboratory Institute as Anthrax. Mass prophylaxis is needed to treat those exposed within 48 hours.

• [Your Town/City] has deployed resources and decided to open an Emergency Dispensing Site (EDS) at [Name of an EDS] at [EDS address]. The order has just been sent out to activate the appropriate personnel in order to staff the EDS.

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Agent

• [Insert agent information]

Exercise Simulation

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Simulation Cell (Simcell)

Emergency Dispensing Site

Emergency Operations

Center

Simulation Cell:Media

Mayor/Town Manager’s OfficeNeighboring Town

MEMA Regional EOC

Communication

Com

mun

icat

ion

Com

munication

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Master Scenario Events List (MSEL)

*Insert MSEL here*

Controller & Evaluator Overview

22

Control & Evaluator Concept

• Exercise execution is the responsibility of the Exercise Director and the Senior Controller

• Controllers/Evaluators organized by player location/function

• Experienced controllers in key positions• Observers/Media remain in designated area• Coordinate activities with the Lead Exercise Planner,

Senior Controller, and other controllers in your area• Notify the Lead Exercise Planner and/or Senior

Controller of ANY problems related to safety or scenario play

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Controller & Evaluator Assignments

Emergency Dispensing Site • 2 Controllers• 6 Evaluators

Emergency Operations Center• 2 Controllers• 6 Evaluators

Simulation Cell• 2 Controllers• 4 Simulators

*These figures are for sample purposes only, this should be adjusted according to your exercise. Please note: a simulator may take on the role of more than one agency or

individual, therefore this number (4) will vary.*

Exercise Control

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Controller Functions

• Inject• Enforce• Report• Attend responder “Hot wash” • Attend final Controller/Evaluator Debrief at

[Time]• Complete and turn in exercise documentation

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Controller Responsibilities

Senior Controller• Monitors exercise progress and makes decisions

regarding any deviations or changes• Coordinates any required modificationsIndividual Controller • Introduces, maintains, and coordinates exercise

events in accordance with the MSEL• Observes and reports exercise artificialities that

interfere with realism• Serve as the site safety officer

Additional information is listed in the C/E Handbook

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Controller Guidelines

DO…Deliver injects promptly as directed by the

Senior ControllerNotify the Senior Controller of events or need

for changes

DO NOT…× Hold personal conversations with Players× Provide extra or advance information to Players× Prompt Players (unless directed by the Senior

Controller/Lead Exercise Planner)

Exercise Evaluation

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Evaluator Functions

• Observe • Record key events and times as they occur• Report/Elaborate• Collect information

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Evaluator Responsibilities

• Evaluate each assigned organization/player area• Understand the exercise concept and scenario• Know the procedures for the element being

evaluated• Inform the Senior Controller of problems related to

exercise design• Observe, record, and report participant actions• Ensure collection of all evaluation data, EEGs, and

materials after the exercise

Additional information is listedin the C/E Handbook

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Exercise Evaluation Guides (EEG)

*Insert EEG(s) here*

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Evaluator Guidelines

DO…Observe and record player activitiesDocument strengths/problem areasWrite Eligibly

DO NOT…× Leave your post at key times× Prompt players× Get in the way× Answer questions for players

Exercise Implementation

34

Exercise Assumptions

• Conducted in a no-fault learning environment wherein systems and processes, not individuals, will be evaluated.

• Exercise simulation will be realistic and plausible, containing sufficient detail from which to respond.

• Exercise players will react to the information and situations as they are presented, in the same manner as if this had been a real event.

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Exercise Artificialities

Artificialities and constraints, such as the Assembly Area, may detract from realism. Some other artificialities include the following:

– Surrogates may be playing in place of some key decision makers

– Some organizations and individuals will be simulated– The exercise will be played in real time. However,

there may be some time jumps or acceleration to meet certain objectives

Communications

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Communications

• All communication should begin and end with “This is an exercise”

• No communication with outside agencies other than the SimCell, EOC, EDS

• Concept of “Earned Information”

Emergency Dispensing Site

Emergency Operations

Center Simulation CellCommunication

Com

mun

icat

ion C

omm

unication

38

Exercise Communication

Controller/Evaluator Radio Network

A designated channel to:• Report emergencies or safety issues• Report major timeline events• Acknowledge communication checks for

timeline status

Please keep non-essential radio traffic to a minimum

Exercise Administration

*The “Exercise Administration” section is optional and should be adjusted to fit your exercise*

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Exercise Badges

CONTROLLERCONTROLLER EVALUATOREVALUATOR

*This section is optional and should be adjusted according to your system of identification*

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ACTORACTOR

Exercise Badges

OBSERVEROBSERVER

MEDIAMEDIA

*This section is optional and should be adjusted according to your system of identification*

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Exercise Badges

SIMULATORSIMULATOR

SUPPORT STAFFSUPPORT STAFFPLAYERPLAYER

*This section is optional and should be adjusted according to your system of identification*

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Exercise Hats

*These colors should be adjusted to fit your exercise*

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Exercise Administration

• Restrooms will be available• Drinkable water will be located throughout the

exercise site• You may keep your hats• After the Hotwash, please return:

• Your badges and vests• All exercise documentation (EEGs/activity logs)• Any communications equipment you may have

received for exercise play

*This information should be adjusted to fit your exercise*

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Final Exercise Reminders

• Know your role and the scenario• Do not prompt or get in the way of players• Contact the Exercise Director and/or Senior

Controller with any problems or questions• Safety Comes First – use the phrase

“Real-World Emergency” in any actual emergency

Questions or Comments

Thank you for participating!

[Department name]

[Phone #]

[Email address]

[Logo Here]