VP Education Training – Notes for the Trainer of VPE Session

See www.toastmasters22.org/links_page_clubs.html for “everything you need to know to run your club”[#9]

Main duty as VPE: Provide the environment in which members can achieve their self-development goals. [#1]

YOU ARE THE EDUCATOR

VPE performance standards [#3]

CLUB MEETINGS: Lead by example – work on awards, use CL manual Plan club meetings -- at least the next three meetings [#1] Promote participation, all meeting roles every year [#4] Inform the Toastmaster of the next meeting of the role players. Assign the Toastmaster

of that meeting to bring the agendas to the meeting, including copies for any guests. [#2]

Plan occasional special meetings and different types of meetings, look for ways to do things differently just to “shake things up a bit” [#5]

Find new ways to provide feedback to all members, e.g. Table Topics Evaluator, Skill Evaluator, Evaluator Evaluator (aka. GE), etc. [#5]

Find new ways to provide education to all members, e.g. Roles, Training, Workshops, Presentations, etc. [#5]

Have manuals available at all meetings for member review, especially the Basic

MEMBERS: Monitor progress of all members for their next level [#3] Get commitments from members on their Toastmasters goals (VPM assist) Contact club members who have missed a number of consecutive meetings to see if

they are still interested in being a club member

Encourage all members to bring their CL manual to every meeting – 38 people in 31 clubs

Encourage speech introductions (www.toastmasters22.org/speaker_introductions.html) Always look for opportunities to praise and encouragement the members Recognize achievements of members Assign a mentor to every new member (www.toastmasters22.org/member_mentoring.html) Quickly assign new members to minor roles (e.g. TTS, VC, TI), then progress up

(TTM,GE) Ice Breaker by fourth meeting Members know how to perform meeting roles (www.toastmasters22.org/role_tips.html) Initial the appropriate page in the back of the manuals after a project is completed

AWARDS: Know the various educational and leadership award levels: [#6] Each year, assure that club members present modules from the Successful Club Series,

particularly “Evaluate to Motivate”, “Moments of Truth”, “Mentoring” and “Find New

Club Members”. Each counts as a credit towards the ALB or ACS. See www.toastmasters22.org/special_series.html [#7]

Know how to both access club information and submit awards on the International website using the club # and password (https://ecommerce.toastmasters.org/ecommerce/timssnet_new/timssnet/login/tnt_login.cfm)

OFFICERS: Attend club executive meetings Preside over all club meetings in the absence of the club President Work with the other club officers on the club’s DCP (Distinguished Club Program)

[see www.toastmasters22.org/dcp_explained.html]

DISTRICT: Attend, and vote at, district council meetings Attend district-sponsored club officer training twice each year Promote participation in various district events: contests, TLI, conferences, special

events Be familiar with the district newsletter and the district website

(www.toastmasters22.org/links_page_clubs.html) [#8] Review the District Calendar and the District Download Page [#9]

Challenge: give an afternoon presentation at TLI and/or train other club officers at TLI/COT/MUT

#1: SCHEDULING – TWO EXAMPLES

ACTIVE MEMBER E-MAIL H PHONE* W PHONE* 5/22 6/12 6/26 7/10 7/24 8/14 8/28 9/11Burns, Carol xxx@abc.com 123-4567 987-6543 X X X X X X XBishop, Bonnie xxx@abc.com 123-4567 987-6543 X X X X X X XConners, Al, ATM xxx@abc.com 123-4567 987-6543 TT S B BC GE/E TM EHuntington, Martha xxx@abc.com 123-4567 987-6543 T AH/G O S S W WIllings, Francis xxx@abc.com 123-4567 987-6543 E S O TM BC E TKlaxton, Wanda CTM xxx@abc.com 123-4567 987-6543 W X K GE/E S J SLengston, Jerry xxx@abc.com 123-4567 987-6543 X E W - X BCMannow, Robert xxx@abc.com 123-4567 987-6543 TM W R S TM E TTMcClery,Lisa xxx@abc.com 123-4567 987-6543 X BC J AH/G S AH/GMetzger, Janet xxx@abc.com 123-4567 987-6543 BC S E AH/G S TT TMSchonemeyer, Lola xxx@abc.com 123-4567 987-6543 X X P X X X XSmith, Charlotte xxx@abc.com 123-4567 987-6543 GE/E TT O E E T SStemson, Ron, ATM xxx@abc.com 123-4567 987-6543 - GE/E R W TT S XSchwartz, Ralph, CTM xxx@abc.com 123-4567 987-6543 AH/G E T S T S GE/EWard, Roy, CTM xxx@abc.com 123-4567 987-6543 S JM X J AH/G EWinston, Len, DTM xxx@abc.com 123-4567 987-6543 S TM TT E BC JWoodland, Wanda xxx@abc.com 123-4567 987-6543 J T S W GE/E S

JOBS JOBS (cont) CLUB OFFICERS YOU ARE RESPONSIBLE FOR AH – Ah Counter S – Speaker Immediate Past President – Robert Mannow YOUR JOB ASSIGNMENT. IFBC –Ballot Counter T – Timer President – Ralph Scwartz YOU CANNOT FULFILL YOURE – Evaluator TS – Team speech VP Education – Robert Mannow ASSIGNMENT, PLEASE FINDG – Grammarian TM – Toastmaster of meeting VP Membership – A SUBSTITUTE AND NOTIFYGE - General Evaluator TT - Table Topics Master VP Public Relations – Jerry Lengston THE TOASTMASTER.J - Jokemaster W - Wordmaster Sec/Treasurer – Martha Huntington

X – scheduled absence Sgt at Arms – Francis Illings

Jan 3 Jan 10 Jan 17 Jan 24 Jan 31 Feb 7 Feb 14 Feb 20 Feb 21 Feb 28Room BW306A BW306A BW306A BW306A BW306A BW306A BW306A BW306A BW306A BW306AToastMaster Anthony S George L Anthony S Rithesh Ron W Dianne T Paul C Laura L Kim M Larry WTopic Master n/a n/a Larry W Terri C Matt B n/a Antonio P n/a n/a n/aSkill Evaluator Markus L Tonio P Laura L Anthony S Chrishawn LaShan G Rithesh Ron W n/a n/aSpeaker 1 Matt B Paul B Chrishawn Larry W Sally B  Janne W Rachel T Tawanda N Dianne T Matt DSpeaker 2 Terri C Sally B Matt D LaShan G Paul C Laura L Janne W n/a Gene J Dianne TSpeaker 3 Gene J n/a n/a n/a n/a Ron W n/a n/a Terri C Matt BSpeaker 4 George L n/a n/a n/a n/a Matt B n/a n/a Antonio P Kim M Speaker 5 n/a n/a n/a n/a n/a n/a n/a n/a Ron W Tawanda NGeneral Eval Tawanda LaShan Terri C Jeff S Tawanda N Gene J Matt D n/a n/a n/aEvaluator 1 Laura L Anthony S Matt B Gene J Rachel T Matt D Ron W n/a n/a n/aEvaluator 2 Paul C Dianne T n/a Tonio P Larry W Paul B Kim M n/a n/a n/aEvaluator 3 Paul B n/a n/a n/a n/a  Terri C n/a n/a n/a n/aEvaluator 4 Jeff S n/a n/a n/a n/a Ted T n/a n/a n/a n/aEvaluator 5 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/aJoke Master n/a Chrishawn Dianne T Ron W Kim M n/a Markus L  n/a n/a n/aQuiz Master n/a Tawanda Paul B n/a Paul B n/a Tonio P n/a n/a n/aWord Master LaShan Gene J George L Paul C Matt D Kim M Jeff S  n/a n/a n/aAh/Grammarian Tonio P Larry W Jeff S Paul B Markus L Larry W Terri C n/a n/a n/aTimer Markus L Rithesh Jeff G Matt B Gene J Chrishawn Tawanda N n/a LaShan G Laura LVote Counter Chrishawn Paul B LaShan Terri C Dianne T Jeff S Ron W n/a Laura L Jeff S

Members Unavailable

Ted T, Chrishawn

B

Ted T, Chrishawn

B

Ted T, Chrishawn B, Gene J, Jeff S, Kim

M

Ted T, Chrishawn B, Gene J, Jeff S, Kim

M

Ted T, Chrishawn B, Anthony

S

Chrishawn B, Anthony S, Sally B, Rithesh R, George L

Chrishawn B, Anthony S, Sally B, Rithesh R, LaShan G, George L,

Matt B, Gene J

Matt D, Larry L, Kim

M,

Chrishawn B, Anthony S, Sally B,

Paul C, Paul B,

Rithesh R, George L,

Matt D

Chrishawn B, Anthony S, Sally B,

Paul C, Paul B,

Rithesh R, George L

Special Notes New Ofcrs Club Bday TLI Jan 26COT Jan

28     Judges

TrainingTable

Topics Contest

Internationl Speech Contest

#2 – Email to the Toastmaster of the Next Meeting

#3 – Tracking the Progress of the Club Members(for a download, go to http://www.toastmasters22.org/downloadable_files/Template_Member_Tracker.xls)

#4 – Track Number of Times each Members Serves each Meeting Role:

#5: Meeting Varieties, Role Varieties, Miscellaneous

Meeting Varieties:

Demo meeting – your own club Demo meeting – help start a new club Open-house Meeting Invite-the-Boss meeting (corporate clubs) All Table Topics Table Topics Evaluation Table Topics Workshop Evaluation Training All Speakers Book Reading/Report Grab-bag Backwards Contests (Spring = table topics & speech; Fall = evaluation and humor) Roast Theme – set either by VPE or the Toastmaster; tie in WM, JM, TTM, SP Skill Focus: Gestures, Hand Movement, Eye Contact, Vocal Variety, Pauses, Speech

Openings, Speech Closings, Speech Introductions, Props, PowerPoint, Handouts, Flipcharts

Multi CC or AC – two or more members give a speech to earn an educational award ALB/ACS presentations (Successful Club Series or Leadership Excellence Series) [#7] ACS presentation (Better Speaker Series or Successful Club Series) [#7] Success/Leadership Series or Success/Education Series presentation [#7] Joint Club meeting

Meeting Role Varieties:

Table Topics Evaluator Skills Evaluator Joke Master Quiz Master Hot Seat Toastmaster Minute Thought of the Day

Miscellaneous Items -- see http://www.toastmasters22.org/links_page_spcl_pgms.html

Youth Leadership – (ACG credit) eight sessions for under age 18 Gavel Club –Toastmasters Lite Speechcraft – series of eight Toastmasters meetings to help get new members Speakers Bureau – community service (catalog item #127) Accredited Speaker Program – professional-level speaking skills

#6 – Awards for Education and Leadership

Criteria for Education and Leadership Awards

Award Level Requirements Receive at Completion

CC

Competent Communicator

(formerly CTM)

completion of The Basic Manual

The basic manual helps develop speaking skills one-step at a time. Every project builds upon what is learned in the preceding project. As each project is completed, the member learns the importance of speaking sincerely, effectively organizing a presentation, using body language and voice to convey your message, word choice and props, speaking persuasively, and inspiring others.

certificate letter to the

employer choice of two free

advanced manuals

ACB: Advanced Communicator Bronze(formerly ATM-B)

CC or CTM Completion of two Advanced Communicator

manuals

certificate letter to the

employer

ACS: Advanced Communicator Silver

(formerly ATM-S)

ACB or ATM-B completion of two additional Advanced

Communicator manuals conducted any two programs from The Better

Speaker Series and/or The Successful Club Series

certificate letter to the

employer

ACG: Advanced Communicator Gold

(formerly ATM-G)

ACS or ATM-S completion of two additional Advanced

Communicator manuals conducted a Youth Leadership Program or one

program in either the Success/Leadership or the Success/Communication series

served as a member mentor, coached a new member with the first three speech projects

certificate letter to the

employer

CL: Competent Leader (new)

completion of the Competent Leadership manual

certificate letter to employer

ALB: Advanced Leader Bronze

(formerly CL)

CC or CTM served six months as a club officer participated in a District-sponsored Club officer

training program completion of two additional programs from The

Successful Club Series and/or The Leadership Excellence Series

assisted in Club Success program (DCP)

certificate letter to the

employer

ALS: Advanced Leader Silver

(formerly AL)

ALB or CL served a complete term as a District officer completed the High Performance Leadership

program served successfully as a club sponsor, mentor,

coach or specialist

certificate letter to the

employer

DTM:

Distinguished Toastmaster

ACG or ATM-G ALS or AL

plaque letter to the

employer Toastmaster

magazine entry

#7 -- SUCCESSFUL CLUB SERIES

The Successful Club Series is made up of programs which are intended to assist clubs in running their meetings better, and, attract and keep members. Most of the modules are designed to be presented in 8 - 15 minutes, depending on what the presenter determines is appropriate for the club. Presentation of one of these modules is a credit towards either the Advanced Communicator Silver or the Advanced Leader Bronze award.

It is highly recommended that these modules not be presented word for word. Rather, these modules should be studied then put into the words of the presenter within the context of the needs of the club.

These modules do not have a formal evaluation. However, at the discretion of both the presenter and the club, feedback can be given to the presenter. That feedback can be done verbally and/or in written form.

Manuals involved:

Moments of Truth (#290) - The standards for positive club impressions/opinions by its members. A group evaluation exercise is included.

Finding New Club Members (#291) - Let all club members know that they are responsible for bringing guests, and, how to treat the guests of others

Evaluate to Motivate (#292) - How to give an evaluation that benefits the speaker and the audience

Closing the Sale (#293) - Getting guests to become members (#a follow-up to #291: Finding New Club Members)

Creating the Best Club Climate (#294) - Attaining excellence for each meeting

Setting the Stage for Success -- Meeting Roles and Responsibilities (#295) - Identify the different ways that members can influence/enhance the quality of the meetings

Mentoring a Member (#296) - How an experienced club member can help a new club member

Keeping the Commitment (#297) - The ten standards of "A Toastmaster's Promise"

Going Beyond the Club (#298) - Learning and leadership opportunities available to Toastmasters beyond club meetings and activities

How to Be a Distinguished Club (#299) - The importance of planning and goal setting within the club, and, club recognition for the achievements

The Toastmasters Educational Program (#300) - The achievement level available to members and the accompanying recognition/awards

BETTER SPEAKER SERIES

This series is made up of programs which are intended to assist club members become better speakers. Most of the modules are designed to be presented in 8 - 15 minutes, depending on what the presenter determines is appropriate for the club. Presentation of one of these modules is a credit towards the Advanced Communicator Silver award.

It is highly recommended that these modules not be presented word for word. Rather, these modules should be studied then put into the words of the presenter within the context of the needs of the club.

These modules do not have a formal evaluation. However, at the discretion of both the presenter and the club, feedback can be given to the presenter. That feedback can be done verbally and/or in written form.

Manuals involved:

Beginning Your Speech (#270) - Suggestions for starting off your speech the right way

Concluding Your Speech (#271) - Tips for ending your speech with power

Take The Terror Out of a Talk (#272) - Techniques for overcoming nervousness when speaking

Impromptu Speaking (#273) - Don't be caught off balance when speaking off-the-cuff!

Selecting Your Topic (#274) - How to develop new speech topic ideas

Know Your Audience (#275) - If you can relate to your audience, they will relate to you.

Organizing Your Speech (#276) - Once you know what to say, consider next the when and the how

Creating An Introduction (#277) - Great introductions should precede great speeches

Preparation And Practice (#278) - Techniques for preparing and rehearsing your next speech

Using Body Language (#279) - Techniques that will help speakers add impact and reduce distractions through appropriate body language

LEADERSHIP EXCELLENCE SERIES

This series is made up of programs which are applicable to any type of leadership, within Toastmasters or beyond Toastmasters. Most of the modules are designed to be presented in 8 - 15 minutes, depending on what the presenter determines is appropriate for the club. Presentation of one of these modules is a credit towards the Advanced Leader Bronze award.

It is highly recommended that these modules not be presented word for word. Rather, these modules should be studied then put into the words of the presenter within the context of the needs of the club.

These modules do not have a formal evaluation. However, at the discretion of both the presenter and the club, feedback can be given to the presenter. That feedback can be done verbally and/or in written form.

Manuals involved:

The Visionary Leader (#311) - Discusses how leaders create and communicate a vision for their organization to help it be successful

Developing a Mission (#312) - Addresses how successful leaders create and communicate a mission for their organization

Values and Leadership (#313) - Examines values and how to employ them as you lead a team toward achieving a goal.

Goal Setting and Planning (#314) - Reviews the processes leaders use to set goals and develop plans to achieve these goals

Delegate to Empower (#315) - Explore the methods used to effectively delegate tasks and responsibilities.

Building a Team (#316) - Learn effective means of creating and leading a team

Giving Effective Feedback (#317) - Provides suggestions for offering feedback to others on their performance.

The Leader as Coach (#318) - Discusses how to work with a team to help them improve

Motivating People (#319) - Learn how to be sensitive to your team members' needs and create an environment that will motivate them

Service and Leadership (#320) - Discover the overall concepts of the service leadership philosophy

Resolving Conflict (#322) - Focuses on the concepts that will help the presenter and the participants learn conflict resolution skills

#8: http://www.toastmasters22.org/links_page_clubs.html

Roles in a Toastmaster Meeting Roles in a Meeting Overview Role Tips Introducing the Next Speaker Evaluation Techniques Evaluations: How To Evaluations: Why and How Evaluate Effectively [trifold] Meeting Roles [trifold]

Build and Maintain Club Membership New Member Application Form Membership Building Resources Mentoring a Club: How To Membership Building Membership Growth Get and Retain Members New Member Induction Script Member Mentoring Soft Tap Technique Public Relations

Club Officers Club Officer Elections Club Officer Training (TLI) Register online for Club Officer Training Club Officer To Do List Club Officer Duties Club Officer Resources Leadership Matrix Club Constitution and Bylaws Club Officer Self-Assessment: PRE [download] Club Officer Self-Assessment: VPE [download] Club Officer Self-Assessment: VPM [download] Club Officer Self-Assessment: VPP [download] Club Officer Self-Assessment: SEC [download] Club Officer Self-Assessment: TRE [download] Club Officer Self-Assessment: SAA [download]

Managing a Toastmasters Club Backwards Meeting: How To Applause in Meetings: When Club Effectiveness Assessment Free Materials/Brochures Club Management Software Newsletter (club) Tips Build a Club Website: How To Club Website Designing

Club Meeting Supplies Ribbons for Clubs and Members [trifold] Toastmasters Manuals for Sale Constitution and Bylaws (pdf) Parliamentary Procedures Parliamentary Procedure [trifold] Club Secretary Minutes Note Taking [download] Club Meeting Minutes [download] Member Speech and Awards Tracker [download] Club Membership Survey: A Sample

Distinguished Club Program DCP Explained DCP Status Successful Club Series Distinguished Club Program (DCP) [trifold] DCP Worksheet [download]

Club Speech Contests Contests: How To Contest Instructions (pdf) Contest Rules Current Contest Winners Past District Contest Winners

Find Toastmasters Clubs District 22 Clubs List Clubs Within the U.S.

Helping Start a New Club Why Toastmasters? Start a New Club: How To Start a New Club: A Check List Charter a New Club: How To New Club Formation [trifold] New Club Demo Meeting [trifold] Files and Forms (self-extracting zip) [download] Corporate Initial Visit: Sample Letter [download] Corporate Followup Visit: Sample Letter [download] Demo Meeting How To (self-extracting zip) [download]

#9 – District 22 Download Page

Files for Downloading

These files are available to download and use/edit however you desire:

Tri-fold Brochures/Guides Awards: Educational and Leadership CL Manual: Explained CL Manual: Worksheet Club Officers Club Sponsors, Mentors, Coaches Distinguished Club Program (DCP) Evaluations Area Governor Division Governor District Governor Guest Information High Performance Leadership (HPL) Leadership Opportunities as District Officer Manuals for Education Speeches Manuals for Special Series Presentations Meeting Roles New Club Demo Meeting Parliamentary Procedure Ribbons for Clubs and Members Speechcraft Toastmasters Hierarchical Pyramid Youth Leadership

Application Forms New Member Application Competent Communicator ACB/ACS/ACS Competent Leader Competent Leader (old) ALB/ALS/DTM

Club Management New Member Application Form DCP Worksheet Application Forms for Awards Club Newsletter Template

Club Meetings Meeting Signs with Arrows Flowchart of a Typical Meeting Agenda Template AH/Grammarian/WordMaster

Speaker Time Tracker General Evaluator Evaluate the Toastmaster Form Evaluate the Meeting Form

Club Meeting Minutes Club Secretary Minutes Note Taking Club Meeting Minutes Member Speech and Awards Tracker [download]

Club Membership Club Membership Survey: Sample Business Cards Template Membership Presentation

Club Officers DCP Worksheet Club Officer Self-Assessment: PRE Club Officer Self-Assessment: VPE Club Officer Self-Assessment: VPM Club Officer Self-Assessment: VPP Club Officer Self-Assessment: SEC Club Officer Self-Assessment: TRE Club Officer Self-Assessment: SAA

Club: Start a New One Files and Forms (self-extracting zip) Corporate Initial Visit: Sample Letter Corporate Followup Visit: Sample Letter Forms for a New Club

Conferences District 22 Proxy Form Conferences: How To (self-extracting zip)

Contests Contest Rules (pdf) Contest Scripts (pdf) Contest Forms/Templates (self-extracting zip) Agenda for Fall Contests Agenda for Spring Contests Contests Rule Book

Demo Meeting Meeting Signs with Arrows Demo Meeting How To (self-extracting zip)

District Business Expense Report Form (district officers)

Nominate Area Gov of Year Form Nominate Division Gov of Year Form Nominate Toastmaster of Year Form District 22 Procedures (pdf)

District Leadership Club Visit Form for Area Gov Div Gov Report Sample District Leadership Handbook

District Working with Clubs Club Sponsor: How To Club Mentor: How To Club Coach: How To

Education and Leadership Programs Education and Leadership Award Criteria

Toastmasters International Toastmasters International Pyramid Organizational Chart