EXECUTIVE SESSION – 6:30 P.M. A. Real Estate B. Labor Negotiationsbod.townofmanchester.org/NewBOD/assets/File/agenda1712_compl… · A. Real Estate B. Labor Negotiations AGENDA

EXECUTIVE SESSION – 6:30 P.M. A. Real Estate B. Labor Negotiations

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

DECEMBER 12, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Minutes, November 20, 2017 – Swearing in Ceremony B. Actions, November 21, 2017 – Regular Meeting C. Minutes, November 21, 2017 – Regular Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report 1. Puerto Rico relief update 2. Police Department LGBTQ outreach B. Other Reports 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriations to Special Projects as follows: 1. Increase to Manchester School Readiness Quality Enhancement Grant (7/1/17 to 6/30/18) ............................................... $2,910 to be financed by a grant from the State Office of Early Childhood Plan,

for a total grant award of $3,88l. 2. Increase to School Readiness Grant (7/1/17 to 6/30/18) ............................... $281,106 to be financed by a grant from the State Department of Education to support school readiness slots at Manchester Early Learning Center, for

a total grant award of $374,808. 3. Increase to Preschool Development Grant (7/1/17 to 6/30/18) ....................... $33,449 to be financed by a grant from the State Office of Early Childhood to provide free preschool to children that are 4 years old before January 1, 2017 and are part of families at or below 200% the federal poverty level, for a total grant award of $44,599. 4. Manchester, CT HOPE Initiative ....................................................................... $1,213

to be financed by donations from Manchester High School ($113), Marybeth and Paul Litrico ($100) and Bob’s Discount Furniture ($1,000) which are gratefully acknowledged and accepted.

5. Police Donations Revenue Account - Manchester Police Explorer Post ........... $4,482 to be funded by fundraising through CT Maher ($4,307) and donations ($175) which are gratefully acknowledged and accepted. 6. State Asset Forfeiture Account .......................................................................... $1,136 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

Board of Directors December 12, 2017 Agenda Page 2 * B. Appropriations to Education Special Projects as follows: 1. Increase to Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 17/18) ...........................................................................$40 provided through the State of Connecticut, for a total grant award of $95,662. 2. College Career Pathways (FY 17/18) ................................................................ $8,635

to be financed by a grant provided through Manchester Community College, College Career Pathways program.

* C. Appropriation to Landfill Gas Collection ............................................................ $740,000 to be funded by Sanitation Fund Unallocated Reserve. ................................................... D. Post state budget motor vehicle tax adjustment (Revision to Budget Resolution). E. Appropriation from Land Acquisition and Historic Property Improvement Bond Fund .................................................................................................................... $50,000 to contribute to the Manchester Land Conservation Trust’s mortgage on the Botti Farm at 330 Bush Hill Road. 9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. Approval of the waiver of permit fees for roofing system replacement on the Nave and

Hall of Concordia Lutheran Church. B. Appointments to Boards and Commissions which have members with terms expiring in November 2017:

Board/Commission Name Term Expiring

Advisory Board of Health Diane Strano, 16 Stephanie’s Way (D) November 2020

Advisory Rec. and Park Comm. William Gochee, 66 Thayer Rd (R) November 2020 Thomas Tierney, 150 Tonica Spring Tr (D) November 2020

Arts Commission Jana Pond-Tierney, 225 Kennedy Rd (D) November 2020 Jon Carlo Cortese, 520 Dennison Ridge (D) November 2020

Bennet Housing Corporation Janice Johnson, 201 Shallow Brook La (R) November 2022

Board of Assessment Appeals Stephanie Knybel, 138 Bobby La (D) November 2020 Board of Assessment Appeals Alternate Members - David Wichman, 205 Homestead St, Apt. B7 (D) November 2018 April Shines, 81 Marjorie La (R) November 2018 Timothy Bergin, 29 Doane St (D) November 2018

Building Committee Les Stewart, 46 Woodstock Dr (U) November 2020 Michael Spellman, 177 E. Middle Tpke, Unit A (R) November 2020

Cheney Brothers National Historic Leslie Frey, 30 Florence St (D) November 2020 District Commission Alex Pazda, 49 Holyoke Dr (R) November 2020 Lynne Ferrigno, 18 Brendan Rd (R) November 2020 Rita McParland, 63 Nutmeg Dr (U) November 2020 Ex Officio – Manc. Historical Society Jack Prior November 2018

Cheney Hall Foundation, Inc. Vacant November 2018

Commission on Human Relations, Elderly Services and People Rudy Hrubala, 252 Bidwell St (R) November 2020 with Disabilities

Cox Cable Advisory Gail Dunnrowicz, 147 Carriage Dr July 2019

Housing Authority Mary Ann Creamer, 53 Masters Way (R) November 2022

Board of Directors December 12, 2017 Agenda Page 3 Housing and Fair Rent Commission Nonprofit Agency Member - Dan Uhlinger, 168 Gerald Dr November 2020

Library Advisory Board Norman Delaura II, 421 Parker St (D) November 2020

Pension Board Craig Lappen, 296 Timrod Rd (D) November 2021 Joseph V. Camposeo, 68 Tonica Spring Tr (D) November 2021 Robert Huestis, 31 Birch Tr, Glastonbury November 2018 (Retiree Representative) Sandy DeCampos (Union Representative) November 2018

Property Maintenance Code Board of Appeals April Shines, 81 Marjorie La (R) November 2020

Redevelopment Agency Stephanie Knybel, 138 Bobby La (D) November 2022 Members appointed by General Manager Aaron Ansaldi, 167 Tonica Spring Tr (R) November 2022 and approved by Board of Directors Aaron Wlochowski, 103 Thayer Rd (R) November 2022 Vacancy November 2020

Town Historian Vivian Ferguson, 52 John Olds Dr #7 November 2019 Alternate Town Historian - Susan Barlow, 627 Spring St November 2019

Zoning Board of Appeals Alternate - John Topping, 190 Henry St (D) November 2022

12. NEW BUSINESS. * A. Approval of Tentative Agreement between the Town of Manchester and the Manchester Library Union, Local 991, AFSCME, for the successor contract July 1, 2017 – June 30, 2020. B. Advisory Recreation & Park Commission’s recommendation to formally name a recently donated parcel of land on the Hockanum River “Doug Smith Island” in recognition of Mr. Smith’s years of dedication and hard work to beautify the river and surrounding areas.

* C. Acceptance of resignation of Yolanda Castillo (D) from the Ethics Commission with a term expiring November 2018.

* D. Acceptance of resignation of Pamela Floyd-Cranford (D) from the Ethics Commission (alternate member) with a term expiring November 2018.

E. Appointment of a member to the Ethics Commission with a term expiring November 2018 to fill the vacancy left by Yolanda Castillo (D).

F. Appointment of an alternate member to the Ethics Commission with a term expiring November 2018 to fill the vacancy left by Pamela Floyd-Cranford (D). 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

MINUTES TOWN OF MANCHESTER, CONNECTICUT

SWEARING-IN CEREMONY OF THE BOARD OF DIRECTORS, BOARD OF EDUCATION

AND ELECTED OFFICIALS

Monday, November 20, 2017

CHENEY HALL 177 Hartford Road

Manchester Connecticut 06040 7:00 P.M.

PRESENT: Board of Directors: Matthew Galligan, Steve Gates, Margaret Hackett, Sarah Jones,

Pamela Floyd-Cranford and Jay Moran. Board of Education: Tracy Maio, Peter Meggers, Jason Scappaticci, Melanie

Stefanovicz, Darryl E. Thames, Sr. Constables: Charles Barrera, Jr., Albert J. Gionet, Kevin Hood, Salvatore Mancini,

Warren Packer and Edward Slegeski. Board of Selectmen: Stephen Cassano and Matt Peak. ALSO: General Manager Scott Shanley, Town Clerk Joseph Camposeo, Glenn Gerhard,

Elder, New River Church, Julia Morris Paul (Manchester’s Poet Laureate) and Dan Thompson (Manchester’s Troubadour).

The meeting was called to order at 7:05 p.m. General Manager Shanley welcomed all of the elected officials on behalf of the Town Administration and said he is looking forward to working with everyone in the best interest of the community. He stated what makes us a superior and enduring nation is that very often people speak up. He thanked the MHS string quartets, the Honor Guard, Police Explorers, Glenn Gerhard, Dan Thompson, Julia Morris-Paul and Dennis Nevin for being a part of this ceremony. The Manchester Fire-Rescue-EMS Color Guard, led by Honor Guard Commander/Fire Inspector James Jennings, led the procession into the hall and presented the colors (flags). They were followed in by the Police Explorers led by Patrick Walsh, the elected officials, the Poet Laureate Julia Morris Paul and Town Troubadour Dan Thompson. All those in attendance participated in the Pledge of Allegiance to the Flag, led by General Manager Scott Shanley. A beautiful rendition of the National Anthem was performed by two Manchester High School String Quartets, led by Keith Berry. Glenn Gerhard, Elder, New River Church delivered the invocation and thanked all those who dedicate their time and talents to the Town of Manchester.

4.A

Minutes November 20, 2017 Swearing-In Ceremony

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Town Clerk, Joseph V. Camposeo administered the oath of office to the newly elected Board of Directors, Board of Education members, Town Constables and Town Selectmen. Mayor Moran was introduced and delivered the following speech: Welcome and thank you. I’m humbled and honored to be your Mayor again. I take the job seriously and will continue to be out front promoting our great town! I would like to start by thanking the voters of Manchester who have entrusted me with their vote. I would like to thank the volunteers, many here tonight not just those who supported me but all those who took the time to support all the candidates. I would like to thank my family and friends. Your love and commitment to my political journey is deeply appreciated. I thank my mother-law-law Jean and my parents Bob and Barbara! I miss my father-in-law Romolo, it makes me smile knowing if he were alive today, he would be proud and excited for me. I thank my greatest treasures in life, my children; Kristen and her husband John, my other daughter Elizabeth and my son Jamie. You are my pride and joy! Of course I’m fortunate to have the sweetest angel and hero Julia looking down on me; your life and the joy you brought to this world is my inspiration. And I thank my best friend, partner and wife Patty. With you by my side, I can take on anything in life. I love you. Folks before I go into my address, I’m going to break tradition and introduce all those who have been sworn in tonight. First, I would like to take a moment and thank everyone who ran for office. Your time and commitment to our community is appreciated! And let me introduce those on stage here for their own recognition. Mayor Moran introduced each of the elected officials. The last few months have been long and stressful. Feelings have been hurt on both sides of the aisle. But, we must come together, maybe even have some tough and real courageous conversations and move our town forward. We have to heal, and must unify for the people of Manchester. They are counting on us because we have work to do. As Johnny Corn once said, “There is more that unites us than divides us. So make it a point to talk with someone who is different from you. You may find that you have more in common than you think!” I know that’s so true. I know everyone on this stage loves Manchester and wants to do what’s best for our family, friends and the entire community! You see that’s the Manchester spirit! As your Mayor I see that Manchester spirit everywhere. I saw it at the Manchester preschool on Hollister Street watching families camp out reading books under their tents. I saw it on the 1st day of school last year at Keeney School when a proud and confident preschooler walks in with her backpack ready to go as her nervous mom has the separation anxiety! I see it at the newly renovated Charter Oak Park which is busy with families. I saw it when a little third grader at Martin school hugs and thanks me for the new playground! I saw it at MARC, Inc. as they celebrated over and over this year their 65th anniversary, “seeing people, not disabilities!” And that spirit was brighter than ever when MARC’s Mike Robinson was Mayor for the day!


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I see that Manchester spirit in our churches. From the temple on East Middle Turnpike to the many churches of different denominations up and down and around Main Street, to the church of the Pentecost on Tolland Turnpike to the New River Church on Woodbridge Street. I have had the pleasure of being a part of many worship gatherings across our town. And more recently, I see that Manchester spirit as we welcomed with open arms our Muslim friends at the Mosque on Cottage Street! That’s true Manchester spirit! In Manchester we welcome everyone! And speaking of prayer, I see that Manchester spirit when friends get together, pray and open a very successful coffee shop here in the Silk City. And that spirit continues up and down Main Street, where you get a pizza, where everyone knows your name, and at our newest restaurant, Bistro on Main, where you eat good and do good! I saw the Manchester spirit when we welcomed home our Vietnam Veterans a few years ago, or when every spring hundreds of volunteers gather on a Saturday morning to assist their neighbors in need through Rebuilding Together. Or when Manchester welcomes and helps a beautiful little boy named Mason and his mom build the necessary changes to her home to raise her son! I see that Manchester spirit when we celebrate 50 plus years of our senior center. I see that spirit at the rejuvenated and reenergized Squire Village. I see the Manchester spirit on Christmas Day as volunteers serve dinner to many homeless people in the region. I also saw that Spirit as we mourned Manchester’s high school’s beloved security guard and friend to all, big Mitch! I see that spirit through the hard work of our teachers both at the public and private schools in town. I see it in the hard work of our town employees. I see it in our police and fire departments who protect and serve us daily. I see that spirit every year at the MHS homecoming and the MHS graduation. I even see it at the adult education commencement. And of course we showcase that Manchester spirit all week with the road race activities and the running of the 81st race this Thanksgiving! So let’s carry this Manchester spirit into this new term as we work to develop the old Parkade and reconvene the SMARTR Committee to make sure we move Phase 2 forward so every child in town has the opportunity to learn in an updated modern facility. We will look at a new library, a possible Fieldhouse, and we will decide the future usage of Robertson, Washington and Nathan Hale Schools. And we will continue to improve our downtown, welcoming new businesses. We will collaborate with the Board of Education so that all our children receive a quality education. So tomorrow we go back to work moving Manchester forward and we will do it together. As we move forward I quote again the late President Kennedy, “Let us not seek the Republican answer or the Democratic answer, but the right answer. Let us not seek to fix the blame for the past. Let us accept our own responsibility for the future!”


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And as we celebrate what would have been JFK’s 100th birthday a few months ago let’s listen and act upon his daughter Caroline’s words as she echoes her Dad’s thoughts: “We all have challenges in our own corners of the world, may we seek solutions that heal, lift up the forgotten and make a difference in the lives of others! “ Happy Thanksgiving to you and your families! May God bless our great town of Manchester and may God bless America! ELECTION OF VICE CHAIRMAN – BOARD OF DIRECTORS Mayor Moran called for nominations for the position of Vice Chairman of the Town of Manchester for the term November 2017 – November 2019. Director Gates nominated Margaret Hackett as Vice Chairman to the Board of Directors, which was seconded by Director Galligan and was approved by a 5-0 vote. Director Gates said the following: Good evening everyone! Happy Thanksgiving to you all. It’s Road Race week! It is with great pleasure that I nominate Margaret “Peg” Hackett for Vice-Chair of the Manchester Board of Directors and Deputy Mayor of the Town of Manchester. Peg has been a community leader for much of her adult life. She is well known for her consultative and collaborative approach to leadership. She believes that only by fully engaging with and insuring that all voices are heard, can we most effectively serve the people of Manchester. She believes it is important that town government be as easy to do business with as possible. She is a great partner to all of us on the board and the perfect complement to our hardworking Mayor, Jay Moran. For these reasons, and so many more, please accept this nomination of Peg Hackett. Thank you. Deputy Mayor Hackett gave the following speech: I am grateful to be standing here with a dedicated group of public servants and an electorate committed to making Manchester the best it can be. Thank you to the voters of Manchester for re-electing me to the Board of Directors and for trusting me as a steward of Manchester’s future. Thank you Directors Gates and Galligan for your nomination speech, and thanks to the board for this honor in voting for me to serve in the role of Vice Chairman and Deputy Mayor. I must also be sure to thank my husband, John Hackett, our daughter, Elizabeth, my sister Kathleen Wallman, and many friends for their guidance, perspective and support. I’d like to focus my remarks this evening not on politics or government - I’ve heard that some of you are craving a little break from that - but instead on Manchester’s greatest asset – its people.


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As elected officials, we are fortunate to spend time talking to citizens about their stories and experiences. We know what a caring community we live in and the many established organizations and causes whose missions are fulfilled, repeatedly, by our dutiful and generous citizens. Still, I am awestruck by the many people in our town working quietly and thoughtfully on their own, without fanfare or recognition, to serve others. Let me tell you about three such citizens whom I was so lucky to meet this Fall who are a source of inspiration for me, and I hope will inspire you as well. This first citizen I’d like to highlight I met while door-knocking with Jay. This gentleman is 104 years young. On this particular day, he was enthusiastically raking leaves in his front yard. When describing his daily regimen - you bet we asked him about that - he cited the importance of good nutrition by cooking for oneself every day. He planned to cook a ham steak that evening. He also cited the importance of drinking red wine every day – just one glass! We learned that he is a singer and a member of a local choir that performed internationally. Today, his focus is his daughter who lives with him. Jay and I parted ways with him and continued on in the neighborhood. About one hour later, on our way back to my car, we noticed some good progress had been made on his lawn – achieved by one person, one rake. Here, we are reminded that a meaningful life comes, in part, from consistency in effort and attitude to make a difference. Next is a woman who shared her challenges in managing a chronic illness that has also impacted her adult children, whom she helps support. In expressing her anxiety about her tightening budget, what was foremost in her mind was whether she would have enough money to continue making the quilts she routinely donates to various charities to supplement their fundraising activities. This citizen’s selflessness shows us that no matter how humble our means, we can still strive to fulfill life’s sole mission, which is to help others. And lastly, there is a citizen who has made it his life’s work to build community through creative writing and poetry in Manchester. By bringing people together in a club to interact and explore the possibilities of imagination, he not only enhances our culture and our open mindedness to ideas, but better equips our community for change, keeping Manchester on a continued path of progress. Perhaps you know one or more of these Manchester citizens and their positive impacts. They are three individuals in a sea of 57,000 townspeople whose deeds remind us to contribute what you can, in your own way, no matter your circumstances. They so beautifully exemplify a favorite quote of mine by author Timothy Ferriss who said, “Don’t overestimate the world and underestimate yourself. You are better than you think.” Let’s each work in our own way this holiday season and beyond to honor and further the work of these exemplary citizens. Thank you very much and I wish you all a happy Thanksgiving. Mayor Moran then asked for nominations for the Secretary of the Board of Directors. Director Jones nominated Director Gates, which was seconded by Director Galligan and approved with a 5-0 vote.


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Patty Moran then delivered the Benediction. Julia Morris Paul, Manchester’s Poet Laureate, thanked the newly elected officials for their dedication. She then read her poem “Homework Assignment” which was based on an interview with Thelma Woodbridge. It touched upon the varied history of Manchester. Dan Thompson, Manchester’s Troubadour, performed “The Manchester Song” which was written in the 1800’s by an unknown author and truly expresses the spirit of the Town of Manchester. Dennis Nevins closed out the ceremony with a wonderful rendition of “God Bless America”. The ceremony concluded at 7:45 p.m. lgl APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

NOVEMBER 21, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Gates, Directors Floyd-Cranford, Galligan and Jones.

ABSENT: Directors Castillo, Devanney and Eckbreth ALSO: General Manager Scott Shanley and Town Attorney Ryan Barry EXECUTIVE SESSION – The Board went into Executive Session at 6:30 p.m. to discuss Security and Real Estate, and adjourned at 7:05 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Gates, Directors Floyd-Cranford, Galligan and Jones. Also present General Manager Shanley, Gary Anderson, Director of Planning and Economic Development and Chaz Plungis, Management Analyst. No votes were taken. 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Moran. #231-17 A. ADOPTED - Adoption of Rules of Procedure. Galligan/Jones Six Voted in Favor #232-17 B. ADOPTED - Appointment of Town Attorney – Ryan Barry.

Gates/Galligan Six Voted in Favor 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. #233-17 A. Actions, October 3, 2017 – Regular Meeting #234-17 B. Minutes, October 3, 2017 – Regular Meeting #235-17 C. Minutes, October 24, 2017 – Special Meeting Gates/Galligan Five Voted in Favor (Director Floyd-Cranford abstained) 9. CONSENT CALENDAR. (With 8E and 12E added) 8A. Appropriations to Special Projects as follows: #236-17 1. Preventive Health and Health Services Block Grant ....................................... $15,828 to be financed by federal funds received through the Connecticut Department of Public Health to fund the completion of the community health improvement plan and the development of an organizational strategic plan.

4.B

Board of Directors November 21, 2017 Actions Page 2 #237-17 2. Increase to Youth Service Bureau (9/1/16 – 6/30/20) ................................... $448,848 to implement the federally funded Partners for Success Initiative to be financed by a grant from the Connecticut Department of Mental Health and Addiction Services (DMHAS), bringing the total amount of the grant to $598,464. #238-17 3. Municipal Grant Program (Dial-A-Ride) (FY 18 partial) ................................ $17,288

to be financed by the Department of Transportation for the grant contract period July 1, 2017 through October 31, 2017.

B. Appropriations to Education Special Projects as follows: #239-17 1. National School Lunch Program Equipment Grant (FY 17/19) ........................ $17,282 to be financed by a grant through the Agricultural Appropriations Act. #240-17 2. Program Enhancement Projects for Adult Education (FY 17/18) ................... $40,000 to be funded by the Connecticut State Department of Education to promote self-sufficiency of Adult Education students. #241-17 3. Barr Foundation Grant (FY 2017-2019) ........................................................ $300,000 to assist the district in creating and refining programs that engage students by providing various pathways toward being college and career ready. #242-17 4. Manchester High School - General Uses and Purposes ................................... $97,446 to be funded by a donation from the Estate of Virginia Ryan which is gratefully acknowledged and accepted. #243-17 5. Garrett Lee Smith Suicide Prevention Grant (FY 17/18) ................................ $15,000 to be funded by Community Health Resources to support the goals of the Connecticut Strategic Plan for Suicide Prevention. #244-17 6. Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 17/18) ................................................................... $95,622 provided through the State of Connecticut. #245-17 C. Appropriation to Streetlight Capital Reserve ......................................................... $16,512 to be funded by an Eversource energy incentive to retrofit approximately 150 cobra head streetlights in the West Side neighborhood and on Broad Street. #246-17 D. Downtown Manchester Special Services District Supplemental Appropriation ... $20,000 from fund balance to fund a Preliminary Design Assistance Program. #247-17 E. Appropriation from Land Acquisition and Historic Property Improvement Bond Fund .................................................................................................................... $30,000 for design services related to prioritized exterior renovation work at Cheney Hall, as recommended by the Land Acquisition and Historic Property Investment Committee. #248-17 12A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $185 to be funded by dues and donations which are gratefully acknowledged and accepted. #249-17 12B. Approval of 2018 Board of Directors meeting schedule. #250-17 12E. Authorization of Public Works Director to waive permit fees for Eighth Utilities District property projects under $100,000 contingent on a joint agreement. Galligan/Hackett Six Voted in Favor

Board of Directors November 21, 2017 Actions Page 3 12. NEW BUSINESS 12G. Appointments to Boards and Commissions which have members with terms expiring

in November 2017:

Board/Commission Name Term Expiring

Advisory Board of Health T - Diane Strano, 16 Stephanie’s Way (D) November 2020

#251-17 Jones/Gates Six Voted in Favor Advisory Rec. and Park Comm. T - William Gochee, 66 Thayer Rd (R) November 2020 T - Thomas Tierney, 150 Tonica Spring Tr (D) November 2020 #252-17 Jones/Gates Six Voted in Favor Arts Commission R - Rose Marie Papa, 229 Bobby La (R) November 2020 #253-17 Galligan/Gates Six Voted in Favor T - Jana Pond-Tierney, 225 Kennedy Rd (D) November 2020 T - Jon Carlo Cortese, 520 Dennison Ridge (D) . November 2020 #254-17 Jones/Galligan Six Voted in Favor Bennet Housing Corporation T - Janice Johnson, 201 Shallow Brook La (R) . November 2022 #255-17 Jones/Gates Six Voted in Favor Board of Assessment Appeals T - Stephanie Knybel, 138 Bobby La (D) November 2020 #256-17 Jones/Gates Six Voted in Favor Board of Assessment Appeals Alternates T - April Shines, 81 Marjorie La (R) November 2018 #257-17 Galligan/Jones Six Voted in Favor T - David Wichman, 205 Homestead St, B7 (D) November 2018 T - Timothy Bergin, 29 Doane St (D) November 2018 #258-17 Jones/Galligan Six Voted in Favor Building Committee T - Les Stewart, 46 Woodstock Dr (U) November 2020 #259-17 Jones/Galligan Six Voted in Favor R - Peter LaBelle, 192 Wells St (D) November 2020 #260-17 Jones/Floyd-Cranford Six Voted in Favor T -Michael Spellman, 177 E. Middle Tpke, #A (R) November 2020 #261-17 Galligan/Jones Six Voted in Favor

Board of Directors November 21, 2017 Actions Page 4 Cheney Brothers National Historic T - Leslie Frey, 30 Florence St (D) November 2020 District Commission T - Alex Pazda, 49 Holyoke Dr (R) November 2020 T - Lynne Ferrigno, 18 Brendan Rd (R) November 2020 T - Rita McParland, 63 Nutmeg Dr (U) November 2020 #262-17 Jones/Galligan Six Voted in Favor Ex Officio – Manc. Historical Society T - Jack Prior November 2018 #263-17 Jones/Floyd-Cranford Six Voted in Favor Cheney Hall Foundation, Inc. R - Lynne Ferrigno, 18 Brendan Rd (R) November 2020 #264-17 Galligan/Floyd-Cranford Six Voted in Favor

R - Brian Wolverton, 41 Center St (Town appt) November 2018 #265-17 Jones/Floyd-Cranford Six Voted in Favor R -Sarah Burke, 45 North School St (BOE appt) November 2018 #266-17 Jones/Floyd-Cranford Six Voted in Favor R - Ron Conyers, 26 Coleman Rd (R) November 2018 #267-17 Galligan/Jones Six Voted in Favor

T-Vacant November 2018 #268-17 Jones/Galligan Six Voted in Favor Commission on Human Relations, R - Ken Hagenow, 111 Olcott St (R) November 2020 Elderly Services and People with Disabilities #269-17 Galligan/Jones Six Voted in Favor T - Rudy Hrubala, 252 Bidwell St (R) November 2020 #270-17 Galligan/Jones Six Voted in Favor R - Maria Cruz, 129 Campfield St (D) November 2020 #271-17 Jones/Floyd-Cranford Six Voted in Favor Cox Cable Advisory T - Gail Dunnrowicz, 147 Carriage Dr July 2019 #272-17 Jones/Galligan Six Voted in Favor R - Kerri Kearney, 45 North School St (BOE appt) July 2019 #273-17 Jones/Galligan Six Voted in Favor

Board of Directors November 21, 2017 Actions Page 5 R - Timothy O’Neil, 41 Center St (Town appt) July 2019 #274-17 Jones/Gates Six Voted in Favor Ethics Commission R - John Wilks, 91 Green Manor Rd (R) November 2020 #275-17 Galligan/Hackett Six Voted in Favor Ethics Commission - Alternate A - Jennifer Nye, 15 French Rd (R) November 2020 #276-17 Galligan/Hackett Six Voted in Favor Housing Authority T - Mary Ann Creamer, 53 Masters Way (R) November 2022 #277-17 Galligan/Floyd-Cranford Six Voted in Favor

Housing and Fair Rent Commission R -Morgan J. Cummings, 26 Prospect St, # 16 (D) November 2020 #278-17 Jones/Galligan Six Voted in Favor R - Karen Poirer, 117 Butternut Rd (R) November 2020 #279-17 Galligan/Hackett Six Voted in Favor Nonprofit Agency Member - T - Dan Uhlinger, 168 Gerald Dr November 2020 #280-17 Jones/Floyd-Cranford Six Voted in Favor Library Advisory Board R - Joyce Hood, 83 Sass Dr (R) November 2020 #281-17 Galligan/Hackett Six Voted in Favor R - Grace Cedrone, 28 Brookfield St (R) November 2020 #282-17 Galligan/Hackett Six Voted in Favor T - Norman Delaura II, 421 Parker St (D) November 2020 #283-17 Jones/Floyd-Cranford Six Voted in Favor R - Miriam Byroade, 207 Parker St (D) November 2020 #284-17 Jones/Galligan Six Voted in Favor

Board of Directors November 21, 2017 Actions Page 6 Pension Board T - Craig Lappen, 296 Timrod Rd (D) November 2021 T -Joseph Camposeo, 68 Tonica Spring Tr (D) November 2021 #285-17 Jones/Floyd-Cranford Six Voted in Favor T - Robert Huestis, 31 Birch Tr, Glastonbury November 2018

(Retiree Representative) #286-17 Jones/Hackett Six Voted in Favor T -Sandy DeCampos (Union Representative) November 2018 #287-17 Jones/Floyd-Cranford Six Voted in Favor Planning and Zoning Commission R - Michael Stebe, 85 Hollister St (D) November 2022 #288-17 Jones/Hackett Six Voted in Favor Property Maintenance Code R - John Cunnane, 92 Adelaide Rd (R) November 2020 Board of Appeals #289-17 Galligan/Hackett Six Voted in Favor T -April Shines, 81 Marjorie La (R) November 2020 #290-17 Jones/Floyd-Cranford Six Voted in Favor Redevelopment Agency T - Stephanie Knybel, 138 Bobby La (D) November 2022 Members appointed by General Manager T - Aaron Ansaldi, 167 Tonica Spring Tr (R) November 2022 and approved by Board of Directors T -Aaron Wlochowski, 103 Thayer Rd (R) November 2022 T - Vacancy November 2020 #291-17 Galligan/Gates Six Voted in Favor

Town Historian T - Vivian Ferguson, 52 John Olds Dr #7 November 2019 #292-17 Jones/Floyd-Cranford Six Voted in Favor Alternate Town Historian T - Susan Barlow, 627 Spring St November 2019 #293-17 Jones/Galligan Six Voted in Favor

Zoning Board of Appeals R - Robert Haley, Sr., 19 Welcome Pl (D) November 2022 #294-17 Jones/Hackett Six Voted in Favor A - Bonnie Potocki, 161 McKee St (R) November 2022 #295-17 Galligan/Gates Six Voted in Favor Alternate T - John Topping, 190 Henry St (D) November 2022 #296-17 Jones/Floyd-Cranford Six Voted in Favor

Board of Directors November 21, 2017 Actions Page 7

14. ADJOURNMENT.

The meeting was adjourned until the December 12, 2017 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room.

#297-17 Galligan/Hackett Six Voted in Favor Adjournment: 9:50 p.m. ll APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

NOVEMBER 21, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Gates, Directors Floyd-Cranford, Galligan and Jones.

ABSENT: Directors Castillo, Devanney and Eckbreth ALSO: General Manager Scott Shanley and Town Attorney Ryan Barry EXECUTIVE SESSION – The Board went into Executive Session at 6:30 p.m. to discuss Security and Real Estate, and adjourned at 7:05 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Gates, Directors Floyd-Cranford, Galligan and Jones. Also present were General Manager Shanley, Gary Anderson, Director of Planning and Economic Development and Chaz Plungis, Management Analyst. No votes were taken. 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:10 p.m. All in attendance participated in the Pledge of

Allegiance to the Flag, led by Mayor Moran. Mayor Moran stated that Directors Devanney and Eckbreth are both out ill and will not be at tonight’s meeting. He then read the following letter from newly elected Board of Director’s member Yolanda Castillo: Dear Members of the Board of Directors and Manchester Residents, Due to a prior commitment, I am not able to be present with you today. I want to reassure you that I am committed. I will work hard with everyone on the board to make good responsive decisions for the people of Manchester. I earned the opportunity to serve you through hard work and so when I get sworn in on November 27th, a new day begins! I want to wish everyone a safe and peaceful Thanksgiving. Let’s be thankful for this opportunity and work with integrity to move Manchester forward for all. Sincerely Board member elect, Yolanda Castillo A. ADOPTED - Adoption of Rules of Procedure. Galligan/Jones Six Voted in Favor B. ADOPTED - Appointment of Town Attorney; Attorney Ryan Barry. Gates/Galligan Six Voted in Favor 2. AWARDS AND PRESENTATIONS – NONE.

4.C

Board of Directors November 21, 2017 Minutes Page 2 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting) Melissa Tweedie, 107 Steep Hollow Lane, spoke to the Board of Directors one year ago and is here tonight to address the same issues which she believes are destroying the civility of our town. She works in a high school and has a favorite saying, “what we permit, we promote”. What happened this past election left voters feeling dazed and disgusted. How can the pursuit of a political party victory be worth the defamation of a good man and his family? When honorable, generous, lifelong residents are publically attacked, how can we ever expect that good, decent people will run for elected office? The last campaign has proven what a political consulting business has brought to our town. Mr. Mayor and all the members of this Board are all fine people and work hard in this elected office to make Manchester a great place to live. Each of you has the power to influence future elections so that candidates and campaigns reflect our values of honesty, integrity and hard work. I am speaking out tonight against the viciousness of this most recent campaign. The citizens of our town have been slandered and publically attacked in many ways by Mike Pohl the Democratic Town Committee Chair and Michael Farina a political consultant. Do any of you really believe that any of the Republican candidates are racist or are members of a white supremacist group? Once this narrative was set in October, it continued to be amplified for the remainder of the campaign and no one spoke out to support these candidates. Private apologies were useless. If you knew the accusations of racism made against these candidates were false, why didn’t you directly state this and stop the slander? All of you on this Board who permitted this strategy took part in promoting it. Every single one of you has a responsibility to heal the wounds created during this campaign. Mary Fish, 19 Strickland Street, stated this is her second visit to the Board of Directors regarding the negative impact flashing signs (reader board signs) have on the residents who live in homes that directly abut business zones 1-3. She lives in the area of Brown’s Flowers and a martial arts center. Per the Town of Manchester, no flashing signage is allowed. She handed out a copy of the letter she sent to the PZC which includes a list of non-compliant signs in town. She has had several conversations with Mr. James Davis, Zoning Enforcement Officer, about this problem. His efforts have resulted in no decrease in the number of signs and there are more signs going up all the time. Mr. Davis indicated he has no regulatory or authoritative power to fine the offenders and states that signs are turned back on after he makes visits asking for them to be shut off. Members of the PZC commented at their last meeting in response to my letter that only the Board of Directors can draft an ordinance that would provide compliance authority to the Zoning Enforcement Officer. She is here to request that the members of the Board work in conjunction with Mr. Anderson, Director of Planning and Economic Development, Mr. Prause, Planning and Zoning Commission Chair, our Town Attorney and Mr. Davis to draft an ordinance that would protect residents who live in close proximity to these business zones, and prevent the continual exposure of flashing lights in our windows.

She thanked the two members of the Board who contacted her after she spoke at the PZC meeting. She hopes their continued interest in this issue will help spearhead an effective action on the part of the Board to develop an ordinance that will help the Zoning Enforcement Officer.

Board of Directors November 21, 2017 Minutes Page 3

Don Dubaldo, 16 Harrison Street, is here representing the Downtown Manchester Special Services District (DMSSD) of which he is currently the Chair. They have created their own committee to try to benefit the downtown businesses. The committee is looking to appropriate $20K from their reserve balance for development of downtown businesses. It is a 3 phase program. The first phase is to set aside $20K of which any business can request up to $5K to improve their building to bring it up to State code. The other two phases are yet to be defined, as they are seeking input from the Board of Directors in regard to this. The DMSSD is a taxing district overlay for the downtown businesses. The $20K they are requesting is a surplus from their own budget. Bonnie Schuetz, 12 Conway Road, stated that she is a Republican. Manchester is a home for everybody but Mr. Pohl and Mr. Farina of the Democratic Party are tearing the town apart. She can’t believe what happened during the political campaign. If you want to serve on this board, do it for the town. If you can’t do it for the town, don’t be on the Board. People are angry. When are we going to learn to work together? This is not the way to run Manchester.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING.

A. Actions, October 3, 2017 – Regular Meeting B. Minutes, October 3, 2017 – Regular Meeting C. Minutes, October 24, 2017 – Special Meeting Gates/Galligan Five Voted in Favor (Director Floyd-Cranford abstained) 5. COMMUNICATIONS.

Mayor Moran and other Board members received several communications this weekend regarding the odor at the landfill, which town staff has responded to. He asked General Manager Shanley to give us an update on this issue. General Manager Shanley explained this weekend was a “perfect storm” at the landfill. The issue is being addressed. We are currently reviewing bids for a $1.3K contract which will replace our 20 gas-collection wells and install 20 additional wells. The new wells will much more efficiently draw the gases from the landfill. The gases tend to be pulled out by low barometric pressure and when rain or humidity is added, it pulls the gases out of the ground and traps them causing the odor. In addition, there was a significant malfunction of the flare, which captures the gases from the landfill. The blower which pulls the gases in failed. With the flare not operating, the smell was significant. We had to order a part for the flare which was installed Monday. The installation of the new gas collection system is scheduled to be completed by next summer, depending upon how much snow we have. Hopefully we will begin the project on December 13th, the day after the Board meeting where we have the matching funds to be appropriated. We have a $750K State grant to pay for part of this $1.3M project. Deputy Mayor Hackett asked that there be a mechanism in place to report out to the community what is happening on the project, so the public will have a sense of how it is progressing.

Board of Directors November 21, 2017 Minutes Page 4 6. REPORTS.

A. Manager’s Report

General Manager Shanley stated the Youth Service Bureau distributed a drug survey in our schools and are here this evening to provide a brief overview of the survey. He introduced Sharon Kozey, Youth Services Director. Ms. Kozey introduced Sheridan Douglass, project manager for the Partnership For Success Grant. The grant is on the agenda tonight for appropriation. Surveys were done at Manchester High School and the middle schools, ages 12-21, on substance abuse and risky behaviors. The results have come out which we will share at a later date. Ms. Douglass stated the content of the survey asked for past month use, lifetime use, perceived risk of using drugs and/or gambling, perceived parent disapproval of student drug use or gambling, perceived friend disapproval of student drug use or gambling and perceived accessibility of drugs. Drugs include alcohol, tobacco, e-cigarettes, marijuana and prescription drugs. The survey results provided a better understanding of activities and help determine what measures can be implemented in town. We will also do a core survey at Manchester Community College to capture age group 18-25, and a Community survey will be sent to parents to get their perception on drug or alcohol use of underage students in the community. Ms. Kozey said action steps will be determined once survey data has been compiled. There is a council that has been in existence for many years called the Loss Prevention Council of Manchester which recently changed its name to the Change Collaborative of Manchester. Ms. Douglass stated the Change Collaborative of Manchester meets once a month to talk about things that can be done in the community to prevent these incidences from happening in town and how to work in conjunction with local businesses. Ms. Kozey received some promotional materials through the grant that will help to promote its mission, which she passed around to the Board of Directors. Once the survey results are collected, YSB will come before the Board to present their findings. The Board of Education will also be updated on the findings. Deputy Mayor Hackett understands the findings are preliminary but asked that any written information be shared with the Board of Directors.

B. Other Reports

1. Department of Justice documents regarding Federal Immigration Enforcements. Mayor Moran asked Attorney Barry to give the Board of Directors a brief overview of this item. Attorney Barry explained that going forward, a Certification of Compliance with 8 U.S.C. 1373 is required to accompany all Justice Department Grants. The Town of Manchester is currently receiving approximately $14K a year from this Grant. If signed, this certificate indicates to the Office of Justice Programs that the Town of Manchester will not prohibit or restrict a government entity or official from sending to or receiving from the Immigration and Naturalization Services (INS) information about the citizenship or immigration status of an individual. It also indicates that the Town of Manchester will not interfere with a Federal, State or local government entity that is sending to or receiving from INS information about an individual’s immigration status, that is

Board of Directors November 21, 2017 Minutes Page 5 maintaining such information, or that is giving or receiving such information to or from other Federal, State or local government entities. The Certification of Compliance asks that any operation funded, in any part, by the grant being applied for not conflict with 8 U.S.C. 1373. The Certification of Compliance states that operations for which the grant money will be used do not have any policies attached to them that will serve to interfere with the flow of citizenship and immigration information to and from INS. Attorney Barry spoke with Chief Marc Montminy who stated the Town of Manchester Police Department does not collect undocumented immigration information. We are not active in the enforcement of immigration laws and our practices are not in conflict with any laws. We fully cooperate with the Federal Government and Immigration and Customs Enforcement (ICE). Attorney Barry stated the Town of Manchester is in compliance with all the statutes that are referenced in the Certificate of Compliance and he is comfortable signing the document. General Manager Shanley explained that we were awarded the Grant but in order for the Town to accept it, we must sign the Certificate of Compliance. Mayor Moran asked Chief Montminy to summarize the Manchester Police Department’s position on this, and explain how they work with ICE and INS. Chief Montminy explained that as a general rule, the Manchester Police Department does not ask anyone for their immigration status unless their immigration status comes to them via criminal activity. We cooperate with our federal partners when criminality is involved but we have no intention of taking over ICE’s responsibility. The statute allows for local police departments to be cross sworn as ICE agents but we have never done that and don’t intend to. We don’t take part in ICE enforcement unless there is criminality that overlies it. We have had massage parlors that we thought were involved in human trafficking, and in that investigation we might need to know the immigration status of the individuals under suspicion. We very rarely deal with ICE. We do not assist ICE with removing individuals unless there is underlying criminality. Director Galligan asked for clarification on what specifically 1373 entails. Attorney Barry explained that 1373 is a law that was passed in 1996 which hasn’t been amended since then. The law states that the local government may not prohibit or in any way restrict from sending to or receiving from INS information regarding citizenship or immigration status of any individual. General Manager Shanley clarified that there is no Board of Directors action required, as this is simply an administrative document that the Town Attorney and General Manager have to sign to certify the Town’s compliance. He further explained that he signs many administrative documents similar to this on a monthly basis. Director Galligan expressed concern that the application states “I and also the applicant entity”. He understands applicant entity to be the Town of Manchester, which is represented by the Board of Directors. His concern is that what we are being asked to sign is tied to the $14K funding of the grant. He asked if we were to sign this if it would tie the hands of any future board for establishment of any sanctuary city policies. Attorney Barry responded that this certificate states that today we are in compliance and that the signer is not providing any false or fraudulent statement. If this is signed today and then two years from now the Board decides to adopt a sanctuary city ordinance, the town attorney would have to

Board of Directors November 21, 2017 Minutes Page 6 address it. He gave the example that if he signs a document today stating that an individual is in compliance with the law but finds out at a future date that he or she was not, he would have to then contact law enforcement to inform them of this new information. For this certification if he found out the Town’s status changed, he would then need to rescind his signature stating compliance with 1373. Director Galligan is concerned that the wording states there is a potential for criminal prosecution as a consequence of misstatements in this document. A few months ago, we had some citizens come forward speaking both for and against sanctuary city policies due to an erroneous report. This goes to the center of immigration status reporting and deserves a public hearing allowing the public to weigh in before any action is taken. Because the wording states “the applicant entity” which is the Town of Manchester and the Board of Directors represent the citizens of Manchester, this should require a public hearing and action by the Board before this is signed. General Manager Shanley explained that this document was intended to be a warning to communities around the country that have intentionally adopted ordinances or procedures to specifically not cooperate with ICE. The only thing the Department of Justice could do is try to withhold grant money. As of the date of the signing of this certification, the Town of Manchester does not have any ordinances that prevent us from cooperating with ICE. Attorney Barry brought this to the Board’s attention because of the subject matter but stated it wasn’t subject to a vote by the Board of Directors. Chief Montminy added 1373 simply states that no town can make any rule or regulation preventing the Government from communicating with ICE. We communicate with ICE very rarely and don’t engage in any of their activities unless there is some other underlying criminality that we need to be concerned with. Secretary Gates asked for clarification that 1373 has been in effect since 1996 but this form is being added to the process 21 years later. The intent of this is to be in response to those communities that have chosen not to cooperate with ICE. The consequence of not signing the certification is that we could not accept grant funding. He asked General Manager Shanley if he had ever signed this particular form before. General Manager Shanley explained that he has not signed this particular form before but does attest to a series of statements on how the Town conducts our business on a regular basis. He reiterated that he has no reluctance in signing it because the Town complies with what it is stating. Secretary Gates asked if there are other grants impacted by not signing this form or if it only impacts the $14K grant. He wants to ensure the Board completely understands the consequences of signing it or not signing it. Chief Montminy responded that this particular grant is for $14K but that there will likely be other grants from the Department of Justice. Every year we may be required to sign this type of form prior to receiving DOJ Grant funds, which can be as high as $75K. A portion of this funding is used to support the P.A.L. Executive Director position. General Manager Shanley clarified that this particular $14K is dedicated to the PAL Executive Director position. Attorney Barry appreciates and understands the argument made by the Board members, but does not feel there is any risk in signing the form. The penalties would be on him, for material misrepresentation. The penalty statute, 18 U.S.C. 1001, discusses knowingly and willfully

Board of Directors November 21, 2017 Minutes Page 7 falsifying, concealing or covering up material fact and materially false, fictitious or fraudulent statements and include fines and imprisonment for up to 5 years. He spoke with Director Eckbreth earlier today who brought up the case of County of Santa Clara vs. Donald J. Trump which was decided yesterday. In that case, a district court judge ruled that the executive order by Donald J. Trump was deemed unconstitutional. This case did not address 1373 but is the same concept. Attorney Barry needs only to ensure the Town of Manchester does not violate 1373. General Manager Shanley stated that if we do not sign this form, we do not get this Grant funding. We have to attest that we are following the law for many grants and contracts that we get from both the Federal and State governments. Chief Montminy indicated other communities are in the same conundrum. The great likelihood is that this is going to be a requirement of all DOJ Grants moving forward unless it is overturned. General Manager Shanley’s interpretation of the action in California is more about whether or not the Executive Branch has the authority to institute new and different requirements on the money after Congress has already appropriated it. This may battle out in Washington at that level for many years. We are currently compliant with the law and the $14K funding will be useful in our funding for P.A.L. Director Galligan stated this subject has gotten a lot of public scrutiny of late. Right now we are talking about $14K but this figure could be substantially higher in the future. It is important that we work this out initially with a Board action item so we can get public comment on this. General Manager Shanley added that this topic was under reports to bring awareness of this issue to the Board. This currently has no impact on Manchester. Attorney Barry wanted the Board to be aware that he was signing it. Director Jones commented that she is comfortable with having the document signed. There might be an opportunity before any other funding opportunities to explore this further and debate the current policy. We can elect not to sign this certificate for a future grant award if there has been a policy change. Director Galligan stated this is the first of these certifications the Board has seen and feels it is important to get public input going forward due to the subject matter of undocumented immigrants. Mayor Moran is comfortable that Chief Montminy, Attorney Barry and General Manager Shanley are agreeable to sign this at this time. He agrees that we may need to dig deeper into this moving forward. Deputy Mayor Hackett commented there have been some good questions and commentary here. She agrees that she is comfortable with the certificate being signed at this time but would like to continue to closely follow this. She would like to get more information on what the anticipated impacts might be going forward.

Board of Directors November 21, 2017 Minutes Page 8 7. PRESENTATION OF BID WAIVER REQUESTS.

A. Security measures in Town buildings

General Manager Shanley presented a bid waiver for security measures that are being implemented for some of the town buildings, as discussed in the Executive Session, for The Board of Directors to sign.

8. PUBLIC HEARINGS (formally advertised). A. Appropriations to Special Projects as follows: 1. Preventive Health and Health Services Block Grant ....................................... $15,828 to be financed by federal funds received through the Connecticut Department of Public Health to fund the completion of the community health improvement plan and the development of an organizational strategic plan. 2. Increase to Youth Service Bureau (9/1/16 – 6/30/20) ................................... $448,848 to implement the federally funded Partners for Success Initiative to be financed by a grant from the Connecticut Department of Mental Health and Addiction Services (DMHAS), bringing the total amount of the grant to $598,464. 3. Municipal Grant Program (Dial-A-Ride) (FY 18 partial) ................................ $17,288


Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board members’ comments. There being no comments, the Mayor closed the public hearing on the above items.

8B. Appropriations to Education Special Projects as follows: 1. National School Lunch Program Equipment Grant (FY 17/19) ........................ $17,282 to be financed by a grant through the Agricultural Appropriations Act. 2. Program Enhancement Projects for Adult Education (FY 17/18) ................... $40,000 to be funded by the Connecticut State Department of Education to promote self-sufficiency of Adult Education students. 3. Barr Foundation Grant (FY 2017-2019) ........................................................ $300,000 to assist the district in creating and refining programs that engage students by providing various pathways toward being college and career ready. 4. Manchester High School - General Uses and Purposes ................................... $97,446 to be funded by a donation from the Estate of Virginia Ryan which is gratefully acknowledged and accepted. 5. Garrett Lee Smith Suicide Prevention Grant (FY 17/18) ................................ $15,000 to be funded by Community Health Resources to support the goals of the Connecticut Strategic Plan for Suicide Prevention. 6. Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 17/18) ................................................................... $95,622 provided through the State of Connecticut. Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board members’ comments.

Board of Directors November 21, 2017 Minutes Page 9 Director Galligan commented on (item 8B4) Mrs. Virginia Ryan’s generous contribution to MHS. She was a member of the MHS class of 1937. What a great expression of dedication to her community that Mrs. Ryan set this up in her estate. This money will go to great use, as they are doing great things at MHS. MHS alumni are very strong and this is wonderful to see. He thanked Mrs. Ryan’s family for their great generosity. There being no further comments, the Mayor closed the public hearing on the above items. 8C. Appropriation to Streetlight Capital Reserve ......................................................... $16,512 to be funded by an Eversource energy incentive to retrofit approximately 150 cobra head streetlights in the West Side neighborhood and on Broad Street. General Manager Shanley stated this won’t fund the entire project as it is also funded with CDBG funds and some street light funds. This is a very helpful contribution from Eversource. Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board members’ comments. There being no comments, the Mayor closed the public hearing on the above items. 8D. Downtown Manchester Special Services District Supplemental Appropriation ... $20,000 from fund balance to fund a Preliminary Design Assistance Program. General Manager Shanley indicated this comes to the Board of Directors because the Board approved the total appropriation for the Downtown Manchester Special Services District. This is an additional appropriation that comes from their reserves to provide a program where grants are available to building owners to give them some assistance in understanding the code challenges in the downtown district buildings. Mr. Don Dubaldo is here to explain this program should anyone require additional detail. Mr. Dubaldo explained that a committee was put together to create a 3-step process to help downtown business owners with funding. Because the buildings in the downtown area are older buildings, it is more expensive to make renovations to them to bring them up to State code. There are fire rating issues, structural issues, ADA compliance, elevators and the like. With this program, business owners can get funds to assist in bringing the buildings up to State code. This program will spend up to $5K to hire a design team to decide what can be done with the building and the cost associated with the renovation. The DMSSD would own the documents so that if a building was sold, the documents could be used for another owner. This is the first step for this process. For the other two steps, the DMSSD will likely need the input of the Board of Directors. Mayor Moran indicated a few Board members took a tour of some of the downtown buildings and saw firsthand what some of the issues are to bring the buildings up to code. Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board members’ comments. Director Gates is a big supporter of downtown and is happy to approve the $20K for this use. He is anxious to hear about phases 2 and 3. He has often felt that the downtown could be a candidate for some targeted economic development incentives, and this could be one of those. He asked for clarification on who determines what businesses get the money.

Board of Directors November 21, 2017 Minutes Page 10 Mr. Dubaldo indicated the committee would make a recommendation to the downtown Board of Directors and they would release the funds. He stated the money would be used only for improvement to the building itself. Director Gates thanked Mr. Dubaldo and the team of people involved for their good work on this project. We have a special Main Street area and this is a great opportunity to improve downtown. Mayor Moran agreed this is a great first step in helping out downtown business owners. There being no further comments, the Mayor closed the public hearing on the above items. 8E. Appropriation from Land Acquisition and Historic Property Improvement Bond Fund .................................................................................................................... $30,000 for design services related to prioritized exterior renovation work at Cheney Hall, as recommended by the Land Acquisition and Historic Property Investment Committee. General Manager Shanley explained the Board formed this committee to oversee the Bond funds. The committee has made a recommendation for utilization of $30K to the Cheney Hall Foundation’s request for funds for improvements to that building. This is a good way to ensure that when they provide a grant, that it is the appropriate amount of money to get the job done. Mayor Moran opened the floor for public comment at this time. Joseph Dickerson, 872 Vernon Street, asked if the Historic Property Improvement Bond Fund assists people who own homes that are historically acclaimed. General Manager Shanley answered that it only involves publicly owned historic buildings, like Cheney Hall and Cheney Bennett School complex. Mr. Dickerson stated he has some property on Bank Street and has recently noticed that signs had been put up marking it as a historic district. What does that mean in terms of property owners in that area? General Manager believes he is referring to the new signs that say Cheney Landmark District. This funding is unrelated to that. For that, he should contact the Cheney Historic District and explained the Planning and Zoning staff can help in that regard. This is specifically approved in a referendum to provide funds for open space and for the repair of historic properties that are publicly owned. This is the first money that has been appropriated from this fund. There being no further public comment, the Mayor opened the floor for Board members’ comments. There being no comments, the Mayor closed the public hearing on the above items. 9. CONSENT CALENDAR. (With 8E and 12E added) 8A. Appropriations to Special Projects as follows: 1. Preventive Health and Health Services Block Grant ....................................... $15,828 to be financed by federal funds received through the Connecticut Department of Public Health to fund the completion of the community health improvement plan and the development of an organizational strategic plan.

Board of Directors November 21, 2017 Minutes Page 11 2. Increase to Youth Service Bureau (9/1/16 – 6/30/20) ................................... $448,848 to implement the federally funded Partners for Success Initiative to be financed by a grant from the Connecticut Department of Mental Health and Addiction Services (DMHAS), bringing the total amount of the grant to $598,464. 3. Municipal Grant Program (Dial-A-Ride) (FY 18 partial) ................................ $17,288


B. Appropriations to Education Special Projects as follows: 1. National School Lunch Program Equipment Grant (FY 17/19) ........................ $17,282 to be financed by a grant through the Agricultural Appropriations Act. 2. Program Enhancement Projects for Adult Education (FY 17/18) ................... $40,000 to be funded by the Connecticut State Department of Education to promote self-sufficiency of Adult Education students. 3. Barr Foundation Grant (FY 2017-2019) ........................................................ $300,000 to assist the district in creating and refining programs that engage students by providing various pathways toward being college and career ready. 4. Manchester High School - General Uses and Purposes ................................... $97,446 to be funded by a donation from the Estate of Virginia Ryan which is gratefully acknowledged and accepted. 5. Garrett Lee Smith Suicide Prevention Grant (FY 17/18) ................................ $15,000 to be funded by Community Health Resources to support the goals of the Connecticut Strategic Plan for Suicide Prevention. 6. Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 17/18) ................................................................... $95,622 provided through the State of Connecticut. C. Appropriation to Streetlight Capital Reserve ......................................................... $16,512 to be funded by an Eversource energy incentive to retrofit approximately 150 cobra head streetlights in the West Side neighborhood and on Broad Street. D. Downtown Manchester Special Services District Supplemental Appropriation ... $20,000 from fund balance to fund a Preliminary Design Assistance Program. E. Appropriation from Land Acquisition and Historic Property Improvement Bond Fund .................................................................................................................... $30,000 for design services related to prioritized exterior renovation work at Cheney Hall, as recommended by the Land Acquisition and Historic Property Investment Committee. 12A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $185 to be funded by dues and donations which are gratefully acknowledged and accepted. 12B. Approval of 2018 Board of Directors meeting schedule. 12E. Authorization of Public Works Director to waive permit fees for Eighth Utilities District property projects under $100,000 contingent on a joint agreement. Galligan/Hackett Six Voted in Favor 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS.

Board of Directors November 21, 2017 Minutes Page 12 12. NEW BUSINESS. C. Discussion of issuance of supplemental motor vehicle tax bill, consistent with State law (amending Budget Resolution dated May 9, 2017). General Manager Shanley explained that the Board of Directors voted to send the tax bill out for October 1st. At that time, the State mill rate was 32 mills. There has since been a State Budget passed which is significantly different. The budget that has been passed is subject to withholding because it was passed with the expectation that the Governor would find $180M to hold back. Some of that holdback came in the form of municipal reductions. In our case, one of the municipal reductions we have felt is the passing on of a $250K renters’ rebate. Rescissions will be made to the State budget. We would like to walk through where we are and what our recommendation is for moving forward. I know this is a difficult subject but looking at what we are looking at this year and into the next biennium, we think it is very important to consider carefully. Mr. Wolverton, Budget and Research Officer, is here to explain this further. Mr. Wolverton stated that typically the motor vehicle portion of our taxes has been a fairly simple and straightforward element of putting our budgets together. Motor vehicle taxes have historically been assessed at the same mill rate as personal property and real estate. This changed with the FY17 State Budget where the State of Connecticut passed a statute that establishes a motor vehicle tax cap, stating municipalities are not permitted to set mill rates for motor vehicles over and above the set mill rate as established by the statute. This was set up with the intent of the State of Connecticut reimbursing towns for the difference, so whatever revenue was lost as a result of the tax cap would be reimbursed to the towns by the State. In theory, this would be a simple and straightforward program for towns to work with. In practice, however, it has been quite a bit more complicated because the motor vehicle tax cap has become a bargaining chip throughout the State’s budget process. This year the State budget process went into October. Because of this, we put the budgets together well in advance of knowing what the tax cap was ultimately going to be. During the Town’s budget adoption process for the FY18 budget, State officials indicated they would be adopting a higher motor vehicle tax cap, but without a State budget in place, the tax cap remained at 32 mills. On May 19th, the Board of Directors adopted a budget resolution which set the General Fund Mill rate at 34.85 and the Fire Fund mill rate which is added on to the General Fund mill rate was limited to 2.15 mills for motor vehicles. We built in a motor vehicle tax levy assuming 32 mills. We also had no information about what the State aid package would be. We assumed the State aid package would come in at $500K less than in FY 17. The Board of Directors also built into the adopted budget $780K in revenue from motor vehicle taxes or reimbursement from the State for revenue lost as a result of the tax cap. General Manager Shanley explained that the Fire Fund budget is a separate fund and needs to be separate from the General Fund because we have two fire districts in Town and the people in the northern part of the Town should not be paying any part of the southern fire district, and vice versa. Mr. Wolverton added the Fire Fund mill rate was set at 4.9 mills. With this, the Fire Fund would collect $1.152M in projected revenue from motor vehicles. That was built in as revenue with the assumption that the State would reimburse us. In June, there was no indication that the State was nearing the adoption of a budget, so the Board approved a revision to postpone motor vehicle billing to October 1st. In September, still with no State budget, the Board elected to send out motor vehicle tax bills at the statutory 32 mills.

Board of Directors November 21, 2017 Minutes Page 13 On October 31st, the State budget passed with a motor vehicle tax cap at 39 mills, and indicated they would not provide any reimbursement for loss of motor vehicle taxes. With the mill cap at 39, the General Fund can collect an additional $937K and the Fire Fund can collect an additional $954K. Based on the most recent report from the State regarding State aid, the Fire District would be slated to receive some State aid to make up for some of the revenue lost from having that cap in place. If we were to bill for the difference between 32 mills and 39 mills, for someone who owns a vehicle with a market value of $10K in the General Fund, the supplemental tax bill would be about $21. The additional bill in the Fire Fund would be about $30 for a combined total of about $51 for the residents in the South Manchester Fire District. The State aid package came in at about $570K lower than what we budgeted. We also assumed we would receive about $780K in either motor vehicle reimbursements or motor vehicle taxes. The net result puts the Town approximately $3.3M behind. If we took this hit, it would be about 17% loss in the Town’s General Fund balance. If we do a supplemental billing for the difference between the 32 mills and 39 mills, we would bring in $937K, which would bring us to a 12% loss. In the Fire Fund, the difference is much more substantial, as their budget is $15.9M. Without the supplemental motor vehicle tax billing, they would lose 57.7% of their fund balance. With the Fire Fund, there is a lot less flexibility in terms of program reductions or expense reductions. There isn’t a lot of room to absorb that large a hit. General Manager Shanley appreciates Mr. Wolverton’s conservativism. Without the State reimbursement or with no supplemental tax bill, the General Fund would take a big hit but it could probably absorb it. In the Fire Fund, this would be catastrophic. Mr. Wolverton stated there are some additional issues with the State budget that could make the situation more difficult, particularly in the General Fund. The Renters’ Rebate Program is now the responsibility of municipalities, which for Manchester means $250K. In addition, the State still faces a $200M deficit and has already issued holdbacks, with more possible reductions to come. Due to the revaluation done, the Town of Manchester has some outstanding assessment appeals (including the Buckland Hills Mall property) that could have a significant impact on the tax levy. In looking at future budget years, there are a number of challenges that could put our reserves at significant exposure. We still have to adjust for the State cuts in the current year when we put together next year’s budget. We also have some new debt issuance that has to take place for authorized school projects, and we are facing increasing health insurance costs. We also anticipate further reduction to state aid. General Manager Shanley stated current projections are that for the next biennium, there is an approximate $2B deficit in each of those years. This is difficult from a budgetary perspective. We know we can get through this but will need to make some difficult decisions. Mr. Wolverton indicated if a supplemental tax bill is not issued, the most immediate issue would be what to do with the Fire Fund. We would need to look at options in terms of having another fund cover the deficit in the Fire Fund. The recommendation is to issue a supplemental bill to reach the 39 mill cap. This additional billing would still reflect a 0% mill rate increase for the FY17 General Fund. The rating agencies would not look kindly upon it if we had to utilize reserves as a result of not issuing a supplemental motor vehicle bill.

Board of Directors November 21, 2017 Minutes Page 14 General Manager Shanley and staff spent a lot of time discussing this and reviewing options, and it is a unanimous recommendation to issue a supplemental motor vehicle tax bill, given the fiscal challenges that are before us. The Board is not being asked to make a decision tonight, but a decision will have to be made at the December 12th Board of Directors meeting. We understand this is a very difficult decision. We believe it is in the best interest of the Board over the next 3 years to send the additional bill now. Mayor Moran wants to ensure that if an additional bill is sent, a very clear explanation will be sent to taxpayers of exactly what the bill is and why it was sent. Director Jones asked if the $937K is anticipated net revenue or gross revenue after the expense of having to send out an additional bill. She also asked when the supplemental bills are sent out to residents who purchased a car after October 1st. Mr. Wolverton indicated the $937K is for gross revenue. The expense for billing is estimated at about $16K. Net revenue is expected to be $921K. Ms. Kimberly Lord, Director of Finance, stated the supplemental bills are sent with a January 1st due date. Someone who had a car prior to October 1st and purchased another car after October 1st would receive two bills in January, one of an additional bill and one for the newly purchased car. Mayor Moran reiterated that if an additional bill is sent for the difference between 32 mills and 39 mills, the narrative must be very clear as to what each bill is for. It could be very confusing for the taxpayers and there will be many questions. Director Jones asked what our collection rate is for the October 1st motor vehicle bill. She also asked if this additional bill needs to be sent for January 1st. Ms. Lord responded the revenue from the October 1st bill is running behind. We are anticipating a collection rate of between 80-90%. The normal supplemental bill has a collection rate around 90%. For budgetary reasons, this additional bill should be sent for January 1st with payments due by February 2nd. General Manager Shanley stated there has to be a way to word it to taxpayers to make it clear this is in response to what came out of the State budget. There will need to be a substantial effort in communication. Ms. Lord indicated the staff will be very well versed in how to explain the additional bill to taxpayers. 12D. Approval of the waiver of permit fees for roofing system replacement on the Nave and

Hall of Concordia Lutheran Church. General Manager Shanley explained that Concordia Lutheran Church requested the permit fee be waived, as they are a non-profit. We could not find in our history having granted a church a fee waiver. It is not something we’ve done in the past and staff is not recommending we do this. However, we wanted the Board to be aware of this request. The fee charged is a percentage of the total cost of the roof. He does not have the dollar amount at this time.

Board of Directors November 21, 2017 Minutes Page 15 Mayor Moran would like to delay the vote until December when the Board has the exact cost of the permit fee. Director Jones stated the letter in the Board’s packet doesn’t identify the fee but does state that the fee was already paid and they are looking for reimbursement. She also asked for additional information on whether or not the fee has been waived for other non-profits, not necessarily churches. 12F. Discussion: Formation of committee to explore Town government and Downtown

Manchester Special Services District (DMSSD) responsibilities. Mayor Moran had a conversation with Director Eckbreth and General Manager Shanley about putting together a committee to discuss the responsibilities of DMSSD vs. the Town’s responsibilities. The committee would consist of Board of Directors members as well as members of the DMSSD. Mayor Moran and Director Eckbreth will select representation for this committee. 12G. Appointments to Boards and Commissions which have members with terms expiring in November 2017: Board/Commission Name Term Expiring

Advisory Board of Health T - Diane Strano, 16 Stephanie’s Way (D) November 2020

Jones/Gates Six Voted in Favor Advisory Rec. and Park Comm. T - William Gochee, 66 Thayer Rd (R) November 2020 T - Thomas Tierney, 150 Tonica Spring Tr (D) November 2020 Jones/Gates Six Voted in Favor Arts Commission R - Rose Marie Papa, 229 Bobby La (R) November 2020 Galligan/Gates Six Voted in Favor T - Jana Pond-Tierney, 225 Kennedy Rd (D) November 2020 T - Jon Carlo Cortese, 520 Dennison Ridge (D) . November 2020 Jones/Galligan Six Voted in Favor Bennet Housing Corporation T - Janice Johnson, 201 Shallow Brook La (R) November 2022 Jones/Gates Six Voted in Favor Board of Assessment Appeals T - Stephanie Knybel, 138 Bobby La (D) November 2020 Jones/Gates Six Voted in Favor Board of Assessment Appeals Alternates T - April Shines, 81 Marjorie La (R) November 2018 Galligan/Jones Six Voted in Favor T - David Wichman, 205 Homestead St, B7 (D) November 2018 T - Timothy Bergin, 29 Doane St (D) November 2018

Board of Directors November 21, 2017 Minutes Page 16 Jones/Galligan Six Voted in Favor Building Committee T - Les Stewart, 46 Woodstock Dr (U) November 2020 Jones/Galligan Six Voted in Favor R - Peter LaBelle, 192 Wells St (D) November 2020 Jones/Floyd-Cranford Six Voted in Favor T -Michael Spellman, 177 E. Middle Tpke, #A (R) November 2020 Galligan/Jones Six Voted in Favor

Cheney Brothers National Historic T - Leslie Frey, 30 Florence St (D) November 2020 District Commission T - Alex Pazda, 49 Holyoke Dr (R) November 2020 T - Lynne Ferrigno, 18 Brendan Rd (R) November 2020 T - Rita McParland, 63 Nutmeg Dr (U) November 2020 Jones/Galligan Six Voted in Favor Ex Officio – Manc. Historical Society T - Jack Prior November 2018 Jones/Floyd-Cranford Six Voted in Favor Cheney Hall Foundation, Inc. R - Lynne Ferrigno, 18 Brendan Rd (R) November 2020 Galligan/Floyd-Cranford Six Voted in Favor

R - Brian Wolverton, 41 Center St (Town appt) November 2018 Jones/Floyd-Cranford Six Voted in Favor R -Sarah Burke, 45 North School St (BOE appt) November 2018 Jones/Floyd-Cranford Six Voted in Favor R - Ron Conyers, 26 Coleman Rd (R) November 2018 Galligan/Jones Six Voted in Favor

T-Vacant November 2018 Jones/Galligan Six Voted in Favor Commission on Human Relations, R - Ken Hagenow, 111 Olcott St (R) November 2020 Elderly Services and People with Disabilities Galligan/Jones Six Voted in Favor

Board of Directors November 21, 2017 Minutes Page 17 T - Rudy Hrubala, 252 Bidwell St (R) November 2020 Galligan/Jones Six Voted in Favor R - Maria Cruz, 129 Campfield St (D) November 2020 Jones/Floyd-Cranford Six Voted in Favor Cox Cable Advisory T - Gail Dunnrowicz, 147 Carriage Dr July 2019 Jones/Galligan Six Voted in Favor R - Kerri Kearney, 45 North School St (BOE appt) July 2019 Jones/Galligan Six Voted in Favor R - Timothy O’Neil, 41 Center St (Town appt) July 2019 Jones/Gates Six Voted in Favor Ethics Commission R - John Wilks, 91 Green Manor Rd (R) November 2020 Galligan/Hackett Six Voted in Favor Ethics Commission - Alternate A - Jennifer Nye, 15 French Rd (R) November 2020 Galligan/Hackett Six Voted in Favor Housing Authority T - Mary Ann Creamer, 53 Masters Way (R) November 2022 Galligan/Floyd-Cranford Six Voted in Favor

Housing and Fair Rent Commission R -Morgan J. Cummings, 26 Prospect St, # 16 (D) November 2020 Jones/Galligan Six Voted in Favor R - Karen Poirer, 117 Butternut Rd (R) November 2020 Galligan/Hackett Six Voted in Favor Nonprofit Agency Member - T - Dan Uhlinger, 168 Gerald Dr November 2020 Jones/Floyd-Cranford Six Voted in Favor Library Advisory Board R - Joyce Hood, 83 Sass Dr (R) November 2020 Galligan/Hackett Six Voted in Favor R - Grace Cedrone, 28 Brookfield St (R) November 2020 Galligan/Hackett Six Voted in Favor

Board of Directors November 21, 2017 Minutes Page 18 T - Norman Delaura II, 421 Parker St (D) November 2020 Jones/Floyd-Cranford Six Voted in Favor R - Miriam Byroade, 207 Parker St (D) November 2020 Jones/Galligan Six Voted in Favor Pension Board T - Craig Lappen, 296 Timrod Rd (D) November 2021 T -Joseph Camposeo, 68 Tonica Spring Tr (D) November 2021 Jones/Floyd-Cranford Six Voted in Favor T - Robert Huestis, 31 Birch Tr, Glastonbury November 2018

(Retiree Representative) Jones/Hackett Six Voted in Favor T -Sandy DeCampos (Union Representative) November 2018 Jones/Floyd-Cranford Six Voted in Favor Planning and Zoning Commission R - Michael Stebe, 85 Hollister St (D) November 2022 Jones/Hackett Six Voted in Favor Property Maintenance Code R - John Cunnane, 92 Adelaide Rd (R) November 2020 Board of Appeals Galligan/Hackett Six Voted in Favor T -April Shines, 81 Marjorie La (R) November 2020 Jones/Floyd-Cranford Six Voted in Favor Redevelopment Agency T - Stephanie Knybel, 138 Bobby La (D) November 2022 Members appointed by General Manager T - Aaron Ansaldi, 167 Tonica Spring Tr (R) November 2022 and approved by Board of Directors T -Aaron Wlochowski, 103 Thayer Rd (R) November 2022 T - Vacancy November 2020 Galligan/Gates Six Voted in Favor

Town Historian T - Vivian Ferguson, 52 John Olds Dr #7 November 2019 Jones/Floyd-Cranford Six Voted in Favor Alternate Town Historian T - Susan Barlow, 627 Spring St November 2019 Jones/Galligan Six Voted in Favor

Zoning Board of Appeals R - Robert Haley, Sr., 19 Welcome Pl (D) November 2022

Board of Directors November 21, 2017 Minutes Page 19 Jones/Hackett Six Voted in Favor A - Bonnie Potocki, 161 McKee St (R) November 2022 Galligan/Gates Six Voted in Favor Alternate T - John Topping, 190 Henry St (D) November 2022 Jones/Floyd-Cranford Six Voted in Favor Mayor Moran asked for clarification on the positions with a term that expired November 2017 that have been tabled. He wondered if the current Board/Commission members who are in positions will remain in their position until someone is appointed. General Manager Shanley said it may differ from one Board or Commission to another. Mr. Shanley will look into this.

13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN.

Mayor Moran explained that he and the minority leader meet with General Manager Shanley about 10 days before each Board meeting to set the agenda. Directors still have time to get items on the December agenda if needed. He wished Town residents, staff and fellow Board members and their families a Happy Thanksgiving. The greatest race on Thanksgiving Day is right here in Manchester, Connecticut. Run well!

14. ADJOURNMENT.

The meeting was adjourned until the December 12, 2017 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Galligan/Hackett Six Voted in Favor Adjournment: 9:52 p.m ll APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

From: Mary Roche Cronin Sent: Friday, December 01, 2017 10:05 AM To: Scott Shanley; Matthew Geary Cc: Ed Paquette Subject: RE: Hurricaine victims

Information from SAFS as follows…

Here is a thumbnail sketch of the displaced Hurricane Maria households we have had contact with in our office:

Total households/family units: 10 From Puerto Rico: 09

From US Virgin Islands 01

Demographics: 18 adults (18‐59)

15 children (<18)

02 adults (60+)

Current housing arrangements: 07 households are doubled‐up

03 households are staying in motels

Presenting needs and income resources: 09 contacted SAFS specifically seeking assistance with housing, i.e. financial assistance with rent

and security

01 contacted SAFS seeking pre‐school resources

03 households report having income, albeit limited income through SSD and/or Social Securityretirement

Referred by: o Manchester Pre‐School (1)o Bowers School (1)o Client of SAFS (1)o Squire Village (1)o Manchester resident (1)o Self‐referral (5)

This is our standard protocol: Assist families with the FEAM application process (if necessary)

Review the 2‐1‐1 Resource Guide (available in English and Spanish)

Review local resources including housing, basic needs, HUSKY and SNAP

Assist with DSS online application (if necessary)

Refer to CRT or Salvation Army for ongoing case management needs

6.A.1

The Superintendent reports 25 students, pretty evenly distributed over all grades (the highest being 4 in 9th).

8.A.1

8.A.2

TOWN OF MANCHESTER

YOUTH SERVICE BUREAU

MEMO

TO: Scott Shanley General Manager

CC: Chris Silver Director, Leisure, Families, and Recreation FROM: Sharon Kozey Director, Manchester Youth Service Bureau RE: Preschool Development Quality Enhancement Grant DATE: November 9, 2017 Background The Town of Manchester, through the School Readiness Council, has been awarded the Preschool Development Quality Enhancement Grant. The grant is funded by the State of Connecticut Office of Early Childhood. The grant expands and improves high quality services in qualified School Readiness classrooms. Discussion The amount of the award is $44,599 for the contract period of 7/1/2017 to 6/30/2018. The qualified Preschool Development Grant partner to receive this funding and provide the appropriate services is Manchester Early Learning Center. Due to the State budget situation, were initially awarded only a quarter of the funds, $11,149.75, which was appropriated on September 5th. Since the State budget was passed, the remainder of the funding needs to be appropriated, $33,449.25. Financial Impact The general fund will not be impacted. Other Board Action Required None Recommendation I recommend that the Board of Directors approve the remainder of the Preschool Development Grant, $33,449.25.

8.A.3

8.A.4

8.A.5

8.A.6

Agenda Item 8.D

Post state budget motor vehicle tax adjustment

Revision to Budget Resolution

BE IT RESOLVED, that the Board of Directors of Manchester, Connecticut hereby amends the

Budget Resolution dated May 9, 2017 to change the billing date to January 1, 2018 and issue

amended Motor Vehicle tax bills for the difference between 32 mills previously billed, as

required by the State, and the recently passed State Budget basis of 39 mills.

B R I A N W O L V E R T O N B U D G E T & R E S E A R C H O F F I C E R

D E C E M B E R 1 2 , 2 0 1 7

Town of Manchester FY18 Motor Vehicle Taxes

8.D

BACKGROUND

In June, there was still no indication the State was nearing adoption of a budget

The Board approved a revision to the budget resolution to postpone motor vehicle billing to October 1st

In September, still with no State budget, the Board opted to keep with the 10/1 billing date and billed at the statutory 32 mill cap

On October 31st, a state budget passed with a motor vehicle tax cap at 39 mills; state avoids paying the difference to municipalities between 32 and 39

MOTOR VEHICLE TAXES- 32 vs 39 MILL CAP

General Fund Fire DistrictMotor Vehicle Grand List 336,119,945$ 235,157,370$ MV Mill Rate: 32 Mill Cap 32.00 0.00Projected Tax Revenue 10,519,210$ -$ MV Mill Rate: 39 Mill Cap 34.85 4.15Revised Revenue Potential 11,456,077$ 954,433$ DIFFERENCE 936,867$ 954,433$

OTHER RISKS AND CHALLENGES

State has already issued holdbacks (Renter’s Rebate = added loss of $250k state aid) and still faces $200M+ deficit; additional reductions in state aid are very possible in the last 6 months of this fiscal year.

Next biennial budget (19/20, 20/21) projected at $4 billion deficit

Reserves will be needed to help face challenges in upcoming budget years Next year’s State budget currently over $200M in deficit Adjusting revenues to reflect cuts to state aid & Renter’s Rebate New debt issuance for school projects Increasing health insurance costs Further reductions to state aid Outstanding assessment appeals could have significant impact on tax levy

MILL RATE BALANCE BILLING

Supplemental Bills- General Fund OnlyNet Assessed MV Value 10/1/17 MV Bill Suppl. Bill

7,350$ 235.20$ 20.95$ Supplemental Bills- Fire District

Net Assessed MV Value 10/1/17 MV Bill Suppl. Bill7,350$ -$ 30.50$

Supplemental Bills- CombinedNet Assessed MV Value 10/1/17 MV Bill Suppl. Bill

7,350$ 235.20$ 51.45$

STAFF RECOMMENDATION

Bill at 39 mill rate for January 1, 2018- still below full mill rate

Additional billing maintains the zero mill rate increase budget from FY17 for General Fund passed by Board of Directors

Taking current year revenue shortfall leaves Town more exposed to future risks the Town faces; will create greater impact on FY19 taxes

Unplanned deficits may impact Town’s bond rating If reserve draw-down is preferred option, consider

planned use of reserves and service reductions in a planned manner for future year budgets

Thank you

TOWN OF MANCHESTER PLANNING DEPARTMENT

TO: Scott Shanley, General Manager FROM: Matthew R. Bordeaux, Environmental Planner DATE: October 30, 2017 RE: Land Acquisition and Historic Property Investment Committee At its October 26, 2017 meeting, the Land Acquisition and Historic Property Investment Committee (“Committee”) unanimously endorsed a recommendation to the Board of Director’s an appropriation of $50,000 from the Land Acquisition and Historic Property Investment bond fund to contribute to the Manchester Land Conservation Trust’s (“Trust”) mortgage on the Botti Farm at 330 Bush Hill Road (parcels at 258R, 260, 330 and 334R have been merged into 330 Bush Hill Road). At the time of the Trust’s application to the Committee, the remaining mortgage balance on the 58-acre open space parcel was $77,000. Should the Town agree to contribute the requested amount, the Trust is confident that they can fund the remaining balance. As you will recall, the Town granted the balance of its previous open space bond issue, $98,000, to the Trust in 2014 to complete the sale of the farm. The Trust deeded the Town a conservation easement that allows the Trust to perform farming and passive recreation on the property. A letter from the Trust’s President Malcolm Barlow is attached outlining some additional background details related to the Botti Farm acquisition. Representatives of the Trust will be present at the Board’s December meeting to answer any questions about this request. MRB Attachments R:\Planning\Land Acquisition and Historic Property Investment Committee\Applications\Land Trust Botti Farm\Recommendation Memo - Botti.docx

8.E

From:DonnaHuotSent:Monday,October16,201711:51AMTo:ScottShanley([email protected])Subject:FW:40PtikinRE:PermitFee(Concordia)IdidasearchofBoardbuildingpermitfeewaiversandIfoundonlythefollowingwaiverswhichwerenotTownorEighthDistrictpermitsArmyNavyClub‐$850–Oct.2014(Action#336‐14)ArmyNavyClub‐$1,302–Feb.2017(Action#047‐17)WoodbridgeBarn(HistoricalSociety)–Amountunspecified‐Sept.2015(Action#310‐15)MARC–Oct.2014‐$4,000(Action#337‐14)LandConservationTrust–Aug.2013‐$50(Action#283‐13)WickhamParkIrishGardenProject–April2013‐$1,000(Action#161‐13)From:MeganCampionSent:Friday,October06,20178:04AMTo:GregSmith;DonnaHuotSubject:RE:40PtikinRE:PermitFee(Concordia)Ilookedbetween2009topresentanddidnotfindanyinstancewherethepublicworksdirectorwaivedanybuildingpermitfeesforanychurch.MorethanlikelythistypeofrequesthadtogothroughtheBOD.IdiddoaquickGooglesearchof“ManchesterCTchurchwaiver”butnothingcameup.MeganCampionSr.AdministrativeSecretaryTownofManchesterPublicWorksAdministration860‐647‐3067From:GregSmithSent:Friday,October06,20177:55AMTo:DonnaHuotCc:MeganCampionSubject:40PtikinRE:PermitFee(Concordia)GoodmorningDonna,IspokewitharepresentativeofConcordiaLutheranChurchwhomindicatedtheydoanticipatesubmittingtwoadditionalbuildingpermitapplicationsinadditionaltotheexistingpermitforre‐roofingtheirfacility.Belowisthebreakdown:

Permit# EstimatedCostofWork Scope PermitApplicationFeeB‐17‐1135 $85,000 Reroof $1,295Pending $15,000 Electrical $245Pending $26,500 Kitchen $425TotalEstimatedBuildingPermitApplicationFees $1,965Idon’trecalluspreviouslyreceivingnorissuingfeewaiversforchurchespreviously.Asdiscussed,theArmyNavyClubistheonlynon‐townownedbuildingIrecallreceivingawaiver,butI’vecopiedMegan…becausehermemorymaybebetterthanmineonthis.Haveagoodday,Greg======================================================================GregSmith,ChiefBuildingInspectorTownofManchester‐BuildingInspectionDivisionInspectionScheduling:860.647.3052

11.A

40 pitkin st • manchester, ct 06040

Loren LeBel Confidential Executive Secretary Town ofManchester 41 Center Street, P.O. Box 191 Manchester, CT 06045-0191

Dear Ms. LeBel or others it may concern:

11.A

email: [email protected]

telephone 860.649.5311

RECEIVED

OCT O 3 2017

Board of Directors Office

Rising Star Roofing is applying for a permit for a roofing system replacement of the roofing on the Nave and the Hall of Concordia Lutheran Church. Although the permit is in the process and the permit fee has been paid, Concordia requests, that since Concordia Lutheran Church is a church and non-profit organization that the fee be waived. Please be in touch with the church office if you have any questions or concerns.

Sincerely,

�-� The Reverend Douglas Barclay Pastor, Concordia Lutheran Church

a congregation of the Evangelical Lutheran Church in America

TOWN OF MANCHESTER

HUMAN RESOURCES DEPARTMENT

DATE: December 4, 2017

TO: Board of Directors

FROM: Dede Moore, Director of Administrative Services

SUBJECT: Approval of Tentative Agreement between the Town of Manchester and the

Manchester Library Union, Local 991, AFSCME, July 1, 2017 – June 30, 2020

Background

The collective bargaining agreement for the Library Union expired on June 30, 2017. Negotiations for a

successor contract resulted in a tentative agreement which was approved by the Library Union on December 1, 2017. The tentative agreement now needs approval by the Board of Directors. Discussion The union contract is for three‐year duration from July 1, 2017 – June 30, 2020. General wage increases are 2% retroactive to July 1, 2017, for all active employees; 2% effective July 1, 2018; and 2% effective July 1, 2019. Health insurance premium cost shares will increase over the three‐year contract so that by July 1, 2019, depending on date of hire, employees will pay 11% ‐ 19% annually. In addition, the Library will now be open on Good Friday with employees choosing a floating holiday with the approval of the Library Director or his/her designee. Financial Impact The cost of the general wage increase including steps over three years is a 9.96%. Recommendation It is recommended that the Board of Directors approve the Tentative Agreement between the Town of Manchester and the Library Union, Local 991, AFSCME, for the successor contract July 1, 2107 – June 30, 2020.

12.A

Department of Leisure, Family and Recreation

Recreation Division

MEMO TO: Scott Shanley, General Manager

FROM: Chris Silver, Director of Leisure, Family and Recreation DATE: November 16, 2017 RE: “Doug Smith Island” On October 19, 2017 at the Advisory Recreation & Park Commission made a motion that was approved unanimously to formally name a recently donated parcel of land on the Hockanum River informally referred to as “Bryan’s Island” to “Doug Smith Island” in recognition of Mr. Smith’s years of dedication and hard work to beautify the river and its surrounding areas. After Mr. Mercier’s presentation and discussions regarding various questions posed by Commission members, a motion was made and seconded that the Town Board of Directors consider and approve the recommendation from the Advisory Recreation and Parks Commission to dedicate and formally name the identified parcel as “Doug Smith Island”. Please place this on the Board of Director’s agenda for January 2018 meeting to consider this proposal. Also, please advise whether or not I should invite Jon Mercier, Chairman of the Hocknaum River Linear Park Committee to provide background information regarding this. Cc: Commission Members Scott Garman, Recreation Director Ken Longo, Field Services Superintendent

Rob Topliff, Parks & Recreation Facilities Manager Tim O’Neil, Administrative Staff Attorney

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Donna Huot

From: Yolanda CastilloSent: Friday, December 01, 2017 12:01 PMTo: Scott ShanleyCc: Donna HuotSubject: Resignation from Ethic Commission

Due to being elected to the Board of Directors, I am submitting my resignation from the Ethics Commission. Thank you for the opportunity to serve.

Sent from my iPad

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From: Pamela Floyd-CranfordSent: Monday, December 04, 2017 9:00 PMTo: Scott Shanley; Donna HuotSubject: My Resignation from the Ethics Commission

Good evening Scott. Please except this notice as my official resignation from the town’s Ethics Commission. It has been a pleasure serving on the commission. Thank you for all of your support

Sent from my iPad

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Documents

EXECUTIVE SESSION – 6:30 P.M. A. Real Estate B. Labor Negotiationsbod.townofmanchester.org/NewBOD/assets/File/agenda1712_compl… · A. Real Estate B. Labor Negotiations AGENDA