EXECUTIVE SESSION – 6:45 P.M. A. Labor Negotiations B. …bod.townofmanchester.org/NewBOD/assets/.../minutes/...3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD

REMINDER - 6:00 P.M. – Board Photo

EXECUTIVE SESSION – 6:45 P.M. A. Labor Negotiations B. Pending Litigation

AGENDA

REGULAR MEETING OF THE BOARD OF DIRECTORS DECEMBER 6, 2011 – 7:00 P.M.

LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS.

A. Presentation of Rocking Chairs to Kevin Zingler and Dennis Brenner. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Minutes, November 21, 2011 – Swearing In Ceremony B. Actions, November 22, 2011 – Regular Meeting C. Minutes, November 22, 2011 – Regular Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report. B. Other Reports. 1. Workforce Development. 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriation to Special Projects as follows: 1. Human Services – Health Department ............................................................$1,000 toward purchase of an AED to be financed by a donation from Walmart Stores, Inc. which is gratefully acknowledged and accepted. * B. Appropriations to Education Special Projects as follows: 1. Carl D. Perkins Career and Technical Education Secondary Basic Grant (FY 11/12) ............................................................... $94,277

to be financed by a grant from the State of Connecticut. * C. Appropriation to FY 11/12 Community Use of Schools Fund .............................$6,999 to be financed by rental fees from the rental of school facilities. D. Approval of an ordinance authorizing the acquisition of real property known as 901 Main Street by the Town of Manchester by acceptance of a donation of the property from First Niagara Bank, N.A. (A copy of the proposed ordinance may be seen in the Town Clerk's office during business hours.) * E. Appropriation from Sanitation Reserve ............................................................$900,000 for debris removal and storm mitigation. F. Approval of an amendment to the Town of Manchester’s Code of Ordinances, Chapter 79, Article II, Section 79-3 to provide that a second alternate representative to the Regional Council shall be the General Manager. (A copy of the proposed amendment may be seen in the Town Clerk’s office during business hours.

Board of Directors December 6, 2011 Agenda Page 2 9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. Adoption of Rules of Procedure.

B. Appointment of a member (R) to the Commission for Elderly Services and People with Disabilities with a term expiring November 2013 to fill the vacancy left by Keri Fuller (R).

C. Appointment of a member of the Workforce Development Commission to replace Jeffrey Beckman. D. Appointment of a member (D) to the Property Maintenance Code Board of Appeals with a term expiring November 2012 to fill the vacancy left by John Topping. E. Approval of appointment of a member (D) to the Redevelopment Agency with a term expiring November 2015 to fill the vacancy left by John Topping. F. Appointments to Boards and Commissions which have members with terms expiring

in November 2011.

Cheney Hall Foundation, Inc. Lynn Ferrigno, 18 Brendan Rd (R) November 2014 Kim Ashton, 42 White Birch Rd. E. Hampton (R) November 2012 Ed Slegeski, 16 West St (D) November 2012 Gregory Simmons, 41 Center St (Town appt) November 2012 David Newirth (Little Theater of Manchester appt), November 2012 560 Miller Rd

Commission for Elderly Services Ronald Boyne, 238 Blue Ridge Dr (U) November 2014 and People with Disabilities Vacant (R) November 2014

Commission on Human Relations Cheryl Craddock, 113 Sycamore Lane, Apt A (R) November 2014 R. J. Gomes, 126 Sycamore Lane, Apt D (R) November 2014 Melissa Mayer, 33 Locust St (R) November 2014

Ethics Commission Jack Peak, 130 Highland St (R) November 2014 Ethics Commission - Alternate Kevin Hood, 83 Sass Dr (R) November 2014

Fair Rent Commission Patricia Cottle, 17 Grandview St (R) November 2014

Housing Commission Vacant (R) November 2014 - Nonprofit Agency Member Susan Holmes, 17 Theresa Rd November 2014

Pension Board Evelyn Livingston, 98 Bayberry Rd (R) November 2015 12. NEW BUSINESS. * A. Acceptance of resignation of Susan Holmes from the Housing Commission (Nonprofit Agency Member) with a term expiring November 2011. B. Appointment of a Nonprofit Agency Member to the Housing Commission with a term expiring November 2011to fill the vacancy left by Susan Holmes. C. Resolutions in support of the Capital Region Council of Governments’ applications to the Office of Policy and Management’s Regional Performance Incentive Grant Program. D. Approval of a revised resolution for the dog park and authorization for the General Manager to sign a management agreement for the dog park.

Board of Directors December 6, 2011 Agenda Page 3 * E. Approval of full and final workers’ compensation settlement for Heriberto Figueroa in the amount of $70,000. * F. Approval of Library Union Collective Bargaining Agreement – July 1, 2011 – June 30, 2014. G. Discussion: Resident request for more flags on Main Street. 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT. CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

MINUTES TOWN OF MANCHESTER, CONNECTICUT

SWEARING-IN CEREMONY OF THE BOARD OF DIRECTORS, BOARD OF EDUCATION

AND ELECTED OFFICIALS

Monday, November 21, 2011

CHENEY HALL 177 Hartford Road

Manchester Connecticut 06040 7:00 P.M.

PRESENT: Board of Directors: Leo Diana, Stephen Gates, Susan Holmes, Rudy Kissmann, Jay Moran, Lisa O’Neill, Cheri Pelletier, John Topping, and Mark Tweedie.

Board of Education: Merrill Kidd, Jason Scappaticci, Sarah Walton, Constables: Charles Barrera, Jr., Gary H. Benson, Albert J. Gionet,

Salvatore Mancini, John Orfitelli, Warren Packer, and Edward Slegeski Board of Selectmen: Stephen Cassano and Wally Irish Jr. ALSO: General Manager Scott Shanley, Town Clerk Joseph Camposeo, Keynote

Speakers Lieutenant Governor Nancy Wyman and Congressman Christopher Murphy, Father Kevin Cavanaugh (St. James Church), Nancy Thompson (Unitarian Universalist Society: East), and Molly Sullivan (Summit Studios).

ABSENT: Board of Education Member Mike Crockett, Maria Waleska-Cruz, Neal

Leon, and Board of Selectman Joseph J. Diminico. The meeting was called to order at 7:03 p.m. General Manager Shanley welcomed all of the elected officials on behalf of the Town Administration and said he is looking forward to working with everyone in the best interest of the community. The Manchester Fire-Rescue-EMS Color Guard (Lt. Kevin Cooney, Lt. Gordon Macmillan, Firefighters Matt Cycenas, Moira Perez, and Roger Thrall, with Firefighter Paul Peterson on the bagpipe, processed into the hall and presented the colors (flags), followed by the Manchester Police Explorers, under the direction of Officer Stacey Forish and Sgt. John Wilson. The National Anthem was sung Molly Sullivan of Summit Studios. All in attendance participated in the Pledge of Allegiance to the Flag, led by General Manager Scott Shanley. Father Kevin Cavanaugh of St. James Church delivered the invocation.

Minutes November 21, 2011 Swearing-In Ceremony

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Town Clerk, Joseph V. Camposeo administered the oath of office to the newly elected Board of Directors, Board of Education members, Town Constables and the Town Selectmen. General Manager Shanley introduced Lieutenant Governor Nancy Wyman. Lieutenant Governor Wyman thanked former Mayor Louis Spadaccini for his dedication to the office. She stated the families of these elected officials deserve much credit for the support that allows the official do the job they need to do. She also thanked those who ran but were not elected. The fact that they donated their time and energy to running shows they have a true dedication to their community. She thanked the newly elected and the already elected officials for the time, energy and dedication they show in the job they do. Lt. Governor Wyman said of all the jobs she has had in the public sector, the hardest was on the Board of Education in her town. Giving back locally to your community is very satisfying. It is a hard job, but the Lt. Governor stated she has faith in these men and women in the Town of Manchester who we now call our elected officials. Congressman Christopher Murphy addressed the audience, stating he was here on behalf of the Congressional Delegation and he congratulated all the elected officials. He said he was at one time a Planning and Zoning member in Southington, and he emphasized, as did Lieutenant Governor Wyman, that locally elected officials have a very tough job. He stated that real decisions are made at the local level and even though there may not be a salary or staff, it is the most worthwhile job you can have. This was never more evident that in the handling of Storm Alfred. It brought out the best of the community. Manchester never had the need for an emergency shelter, but was able to work together as a community and have a shelter up and running within 24 hours after the storm. He then went on to talk about Mayor Diana and his involvement in numerous events and organizations in Manchester. He emphasized that great things are happening in Manchester and will continue in the next two years. Mayor Diana gave the following speech:

Thank you. I welcome our families and our friends to Cheney Hall for this exciting ceremony. I would like to recognize my wife Tam and our four children Hillary, Vinny, Emily and Lauren. My mom, aunts, cousins and good friends are here along with my brothers, sisters and law partners. I would like to thank our Town Manager Scott Shanley for calling this meeting to Order and our Town Clerk Joseph Camposeo for swearing us in tonight. Special thanks to Congressman Murphy for taking time out of his busy Washington, D.C. schedule to join us here in Manchester, and Lt. Governor Nancy Wyman who has been such a good friend to Manchester over the years. Many thanks to Father Cavanaugh of St. James Church and Nancy Thompson of the Unitarian Universalist Society who are both well respected members of our faith community, and who bring peace and comfort to so many people. I would also like to thank the Color Guard (with Paul Peterson on bagpipe), the Police Explorers, and Molly Sullivan from Summit Studios, a place that keeps music alive in our community.


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I congratulate Vice Chairman Moran and Directors O’Neill, Kissmann, Topping, Gates, Pelletier, Tweedie and Holmes. I look forward to us working together as one Board to address the needs of our Town. I congratulate our Board of Education members Maria Cruz, Neal Leon, Sarah Walton, Jason Scappaticci, Mike Crockett and Merrill Kidd, as well as Constables Barrera, Benson, Gionet, Mancini, Orfitelli, Packer and Slegeski, along with our Selectmen Cassano, Diminico and Irish. We all know what we signed up for, but we jumped into a political environment that is a mess with a national economy that is stagnant and stuck in a recession, a government borrowing money to bail out huge corporations too big to fail and to finance not one but two wars. Washington seems to be in a perpetual state of deadlock. However, over the last two years, our town budget benefited from the stimulus package so they have not forgotten about us. Our state government recognizes the challenges of town government and our Governor has managed to balance the State budget without cutting municipal aid. No one is satisfied with our high unemployment and higher under-employment. Locally we need to maintain a safe community with good schools to attract businesses and families. We certainly have our work cut out for us. Manchester is well known in the region as a model for sound governance and the ability to provide services to all. That reputation was tested when we lost electricity and our residents were cold on October 29th. We immediately responded by opening Manchester High School as an emergency shelter and providing hot showers, electricity and food to whoever needed it. We had nurses on hand to care for our most desperate citizens, and we hired a company immediately to remove the enormous amount of debris. We were able to do that because our leaders lead; the Town Government and the Board of Education worked as one and did not fight over there fiefdoms. We were able to do that because over the years our Town Government maintained a cash reserve; we were able to do that because on this day in late October 2011 when Alfred came to town, our Public Works Department (Mark Carlino and his staff) and our Human Service Department (Mary Roche Cronin and her staff) did their job; they are the best at what they do. On that day they were the heroes; they were the soldiers that made it happen with their armies. In the past we have seen our Police Department and Fire Departments step up to the task in horrific situations with the same spectacular results. As elected officials, we step into a fine tuned system that has trained professionals at every level; they know what they are doing. It’s our job to set policy, properly equip our men and women, and to lead with an army at our disposal that is a force to be reckoned with. It is truly a privilege and an honor for me to be standing before you this evening as the Chairman of the Board of Directors. The Board and I do not take this responsibility for granted, we have committed to and we will work together to address the needs of our great town. I cannot wait to get started. Thank you.


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ELECTION OF VICE CHAIRMAN – BOARD OF DIRECTORS Mayor Leo Diana called for nominations for the position of Vice Chairman of the Town of Manchester for the term November 2011 – November 2013. Director Topping nominated and Director Pelletier seconded the nomination. In his nomination, Director Topping stated:

Good evening to everyone. I would like to welcome each and every one of you to tonight’s swearing-in ceremony and also thank you all for being a part of this special event.

Tonight I have the honor and privilege of nominating Jay Moran for the position of vice-chairperson of Manchester Board of Directors for the 2011-2013 term.

Jay has lived in Manchester for 21 years. During this time Jay has coached baseball, basketball and soccer to our children, as well as been heavily involved in the Catholic community of St. Bridget’s Church.

Jay grew up in West Haven and it is there that Jay got his first introduction to politics. Jay’s father Bob served as a West Haven Councilman for 8 years and Jay saw the satisfaction that his father got from serving his town.

Jay got his start in Manchester politics by soundly winning a seat on the Board of Education in 2007. Jay was then talked into running for the Board of Directors in 2009; again he won his seat quite handily. Jay has dedicated himself to making Manchester a better place to live and his actions show his level of commitment to our town.

On November 8th of this year, the voters of Manchester showed Jay just how much we appreciate all of his effort, hard work and commitment and elected him to be our Deputy Mayor.

So now, it is with great pleasure that I respectfully nominate Jay Moran to be Manchester’s next Deputy Mayor/Vice Chairperson of the Board of Directors.

Thank you all!

Deputy Mayor Moran accepted the nomination and stated:

Thank you. And thank you Director Topping for your kind words a few minutes ago. It is an honor and privilege to be your Deputy Mayor. There are so many people in this room and in our community I would like to thank tonight but if I did that we would be here all night. However, I must thank a few. To my parents Bob and Barbara Moran of West Haven, thank you. They did not have to teach me about community service or force me to get involved in my community, they led by example. You see, Morans serve because it is in our blood.


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To my father-in law and mother-in law, John and Jean Gronda, thank you. Over 55 years ago you decided to move from Hartford to Manchester. You raised six children in this town, sent them to Manchester schools and today are still committed to Manchester. To my children, thank you, and I love you very much. My daughters Kristen and Elizabeth and my son Jamie, you are my inspiration. You have been through so much in your young lives, more than people 2 and 3 times your age and thru it all you have been successful. You are my pride and joy. To my sweet angel, Julia, there isn’t a day that doesn’t go by when you aren’t on my mind or in my heart. You are forever my hero! And to my wife, Patty, I thank you and I love you. Twenty-three years ago we decided to go on this life’s journey together, we have be through some tough times and sad times and some good times and happy times, but we have done it together. Each and every day we take on life together. And every time I run for office, you get tired and have had enough, and the next thing I know you are writing postcards and knocking on doors. What a teammate! And most importantly, you keep me grounded. You are the best. You are the number one reason, I stand here tonight. I thank you from the bottom of my heart! Tonight we celebrate, and tomorrow this new board starts a new journey. This journey will not be easy as we continue to face tough economic times. As we embark on another term, I am reminded of something Vice President Joe Biden once said. “His mother’s creed is the America’s creed. No one is better than you. Everyone is your equal and everyone is equal to you!” I believe in that creed and I believe that this board believes in this creed. This board will govern for the benefit of every Manchester citizen. The voters not only elected smart and talented individuals, but good people. I also know our new mayor, Leo Vincent Diana respects everyone. He is a man of honor and integrity and has the leadership skills to guide us through the next 2 years. And Mayor Diana cares so much for his family; and what a great first family of Manchester they will be. (Vinny and Tris) Mayor Diana cares for his neighbors and his community. He lives in the house he grew up in and it is a neighborhood where many families have remained for years. Our Mayor has volunteered for many organizations. Maybe you have seen him working the road race or coaching your daughter or son in town. Mayor Diana cares about Manchester. I am telling you all, my good friend Leo Vincent Diana is going to be a great Mayor. Leo, you know Big Vin is up in heaven smiling right now! Just like so many people in this room tonight, he is proud of you. And I am so proud to call you, my Mayor! Tomorrow night we roll up our sleeves and go back to work. We will continue to work with the RDA on the redevelopment of the Broad Street area. Over the next year you are going to see some major changes in that area. We must make sure our police and fire departments have the resources to keep our neighborhoods and our schools safe. We will continue our discussions on the library and the downtown district. We know our fellow citizens are suffering through difficult


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times, so we will work with town staff to keep taxes low and vital services in place for everyone from our youth to our seniors. And with many reductions in state and federal aid to our schools, it is vital that we collaborate with the Board of Education on a budget that will give our students the resources necessary to succeed. Without a doubt, this new board will continue what Mayor Diana, Mayor Spadacinni, and the previous Board of Directors started 2 years ago. We will still govern in a civil, cooperative and yes at times in a bipartisan way. We will respect each other and the town staff (a terrific town staff), and we will listen to and respect the citizens of Manchester. We will govern for all citizens! I am proud of the way the past board worked together, and I as look across this stage, I know this cooperation and respect will carry into this new term. Times are tough, yet we will get through this together. As I think back about Manchester over the last few years, I am reminded of something the late great NBC correspondent Tim Russert once said to his son Luke, “The wisest commencement speech I ever heard was just 15 words; The greatest exercise of the human heart is to reach down and pull someone up!’ That’s what we do in Manchester. We pick each other up! And because of that, tomorrow will be a better day and Manchester will always be a great place to go to work, a great town to go to school in and a great community to call home! I would like to wish all of you and your families a Happy Thanksgiving. God bless this great country, and God bless the city of village charm! Thank you.

Mayor Diana then asked for nominations for the Secretary of the Board of Directors. Director Kissmann nominated Director O’Neill. Director Kissmann stated that Director O’Neill deserves this nomination due to her extensive background in public service, serving on both the Board of Education for five years and the Board of Directors as not only the Secretary for two terms, but also the Deputy Mayor for two as well. Mr. Kissmann stated is it an honor and a privilege to nominate her. The nomination passed unanimously. Meditation Instructor Nancy Thompson of the Universalist Unitarian Society gave the benediction and Molly Sullivan closed the ceremony with a rendition of “God Bless America”. The ceremony ended at 7:52 p.m. APPROVED: ATTEST: ___________________________________ Secretary, Manchester Board of Directors

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

NOVEMBER 22, 2011 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA PRESENT: Mayor Diana, Deputy Mayor Moran, Secretary O’Neill, Directors Kissmann, Gates,

Topping, Pelletier, Tweedie, and Holmes ALSO: General Manager Shanley and Town Attorney Barry

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Diana.

A. TABLED - Adoption of Rules of Procedure.

#423-11 Pelletier/Moran Nine Voted in Favor B. APPOINTED - Appointment of Town Attorney – Attorney Ryan Barry. #424-11 Moran/Pelletier Nine Voted in Favor 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. #425-11 A. ADOPTED - Actions, October 11, 2011 – Regular Meeting #426-11 B. ADOPTED - Minutes, October 11, 2011 – Regular Meeting O’Neill/Moran Six Voted in Favor

Gates, Topping, and Holmes Abstained

RECESS. The Board of Directors took a brief recess at 8:54 p.m. and returned at 9:05 p.m. #427-11 Moran/Topping Seven Voted in Favor

(Kissmann and Tweedie out of the room)

8. PUBLIC HEARINGS (formally advertised). E. Appropriation from Sanitation Reserve .........................................................$2,000,000 for debris removal and storm mitigation.

ADOPTED – Motion to amend Appropriation from Sanitation Reserve to $2,500,000 for debris removal and storm mitigation.

#428-11 O’Neill/Pelletier Nine Voted in Favor

Board of Directors November 22, 2011 Actions Page 2 of 10

9. ADOPTED - CONSENT CALENDAR. 8A. Appropriation to Special Projects as follows: #429-11 1. Police Donations Revenue Account - Manchester Police Explorer Post ..... $18,012 to be funded by dues ($275), fundraising through CT Maher ($17,587) and donations from Lesley Frey ($50), Full Gospel Interdenominational Church ($50) and E. McCann ($50) which are gratefully acknowledged and accepted. #430-11 2. State Asset Forfeiture Account .......................................................................$3,666 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. #431-11 3. Youth Service Bureau – Journey Program ......................................................$7,550 to be financed by a grant from the State of Connecticut Department of Education. #432-11 4. Manchester Workforce Initiative ....................................................................$4,750 to be financed by a grant from the Bank of America/Mr. and Mrs. William Foulds Family Foundation. #433-11 5. Discovery Grant for Young Children ............................................................$12,500

to be financed by a matching grant from the State Department of Education to support the work of the Manchester Early Childhood Collaborative and the local Discovery Initiative.

#434-11 6. Youth Service Bureau..……………. ..............................................................$5,675 to support substance abuse prevention activities to be financed by a grant from East of the River Action for Substance Abuse Elimination Inc. (ERASE). #435-11 7. Cyber Center computer lab at Eastside Public Safety Youth Center ............$15,000 to be funded by a "We're Pulling for You" grant of $3,000 from the Savings Bank of Manchester Charitable Foundation, a $6,000 matching grant from the Savings Bank of Manchester Charitable Foundation, and $6,000 in existing Information Systems reserves as the local match. 8B. Appropriations to Education Special Projects as follows: #436-11 1. Manchester Head Start – Free and Reduced Lunch program (FY 11/12) ......$90,000 to be financed by a grant through the State of Connecticut Department of Education. #437-11 2. College Career Pathways Grant (FY 11/12) ..................................................$4,398

to be financed by a grant provided through Manchester Community College, College Career Pathways program.

#438-11 3. Increase to Manchester Head Start (period 3/1/11 to 2/28/12) .....................$94,875 for operation of Head Start program to be financed by a federal grant. #439-11 4. Increase to Manchester Head Start (FY 11/12) ..................................................$975

for Training and Technical Assistance to be financed by a federal grant. #440-11 5. Out-of-District Magnet School Transportation (FY 11/12) ........................$112,000 to be financed by the State of Connecticut Department of Education. #441-11 6. Adult Education Services (FY 11/12) .........................................................$443,720 to be financed by a grant from the State of Connecticut Department of Education.


#442-11 8C. Appropriation to Fire Reserve – Fire Marshal’s Equipment Fund ..........................$500 to be funded by a grant from Connecticut Fair Plan for the purchase of photography equipment. #443-11 8D. Appropriation to Cemetery Trust Fund...............................................................$49,140 to be financed by proceeds from net rental income on 130 Hillstown Road. #444-11 8E. Appropriation from Sanitation Reserve (as amended) .................................$2,500,000 for debris removal and storm mitigation. #445-11 12A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account – R.A.D. program .....................................$270 to be funded by donations which are gratefully acknowledged and accepted. #446-11 12B. Approval of 2012 Board of Directors meeting schedule. #447-11 12D. Acceptance of resignation of David A. Welch (Board of Education appointment) from

Cheney Hall Foundation, Inc., with a term expiring November 2013. #448-11 12F. Appointment of the three (3) alternate members of the Board of Assessment Appeals as

regular members for the assessment year October 1, 2011. #449-11 12G. Acceptance of donation to Manchester Police Department of CanonPowerShot SX40

HS Digital Camera and 16G Memory Card which was mandated by the Court on case #M2011-11049.

O’Neill/Tweedie Nine Voted in Favor 12. NEW BUSINESS. C. ADOPTED - Appointment of Auditor.

RESOLUTION APPROVING THE APPOINTMENT OF AN INDEPENDENT AUDITOR

Whereas the Board of Directors of the Town of Manchester, in accordance with the Town Charter, must appoint an Independent Auditor within ninety (90) days of taking office, Whereas, the Town staff openly advertised and sought proposals from Independent Audit firms certified for such work in the State of Connecticut, Whereas, three members of the Board of Directors acting as the Audit Committee interviewed the three (3) firms which submitted proposals in response to the advertisement, Whereas, the Audit Committee unanimously identified Blum Shapiro as the recommended choice of the Committee,


Resolved that the Board of Directors hereby appoints Blum Shapiro as Independent Auditor for the fiscal years ending June 30, 2012 and June 30, 2013, at an annual fee of $76,200 and $78,500 respectively.

#450-11 Moran/Kissmann Nine Voted in Favor E. APPOINTED - Appointment of Sarah Burke (Board of Education appointment) to the

Cheney Hall Foundation, Inc., to fill the vacancy left by David A. Welch with a term expiring November 2013.

#451-11 Moran/Topping Nine Voted in Favor

H. TABLED - Appointment of a member (R) to the Commission for Elderly Services and People with Disabilities with a term expiring November 2013 to fill the vacancy left by Keri Fuller (R).

#452-11 Tweedie/O’Neill Nine Voted in Favor

I. TABLED - Appointment of a member of the Workforce Development Commission to

replace Jeffrey Beckman. #453-11 Tweedie/O’Neill Nine Voted in Favor J. APPROVED - Request from Manchester Arts Commission for addition of a member

of the Youth Commission to its Board. #454-11 Kissmann/Gates Nine Voted in Favor K. APPOINTED - Appointment of a member (D) to the Advisory Recreation and Parks

Commission with a term expiring November 2013 to fill the vacancy left by Steve Gates – Amy Gates, 111 Plymouth Lane.

#455-11 Moran/O’Neill Nine Voted in Favor L. APPOINTED - Appointment of a member (D) to the Golf Course Lease Oversight

Committee with a term expiring November 2013 to fill the vacancy left by Steve Gates – William Gochee, 66 Thayer Road.

#456-11 Moran/O’Neill Nine Voted in Favor M. TABLED - Appointment of a member (D) to the Property Maintenance Code Board of

Appeals with a term expiring November 2012 to fill the vacancy left by John Topping. #457-11 Moran/O’Neill Nine Voted in Favor


N. TABLED - Appointment of a member (D) to the Redevelopment Agency with a term expiring November 2015 to fill the vacancy left by John Topping.

#458-11 Tweedie/O’Neill Eight Voted in Favor

Moran Opposed P. Appointments to Boards and Commissions which have members with terms expiring in November 2011*T represents appointments that were tabled; *R Represents reappointments; *A represents newly

appointed members to the Boards and Commissions: Board/Commission Name Term Expiring Advisory Board of Health A-Diane Strano, 16 Stephanies Way (D) November 2014 #459-11 Moran/O’Neill Nine Voted in Favor Advisory Rec. and Park Comm. A-Kim Mencarini, 57 Shallowbrook La (R) November 2014 #460-11 Pelletier/O’Neill Nine Voted in Favor Advisory Rec. and Park Comm. R-Thomas Tierney, 150 Tonica Spring Tr (D) November 2014 #461-11 Moran/O’Neill Nine Voted in Favor Arts Commission R-Rose Marie Papa, 229 Bobby Lane (R) November 2014 #462-11 Pelletier/O’Neill Nine Voted in Favor Arts Commission R-Thomas Deffenbaugh, 150 Summit St (U) November 2014

#463-11 Moran/Kissmann Nine Voted in Favor Arts Commission R-Christine M. Sullivan, 43 Sass Dr (D) November 2014 #464-11 Moran/O’Neill Nine Voted in Favor Bennet Housing Corporation R-Thomas Robinson, 31 Tonica Spring Tr (D) November 2016 #465-11 Moran/Kissmann Nine Voted in Favor Board of Assessment Appeals R-Stephanie Knybel, 138 Bobby Lane (D) November 2014 #466-11 Moran/Tweedie Nine Voted in Favor


Board of Assessment Appeals Alternate member - A-David Wichman, 205 Homestead St (D) November 2014 Apt. B7 #467-11 Moran/Kissmann Nine Voted in Favor Board of Assessment Appeals Alternate member - R-Egils Vigants, 28 Reed Rd (R) November 2014 #468-11 Pelletier/Tweedie Nine Voted in Favor Board of Assessment Appeals Alternate member - R-Geoffrey King, 62 Arnott Rd (D) November 2014 #469-11 Moran/O’Neill Nine Voted in Favor Building Committee R-Charles Sabia, 111 Sunny Brook Dr (R) November 2014 #470-11 Moran/O’Neill Nine Voted in Favor Building Committee R-Peter LaBelle, 192 Wells St (D) November 2014 #471-11 Moran/Kissmann Nine Voted in Favor Building Committee R-John Abbott, 187 Princeton St (R) November 2014 #472-11 Pelletier/Tweedie Nine Voted in Favor Cheney Brothers National Historic District Commission R-Leslie Frey, 30 Florence St (D) November 2014 #473-11 Moran/Kissmann Nine Voted in Favor Cheney Brothers National Historic District Commission R-Barbara King, 47 Devon Dr (R) November 2014 #474-11 Moran/O’Neill Nine Voted in Favor Cheney Brothers National Historic District Commission R-Lynn Ferrigno, 18 Brendan Rd (R) November 2014 #475-11 Moran/Holmes Nine Voted in Favor Cheney Brothers National Historic District Commission R-Rita McParland, 63 Nutmeg Dr (D) November 2014 #476-11 Moran/O’Neill Nine Voted in Favor


Cheney Brothers National Historic District Commission Ex Officio – Manc. Historical Soc. R-John Dormer, 58 Patriot Lane November 2012 #477-11 Moran/O’Neill Nine Voted in Favor Cheney Hall Foundation, Inc. T-Lynn Ferrigno, 18 Brendan Rd (R) November 2014 T-Kim Ashton, 42 White Birch Rd. E. Hampton (R) November 2012 T-Ed Slegeski, 16 West St (D) November 2012 T-Gregory Simmons, 41 Center St (Town appt) November 2012 T-David Newirth (Little Theater of Manchester appt), November 2012 560 Miller Rd #478-11 Moran/O’Neill Nine Voted in Favor Commission for Elderly Services T-Ronald Boyne, 238 Blue Ridge Dr (U) November 2014 and People with Disabilities T-Vacant (R) November 2014 #479-11 Pelletier/O’Neill Nine Voted in Favor Commission for Elderly Services and People with Disabilities R-Barbara Frazier, 20 Prospect St, Apt 71(D) November 2014 #480-11 Moran/Kissmann Nine Voted in Favor Commission on Human Relations T-Cheryl Craddock, 113 Sycamore Lane, Apt A (R) November 2014 T-R. J. Gomes, 126 Sycamore Lane, Apt D (R) November 2014 T-Melissa Mayer, 33 Locust St (R) November 2014 #481-11 Pelletier/O’Neill Nine Voted in Favor Commission on Human Relations A-John Crockwell, 22 Barnwood Road (D) November 2013 #482-11 Moran/Tweedie Nine Voted in Favor Ethics Commission T-Jack Peak, 130 Highland St (R) November 2014 #483-11 Moran/O’Neill Nine Voted in Favor Ethics Commission - Alternate T-Kevin Hood, 83 Sass Dr (R) November 2014 #484-11 Moran/Tweedie Nine Voted in Favor Fair Rent Commission R-Collins Johnston, II, 4 Grandview St (R) November 2014 #485-11 Pelletier/O’Neill Nine Voted in Favor


Fair Rent Commission T-Patricia Cottle, 17 Grandview St (R) November 2014 #486-11 Moran/O’Neill Nine Voted in Favor Fair Rent Commission R-Neil Alibrio, 23 Hoffman Rd (R) November 2014 #487-11 Pelletier/Tweedie Nine Voted in Favor

Hartford Regional Tourism District R-Bruce Hamstra, 139 Hartford Rd (R) November 2014 #488-11 Moran/Holmes Nine Voted in Favor

Housing Authority R-Robert M. Shanbaum, 99 Hartford Rd (D) November 2016 #489-11 Moran/Kissmann Nine Voted in Favor Housing Commission T-Vacant (R) November 2014 #490-11 Pelletier/O’Neill Nine Voted in Favor Housing Commission R-Morgan J. Cummings, 26 Prospect St, Apt 16 (D) November 2014 #491-11 Moran/O’Neill Nine Voted in Favor Housing Commission - Nonprofit Agency Member T-Susan Holmes, 17 Theresa Rd November 2014 #492-11 Pelletier/Kissmann Nine Voted in Favor Library Advisory Board R-Gail Dunnrowicz, 147 Carriage Dr (R) November 2014 #493-11 Moran/Tweedie Nine Voted in Favor Library Advisory Board R-Linda Crockett, 5 Country Club Rd (U) November 2014 #494-11 Moran/O’Neill Nine Voted in Favor Library Advisory Board R-Brandon Kienle, 111 Plymouth Lane (D) November 2014 #495-11 Moran/O’Neill Nine Voted in Favor Library Advisory Board R-Barbara Higley, 24 Erie St (R) November 2014 #496-11 Pelletier/Tweedie Nine Voted in Favor


Pension Board A-Kevin Zingler, 69 Richmond Dr (D) November 2015 #497-11 Moran/Kissmann Nine Voted in Favor Pension Board R-Robert Huestis, 31 Birch Tr, Glastonbury November 2012 (Retiree Representative) #498-11 Moran/O’Neill Nine Voted in Favor Pension Board R-Bette Copeland November 2012 (Union Representative) #499-11 Moran/O’Neill Nine Voted in Favor

ADOPTED - Motion to reconsider appointment of Kevin Zingler to Pension Board as this may be a Republican appointment.

#500-11 Pelletier/O’Neill Nine Voted in Favor

ADOPTED – Motion to table Pension Board Appointment with a term expiring November 2015.

#501-11 Moran/Pelletier Nine Voted in Favor Pension Board R-Dede Moore (Town Administration Rep.) November 2015 #502-11 Moran/O’Neill Nine Voted in Favor Planning and Zoning Commission R-Joseph Diminico, 26 Finley St (D) November 2016 #503-11 Moran/Kissmann Nine Voted in Favor Property Maintenance Code

Board of Appeals R-Neil Alibrio, 23 Hoffman Rd (R) November 2014 #504-11 Moran/O’Neill Nine Voted in Favor Property Maintenance Code Board of Appeals A-Steven Edwards, 329 Kennedy Rd (U) November 2014 #505-11 Moran/Kissmann Nine Voted in Favor

Redevelopment Agency R-Barbara Weinberg, 157 Pitkin St (D) November 2016 #506-11 Moran/O’Neill Nine Voted in Favor


Redevelopment Agency R-Robert Schneider, 59 Scarborough Rd (R) November 2016 #507-11 Moran/Kissmann Nine Voted in Favor Town Historian R-Vivian Ferguson, 52 John Olds Dr, #7 November 2013 #508-11 Moran/O’Neill Nine Voted in Favor Zoning Board of Appeals R-Albert Gionet, 631 North Main St (D) November 2016 #509-11 Moran/O’Neill Nine Voted in Favor Zoning Board of Appeals Alternate R-Sandy Stough, 691 North Main St (D) November 2016 #510-11 Moran/Kissmann Nine Voted in Favor 14. ADJOURNMENT. The meeting was adjourned until the December 6, 2011 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. #511-11 O’Neill/Tweedie Nine Voted in Favor Adjournment: 10:46 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

NOVEMBER 22, 2011 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA PRESENT: Mayor Diana, Deputy Mayor Moran, Secretary O’Neill, Directors Kissmann, Gates,

Topping, Pelletier, Tweedie, and Holmes ALSO: General Manager Shanley and Town Attorney Barry

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Diana.

A. TABLED - Adoption of Rules of Procedure.

Director Pelletier moved and Deputy Mayor Moran seconded the motion.

Nine Voted in Favor B. APPOINTED - Appointment of Town Attorney – Attorney Ryan Barry. Deputy Mayor Moran moved and Director Pelletier seconded the motion.

Nine Voted in Favor 2. AWARDS AND PRESENTATIONS. There were no awards or presentations at this time. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting.) Eileen Sweeney, 86 Hawthorne Street, said she was worried when she heard of the tree problems after the recent storm. The timing of the storm caused damage to trees. She would like to ask that an effort be made to see trees replaced. She spoke of the importance of trees in everyday life and asked that the Board support a replanting program. Ms. Sweeney asked the elected officials to rethink the current practice of community planning and development. The Town’s assets need to be protected. She suggested a long range strategic approach, which will cost less and last longer. She would also like to see Town boards and commissions extend beyond the two political parties. This will create greater ownership and participation; there are many people in the community with wonderful, educated backgrounds. Ms. Sweeney spoke of the need to preserve open space and the community’s desire for public transit and walking communities. She asked that Whiton Library be refurbished in such a way that the historical architecture be saved and not

Board of Directors November 22, 2011 Minutes Page 2 of 25

replaced with a plain sheetrock interior. Ms. Sweeney expressed concern for the homeless in our community. They currently have no place to go during the day and the community needs to do something about that. Bonnie Schuetz, 12 Conway Road, said she was without lights for seven days during the recent storm. The Journal Inquirer reported that Manchester looked like a war zone. She noted a comment made in the newspaper about Main and Center Streets being without power and wondered why the concern was for businesses when there were elderly residents without lights and heat. Ms. Schuetz said CL&P is getting most of the blame, but really Governor Malloy and the Town of Manchester are at fault too. People are very upset with the way things were handled; the storm was rough on everybody. Dan Moran, 145-A1 Chestnut Street, read in the newspaper that First Niagra Bank donated a building on Main Street to Manchester Community College. He is getting the impression that area will soon be a dark zone. Mr. Moran said Manchester seems to be making the same mistake East Hartford made with the number of apartments being built. The fact that some will be built on our aquifer on New State Road is very disturbing. East Hartford is starting to tear down its apartments. Building apartments invites more children into the schools at the cost of $10,000 per student. Mr. Moran has a five year old vehicle with 13,000 miles on it that already needs front end and shock work. He said it is because of the roads in this town. When a road is paved, the manholes are not raised. In addition, with the amount of potholes and cracks, the Town did not dedicate enough money for the future of the roads. Instead it is dwelling on future protects, such as a $5 Million field house that will take years to get payback based on what its being paid for rent at an out of town facility. General Manager Shanley and the Journal Inquirer did an excellent job of apprising residents of the plan for debris removal. Mr. Moran suggested fining anyone with leaves in the gutter this year. Tom Stringfellow, 183 Hillstown Road, congratulated new and returning Board members. He attended the Veteran’s Day ceremony and enjoyed the speech by Michael Darby. The 70th anniversary of Pearl Harbor is next month. Mr. Stringfellow was pleased with the response of the Town after the storm and realizes there is a learning curve. He spoke of eco-living and mentioned a newspaper article about saving energy at home. General Manager Shanley said he will cover storm recovery and shelter operations in great detail in a few minutes. As far as electricity, after Hurricane Irene, he requested a circuit map as a GIS layer from CL&P. It shows how haphazard the development of the grid was over time. He explained that “backbone” areas need to come up first, then outshoots get restored. Mr. Shanley said it would be helpful to get more information from CL&P and expects it to be forthcoming at some point. The process usually includes the business districts first because they tend to be on the “backbone”. Director Pelletier explained that all members of the Board of Directors have made a commitment to try to act in a bipartisan manner and she asked speakers to keep the same spirit. She said people speaking should not point out a specific Director and attack him or her personally.


Mayor Diana said he agrees with the comment made about replacing the trees. The first order of business is to take care of cleanup, but there is a plan to replace trees. Mayor Diana thanked all Directors that helped out during Storm Alfred, as well as the people at Town Hall, the shelter, and the Fire Stations. There was a huge effort made behind the scenes. Manchester was stung by the storm but responded well.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Actions, October 11, 2011 – Regular Meeting B. ADOPTED - Minutes, October 11, 2011 – Regular Meeting Secretary O’Neill moved and Deputy Mayor Moran seconded the motion.

Six Voted in Favor Gates, Topping, and Holmes Abstained

5. COMMUNICATIONS. Mayor Diana received a communication regarding the meetings of the Board of Directors.

A suggestion was made that the Board hold one meeting a month instead of two. According to the Rules of Procedure, the Board has that option and it is something that has been done in the past when all business can be attended to during the course of one meeting. He received other communications regarding Storm Alfred expressing appreciation for removal of storm debris.

Director Kissmann thanked all of the volunteers that helped man the shelters and the

command center. These are people that work full time and then come in and volunteer their time.

6. REPORTS. A. Manager’s Report. 1. Storm Recovery Report. General Manager Shanley said every now and then people are really tested. All of the

skills, knowledge and training may come to bear at any given time. The Police and Fire Departments were tested a year and a half ago. The Department of Public Works was tested tremendously this year between the amount of snow last winter, Storm Irene, and now Alfred. Public Works was greatly tested and performed in a way it can be proud of. In addition to the dangers of plowing, trees and power lines were falling. We had drivers stuck in their vehicles because power lines fell on the trucks during plowing operations.

Mark Carlino, Director of Public Works, walked the Board through the storm and recovery. When the snow was falling, power lines, trees and branches were all coming down. Drivers had to back out of dangerous situations. Ken Longo began keeping a log of events. Damage was assessed early Sunday morning and CL&P was on site by noon. The goal was to make sure residents could get out of their homes and neighborhoods in case of emergency. By 10:00 p.m. Sunday, maps were uploaded to the Town’s website showing


which streets were blocked, allowing emergency responders to use the best route to get to an emergency. Communications with CL&P were critical and he found the company didn’t do a good job of explaining the nature of its system. Friday, Town staff and the Board of Directors decided to engage a debris removal company and another company to manage the process. There were numerous press releases explaining that storm debris will be picked up curbside in lieu of the normal leaf vacuuming program. Bagged leaves will still be collected curbside. Mr. Carlino explained that roadside debris removal began about two weeks ago. Approximately 65 – 70% of the Town has received its first pass. Public Works collected 5,000 cubic yards and the debris removal company has collected 60,000 cubic yards. To give a visual picture, he explained that amount of debris would cover the length of a football field and be 30’ high. The debris removal company is projecting it will complete its first pass by the end of next week. Ken Longo, Field Services Superintendent, said there were about fifteen incidents and all but one has been resolved. For the timeframe and the size of the program, the debris removal company has done a good job of addressing issues. Mr. Carlino explained that the State went through an extensive process in anticipation of a natural disaster. The company the Town is using for debris removal is servicing the State and municipalities can “piggyback” on the bid. That is the same situation for the management company, which will ensure the Town maximizes it reimbursement. The telephone number for the damage hotline is (860) 688-5464. The Town is working closely with the State DOT and an excellent job has been done with the race route. Mr. Carlino explained that the State is responsible for debris removal from residential properties along State highways and explained that their schedule may be different from the Town’s schedule. Mr. Carlino said Town staff and the Public Works Department continue to work together. There are still numerous Town properties that need work, which means there will be months of work ahead of us. People in other departments have provided assistance and backfilled vacancies as a result of people working on the storm. Mr. Longo said this has been an extraordinary event. The Police and Fire Departments were phenomenal. The communication and training came together as neatly as it possibly could have. It was a pleasure having all of the preparations in place and being able to use them while working through the storm. Mr. Longo said it is a special thing that we all worked closely together like we did. Director Tweedie thanked Mr. Carlino and Mr. Longo. It’s true that this is the work of the entire town’s planning and execution. He asked that the State roads be listed. Mr. Carlino listed the State roads, which are Main Street, South Main Street, Highland Street, Oakland Street, West Center Street, East Center Street, Center Street, and Spencer Street. These streets will see collection, but it is not managed by the Town.


Director Kissmann said a lot of departments were involved in the storm recovery and all did a very good job. Many employees worked many long hours and were away from their families for quite some time, yet Mr. Kissmann did not hear any moaning and groaning. Director Pelletier noted Manchester’s cooperative relationship with CL&P and said it appeared that Manchester was getting quicker start up times. She wondered if the map referred to earlier was pivotal in CL&P’s response. Mr. Carlino said the map was one of the things that worked out well. It helped in identifying whether issues in the right of way were wires or just trees. It identified complete road closures or roads that were partly blocked. The map was also helpful to the Public Safety Dispatchers. On Tuesday, he provided 39 road blocks to CL&P. Within 12 hours, 31 of those were addressed. The Town has worked well with them in the past and there is a level of trust and cooperation that was helpful during this process. Director Pelletier said she received copies of the maps as they were updated and found this helpful. She thinks this is a tool that all surrounding towns should be utilizing. Mr. Carlino found in conversations with representatives from CL&P, there is a mutual feeling of trying to advance some of these things going forward. Deputy Mayor Moran said this was a job well done. Most people are happy with the decision for debris pickup instead of leaf pickup. He asked what the process will be when a house is missed or someone puts more debris out after theirs was picked up. Mr. Carlino said some houses have been missed for a variety of reasons. The debris company’s main goal for the first pass was to get as much off of the street as quickly as possible. All piles will be gathered with the second pass. Trucks will have whatever equipment is necessary to remove debris from front lawns. The second pass will begin next week. Secretary O’Neill offered her thanks. She went to the facility on Monday and saw that operations were running smoothly. The map was an invaluable resource. The drills done over the years paid off as well. She did hear that the coordination efforts with Manchester staff and the utilities went well and that Manchester is a pleasure to work with. She thanked Town staff, residents and the CERT team. Mayor Diana thanked Mr. Carlino and his staff; he is very proud. He thanked the Town for moving very quickly to engage a debris removal company. There is months of work to do. The Town withstood a devastating blow and is a model to other communities. General Manager Shanley said one of the reasons Manchester was able to get up and running so quickly was because of the drills; the Town is in Chief Bycholski’s debt.


2. Report on Shelter Operations.

Scott Sprague, Director of Recreation, reviewed the timetable for the Board. At 4:00 on Saturday afternoon he received a call from Eileen Faust saying the Town Manager wanted the Senior Center open at 6:00 p.m. for a shelter. At 6:00 the shelter opened and was staffed by Ms. Faust and Mr. Sprague. On Saturday night, eleven people were sheltered. In the 28 years Mr. Sprague has worked for the Town, eleven people is the most that have ever spent the night. At 11:00 a.m. on Sunday, there were 80 people at the shelter and at 1:00 p.m. there were over 200. It was around this time that the General Manager decided to open the High School and move shelter operations there. Dinner was served at the Senior Center at 5:00 p.m. and then people were told the high school would be open for shelter at 6:00 p.m. People continued to come in all afternoon and there was some concern there would not be enough food. Representatives from the VFW came over and said they had food in their freezer for upcoming events and offered it to the shelter. There was plenty of food and everyone was fed. The shelter operated from 6:00 p.m. on Sunday through 10:00 a.m. on Saturday, November 5. The number of people sheltered each day were: Sunday, 146; Monday, 180; Tuesday, 200; Wednesday, 300; Thursday, 190; and Friday 140. There were 790 breakfasts, 1,722 lunches, and 1,465 dinners served. The shelter at the high school was open until Saturday at 10:00 a.m. The Senior Center re-opened Saturday at 6:00 p.m. and closed on Sunday. Tuesday through Friday the Senior Center was opened up for warming, electronic charging, and showers. General Manager Shanley commended Human Services staff, Dr. Kisiel, Mr. Aldi, and Mr. Farrell. Mr. Sprague added that this was the best cooperative effort between the Board of Education and Town staff since he has been here. There was never any question all were on the same team. He thanked other Town departments and Board of Education staff. A variety of local outside groups were involved in shelter operations as well. But the MVP of Shelter operations was Eileen Faust (who received a round of applause). Eileen Faust, Senior Center Director, said she appreciates the kind words. There was an incredible team effort made by all kinds of people, including Town employees, the community, and people in the shelter. Needs presented themselves, as did some challenges. The first challenge came on Sunday evening when we realized this event may go on for a few days. A plan was put together utilizing CERT and MRC members on 12 hour management and supervision shifts. Ms. Faust said she has never managed a shelter this large. One need that became apparent was the electricity dependent guests; people who rely on oxygen, c-pap, etc. Other guests were frail older adults, families with children, people with behavioral health issues and transportation requirements. There were challenges for people who have in-home care. People on oxygen only had enough to last two to eight hours and expected that the shelter could refill tanks. Some guests were confused or in an anxious state, which had them forgetting essential items. The shelter had two end-stage hospice guests until other arrangements could be made. There were families requiring transportation that did not have the proper safety seats. There were not enough portable beds for infants and toddlers. The general population guests were most anxious to


reach their loved ones to let them know they were okay. A lot of calls were received from people looking for their loved ones as well. Guests were also anxious for information regarding street closures and power. Transportation became a challenge. Hockanum Transportation was not operating so both Senior Center drivers worked twelve hours per day. There were requests for out of town transportation as well as transportation to pharmacies and cancer treatments. General Manager Shanley said a meeting was held earlier in the day to debrief. Although everyone did an extraordinary job responding, we could always do better. Mary Roche Cronin, Director of Human Services, said each Human Services division provided support. In the Health Department, the nurses provided coverage at the height of the shelter operation for as many as 30 people with medical needs. There was assistance from the school nurses as well. The Environmental Health Inspector was in the field inspecting food establishments to get them up and running again. The Secretary fielded storm related calls. The Health Director participated in conference calls with her colleagues and served as the regional contact person. Senior, Adult and Family Services provided coverage for 77 guests with a total of 73 hours of social work services. Typical cases included not enough medication, the evaluation of frail and elderly, and behavioral health issues. The Youth Services Bureau was out of power all week and its staff ended up at the shelter. That worked out well as they were able to intervene with the children. Human Services staff assisted with families, transported guests, worked with MACC in acquiring clothing, referred families to appropriate services, fielding calls, and making referrals. Ms. Cronin said we are fortunate to have good partners in the community and reiterated the team effort put forth. Mr. Sprague said a good pool of part time Recreation staff was available because Recreation facilities were closed. They were able to provide games in the gym for the younger children. Mr. Sprague said there were a lot of requests to bring dogs, cats, birds, snakes, etc. to the shelter. We need to have a policy on this issue moving forward. Another issue was non-residents. It was made clear that we would not turn people away, but he was in a situation where there were only a couple of cots left and non-residents were already making use of the shelter. Luckily, as the week went on people were moved to their home towns as shelters opened. Director Pelletier said she received a call from an individual who needed transportation and expected the Police Department to handle it. In the last five or six years, the Town has done a lot of work preparing for a regional epidemic. She has seen all of the planning that went on behind the scenes, yet it seems there is never enough education given to the community at large. She asked what plans can be made to make the community aware of personal care plans and what could be done for outreach. Some surrounding towns did not provide shelters and told people to come to Manchester. It seems like there should be more of a regional effort. If some towns cannot provide facilities, maybe there should at least be some cost sharing.


General Manager Shanley said a dry run of the Community Emergency Preparedness Forum was planned, but was interrupted by the storm. Chief Bycholski explained that an emergency preparation forum was scheduled during the timeframe we had Storm Alfred. It has been rescheduled for December 14 at 6:30 p.m. in the Lincoln Center Hearing Room. It will be a live telecast with presentations from the Police and Fire Departments, Emergency Management, Public Works, Health and Water & Sewer Departments. The topic will be how to prepare for an emergency. Questions will be taken from the audience, as well as through phone calls and e-mail. General Manager Shanley explained that Town staff had an entire list of “to-do’s” after Irene and had been making progress. Then Storm Alfred arrived. This will be the first time the Town does a multi-media presentation with an opportunity for participation from home. Director Pelletier said she knows the Town has made efforts such as reverse calling and lists of people at risk. It is astounding how many people do not think ahead and have a plan. She is looking forward to the forum. Deputy Mayor Moran thanked Town staff. He had to go to Bridgeport Sunday after the storm and it was totally different there. When he did go to the shelter, the first person he met there was from East Hartford; he was shocked. Staff did a phenomenal job, from the General Manager all the way down. There was cooperation with the Board of Education. He offered kudos to Manchester citizens. When the power did go back on, the outreach of the citizens to others was amazing. Secretary O’Neill said it was really pleasant how calm and orderly everyone was. She asked that the presentation include safety issues, such as use of gas stoves for cooking. Ms. O’Neill spoke with Representative Jason Rojas and found out that East Hartford has a generator, but there is a switch that is in need of replacement; this is a funding issue. Hopefully, East Hartford will be able to provide its own shelter next time it is needed. Ms. O’Neill said staff did a great job of handling confused, elderly people. She knows some lessons were learned and is sure things will run smoother next time. Director Kissmann also expressed thanks to Town staff. What amazed him was the attitudes and seeing everyone smiling. There were a variety of people and everyone got along. Mr. Kissmann thinks FEMA might put out booklets about medical emergencies during a crisis and suggested that be looked into. He thinks maybe people may have been jolted enough to become more aware. Each individual has to be able to do for themselves. He is glad to see there is a forum coming up. Maybe people will pay closer attention since it will be held so close to Storm Alfred. Director Holmes has said she has confidence in Manchester’s future and that is because Town staff is competent and selfless. She wondered if there could be some training, similar to the Government Academy, that would train folks to do certain jobs where there may be some gaps. She is a member of the East Side Livable Neighborhood. People in


that neighborhood could be trained to train their neighbors. Local volunteers would be trained to fill in the gaps in the current plan. General Manager Shanley said that is an interesting concept; a neighborhood plan to help each other. We do have a CERT team, but that is geared toward the shelter. Mayor Diana said the Board members tip their hats to Mr. Sprague, Ms. Cronin, and Ms. Faust and the hundreds of volunteers that stepped up. Vulnerable citizens were at risk, but everyone survived. There is a silver lining to this devastating experience; a lot of community spirit came out.

RECESS. The Board of Directors took a brief recess at 8:54 p.m. and returned at 9:05 p.m. Deputy Mayor Moran moved and Director Topping seconded the motion.

Seven Voted in Favor (Kissmann and Tweedie out of the room)

3. Performance Measures Report.

General Manager Shanley explained that the Performance Measures Report consists of an

organization wide operations and performance report. It identifies exactly what we do and measures various aspects. It takes many years to get to the point of having usable data. He thanked Brian Wolverton for his work on this project.

Brian Wolverton, Management Analyst, congratulated the new and returning Board

members. He explained that the Annual Operations and Performance Report allows us to meet professional industry standards, understand operations, observe trends and changes, assess quality of services, facilitate goal setting and strategy, and communicate accountability to residents.

The performance measure initiative began in 2008 and departments are brought in in

groups. There are now sixteen departments/divisions participating; the remainder will be brought in next year. The process includes training, consultations, developing databases, implementation of data collection, and periodic status meetings with the General Manager.

Mr. Wolverton walked the Board members through a sample report and pointed out

various aspects of the report, including the location, contact, and hours, the annual report piece, the program areas, the budget and FTEs, a brief description of the department, and measures. The more detailed Performance Measure Reports include a purpose statement, program description, workload statistics, inputs and efficiencies, outcome measures, a discussion of data and trends, and goals and action plans. The next steps in this process include continuing to refine measures, expanding the use of survey instruments, utilizing data for program analysis, managerial decisions, goal setting, benchmarking, and seeking of recognition from professional associations.


Deputy Mayor Moran said the Board just received the report tonight. It seems well

organized. He suggested it possibly be put on a future agenda, which would allow Board members more time to digest the information.

Director Holmes expressed her appreciation for the efforts put into this report; it is

important information for the Directors. Director Pelletier said last year a lot of this information was including during the budget

cycle and asked if the plan is the same for this cycle. She was answered in the affirmative. Director Tweedie thanked Mr. Wolverton for his organizational skills and expertise. This

is morphing into a very nice tool. He looks forward to utilizing it during the budget process.

Mayor Diana thanked Mr. Wolverton for this very complicated, helpful document. B. Other Reports. There were no other reports at this time. 7. PRESENTATION OF BID WAIVER REQUESTS. There were no bid waiver requests at this time. 8. PUBLIC HEARINGS (formally advertised). A. Appropriation to Special Projects as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post ..... $18,012 to be funded by dues ($275), fundraising through CT Maher ($17,587) and donations from Lesley Frey ($50), Full Gospel Interdenominational Church ($50) and E. McCann ($50) which are gratefully acknowledged and accepted.

2. State Asset Forfeiture Account .......................................................................$3,666 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

3. Youth Service Bureau – Journey Program ......................................................$7,550 to be financed by a grant from the State of Connecticut Department of Education. 4. Manchester Workforce Initiative ....................................................................$4,750 to be financed by a grant from the Bank of America/Mr. and Mrs. William Foulds Family Foundation. 5. Discovery Grant for Young Children ............................................................$12,500



6. Youth Service Bureau..……………. ..............................................................$5,675 to support substance abuse prevention activities to be financed by a grant from East of the River Action for Substance Abuse Elimination Inc. (ERASE). 7. Cyber Center computer lab at Eastside Public Safety Youth Center ............$15,000 to be funded by a "We're Pulling for You" grant of $3,000 from the Savings Bank of Manchester Charitable Foundation, a $6,000 matching grant from the Savings Bank of Manchester Charitable Foundation, and $6,000 in existing Information Systems reserves as the local match. General Manager Shanley explained that the Cyber Center Lab will be in the East Side

Public Safety Center. The Town is providing $6,000 in matching funds to leverage $9,000. He thanked the SBM Charitable Foundation.

Mayor Diana opened the floor for public comment at this time. Tom Stringfellow, 183 Hillstown Road, supports the Police Explorer Post. This is a good

way for young people to understand how law enforcement works, especially if one is considering going into that type of work. He supports the YSB substance abuse prevention. This is a problem nationwide and it is good that we are recognizing it. ERASE is a good program. The Cyber Center is vital to learning computer skills after school.

There being no further public comment, the hearing on this item was closed. B. Appropriations to Education Special Projects as follows: 1. Manchester Head Start – Free and Reduced Lunch program (FY 11/12) ......$90,000 to be financed by a grant through the State of Connecticut Department of Education. 2. College Career Pathways Grant (FY 11/12) ..................................................$4,398


3. Increase to Manchester Head Start (period 3/1/11 to 2/28/12) .....................$94,875 for operation of Head Start program to be financed by a federal grant. 4. Increase to Manchester Head Start (FY 11/12) ..................................................$975

for Training and Technical Assistance to be financed by a federal grant. 5. Out-of-District Magnet School Transportation (FY 11/12) ........................$112,000 to be financed by the State of Connecticut Department of Education. 6. Adult Education Services (FY 11/12) .........................................................$443,720 to be financed by a grant from the State of Connecticut Department of Education. Mayor Diana opened the floor for public comment at this time. Tom Stringfellow, 183 Hillstown Road, spoke in support of the Head Start lunch program,

the College Career Pathways grant, the increase in Head Start support, adult education services, and magnet school transportation.


There being no further public comment on this item, the hearing was closed. Director Topping asked if the Board of Education was planning on the funds in items 3, 4,

5, and 6 when doing its budget or if the approximately $600,000 is surplus. General Manager Shanley said it is common to get a large chunk of funding for Head

Start initially and then pieces throughout the year. The Adult Education Services looks like the full amount, which likely was expected. Mr. Shanley would have to consult with the Superintendent before he can answer with assurances. He will get back to the Board on this.

C. Appropriation to Fire Reserve – Fire Marshal’s Equipment Fund ..........................$500 to be funded by a grant from Connecticut Fair Plan for the purchase of photography equipment. Mayor Diana opened the floor for public comment at this time. There being no public

comment the hearing on this item was closed. D. Appropriation to Cemetery Trust Fund...............................................................$49,140 to be financed by proceeds from net rental income on 130 Hillstown Road. General Manager Shanley explained that this amount consists of multiple year rent for

130 Hillstown Road. He thanked the Housing Authority Director for working with our Finance Department on this.

Mayor Diana opened the floor for public comment at this time. There being no public

comment, the hearing on this item was closed. Director Tweedie asked which cemetery is included in the trust fund. General Manager Shanley said all cemeteries are included in the trust fund. The property

that this item refers to is the house that was part of the land purchase. The Town owns the house, but the Housing Authority manages it.

Director Pelletier said this amount is less administrative fees and asked what those fees

are. General Manager Shanley will get that information for her. E. Appropriation from Sanitation Reserve .........................................................$2,000,000 for debris removal and storm mitigation. General Manager Shanley asked that the dollar figure be amended to $3,400,000. The

initial amount of $2,000,000 was based on the best estimate at the time, which was 60,000 cubic yards plus the utilization of leaf collection operating funds. Now we are looking at 100,000 cubic yards of debris. By utilizing $3,400,000 from the Sanitation Fund reserve, we will still be compliant with the policy of six months of operating balance. If we assume


a reimbursement of 75%, the actual expense is $850,000. It does put the money at risk until the Federal Government reimburses it.

WITHDRAWN – Motion to amend Appropriation from Sanitation Reserve to $3,400,000 for debris removal and storm mitigation.

Secretary O’Neill moved and Director Kissmann seconded the motion. Director Pelletier wondered if that much of a change in dollar amount would be

considered a material change and should be done in two transactions. General Manager Shanley said that was discussed, but since the actual exposure is

$850,000, staff didn’t think it would be necessary to do that. The Board can certainly split the transaction if it would be more comfortable.

Director Tweedie asked the Town Attorney his thoughts. He understands we need to pay

for debris removal, but wondered if this should be done in two steps. Town Attorney Barry said the Board does not need to do that, but it could. The

amendment meets the basic threshold germane to the underlying item. General Manager Shanley said the amount should be amended to something that makes

everyone comfortable. If this makes anyone uncomfortable, don’t do it yet.

Secretary O’Neill withdrew her motion and Director Kissmann withdrew his second of the motion to amend Appropriation from Sanitation Reserve to $3,400,000 for debris removal and storm mitigation.

ADOPTED – Motion to amend Appropriation from Sanitation Reserve to $2,500,000 for debris removal and storm mitigation.

Secretary O’Neill moved and Director Pelletier seconded the motion.

Nine Voted in Favor 9. ADOPTED - CONSENT CALENDAR. 8A. Appropriation to Special Projects as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post ..... $18,012 to be funded by dues ($275), fundraising through CT Maher ($17,587) and donations from Lesley Frey ($50), Full Gospel Interdenominational Church ($50) and E. McCann ($50) which are gratefully acknowledged and accepted.

2. State Asset Forfeiture Account .......................................................................$3,666 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

3. Youth Service Bureau – Journey Program ......................................................$7,550 to be financed by a grant from the State of Connecticut Department of Education.


4. Manchester Workforce Initiative ....................................................................$4,750 to be financed by a grant from the Bank of America/Mr. and Mrs. William Foulds Family Foundation. 5. Discovery Grant for Young Children ............................................................$12,500


6. Youth Service Bureau..……………. ..............................................................$5,675 to support substance abuse prevention activities to be financed by a grant from East of the River Action for Substance Abuse Elimination Inc. (ERASE). 7. Cyber Center computer lab at Eastside Public Safety Youth Center ............$15,000 to be funded by a "We're Pulling for You" grant of $3,000 from the Savings Bank of Manchester Charitable Foundation, a $6,000 matching grant from the Savings Bank of Manchester Charitable Foundation, and $6,000 in existing Information Systems reserves as the local match. 8B. Appropriations to Education Special Projects as follows: 1. Manchester Head Start – Free and Reduced Lunch program (FY 11/12) ......$90,000 to be financed by a grant through the State of Connecticut Department of Education. 2. College Career Pathways Grant (FY 11/12) ..................................................$4,398


3. Increase to Manchester Head Start (period 3/1/11 to 2/28/12) .....................$94,875 for operation of Head Start program to be financed by a federal grant. 4. Increase to Manchester Head Start (FY 11/12) ..................................................$975

for Training and Technical Assistance to be financed by a federal grant. 5. Out-of-District Magnet School Transportation (FY 11/12) ........................$112,000 to be financed by the State of Connecticut Department of Education. 6. Adult Education Services (FY 11/12) .........................................................$443,720 to be financed by a grant from the State of Connecticut Department of Education. 8C. Appropriation to Fire Reserve – Fire Marshal’s Equipment Fund ..........................$500 to be funded by a grant from Connecticut Fair Plan for the purchase of photography equipment. 8D. Appropriation to Cemetery Trust Fund...............................................................$49,140 to be financed by proceeds from net rental income on 130 Hillstown Road. 8E. Appropriation from Sanitation Reserve (as amended) .................................$2,500,000 for debris removal and storm mitigation. 12A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account – R.A.D. program .....................................$270 to be funded by donations which are gratefully acknowledged and accepted. 12B. Approval of 2012 Board of Directors meeting schedule. 12D. Acceptance of resignation of David A. Welch (Board of Education appointment) from

Cheney Hall Foundation, Inc., with a term expiring November 2013. 12F. Appointment of the three (3) alternate members of the Board of Assessment Appeals as

regular members for the assessment year October 1, 2011.


12G. Acceptance of donation to Manchester Police Department of CanonPowerShot SX40 HS Digital Camera and 16G Memory Card which was mandated by the Court on case #M2011-11049.

Secretary O’Neill moved and Director Tweedie seconded the motion.

Nine Voted in Favor

10. ACTION ON ITEMS OF PUBLIC HEARING. There were no items of public hearing requiring action at this time. 11. UNFINISHED BUSINESS. There were no items of unfinished business at this time. 12. NEW BUSINESS. C. ADOPTED - Appointment of Auditor.

RESOLUTION APPROVING THE APPOINTMENT OF AN INDEPENDENT AUDITOR

Whereas the Board of Directors of the Town of Manchester, in accordance with the Town Charter, must appoint an Independent Auditor within ninety (90) days of taking office, Whereas, the Town staff openly advertised and sought proposals from Independent Audit firms certified for such work in the State of Connecticut, Whereas, three members of the Board of Directors acting as the Audit Committee interviewed the three (3) firms which submitted proposals in response to the advertisement, Whereas, the Audit Committee unanimously identified Blum Shapiro as the recommended choice of the Committee, Resolved that the Board of Directors hereby appoints Blum Shapiro as Independent Auditor for the fiscal years ending June 30, 2012 and June 30, 2013, at an annual fee of $76,200 and $78,500 respectively.

Director Holmes asked if the Town has used this auditor before and if so, for how long. Greg Simmons, Director of Finance, said the Town has used this auditor for three years. The contract allows for two additional two-year extensions.


Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor E. APPOINTED - Appointment of Sarah Burke (Board of Education appointment) to the

Cheney Hall Foundation, Inc., to fill the vacancy left by David A. Welch with a term expiring November 2013.

Deputy Mayor Moran moved and Director Topping seconded the motion.

Nine Voted in Favor

H. TABLED - Appointment of a member (R) to the Commission for Elderly Services and People with Disabilities with a term expiring November 2013 to fill the vacancy left by Keri Fuller (R).

Director Tweedie moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor

I. TABLED - Appointment of a member of the Workforce Development Commission to replace Jeffrey Beckman.

Director Tweedie moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor J. APPROVED - Request from Manchester Arts Commission for addition of a member

of the Youth Commission to its Board. Director Kissmann moved and Director Gates seconded the motion.

Nine Voted in Favor K. APPOINTED - Appointment of a member (D) to the Advisory Recreation and Parks

Commission with a term expiring November 2013 to fill the vacancy left by Steve Gates – Amy Gates, 111 Plymouth Lane.

Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor L. APPOINTED - Appointment of a member (D) to the Golf Course Lease Oversight

Committee with a term expiring November 2013 to fill the vacancy left by Steve Gates – William Gochee, 66 Thayer Road.


Nine Voted in Favor


M. TABLED - Appointment of a member (D) to the Property Maintenance Code Board of Appeals with a term expiring November 2012 to fill the vacancy left by John Topping.


Nine Voted in Favor N. TABLED - Appointment of a member (D) to the Redevelopment Agency with a term

expiring November 2015 to fill the vacancy left by John Topping. Director Tweedie moved and Secretary O’Neill seconded the motion.

Eight Voted in Favor Moran Opposed

O. Discussion: Downtown Development Incentive – Building Fee Waiver for Alternative Energy Sources. General Manager Shanley said the issue has come up regarding ways the Town might

incent people to invest in alternate energy sources for heating and cooling of buildings. There are some State programs and some new legislation. One thing the Town can do is waive building fees or a portion of building fees for investments in energy efficient systems. There have been a series of incentives for the Downtown area, including property tax abatement and debris removal. The proposal is to amend an ordinance to allow for partial waiver of building fees for the installation of alternative energy. If one were to install an alternative energy source, the fee charged would be the fee normally associated with the conventional energy source. The fee related to the difference in cost would be waived. There would need to be a change in ordinance to allow this, which would require a Public Hearing.

Director Kissmann asked if the reduction in the building fee would apply to the entire

building or just portions of the building. General Manager Shanley said the language has not been drafted yet. If the idea is well

received by the Board, the language will be drafted. Director Kissmann said if the waiver would be for green energy, it is a good idea. If a

property owner is working on only a portion of a building, he would think only the portion that is going to have green energy would get the waiver.

General Manager Shanley said it would be based on a rational cost of a conventional

system. Everything above that would be waived. Director Tweedie is in favor of this idea and suggested as long as we are looking into this,

we do so for homeowners as well. The Town will still be getting permit fees, but also incentivizing people to spend money on green energy.


General Manager Shanley said adding homeowners would create a significant change in the timeframe.

Secretary O’Neill said she would prefer to see a draft before this is a public hearing item.

The Board needs to make sure it adopts an ordinance that is fair to everyone. Director Pelletier is not opposed to the concept but is concerned about the policy. If a

person purchases an energy efficient system, he or she is often getting a rebate. She suggests narrowly defining what is considered energy savings. She suggested making the Downtown area the pilot location and then expanding. Another concern she has is who will determine what a fair price for the conventional method will be.

Director Kissmann thinks a pilot program might be better first. He asked if there is a time

limit on this ordinance change. General Manager Shanley responded in the negative. Mayor Diana said starting with the Main Street area may be a good idea. There seems to

be a consensus to address this issue. He asked what Board members felt about beginning with the Downtown District first.

Director Tweedie can agree with that but wants to be sure that plans are being made to

expand the program to the entire town. Secretary O’Neill said she would like to see what other towns are doing. Mayor Diana said there is a consensus to move forward. P. Appointments to Boards and Commissions which have members with terms expiring in November 2011*T represents appointments that were tabled; *R Represents reappointments; *A represents newly

appointed members to the Boards and Commissions: Board/Commission Name Term Expiring Advisory Board of Health A-Diane Strano, 16 Stephanies Way (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Advisory Rec. and Park Comm. A-Kim Mencarini, 57 Shallowbrook La (R) November 2014 Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Advisory Rec. and Park Comm. R-Thomas Tierney, 150 Tonica Spring Tr (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor


Arts Commission R-Rose Marie Papa, 229 Bobby Lane (R) November 2014 Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Arts Commission R-Thomas Deffenbaugh, 150 Summit St (U) November 2014

Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Arts Commission R-Christine M. Sullivan, 43 Sass Dr (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Bennet Housing Corporation R-Thomas Robinson, 31 Tonica Spring Tr (D) November 2016 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Board of Assessment Appeals R-Stephanie Knybel, 138 Bobby Lane (D) November 2014 Deputy Mayor Moran moved and Director Tweedie seconded the motion.

Nine Voted in Favor Board of Assessment Appeals Alternate member - A-David Wichman, 205 Homestead St (D) November 2014 Apt. B7 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Board of Assessment Appeals Alternate member - R-Egils Vigants, 28 Reed Rd (R) November 2014 Director Pelletier moved and Director Tweedie seconded the motion.

Nine Voted in Favor Board of Assessment Appeals Alternate member - R-Geoffrey King, 62 Arnott Rd (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor


Building Committee R-Charles Sabia, 111 Sunny Brook Dr (R) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Building Committee R-Peter LaBelle, 192 Wells St (D) November 2014 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Building Committee R-John Abbott, 187 Princeton St (R) November 2014 Director Pelletier moved and Director Tweedie seconded the motion.

Nine Voted in Favor Cheney Brothers National Historic District Commission R-Leslie Frey, 30 Florence St (D) November 2014 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Cheney Brothers National Historic District Commission R-Barbara King, 47 Devon Dr (R) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Cheney Brothers National Historic District Commission R-Lynn Ferrigno, 18 Brendan Rd (R) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Cheney Brothers National Historic District Commission R-Rita McParland, 63 Nutmeg Dr (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Cheney Brothers National Historic District Commission Ex Officio – Manc. Historical Soc. R-John Dormer, 58 Patriot Lane November 2012 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor


Cheney Hall Foundation, Inc. T-Lynn Ferrigno, 18 Brendan Rd (R) November 2014 T-Kim Ashton, 42 White Birch Rd. E. Hampton (R) November 2012 T-Ed Slegeski, 16 West St (D) November 2012 T-Gregory Simmons, 41 Center St (Town appt) November 2012 T-David Newirth (Little Theater of Manchester appt), November 2012 560 Miller Rd Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Commission for Elderly Services T-Ronald Boyne, 238 Blue Ridge Dr (U) November 2014 and People with Disabilities T-Vacant (R) November 2014 Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Commission for Elderly Services and People with Disabilities R-Barbara Frazier, 20 Prospect St, Apt 71(D) November 2014 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Commission on Human Relations T-Cheryl Craddock, 113 Sycamore Lane, Apt A (R) November 2014 T-R. J. Gomes, 126 Sycamore Lane, Apt D (R) November 2014 T-Melissa Mayer, 33 Locust St (R) November 2014 Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Commission on Human Relations A-John Crockwell, 22 Barnwood Road (D) November 2013 Deputy Mayor Moran moved and Director Tweedie seconded the motion.

Nine Voted in Favor Ethics Commission T-Jack Peak, 130 Highland St (R) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Ethics Commission - Alternate T-Kevin Hood, 83 Sass Dr (R) November 2014 Deputy Mayor Moran moved and Director Tweedie seconded the motion.

Nine Voted in Favor Fair Rent Commission R-Collins Johnston, II, 4 Grandview St (R) November 2014


Director Pelletier moved and Secretary O’Neill seconded the motion. Nine Voted in Favor

Fair Rent Commission T-Patricia Cottle, 17 Grandview St (R) November 2014 Deputy Mayor Moran moved and Director Tweedie seconded the motion.

Nine Voted in Favor Fair Rent Commission R-Neil Alibrio, 23 Hoffman Rd (R) November 2014 Director Pelletier moved and Director Tweedie seconded the motion.

Nine Voted in Favor

Hartford Regional Tourism District R-Bruce Hamstra, 139 Hartford Rd (R) November 2014 Deputy Mayor Moran moved and Director Holmes seconded the motion.

Nine Voted in Favor

Housing Authority R-Robert M. Shanbaum, 99 Hartford Rd (D) November 2016 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Housing Commission T-Vacant (R) November 2014 Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Housing Commission R-Morgan J. Cummings, 26 Prospect St, Apt 16 (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Housing Commission - Nonprofit Agency Member T-Susan Holmes, 17 Theresa Rd November 2014 Director Pelletier moved and Director Kissmann seconded the motion.

Nine Voted in Favor Library Advisory Board R-Gail Dunnrowicz, 147 Carriage Dr (R) November 2014 Deputy Mayor Moran moved and Director Tweedie seconded the motion.

Nine Voted in Favor


Library Advisory Board R-Linda Crockett, 5 Country Club Rd (U) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Library Advisory Board R-Brandon Kienle, 111 Plymouth Lane (D) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Library Advisory Board R-Barbara Higley, 24 Erie St (R) November 2014 Director Pelletier moved and Director Tweedie seconded the motion.

Nine Voted in Favor Pension Board A-Kevin Zingler, 69 Richmond Dr (D) November 2015 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Pension Board R-Robert Huestis, 31 Birch Tr, Glastonbury November 2012 (Retiree Representative) Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Pension Board R-Bette Copeland November 2012 (Union Representative) Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor

ADOPTED - Motion to reconsider appointment of Kevin Zingler to Pension Board as this may be a Republican appointment.

Director Pelletier moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor

ADOPTED – Motion to table Pension Board Appointment with a term expiring November 2015. Deputy Mayor Moran moved and Director Pelletier seconded the motion.

Nine Voted in Favor


Pension Board R-Dede Moore (Town Administration Rep.) November 2015 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Planning and Zoning Commission R-Joseph Diminico, 26 Finley St (D) November 2016 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Property Maintenance Code

Board of Appeals R-Neil Alibrio, 23 Hoffman Rd (R) November 2014 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Property Maintenance Code Board of Appeals A-Steven Edwards, 329 Kennedy Rd (U) November 2014 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor

Redevelopment Agency R-Barbara Weinberg, 157 Pitkin St (D) November 2016 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Redevelopment Agency R-Robert Schneider, 59 Scarborough Rd (R) November 2016 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor Town Historian R-Vivian Ferguson, 52 John Olds Dr, #7 November 2013 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor Zoning Board of Appeals R-Albert Gionet, 631 North Main St (D) November 2016 Deputy Mayor Moran moved and Secretary O’Neill seconded the motion.

Nine Voted in Favor


Zoning Board of Appeals Alternate R-Sandy Stough, 691 North Main St (D) November 2016 Deputy Mayor Moran moved and Director Kissmann seconded the motion.

Nine Voted in Favor 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. Deputy Mayor Moran asked for an update on the Board of Education efficiency study. General Manager Shanley said he hasn’t heard anything but will follow up on this.

Secretary O’Neill has been hearing concerns and comments regarding the lighting in the parking lots of some schools, including Waddell and the high school, especially the stairs there. Deputy Mayor Moran would like to see the clocks changed in the Hearing Room to reflect the correct time after the recent time change. Mayor Diana said the Board of Directors has received an invitation from the Athletic Director at Manchester High School to attend the MHS-EHHS football game. There is a pre-game gathering at 5:00 p.m. in the Manchester Café and the game begins at 6:00 p.m. On Wednesday he will be in a plane flying over Main Street for a test run because on Thursday a C-54 cargo plane will fly over the Manchester Road Race. Mayor Diana wished everyone a Happy Thanksgiving. He congratulated his fellow Board members for a great first meeting.

14. ADJOURNMENT. The meeting was adjourned until the December 6, 2011 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Secretary O’Neill moved and Director Tweedie seconded the motion.

Nine Voted in Favor Adjournment: 10:46 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MEMO Date: November 14, 2011 To: Scott Shanley, General Manager Julian Freund, Budget Office Gregory Simmons, Finance Director Dede Moore, Administrative Services cc: Donna Huot, Executive Assistant Mary Roche Cronin, Human Services Department, Director From: Maryann Cherniak Lexius, Director of Health Re: Request to appropriate Donation from the WAL MART Stores, Inc. in the

amount of $1,000 toward the purchase of an Automatic Electronic Defibrillator (AED).

Background Since May of 2008, the Manchester Health Department has been actively involved in community level heart health education and CPR training. As part of this initiative, on September 8, 2009, Manchester received a designation as a “Heart Safe” community. This designation was received at a Board of Directors meeting on September 8, 2009 through a presentation by the State Department of Public Health, and formalized by a Proclamation provided by Mayor Spadaccini. The HeartSafe/AED committee consisting of Town and Public School representatives meets regularly and is dedicated to strategically placing AEDs throughout the community in key locations such as schools, town buildings, recreational areas and community centers, to be readily available during cardiac emergencies. In tandem, with the placement of AEDs the Health Department is actively involved in providing CPR/AED training for residents of Manchester and town employees who have expressed a willingness to respond and assist until emergency personnel arrive. Discussion/Analysis To date, fifteen (15) AED’s have been purchased and placed in town buildings where the committee determines the greatest need exists. Previously, donations have allowed for the purchase of the AED’s, which we hope will continue, until all identified areas have an AED positioned in place and supported by designated trained staff and volunteers. Most recently, the WAL MART Stores, Inc. has provided a donation of $1,000.00 for the purchase of an AED. Financial Impact None. Recommendation On behalf of the Town of Manchester, please accept the generous donation from the WAL MART Stores, Inc. with gratitude; and request appropriation of this donation to Special Grant Account 211 (SG 211), toward the purchase of an AED, in the amount of …………………………………………………………………………………$1,000.00.

Town of1\'QBoard of ~

incbesterducation E -2

To: The Manchester Board of Edu~ation

From: Richard W. Kisiel, mterim Suderintendent of Schools

Subject: Appropriation of The Carl D. ~Secondary Basic Grant for the t

erkins Career and Technical Education~Oll-2012 school year.I

Date: October 19, 2011

Backgro1U1d:Manchester Public Schools have demonstratetechnical education. The Carl D. Perkins CareBasic Grant, in the mnount of $94,277 will imguidance systems for Mm1chester's youth. ThConnecticut.

a record of excellence in career and:r and Technical Education Secondary)rove

and expand education and careergrant is funded by the State of

Discussion! Analysis:Funds will be used to:

1. Revise and/or re-write curriculumstandards in Career Services~ Techand Business Education departmen

2. Provide professional developmentensure that students are exposed towill prepare them for a transition tworkplace.

3. Provide funding for extemships anCareer Pathways initiative.

4. Support specific developmental inisuppJies and equipment for grades

:>

ensure alignment with state and nationallology, Family and Consumer Sciences,s.Ipportunities

and instructional programs to;pecific career-based competencies, which

a technologically-advanced employment

field trips in conjunction with the College

iatives

through funding for instructional1-12 in the aforementioned areas.

FinanciallmDact: None to the Board ofEduca~on

Other Board/Commission ActiQQ: None.

Recornrnendation~:~The Superintendent of Schools recolnrnends .

Directors appropriate $94,277 for the Carl D.'

Secondary Basic Grant provided through the S

~ Board of Education request the Board oferkins Career and Technical Education

ate of Connecticut.

Attachments: Award letter and budget

4/~Richard W. Kisiel, Ed. D.Interim Superintendent of SchoolsManche;ster, ConnecticutNovember 2, 2011

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TOWN OF MANCHESTER GENERAL MANAGER’S OFFICE

TO: Board of Directors FROM: Scott Shanley, General Manager DATE: November 28, 2011 RE: Acquisition of 901 Main Street Introduction

As an item on your December agenda, the Board of Directors is being asked to accept the donation of 901 Main Street from First Niagara Bank. The building has approximately 15,000 sq. ft. on two floors plus a small mezzanine and a basement. It is a contributing property to the Main Street Historic District. Formerly the Regal Men’s Shop before it was acquired by New Alliance Bank and converted for back office operations, the building is no longer necessary for First Niagara’s operations in Manchester. First Niagara has offered to donate the property to the Town of Manchester for its unrestricted use.

Proposed Use and Activity

As you know, the Town has been working in partnership with Manchester Community College, and its Foundation, and the bank for several months. While the Town does not need the building for municipal government purposes, the property location in the core of the downtown provides an opportunity for a catalytic use that could greatly contribute to the vitality of the central business district. The main tenant for the building will be the MCC Foundation, which will be the recipient of an unrestricted $500,000 grant from First Niagara. The Foundation and the Town are finalizing the Phase I Plan to place an art gallery in the front, ground floor level of the building facing Main Street to re-energize the storefront. The balance of the ground floor space will be used for related ancillary uses to the gallery or for MCC Foundation or other special activities.

The MCC Foundation is committed to carrying the building’s operating expenses for three years, and for art gallery fit out costs, while a longer term business plan is developed. The Town may contribute to property improvements with in-house forces or contract services as needed. In addition to this initial ground floor use the second floor, which is already laid out for offices, will be leased to related organizations or individuals on a short term (one to three years) basis by the Town. The long term vision is for MCC to provide classroom space and locate its entrepreneurial and business support services in the downtown location as well as the gallery.

– 2 –

Relationship to Town Goals

The Board of Directors, at its October 28, 2010 strategy planning session identified focusing on downtown revitalization as one of its strategies to foster economic development in Manchester. The proposed uses and activities for the building are also consistent with the Downtown Manchester Specials Services District’s (SSD) Strategic Plan of 2006-2009 and the Town Plan. One of the goals of the SSD Strategic Plan is to increase the economic value of the district, and one of the specific activities is to advocate for a visual or performing arts center, or similar facility. The objective was to create a downtown destination that would draw new and broader markets and populations to the downtown, supporting the restaurants, retail, and services already there and helping to increase new investment in businesses and buildings in the district.

The First Niagara gifts to the Town and the Foundation provide the space and the programming to begin to realize that objective. This will occur at a time when there is growing interest in supporting the creative economy in Manchester as witnessed by the public comments during the 2020 Plan of Development workshops and recent collaboration with the Manchester Arts Commission.

Summary

The location of the property and proposed uses will be a destination and the catalyst for increased arts, culture, and creative activity in the district. The Town of Manchester will receive a real estate asset, the control of which gives the Town the ability to ensure that appropriate uses for this key downtown location supportive of both the Town and the business district’s goals can be ensured into the future. The MCC Foundation will support the initial operating costs and coordinate and manage gallery and related programming which will ensure a viable start up on which to build arts and related destination activities in the downtown.

Since 1991 the Town has invested significant funds, both local and federal, to improve the appearance and functionality of downtown buildings, streets, and parking. The Town has partnered with the Special Services District (SSD) in its efforts to promote and market the downtown, as well as assist in business retention and recruitment activity. The use of 901 Main Street in conjunction with MCC Foundation is another example of this partnership.

MP:lg R:\Planning\mandatory referral\2011-138 - 901 Main Street Acquisition - BOD.docx

TOWN OF MANCHESTER PLANNING DEPARTMENT

TO: Board of Directors FROM: Mark Pellegrini, Director of Neighborhood Services and Economic Development DATE: November 28, 2011 RE: Mandatory Referral Report Acquisition of 901 (a.k.a. 903) Main Street At its regular meeting of November 21, 2011 the Planning and Zoning Commission unanimously endorsed the Board’s acceptance of 901 Main Street from First Niagara. The Commission found that the acquisition and the proposed use of the property were consistent with the Economic Development element of the Plan of Conservation and Development, adopted in 2008 and the Downtown Special Services District’s Strategic Plan of 2006-2009.

MP:lg R:\Planning\mandatory referral\2011-138 - 901 Main Street Mandatory Referral - BOD.docx

TOWN OF MANCHES1TOWN A TTORIi

lER,

CONNECTICUTlEY'S OFFICE

TO: Scott Shanley, General Manager via Donna Huot

~FROM: Staff AttorneyTimothy P. O'Neil, Administrativ~

DATE November 23, 2011

RE: Proposed Amendment to Code of 4December, 2011 Board of Directol

)rdinances

forrs Agenda

Please place the following wording on the Dece~

ber,

2011 agenda:

"PROPOSED AMENDMENT TO CODE OF ~

)RDINANCES:

Approval of an amendment to the Town of Manc1Article II, Section 79-3 to provide that a second a

shall be the General Manager.

lester's

Code of Ordinances, Chapter 79,temate representative to the Regional Council

A copy of the proposed amendment may be seenhours."

In

the Town Clerk's office during business

TPO/sjr

Attachment

AMEN~MENT TI

D

ORDINANCE

BE IT ORDAINED by the Board of Dif

179, Article II, Regional Council of Elected Offici

following sentence to the end of Section 79-3:

ctors

of the Town of Manchester that ChapterlIs, Section 79-3, be amended by adding the

§ 79-3. Representation.

The General Manager shall be a second alternate

tepresentative

to such Regional Council.

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RECEIVED: NOY 1 6 2011

GENERAL MANAGER

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Budget and Research Office Town of Manchester, Connecticut

To: Scott Shanley, General Manager From: Julian Freund, Budget and Research Officer Subject: Applications for Funding Through Regional Performance Incentive Program Date: November 29, 2011 Background: The State of Connecticut budget for the current year includes $7.2 million allocated for the Regional Performance Incentive Program. This grant program, administered by the Office of Policy and Management (OPM), is intended to promote regional partnerships in the delivery of municipal services. Regional planning agencies, such as the Capitol Region Council of Governments (CRCOG), are encouraged to take the lead in developing grant proposals for regional initiatives among their respective member municipalities. The Regional Performance Incentive is a relatively new grant program. Original funding was included in the 2007/08 State budget. The current budget is the first to include funding for the program since its inception year. In the previous round of funding, CRCOG was awarded the largest share of the funding available state-wide. Manchester was an active participant in several projects funded in the 2007/08 grant. Projects funded in the 2007/08 grant that directly benefitted the Town of Manchester include: • The Regional Emergency Operations Center on Olcott Street • Updating of GIS flight and mapping data • Development of a building permitting system In addition, remaining funds from the 2007/08 grant will pay for the renovation of a former firehouse in South Windsor which will serve as the new animal control facility for several towns, including Manchester. CRCOG is once again coordinating the development of grant proposals for the region. For the current round of funding, five grant proposals are expected to be submitted. They are described below:

1. Back Office Service Sharing Study Anticipated funding request: $150,000 The funding would be used to analyze the feasibility of regionalizing or sharing a wide array of common administrative functions and how best to structure shared or

regionalized services. Among the functions to be reviewed are information technology, human resources, document management, mail and copying services, and risk management. 2. CAPTAIN 4G (Law Enforcement Data Sharing System) Upgrade Anticipated funding request: $400,000 This project would convert and enhance the current CAPTAIN mobile public safety information system to a full browser based application. Fourth generation wireless technology will allow for a migration from laptop based personal computers to tablet oriented systems and smartphones. CAPTAIN 4G will deploy an information access and technology exchange providing integrated law enforcement records and crime analysis systems among other records management and reporting features. 3. GIS Enhancements Anticipated funding request: $400,000 This project will build on the data and regional web based GIS platform procured in the 2007/08 round of funding. Although the Town of Manchester operates its own GIS application, enhancements to the regional system will assist town GIS and Engineering staff by making data from neighboring municipalities more accurate and accessible. 4. Information Technology (IT) Sharing and Development Anticipated funding request: $550,000 This funding would be utilized in a similar manner to the 2007/08 funding that resulted in the development of a regional permitting system. The project will provided for joint development of specifications for IT applications and identifying projects to be co-developed by participating entities. Possible projects include applications for emergency operations centers, code enforcement, online customer service, or additional functionality for the online permitting system. 5. Regional Assessment Study Anticipated funding request: $75,000 This funding would be used to analyze the feasibility of regional property assessment function. The study would review the strengths and weaknesses of different approaches and strategies to regionalization.

Discussion/Analysis: CRCOG will be submitting the grant proposals for the projects listed above before the application deadline of 12/13/2011. As part of the application package, OPM requires resolutions in support of the proposals from participating municipalities. When deciding which projects are awarded funding, OPM favors projects that have widespread support throughout a region. Resolutions of support do not commit the Town to implement any of the projects that are proposed, or to any costs that may be associated with a project. Financial Impact: For projects that are ultimately implemented (and for which the Town of Manchester opts to participate), the financial impact will be the avoidance or defraying of start-up or development costs. As the process moves forward, each project will be analyzed for the potential operating cost impacts before committing the Town’s participation. Recommendation: The recommendation is for the Board of Directors to pass resolutions in support of the Regional Performance Incentive grant applications submitted by the Capitol Region Council of Governments. The Board of Directors will continue to be updated on funding status and the progress of each initiative.

Resolution

OPM Regional Performance Incentive Program

Whereas Section 5 of Public Act 11-61 (An Act Concerning Responsible Growth)passed by the

Connecticut General Assembly provides statewide incentive grants to regional planning organizations for

projects that involve shared services; and

Whereas the Capitol Region Council of Governments is acting as a convener and facilitator of service

sharing projects around the CRCOG region; and

Whereas on November 16, 2011 the Policy Board of CRCOG passed a resolution authorizing

development and submittal of an application package to the State Office of Policy and Management for

funding under the Regional Performance Incentive Grant Program, on behalf of the Council’s member

municipalities, and municipalities of other regions, which are participating in Council initiatives; and

Whereas, the Chief Elected Officials and municipal staff of the Capitol Region have developed a list of

service sharing project proposals that will be included in this application package, to the benefit of

individual municipalities and the region as a whole; and

Whereas the Town of Manchester has expressed an interest in taking part in the project proposal

entitled Back Office Service Sharing Study.

Now, Therefore Be It Resolved that the Manchester Board of Directors does hereby endorse the above

referenced Regional Performance Incentive Program project proposal and authorizes the General

Manager to sign all necessary agreements and take all necessary actions to allow for the Town’s

participation in this program.

Dated: ______________________________

Lisa O’Neill, Secretary

Action No.: Board of Directors

Town of Manchester

Resolution















entitled CAPTAIN 4G.





Dated: ______________________________



Town of Manchester

Resolution















entitled GIS Enhancements, Flight and Mapping Data.





Dated: ______________________________



Town of Manchester

Resolution















entitled Information Technology Application Sharing and Development.





Dated: ______________________________



Town of Manchester

Resolution















entitled Regional Assessment Study.





Dated: ______________________________



Town of Manchester

RESOLUTION

WHEREAS, the Board of Directors of the Town of Manchester approved a resolution in support of the construction and operation of a dog park in the rear of Town-owned property at 125 Spring Street on December 2, 2008, a copy of that resolution being attached hereto; and WHEREAS, the December 2, 2008 resolution stated that the construction of the dog park would be completed on or before December 31, 2011; and WHEREAS, Manchester Dog Owners Group, Inc. (MDOG) is the non-profit organization raising the money and undertaking the construction of the dog park; and WHEREAS, MDOG is in the final stages of raising the money to construct the first phase of the dog park and actual construction will not begin until 2012; and WHEREAS, MDOG will need an extension of the date to construct the dog park as set forth in the December 2, 2008 resolution; and WHEREAS, Town staff and MDOG have prepared a management agreement for the operation of the dog park once it is constructed and a copy of the agreement is also attached to this resolution. NOW, THEREFORE, be it resolved by the Board of Directors of the Town of Manchester, that:

1. The completion dates for the construction of the dog park by MDOG in the back of Town-owned property at 125 Spring Street shall be extended from the original date of on or before December 31, 2011 to the following: a) Construction of Phase A of the dog park shall be completed on or before

December 31, 2012.

b) Construction of Phase B of the dog park shall be completed before December 31, 2014.

2. The draft of the management agreement for the operation of the dog park is hereby

approved and the General Manager is authorized to execute the final agreement prior to the opening of the dog park.

Town of Manchester Department of Recreation

To: Scott Shanley, General Manager From: Scott Sprague, Director of Parks and Recreation Subject: December Agenda Item – Dog Park Date: November 29, 2011 This is in response to your request for background information on the Dog Park project. On November 7, 2007, approximately 75 Dog Park supporters attended an informational meeting at the Community Y. After the meeting, volunteers signed up to serve on the Dog Park Planning Committee and to sit on subcommittees. The subcommittees were justification, site selection, design, funding and budget, maintenance and supervision, and rules and regulations. The Parks 4 Pooches Committee completed their proposal and presented their report to the Recreation and Park Advisory Commission at the Commission’s October 16, 2008 meeting. The Commission unanimously passed the following motion:

After consideration of the amount of information presented by the Parks 4 Pooches Committee and deliberation, the Recreation and Park Advisory Commission recommends the approval of a dog park at the site selected as the number one location, Mt. Nebo, behind the Town Water Treatment Plant and that the Town provide the necessary land and approve the Dog Park.

The Parks 4 Pooches Committee presented their proposal to the Board of Directors at the December 2, 2008 Board meeting. At that meeting, the Board passed a resolution in support of the construction and operation of a dog park in the back of Town owned property at 125 Spring Street. In February 2011, the Town Planning and Zoning Commission issued a favorable recommendation for the dog park at the proposed Spring Street location under the CGS 8-24. In May 2011, the Manchester Dog Owners Group (MDOG) notified the Town that they would like to begin Phase I of the Dog Park construction during the 2012 construction season and they requested that we begin discussions on a management agreement. Over the past few months, Tim O’Neil, Greg Simmons and I have worked with MDOG Attorney Antoinette M. Webster, MDOG President Alysia Duke, MDOG Vice President Jim Haslet and MDOG Park Committee Chair John Hammer to negotiate a draft management agreement between the Town and MDOG for management and operation of the Dog Park. During our discussions, it became clear that provisions suggested by MDOG would require expenditure of funds by the Town of Manchester which is in direct conflict with the resolution passed by the Board of Directors on December 2, 2008. Therefore, Town staff informed MDOG representatives that they would have to make their requests directly to the Board of Directors at the December 6, 2011 Board meeting.

Memo to S. Shanley - 2 - November 29, 2011 Re. Dog Park Please be aware that MDOG’s requests are as follows:

• That the Town provide and cover the cost of trash pick up at the Dog Park. For Phase I of the Dog Park, it is proposed that one trash barrel and one recycling barrel be located at the site and that they be emptied once per week for approximately forty weeks. The cost is $6 per barrel per week. The trash and recyclables from the Dog Park must be in compliance with the requirements of the Town’s current vendor.

• That the Town provide and cover the cost of a curb cut which will allow MDOG to connect their

Dog Park access pathway to the parking lot. The estimated cost for the curb cut is $1,500.

• That any Town required building permit fees be waived. The town fee schedule is $20 from $0 up to and including $1,000 and $15 in excess of $1,000 per $1,000 or portion thereof. There is also a $15 final inspection fee. Fence installation will require a building permit. I do not have an estimate from MDOG for the cost of fencing.

A resolution has been developed for the Board’s consideration and MDOG has requested that an item be placed on the Board’s December 6, 2011 agenda to review terms of the management agreement and discuss Dog Park developments. Immediately after the December 2, 2008 Board resolution, MDOG began an organized effort to raise funds to support construction and management of the Dog Park. Since December 2008, the Recreation Department has enjoyed a very positive working relationship with the MDOG group. MDOG has used Town facilities for meetings and special events. The Department has assisted with publicity, when appropriate, and the Recreation Department’s Doggie Dunk and MDOG’s Dog Festival have been held on the same day at Globe Hollow Pool/parking lot. I look forward to continuing the cooperative relationship between MDOG and the Recreation Department, and hopefully, in the near future, we will be providing recreational opportunity for many Manchester dog owners and their dogs. SS/jld Cc: Antoinette M. Webster, Attorney, MDOG Tim O’Neil, Assistant Town Attorney Gregory Simmons, Director of Finance

Page 1 of 10

MANAGEMENT AGREEMENT

This Agreement is made by and between Town of Manchester, Connecticut, a municipal corporation having its territorial limits within the County of Hartford, City of Manchester and State of Connecticut (“Town of Manchester”) and Manchester Dog Owners Group, Inc., a Connecticut non-profit corporation with its principal place of business of P.O. Box 1448, Manchester, Connecticut (“MDOG”). The Town of Manchester and MDOG collectively referred to hereinafter as the “Parties.”

RECITALS

WHEREAS, Town of Manchester is the owner of a certain piece or parcel 1.3 acres in size, located in the rear of 125 & 155 Spring Street more commonly known as Mount Nebo, and more particularly described in Exhibit A attached hereto and made a part hereof (“Property”);

WHEREAS, on December 2, 2008, the Manchester Board of Directors issued a resolution stating that it supported, in accordance with certain conditions, the construction and operation of a dog park on the Property;

WHEREAS, on February 10, 2011, The Manchester Planning and Zoning Commission issued a favorable referral to the Manchester Board of Directors under Connecticut General Statutes 8-24 for the location of the dog park on the Property;

WHEREAS, MDOG has prepared a preliminary site plan dated November 8, 2011, for the dog park use proposed on the Property. A copy of the preliminary site plan is attached hereto as Exhibit B, it being expressly understood that the site plan may be revised as a result of the continued discussions between the Parties;

WHEREAS, Town of Manchester and MDOG desire to enter into an Agreement whereby MDOG will manage the Property and facilitate the dog park use to be exercised therein and the Town of Manchester will continue to own and insure the Property;

NOW THEREFORE, in consideration of the mutual covenants hereinafter set forth, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:

ARTICLE ONE ---MDOG OBLIGATIONS AND SERVICES

1.1 Obligations and Services. In accordance with Exhibit B, MDOG shall perform the following services, at its sole cost and expense, to facilitate the dog park use on the Property:

a. Construct and maintain vestibule entranced area and twelve (12’) foot gated opening;

b. Install and maintain fenced play area for dog park use;

c. Install and maintain benches. Phase A shall include one (1) bench and Phase B shall include an additional two (2) benches. The specific location of these benches shall be

Page 2 of 10

determined during construction of the dog park and in coordination with town requirements, if any;

d. Install and maintain trash and recyclable receptacles on the Property. Phase A shall include one (1) trash receptacle and (1) recyclable receptacle and Phase B shall include an additional two (2) trash receptacles and (2) recyclable receptacles, as may be necessary. The specific location of these receptacles shall be determined during construction of the dog park and in coordination with town requirements, if any;

e. MDOG shall have the continued responsibility of providing bags to dispose and/or contain animal waste products during the duration of this Agreement;

f. Install and maintain mulch surface area in that area depicted as “Phase A” on Exhibit B. It being understood that MDOG shall maintain the mulch surface area, providing mulch annually, or as needed;

g. Install and maintain an ADA compliant stone dust pathway to be located in that area between “Existing Parking to be used for Dog Park Access” and “Phase A” depicted on Exhibit B;

h. Install and maintain signage within the Property. Three (3) signs shall be installed, two (2) with rules and regulations of the dog park, and one (1) indicating that MDOG shall be the first point of contact in the event of a dispute or concern regarding the residents’ use of the dog park. The specific location of the signs shall be determined during construction of the dog park and in coordination with town requirements, if any;

i. Create a MDOG Advisory Committee as the Town of Manchester’s main point of contact. Provide the Town of Manchester the necessary contact information and update the same as needed;

j. Provide quarterly inspection reports to the Town of Manchester and attend quarterly meetings with the Town of Manchester, as needed, to review dog park use and address any issues raised as a result of the dog park use; and

k. Maintain improvements on the Property in good and safe order, appearance, repair and condition, as financially feasible for MDOG.

It is expressly understood that MDOG shall make all efforts to construct and maintain the dog park in accordance with Exhibit B; however, MDOG shall commence construction of Phase A of the dog park upon the effective date of this Agreement and shall determine the feasibility and timing of Phase B construction as Phase A construction draws to a close and costs are more specifically known. Any and all construction and site work for the dog park shall be performed in compliance with all applicable building codes, permitting requirements and regulatory requirements.

Page 3 of 10

l. All improvements to or personal property installed on the Property will become Town of Manchester property at the completion of construction.

1.2 Cooperation. MDOG shall cooperate with the Town of Manchester in performing its duties and obligations under this Agreement. MDOG shall file a copy of the Dog Park’s Rules and Regulations with the Town of Manchester for its future reference which Rules and Regulations shall include that the Dog Park shall remain a nonsmoking environment. For purposes of communications between the Parties, the authorized representative for MDOG shall be the

MDOG Advisory Committee consisting of the following MDOG members:

Alysia Duke, MDOG President

John Hammer, MDOG Park Committee Chair

James Haslet, MDOG Vice President

and the authorized representative for the Town of Manchester:

Scott Spraque, Director of Parks & Recreation

Gregory Simmons, Director of Finance

1.3 Access to Records. MDOG shall keep accurate records with respect to all management services pursuant to this Agreement. Town of Manchester shall have the right, upon thirty (30) day written notice to examine or have its designated agents examine such records and books.

ARTICLE TWO-OWNER’S OBLIGATIONS

2.1 The Town of Manchester shall:

a. Maintain Hours of Operation consistent with the Town’s current recreational park policy, opening the dog park at dawn and closing at dusk;

b. Allow MDOG to work with the Town of Manchester in obtaining a discounted rate on benches proposed for the dog park;

c. Include the Property and the dog park use within the Town of Manchester’s current insurance policy, with no cost to MDOG;

d. Provide snow removal services consistent with its current policies and procedures for town owned property. The Town of Manchester shall close the dog park during winter months when the conditions on the Property are considered unsafe for patrons, restricting access by posting signage as the Town of Manchester deems appropriate;

e. Provide Trash and Recycling removal services consistent with its current park policies and procedures;

Page 4 of 10

f. Permit patrons visiting the dog park to access the parking areas located near the existing baseball field, also depicted on the attached Exhibit B as “Existing Parking to Be Used for Dog Park Access”. The Town of Manchester agrees to stripe the parking spaces, including the handicapped accessible parking space within the area depicted as “Existing Parking to Be Used for Dog Park Access” on Exhibit B; and

g. Provide an ADA compliant parking space within the parking area, as depicted on Exhibit B, which shall include the removal of curbing along the entrance to the proposed stone dust pathway.

h. Waive any and all permit application fees associated with the Dog Park use, including, but not limited to, any building permit fee.

ARTICLE THREE ---TERM AND TERMINATION

3.1 Term. This Agreement is for a term of FIVE (5) years, commencing ______, 2011 and shall continue to _______, 2016 unless sooner terminated pursuant to Section 3.2 below. This Agreement shall automatically renew for one (1) additional term, unless either party provides a six (6) month notice of termination.

3.2 Termination. This Agreement may be terminated by MDOG upon six (6) month notice to the Town of Manchester if, in MDOG’s sole discretion, it determines that the costs for continued management of the Dog Park cannot be funded by MDOG. In the event of any such termination, MDOG shall release to the Town of Manchester, any and all rights of ownership to the dog park equipment and/or personal property installed on the Property.

3.3 Obligation after Termination or Expiration. Upon termination or expiration of this Agreement, MDOG shall:

a. Deliver Records. Deliver to the Town of Manchester or such other person or persons designated by Town of Manchester, copies of all books, records and funds in MDOG’s possession regarding the Property.

b. Assignment. Assign, transfer or convey to the Town of Manchester or such person(s) designated by the Town of Manchester, any and all rights of ownership MDOG may have to any and all of the dog park equipment and/or personal property installed on the Property as well as copies of any and all Property management records.

Upon the Town of Manchester’s receipt of the documents listed above, MDOG shall be deemed to have fully performed all of its obligations under this Agreement and shall be fully released by the Town of Manchester from all liability and obligation under this Agreement. MDOG may retain copies of documents, records and other papers associated with the management of the Property in order to comply with the laws of the state of Connecticut as well as any and all record keeping requirements associated with MDOG’s 503c3 classification.

Page 5 of 10

MDOG shall consult with and advise the Town of Manchester regarding the operation and maintenance of the Property for a mutually agreeable period of time following such expiration or termination of this Agreement.

3.4 Force Majeure. If MDOG is delayed in the performance of any of its obligations under this Agreement by the occurrence of an event which may not reasonable be anticipated or avoided or is otherwise beyond its control such as fire or other casualty, abnormal adverse weather conditions, terrorism, acts of war or acts of God (collectively, “Unavoidable Events”) which materially and adversely affect its ability to perform the Services, then the time for MDOG to perform the Basic Services shall be extended for such time as is reasonably necessary to perform in light of the effects of the Unavoidable Event.

3.5 Condemnation. If, during the term of this Agreement, all or substantially all of the Property is taken in any manner for any public or quasi-public use, including condemnation proceedings and/or conveyance or assignment in lieu of condemnation proceedings, Town of Manchester shall be entitled to receive all compensation payable as a result thereof, except for MDOG’s share of such award. MDOG’s share of such award shall be limited to the value of the improvements placed by MDOG on the Property which have been taken by such public entity in the condemnation proceeding

ARTICLE FOUR -PAYMENT

4.1 Fees. MDOG shall not seek fees from the Town of Manchester for performing the Services outlined in Article One.

ARTICLE FIVE -INSURANCE

5.1 Maintenance of Insurance. The Town of Manchester shall provide property and liability insurance on the Property and for the proposed Dog Park use during the term of this Agreement. Said policy shall provide that coverage hereunder may not be changed or cancelled without prior written fourteen (14) day notice to MDOG.

ARTICLE SIX—INDEMNIFICATION

6.1 Indemnification. The Parties each agree to indemnify and hold harmless the other party and its respective directors, officers, agents and employees from and against any and all claims, damages, costs and expense, including reasonable attorney fees arising from any act, omission, negligence of the indemnifying party, in the operations or activities on the Property by the indemnifying party. This indemnity and hold harmless agreement shall include indemnity against all costs, expense and liability incurred in or in connection with any such claim or proceeding brought thereon, and the defense thereof. The Parties hereby confirm that the indemnification provisions shall survive the expiration or termination of this Agreement.

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ARTICLE SEVEN-- GENERAL PROVISIONS

7.1 Notices. All notices required or permitted under this Agreement shall be in writing and shall, if mailed postage prepaid by certified or registered mail, return receipt requested, be deemed given three days after the date of mailing thereof, or shall be deemed given on the date of actual receipt, whichever is earlier. Notices shall be addressed as follows:

A. To Town of Manchester:

c/o Attorney Timothy O’Neil 41 Center Street P.O. Box 191 Manchester, CT 06045-0191

B. To Manchester Dog Owner’s Group: P.O. Box 1448 Manchester, CT 06045-1448 Copy to: Attorney Antoinette M. Webster Kahan, Kerensky & Capossela, LLP 22 Professional Park Road Storrs, CT 06268

Any address or name specified above may be changed by written notice given to the other party in accordance with the terms of this Paragraph.

7.2 Waiver. A waiver of any breach or any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition of any subsequent breach of the same or any other term, covenant or condition herein contained. None of the terms, covenants or conditions of this Agreement can be waived by either Town of Manchester or MDOG except by appropriate written agreement duly executed both Parties herein.

7.3 Entire Agreement. This Agreement, together with the Exhibits attached hereto and made a part hereof, is the entire agreement between the Parties with respect to the subject matter hereof and no alteration, modification or interpretation hereof shall be binding unless in writing and signed by the Parties. There are no oral understandings and no party has relied upon any representation, express or implied, unless contained in this Agreement.

7.4 Relationship of Parties. The relationship of the Parties hereunder is solely that of property owner and manager and nothing in this Agreement shall be construed to make or create the Parties hereto as partners, joint ventures or any other form of joint participants with respect to the Property or any improvements constructed or placed thereon.

Page 7 of 10

7.5 Successors. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, successors, assigns and legal representatives.

7.6. Captions. The captions in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of this Agreement or the content of any of its provisions.

7.7 Counterparts. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed an original.

7.8 Applicable Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Connecticut.

7.9. Severability. If any provision of this Agreement shall be determined by any court of competent jurisdiction to be invalid and unenforceable to any extent, the remainder of this Agreement shall not be affected thereby and each provision hereof shall be valid and shall be enforced to the fullest extent permitted by law.

7.10. Effective Date. This Agreement shall be effective as of the date signed by the last party to sign.

IN WITNESS WHEREOF, the Parties have set their hands and affixed their respective seals this ________day of December, 2011.

TOWN OF MANCHESTER

____________________

____________________ __________________________ By: , duly authorized ___________________ MANCHESTER DOG OWNERS GROUP, INC.

___________________ __________________________ By: , duly authorized

STATE OF CONNECTICUT ) ) ss: COUNTY OF ) On this the ___ day of December 2011, before me, the undersigned officer, personally appeared __________________________, who acknowledged herself/himself to be the ____________of Manchester Dog Owner’s Group, Inc. a corporation, and that she/he as such

Page 8 of 10

_____________, being authorized so to do, executed the foregoing Instrument for the purposes therein contained, by signing the name of the corporation by herself/himself as___________________________.

IN WITNESS WHEREOF, I hereunto set my hand and official seal.

Commissioner of the Superior Court Notary Public My Commission Expires: STATE OF CONNECTICUT ) ) ss: Manchester COUNTY OF HARTFORD )

On this the ___ day of December, 2011, before me __________________, the undersigned officer, personally appeared _________________ who acknowledged himself/herself to be the _______________ of the Town of Manchester, a municipal corporation, and that he/she, as such ________________, being authorized so to do, executed the foregoing instrument for the purposes therein contained, by signing the name of the corporation by himself/herself as _____________and as his/her free act and deed and the free act and deed of said municipal corporation.

IN WITNESS WHEREOF, I hereunto set my hand and official seal.

Commissioner of the Superior Court Notary Public My Commission Expires:

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EXHIBIT A

Page 10 of 10

EXHIBIT B

SITE PLAN

L:\M\MANCHESTER DOG OWNERS #10810\Dog Park Agreement #10810-002\MANAGEMENT AGREEMENT Final 11-28.Doc

LARGE DOG.9 ACRE OF FENCED

AREA & 775LF OFFENCE

SMALL DOG.4 ACRE OF FENCED

AREA & 585LF OFFENCE

EXISTING PARKINGTO BE USED FOR

DOG PARK ACCESSGATED BULL PEN AREA FOR

ENTRANCE TO PHASE B

EXISTING LIMITS OFWOODED AREA

EXISTING FENCE

EXISTING TRAIL

PROPOSED ACCESSIBLEROUTE TO CORALE AREA

FROM PARKING LOT

GATED BULL PEN AREA FORENTRANCE TO PHASE A

REMOVE EXISTING CURB ANDINSTALL ACCESSIBLE

CONCRETE RAMP

STRIPE PARKING LOT

PROPOSED FENCE

MANCHESTER, CONNECTICUT NOVEMBER 8, 2011

AT MOUNT NEBOPAWS IN THE WOODS

SPRING STREET

CONCEPT PLAN MANCHESTER WATER &SEWER FACILITY

MT. NEBOBASEBALL FIELD

MT. NEBO WOODS

MT. NEBO WOODSMT. NEBO WOODS

WATER & SEWERPARKING AREA

LAWN SLOPE BEHINDWATER & SEWER

FACILITY

TOWN OF MANCHESTER, CONNECTICUT HUMAN RESOURCES DEPARTMENT

DATE: November 23, 2011 TO: Board of Directors FROM: Dede Moore, Director of Administrative Services SUBJECT: Tentative Agreement between the Town of Manchester and Manchester Library Union,

Local 991, AFSCME, July 1, 2011 – June 30, 2014 Background The collective bargaining agreement for the Manchester Library Union expired on June 30, 2011. Negotiations for a successor contract resulted in a tentative agreement which was approved by the Library Union on November 22, 2011. The Tentative Agreement now needs to be approved by the Board of Directors. Discussion The collective bargaining agreement is for a three-year duration commencing July 1, 2011 – June 30, 2014. General wage increases are 1.5 % for each of the three fiscal years with step increases for eligible employees. Employees currently contributing 5% for their health insurance cost share will increase to 8% cost share over the three years. Other members paying between 10% - 18% will continue paying their current cost share. In addition, all Library Union employees will increase their Emergency Room co-pay from $50 to $75 as a plan design change. Financial Impact The 1.5% general wage increases are for each year of the three year contract and are in line with our other bargaining unit agreements. The increase in cost share for health insurance and the plan design change in the health insurance plans helps share healthcare cost increases. Recommendation It is recommended that the Board of Directors approve the Tentative Agreement between the Town of Manchester and the Manchester Library Union. Attachment Tentative Agreement

Town of Manchester andManchester Library Union, Local 991, AFSCME

TENT A TIVE AGREEMENTNovember 17, 2011

1. Article V -Union Security. Section 2 -dues will now be remitted to Council 4 instead of the Treasurerof the Union.

.Article V -Union Security. (new) -deduction allowed for PEOPLE program_!.Article V -Union Security. Section 5 -Service fee charged for those not joining the Union.

Article VI -Seniority. Lavoffs and Recall. Section 4.a -part time employees will be added to c~entlanguage that states temporary and seasonal employees will be laid off before full time staff.

.Article IX -Hours of Work. Section 2 -Each employee may be required to work up to two (2) nights

per workweek every other year. II-'. Article X- Holidavs. Section 1 and Article IX. Hours of Work. Section 1- 180 days to use the i

President's day floater holiday. !

.Article X -Holidays. Section 2 -180 days to use a floater holi~ay if it falls on a scheduled day off.

.Article XI -Annual Leave. Section 1- annual leave requests will be received by February 1 with an

annual leave schedule created no later than March 1 st.~'. Article IX -Hours of Work. Section 4 -Effective September 2012, a pilot program will be impl.bmented

for all bargaining unit members to work their daytime schedule with an ending time of5:00 p.m. as longas the set schedule results in no more than an average of two (2) additional overtime occurrences permonth. Meetings for review of the pilot programs will occur at the completion of the first three months(December 2012) and at the completion of~ix months. (March 2013). lithe parties mutually agree thatthe pilot program is determined to be a success, the program will continue for the September 2013Master Schedule and the following language will be incorporated into Article IX, Hours of Work,Section 4 of the successor contract: On the days which the employees are not required to work. until 9p.m. their workday shall not extend beyond 5 p.m. 1

10. Article IX -Hours of Work. Sections 7.b ~d 7.c -From Monday through Thursday, Library Directormay call in non-bargaining unit part time employees first to replace non-bargaining unit part timF

Iemployees. 1

11. AQQendix B -V se of Part Time and T emQ°1:~ EmQloye~§ -However, from Monday through Thursday,

the Library Director or his/her designee may call in non-bargaining unit part-time employees first to

replace non-bargaining unit part-time employees. I

12. ArjiclelX_-HQurs of Work Section 5 -Schedule of work hours posted for first day after LaborlDayi

and commencing through last work day before Labor Day of following year. i13. Article IX -Hours of Work. Section 7.d -~otifying Library Director or designee for overtime i:,

availability when on annual leave. I,

14. Article XIX -Insurance and Pension. Sections l.b. l.c and l.d -employees hired prior to January 1,2002, will increase health premium cost share as follows: 1% increase on 01-01-12; 1% increase, on 07-

I01-12; and 1 % increase on 07-01-13. I

15. Article XIX -Insurance and Pension. Sections 2.b and 2.c -employees hired on or after January 1, 2002

and prior to July 1,2004, will increase health premium cost share as follows: 1% increase on 0IjOI-12;

1 % increase on 07-01-12; and 1 % increase on 07-01-13. i16. AQQendix E -Health Benefit Plan Summaries -For employee hired prior to 01-01-02 and after p 1-0 1-

02, effective January 1,2012, increase Emergency Room co-pay to $75 for all plans. I

234

5

6

78

q

17. Article XVIII -Wages -For employees on the payroll as of the effective day of the agreement, wages

will increase as follows: 1.5% retroactive to! July 1,2011; 1.5% on July 1, 2012; and 1.5% on July I,

2013.

J18. Article XXIV. Duration. Section 2 -Delete wage reopener language. 119. Article XIX. Insurance and Pension. Section 8.A.1- Delete language on sick leave exchange. i20. Article XXI. Miscellaneous. Section 1 -Delete language on Library employees applying for vafant..

Town posItions..21. Article XXIV. Duration. Section 1 -.:. Three ~3) year successor agreement.

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Documents

EXECUTIVE SESSION – 6:45 P.M. A. Labor Negotiations B. …bod.townofmanchester.org/NewBOD/assets/.../minutes/...3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE HEARD