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1
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
VIDYUT SOUDHA :: HYDERABAD
SPECIFICATION NO: E02 /15/ ED / IS /ERP/ APGENCO, Dated 04 -02-2015
Name of the Work : Supply, Installation and Implementation of Microsoft E- Mailing
System & Lync in APGENCO
CONTRACT DOCUMENTS FOR TWO PART BID
INSTRUCTIONS TO TENDERERS, CONDITIONS OF CONTRACT
GENERAL REQUIREMENTS
TECHNICAL SPECIFICATIONS AND SCHEDULES
JANUARY -2015
Executive Director (IS)
APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda
Hyderabad-500045
Ph:- 040 23840244
Fax:- 040 23840212
E. Mail ID: [email protected]
2
Proprietary & Confidential
No part of this document can be reproduced in any form or by any means, disclosed or distributed
to any person without the prior consent of APGENCO except to the extent required for submitting
bid and no more
3
Contents of Tender Specification:
S.No Description P.Nos
1 Notice Inviting Tender 4-7
2 Schedule of Quantities 8
3 Eligibility Criteria and Special Terms&conditions 9
4 Checklist of Documents to be uploaded online 10
5 Detailed Technical Specification 11-18
6 Instructions to Bidders 19-23
7 General Purchase conditions
a. General
b. Financial
24-26
27-29
8 Schedule of Terms and conditions 30-31
9 Proforma of Summary Price Proposal 32
10 Schedule of Deviations 33
11 Guidelines for Submission of Bank Guarantee 34
12 Annexure-01 (proforma of Bank Guarantees) 35-38
13 Annexure-02 (Declaration by Bidder) 39
14 Annexure-03 (Annual Turnover Details) 40
15 Annexure-04 (List of Major Customers) 41
16 Annexure-05 (Bidder Information) 42
4
NOTICE INVITING TENDER
1. Department Name Andhra Pradesh Power Generation Corporation Limited
2. Circle/Division Name
The Executive Director (IS)
APGENCO ERP Building, GTS Colony
Kalyan Nagar, Yousufguda
Hyderabad-500045
3. Tender Notice No. E02/15/ED(IS)/ERP/APGENCO, Dated: 04-02-2015
4. Name of Work
Supply, Installation and Implementation of Microsoft E- Mailing
System & Lync system in APGENCO.
5. Estimated Contract
Value Not Applicable
6. Period of Contract 4 Weeks from the date of issue of LOI/PO for supply of material/ licenses
and 4 weeks for commissioning thereafter.
7. Form of Contract LS
8. Tender Type Open
9. Tender Category Open tender through e- Procurement
10. Bid Security (EMD) ₹ 35000/-
11. Bid Security Payable to By way of DD drawn on nationalized bank in favour of ‘Pay Officer,
APGENCO, Vidyut Soudha, Hyderabad - 500 082’ payable at Hyderabad.
12. Process Fee Not Applicable
13. Transaction Fee
payable to M/s APTS
The participating bidders have to pay online a transaction fee of 0.03%
on the quoted price + Service Tax as applicable.
14. Schedule Available
Date & Time 12-02-2015, 16:00 Hrs Onwards
15. Schedule Closing Date
&Time 04-03-2015, 12.00 Hrs
16. Bid Submission closing
Date & time 04-03-2015, 15.00 Hrs
17. Bid Submission Online
18. Bid Validity 180 days from the date of opening of bids.
19. Pre Bid Meeting NA
20.
Pre Qualification/
Technical Bid Opening
Date (Qualification and
Eligibility Stage)
04-03-2015, 16:00 Hrs.
21. Technical
Specifications Bid
Opening Date
(Technical Bid Stage)
NA
22. Price Bid Opening Date
& Time 11-03-2015 at 15.00Hrs
5
23. Eligibility Criteria 1. The Company should be in existence for the last 5 Years
2. The Company should have experience of implementing/
implemented/ supporting/ supported in Microsoft Exchange
Server in any one Government/ Public Sector undertaking in
India
3. The Company should submit Manufacturer's Authorisation Form
from Microsoft for the Microsoft products and for other items from
their respective OEMs for the products quoted.
4. The Bidder should have executed orders worth 1.35 Cr per
annum on an average during the last three years, out of which
one of the order shall be 34 lakhs, substantiating with
documentary proof.
5. The Bidder/Consortium Member should give a Declaration that
the Bidder/Consortium Member has not been
debarred/blacklisted from last three years by any Central or
State Govt./Quasi Govt. Departments or organizations for non-
satisfactory past performance, corrupt, fraudulent or any other
unethical business practices.
24. Place of Opening of
Tenders
APGENCO ERP Building, GTS Colony,Kalyan Nagar,Hyderabad-500045
25. Officer Inviting Bids The Executive Director/IS/APGENCO/Hyderabad.
26. Address
The Executive Director/IS, APGENCO ERP Building, GTS Colony
Kalyan Nagar, Hyderabad-500045
27. Contact Details Ph No: 040- 23840244; Fax: 040-23840212
28. Procedure for bid
submission
a) The bids shall be in the prescribed forms which can be obtained from
‘e’- procurement platform from the date of electronic publication up
to the time and date indicated in the tender notice. The intending
bidders shall enroll themselves on the ‘e’ procurement market-place
www.eprocurement.gov.in. Those contractors who register
themselves in the ‘e’ procurement market place can download the
tender schedules free of cost. The bidder shall authenticate the bid
with his digital certificate for submitting the bid electronically on e-
procurement platform and the bids, not authenticated by digital
certificate of the bidder, will not be accepted on the e-
procurement platform as per the G.O.Ms.No.6, I.T&C Department,
dated. 28-2-2005.
b) Intending bidders can contact officer Inviting Bids (SNo 25) for any
clarification / information on any working day during working hours.
c) The bidders who are desirous of participating in e-procurement shall
submit their technical bids, price bids etc., in the standard formats
prescribed in the tender documents, displayed at “e” market place.
The bidders shall invariably upload the statement showing the list of
documents etc., in the “e” market place in support of their Technical
bids. The bidders shall load scanned copies of all relevant certificates.
The bidder shall sign on all the statements, documents, certificates,
uploaded by him, owning responsibility for their correctness /
authenticity.
d) The Bidder shall authenticate the bid with his digital certificate for
submitting the bid electronically on e-Procurement Platform and the
bids not authenticated by Digital certificate of the bidder will not be
accepted on the e-Procurement platform.
e) Technical bid evaluation of the tenderers would be done on the
certificates/ documents uploaded towards qualification criteria
6
furnished by them and no other document will be entertained at a
later date unless requested by the tending inviting officer in writing
29. Statutory
Requirements
The Tenderer shall fulfill the following statutory requirements.
a) Income tax Clearance Certificate:
Furnishing of income tax certificate is dispensed with; however the
contractor shall furnish their copy of Permanent Account Number
(PAN) card and a copy of latest income tax return shall be submitted
along with the proof of receipt.
b) Insurance:
The insurance policy is to be taken in favour of employer i.e.,
department by the agency at the time of concluding the agreement.
It should form part of agreement. Agreement will not be concluded
without insurance policy.
c) Value added tax:
Value added tax at source at the applicable rate shall be recovered
from the work bills of the contractor for all the payments made. The
tenderer should furnish the proof of registration under Value Added
Tax, along with Tax payers Identification Number (TIN) from the
Commercial tax department.
30. Other Payments to be
made
Apart from the Bid Security (EMD) and Transaction fee, the tenderer shall
be liable to pay the following amounts.
Corpus Fund: Successful bidder has to pay an amount representing
0.04% of Purchase Order Value through demand draft in favour of
‘Managing Director, APTS, Hyderabad’ towards corpus fund at the time
of placing purchase order.
31. Documents to be
submitted (Hard
copies) to the Tender
inviting authority*
The tenderer is liable for disqualification, if he is found to have mislead
or furnished false information in the Forms / Statements / Certificates
submitted in proof of qualification requirements and record of
performance such as abandoning of work, not properly completing of
earlier contracts, inordinate delay in completion of works, litigation
history, Financial failures and/or participated in the previous tendering
for the same work and has quoted unreasonably high price, etc.
Even while during execution of the work, if found that the contractor had
produced false/fake certificates of experience, he will be black listed, the
contract will be terminated and his Bid security will be forfeited and work
will be carried out through other agency at his cost and risk.
The tenderer shall furnish the declaration that:
1) They have not been black listed in any department due to any reasons.
2) They have not been demoted to lower category in any department for
not filing the tenders after buying the tender schedules in a whole
year and their registration have not been cancelled for a similar
default in two consecutive years.
3) They will agree to get disqualified themselves for any wrong
declaration in respect of the above and get their tender summarily
rejected.
4) The soft copies uploaded by them are genuine. Any incorrectness /
deviation noticed will be viewed seriously apart from canceling the
work duly forfeiting the Bid security. Criminal action will be initiated
including suspension of business and/ or black listing.
32. Other relevant
information
1. APGENCO reserves the right to reject any or all the tenders without
assigning any reasons there of.
2. APGENCO reserves the right to amend or modify the tender and its
conditions before bid submission closing date & time of tenders under
intimation to the tenderers.
7
3. Any other condition regarding receipt of tenders in conventional
method appearing in the tender documents may please be treated
as not applicable.
4. The contractors have to upload the information preferably in Zip
format.
5. The contractors should upload the documents duly signing each and
every paper.
6. For all clarifications & guidance, the bidders may contact the
following
The Executive Director (IS)/APGENCO, APGENCO ERP
Building, GTS Colony,Kalyan Nagar,
Yousufguda,Hyderabad-500045
The Chief General Manager/Adm,ERP, APGENCO,
Vidyutsoudha, Hyderabad - 500082
* Note: Only the Successful Bidder Should submit the Hard Copies.
For further details regarding detailed Tender Notification, specifications and digital
certificate please visit http://www.apts.gov.in and www.eprocurement.gov.in. The
quantities mentioned above are only indicative and may vary depending on actual
requirement. Note: Uploading of the documents, the correctness/authenticity is the
responsibility of the bidder only.
EXECUTIVE DIRECTOR/IS
APGENCO ERP Building, GTS Colony, Kalyan Nagar,
Hyderabad-500045
8
Schedule of Quantity
The Andhra Pradesh Power Generation Corporation Limited (APGENCO) at Hyderabad, A.P. is
inviting tenders for Supply, Installation and Implementation of Microsoft E- Mailing System along
with Microsoft Lync in APGENCO in accordance with the terms, conditions and requirements set
forth in this tender specification/bid documents. The bidder may visit the site upon written request
to the calling authority for acquainting with site conditions and for any clarifications:
SCHEDULE OF QUANTITY:
Sno Description Qty UoM Rate Amount
I Microsoft Exchange e-Mail system
1 Exchange Server Enterprise Edition 2013 Single OLP
2 No
2 Exchange Server Standard Edition 2013 Single OLP
2 No
3 Exchange Server Standard Cals 2013 SNGL OLP User CAL
500 No
4 Windows Server Cals 2012 for exchange Mail accounts SNGL OLP Device CAL
500 No
5 Gateway Antivirus & Spam filter security
appliance for 500 mail boxes scalable to
2000 mail boxes with 3 year subscription &
support in High Availability mode
2 No
6 Installation, implementation & Migration Services
LS LS
Total (I)
II Microsoft Lync System integrated with Exchange system
1 Lync Server 2013 SNGL OLP 1 No
2 Lync Server Standard CAL 2013 SNGL OLP Device CAL
30 No
3 Lync Server Enterprise CAL 2013 SNGL OLP Device CAL
20 No
4 SQL Server Standard edition 2014 SNGL OLP 2 Lic
1 No
5 Visual Studio Professional 2013 SNGL OLP 1 No
6 X Manager License with 2 years support 1 No
7 Installation, Commissioning & Integration with exchange e-Mail including support for 3 years
LS LS
9
ELIGIBILITY CRITERIA AND SPECIAL TERMS AND CONDITIONS
1. ELIGIBILITY CRITERIA:
1. The Company should be in existence for the last 5 Years
2. The Company should have experience of implementing/ implemented/
supporting/ supported in Microsoft Exchange Server in any one Government/
Public Sector undertaking in India
3. The Company should submit Manufacturer's Authorisation Form from Microsoft
for the Microsoft products and for other items from their respective OEMs for the
products quoted.
4. The Bidder should have executed orders worth 1.35 Cr per annum on an average
during the last three years, out of which one of the order shall be 34 lakhs,
substantiating with documentary proof.
5. The Bidder/Consortium Member should give a Declaration that the
Bidder/Consortium Member has not been debarred/blacklisted from last three
years by any Central or State Govt./Quasi Govt. Departments or organizations
for non-satisfactory past performance, corrupt, fraudulent or any other unethical
business practices.
Note:
1. The documents in proof of the above shall be scanned and uploaded online on e-tender
portal otherwise the bidders are liable for disqualification.
2. This is a total work and will be allotted to a single bidder.
2. LICENSES:
The Licenses supplied shall be in the Name of “Andhra Pradesh Power Generation
Corporation”, Vidyut Soudha, Hyderabad”.
3. Warranty and Support:
i. The supplied Gateway Antivirus & Spam filter appliance for 500 mail boxes should
be with 3 year subscription & warranty & support (scalable to 2000 mail boxes) in
High Availability mode.
ii. Support for 3 years for Microsoft Exchange Server including Microsoft Lync System
Note: Any additional components (Both Hardware & Software) not specified herein but
are necessary for successful operation of the system should deemed to have been
included and the price components if any, shall be mentioned in the Schedule of
deviations.
TENDERER
SEAL
10
Check list for Documents to be uploaded on line
Compliance/ Agreed/ Enclosed / Deviation Statement
The following documents shall be scanned (resolution of minimum 200 dpi and uploaded online
on e-market place in the order given below, otherwise the bids are liable for disqualification.
All the scanned documents uploaded must be clearly readable and legible.
Sl.No BID Document Reference Reference
I All Supporting documents in respect of Eligibility Criteria. i.e For
Supply, Installation and Implementation of Microsoft E- Mailing
System & Lync in APGENCO
2 Annexure – 02 Duly Signed, with Office Seal as a token of
Acceptance of Special Terms and Conditions of APGENCO
4 The copy of Income Tax PAN card and copy of latest tax return
5 The list of customers, to whom the bidder had supplied identical
materials in the past along with P.O. details and performance
report, if any, shall be furnished.
6 General purchase conditions (Annexure – 06) duly Signed &
stamped on each page.
7 Terms & Conditions (Annexure – 07) duly filled in and signed and
stamped on each page.
8 Deviations (Annexure -08) duly filled in and signed.
9 Declaration Regarding Clean Track Record (Annexure -12)
10 Demand Draft towards EMD.
12 A copy of the acceptance letter of PEMD issued by APGENCO, in
support of PEMD if applicable to the bidder.
13 Turnover details of item/product in 2013-14, 2012-13 & 2011-12
(Annexure -13)
14 List of Major Customers (Annexure -14)
15 Bidder Information (Annexure -15)
Note: No hard copies need to be submitted along with tender. Only the successful bidder shall
be requisitioned to submit the hard copies after finalization of the tender and are to be submitted
with 4 days from the date of such communication.
11
Detailed Specifications
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
1.0 General Requirements
1.1 The proposed system shall support 500 mail boxes and shall be scalable to 2000 mail
boxes
1.2 The proposed system must be Hardware Based Appliance that provides multi-layered
protection against blended threats comprised of spam, viruses, worms and spyware.
1.3 The proposed solution must support the following deployment modes
1.3.1 Transparent (Bridge) mode
Seamless installation in front of existing email servers with no IP address changes or
changes to the existing mail server network configuration.
1.3.2 Gateway (Relay) mode
Provides inbound and outbound proxy MTA services for existing email gateways. Simple
DNS MX record change redirects email to the system for spam and antivirus scanning.
2.0 Hardware Requirements
2.1 The proposed system must at least capable of supporting:
2.1.1 Min 2x 10/100/1000 Ethernet.
2.1.2 1 x RJ-45 Console Connection
2.1.3 2 x Two USB Ports
2.1.4 Total Hard Drive Capacity at least 2 x 500GB (user upgradeable to 2 TB)
2.1.5 Software RAID Storage Management (0, 1)
2.2 The proposed system must inherit the following Certification:
2.2.1 FCC Class A Part 15 / CE Mark
2.2.2 RoHS compliant
2.3 IPv6 compliant and ready
3.0 Software and System Requirements
3.1 The proposed solution must at least achieve ICSA Labs Anti-Spam and VBSpam
certification for its products.
3.2 The system shall provide functionality to enable complete anti spam, antivirus and
antispyware protection.
3.3 The system must support features to detect, tag, and block spam messages and their
malicious attachments.
3.4 The system shall provide high-performance hardened operating system with RAID
storage system for redundancy and support a rich set of multi-layered spam detection
12
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
and filtering technologies with global and per-user spam policies for maximum
configuration flexibility.
3.5 The system must be able to support and run in one of THREE modes:-
3.5.1 Gateway mode.
3.5.2 Transparent mode.
3.6 The proposed system shall at least provide the following system
performance(Estimated for 2000+ mail boxes):
3.6.1 Email Routing: 300,000 messages / hour
3.6.2 Antispam: 300,000 messages / hour
3.6.3 Antispam and Antivirus: 300,000 messages / hour
3.6.4 Supports minimum 50 Email Domains
3.6.5 Supports minimum 600 recipient-based policies per domain for incoming mail
3.6.6 Supports minimum 3000 recipient-based policies for outgoing email
3.6.7 Supports minimum 200 profiles for each:-
-Antispam
-Antivirus
-Authentication
-Content
3.6.8 Should Process, scan and report on IPv6 email traffic
4.0 System Features Requirement
4.1 The propose system shall be dedicated standalone appliance and support the following
features in Gateway and Transparent modes
4.1.1 Multiple email domain support
4.1.2 Tiered administration accounts
4.1.3 High Availability HA support
4.1.4 SMTP mail gateway for existing email servers
4.1.5 Integrated policy-based email routing and queue management
4.1.6 Outbound mail relay for improved mail security
4.1.7 Granular layered detection policies for spam and viruses
4.1.8 Per users antivirus and anti spam scanning using LDAP attribute on a per policy
(domain) basis
4.1.9 Antivirus replacement messages for notification
4.1.10 Spam quarantining and spam tagging
13
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
4.1.11 Spam management (accept, relay, reject or discard) based on email addresses, IP
addresses, or domains
4.1.12 Per user antivirus and antispam scanning using LDAP attributes on a per policy
(domain) basis
4.1.13 LDAP-based email routing
4.1.14 Quarantined email access with WebMail and POP3
4.1.15 Daily/Periodic quarantine summaries
4.1.16 Policy-based email archiving of inbound and outbound messages with backup support
for remote storage
4.1.17 Comprehensive email monitoring, logging, and reporting
4.1.18 Mail queue support for failed, deferred, and undeliverable email
4.1.19 SMTP authentication support through LDAP, RADIUS, POP3/IMAP
4.1.20 Per user automatic White List based on domain
4.1.21 SNMP support using Standard MIBs and private MIB with threshold based trap
4.1.22 Maintains a local sender reputation list based on:-
- Number of Viruses Sent
- Amount of Spam Sent
- Number of Bad Recipients
4.1.23 Dynamic DNS (DDNS)
4.1.24 Reports can be generated and send as a PDF
4.1.25 Greylist database persistence
4.1.26 Multiple Language Support
4.1.27 Regex Pattern Matching
4.1.28 should authenticate messages using the Sender Policy Framework (SPF), allowing
administrators to drop connections or perform other actions for senders that fail
authentication
4.1.29 Should allow administrators to automatically add text to outbound email, such as a
legal disclaimer or commercial information
4.1.30 Solution should enable administrator to assign a variety of actions to policies, based
on the verdict a message.
Add header—Adds a configurable X-header to a message, for example, X-spam or X-
newsletter.
Annotate—Adds custom text, such as a legal disclaimer to message.
Archive—Sends a copy of the mail to a specified email address.
14
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
BCC—Sends a blind carbon copy of the message to a specified email address.
Bounce—Creates new messages with customizable non delivery content, and emails it
to the sender.
Clean—Message Cleaned of viruses and delivered to the recipient. Any worms are
deleted.
Delete—Message removed from email stream, discarded. Worms automatically
deleted.
Deliver Normally —Delivers message to recipient’s with no filtering inbox.
Forward—Sends message to a single administrative account for further scrutiny.
Modify subject—Appends or prepends configurable subject line to a message (example:
[Spam])
Quarantine—Sends the message to the Web-based Quarantine.
Send notification—Sends an email with customizable text to a specified email address.
Strip attachment—Removes attachment from message and sends message on to the
recipient
5.0 Anti Spam / Content Level Detection
5.1 The propose system shall minimally integrated following spam detection technologies
with unlimited users license:
5.1.1 Inbound and Outbound Email Filtering
5.1.2 Extensive Heuristic Spam Filters
5.1.3 Dynamic Heuristic Rule Updates
5.1.4 Attachment Content filtering
5.1.5 Deep Email Header Inspection
5.1.6 Bayesian Statistic Filtering up to per device, per domain, and per user.
5.1.7 Spam URI Real time Block List (SURBL)
5.1.8 Banned Word Filtering
5.1.9 Spam Quarantining and Spam Tagging
5.1.10 Spam Management (Accept, Relay, Reject or Discard)
5.1.11 Bounce Verification
5.1.12 Spam Image Analysis Scanning
5.1.13 PDF Scanning / PDF Image Scanning
5.1.15 Global and User Customized Black/White List Filtering
5.1.16 Forged IP Checking
5.1.17 Greylist Checking
15
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
5.1.18 Should have technology to block 90% of spam at the connection level and filter out
spam based on the sender’s reputation, without having to open individual messages
5.1.19 Should have antispam filtering technologies that open suspicious messages and
examine them for spam, malicious content, and other types of unwanted content such
as newsletters and marketing mail
5.1.20 should be able to prevent targeted spam with granular dispositions for newsletters,
marketing email, and email with suspicious URLs.
5.1.21 Option to obtain personalized spam rules based entirely on submissions from
administrators and end users, with capability to control the aggressiveness of filter
creation and to remove rules in case of false positives.
5.1.22 Configurable policies based on unwanted email
5.1.23 Consistently blocking more than 99% of spam with less than one in one million false
positives.
5.1.24 Should be able to scan HTML tags in the message body
6.0 AntiVirus/Spyware Protection
6.1 The proposed system should have integrated Antivirus with unlimited users license and
provides the following services:
6.1.1 AV engine and signatures, including legacy virus detection
6.1.2 Automatic update of antivirus and attack signatures global network
6.1.2.1 Push Update
6.1.2.2 Scheduled Update - Hourly, Daily and Weekly
6.1.2.3 Manual Update
6.1.3 SMTP Messages Virus Scanning
6.1.4 Compressed Attachment and Nested Archive Support
6.1.5 Quarantine Infected files
6.1.6 Replacement Message Notification
6.1.7 Block by File Type
6.1.8 Attachment Filtering
6.1.9 Advanced content filtering and data loss prevention technologies to protect and control
sensitive data
6.1.10 Should be able to integrate with content Encryption
7.0 Denial of Service Protection
7.1 The proposed systems shall provide the following denial-of-service protection:
16
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
7.1.1 Denial of service (mail bombing)
7.1.2 Recipient address attack (M)
7.1.3 Email rate limit (M)
7.1.4 Reverse DNS check (anti-spoofing)
8.0 High Availability
8.1 The proposed system shall operate in two high availability (HA) modes:-
8.1.1 Active-Passive HA - Two units operate as an HA group providing failover protection.
8.1.2 Config only HA - Up to (4/8) units share a common configuration, but operate
independently.
8.2 The High Availability (HA) features supported for Gateway & Transparent Modes.
8.3 The proposed system shall support stateful fail-over to a standby unit.
8.4 The proposed system shall support link status monitor/ link failover.
8.5 The system shall support device failure detection and notification via event log, send
SNMP traps, send alert email.
8.6 All systems in the HA cluster must automatically synchronize its configuration as well
as mail data synchronization.
9.0 Configuration Management
9.1 The proposed system shall minimally provide management access through:
9.1.1 HTTPS access (web-based manager)
9.1.2 Console port, user-friendly Command Line Interface (CLI).
9.1.3 SSHv2.
9.2 The proposed system shall be able to limit management access from certain trusted
network or host.
9.3 The proposed system shall provide graphical user interface from a standard web
browser.
9.4 The proposed system should be able to event log each management access and also
configuration changes.
9.5 The proposed system should be able to set the idle timeout for management access.
9.6 The proposed system should be able to synchronize to a Network Time Protocol for
system time.
9.7 The proposed system shall provide system file management such system configuration
backup and restore via WebGUI or TFTP.
17
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
9.8 The proposed system shall provide real time system status and events view, presented
the information in simple, intuitive tables and graphs. At minimal should have:
CPU utilization
9.8.1 Memory utilization
9.8.2 Number of sessions
9.8.3 Network utilization
9.9 The proposed system shall provide mail statistics displays with a summary of spam
messages and viruses detected by the scanning tools of the system in tabular and
graphical views. It must show actions taken by the unit against spam and viruses.
9.10 Alerts should be sent to administrators or other parties when the following conditions
arise: a component is not responding or working; anti-spam filters are older than a
specified time; antivirus filters are older than a specified time; quarantine is low on
disk space
10.0 Logging, Reporting and Alert
10.1 The proposed system shall provides the following logging and reporting capabilities:
10.1.1 Configuration change and management event logging
10.1.2 Antivirus incident logging
10.1.3 Antispam activity logging
10.1.4 External or local syslog server support
10.1.5 Expanded central logging and reporting support
10.1.6 Critical events and virus incident alerting
10.1.7 Comprehensive reporting in all categories
10.1.8 Scheduled report generation in HTML and/or PDF format
10.2 The proposed system shall support alert email on following event categories:
10.2.1 Virus incidents - when viruses are detected
10.2.2 Critical events - when the system detects a system error that may affect its operation.
10.2.3 Disk is full - when the system’s hard disk is full.
10.2.4 Backup and Restoration of configuration, log data and reports
10.2.5 HA events - when any high availability event occurs
10.2.6 Dictionary is corrupted - when a dictionary is corrupt.
10.2.7 System quarantine quota is full - when the system’s quarantine quota is full.
10.2.8 Deferred emails # over interval time - send alert emails if the deferred email query is
over a defined value. Administrator shall have the flexibility to define a number of
18
SNo Technical Specifications for Gateway antivirus & Spam filter with appliance
emails that are over the deferred query amount as well as time duration between alert
email messages
10.2.9 Provide enhanced logging for content filtering policies and TLS delivery to improve on-
box DLP capabilities and secure email delivery capabilities
10.2.10 Export report data for use in any reporting or spreadsheet software for further analysis.
10.2.11 Option to schedule reports for generation and email delivery
11.0 Security Subscription and Support Service
11.1 The proposed system should have Security Subscription Service which provides
comprehensive antivirus, antispyware, anti spam, intrusion prevention and web
content filtering capabilities to enable protection against blended threats.
11.2 The Security Subscription services must be continuously updated by a 24x7 Global
Threat Research Team possessing in-depth expertise in all security disciplines.
12.0 Form Factor
12.1 Rack Mountable with form Factor 1U/2U
19
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
Executive Director (IS)
APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda
Hyderabad-500045 ‘Instructions to Bidders’.
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The instructions given below must be read very carefully, as failure in compliance with any of
these may render the offer liable for rejection. If a bidder has any doubt about the meaning of
any stipulation herein, General Purchase Condition, specification of materials or any other
enclosed document, he should immediately obtain the clarification/ information in writing from
the Executive Director(IS) who has issued these documents.
1. Earnest Money Deposit (EMD) and Transaction Fee
1.1. Every tenderer must pay the EMD and transaction fee as indicated below failing which
offer shall be liable for rejection
1.1.1. EMD as indicated in item no. 10 of NIT
1.1.2. The Transaction fee as indicated in item no 13 of NIT
1.1.3. Documents in support of payment of EMD and Transaction Fee shall be scanned
and uploaded
1.1.4. Actual instruments (DDs) shall be furnished as indicated in the Item No
10,13,30 of NIT
1.1.5. The manufacturers registered as SSI unit with Industries department,
Government of Andhra Pradesh and wish to be exempted from payment of EMD
should apply in advance and obtain exemption well before submitting the
tender. The exemption letter should be enclosed to the quotation.
1.2. Submission of EMD and Transaction Fee in any other form shall not be considered and
shall be treated as disqualification.
1.3. The EMD shall be forfeited, if
i) Bidder withdraws the bid before expiry of its validity.
ii) Successful bidder does not accept the order/LOI or fails to enter into a contract within
validity period of offer.
iii) Successful bidder fails to furnish Corpus Fund (as per item no. 30 of NIT) and Security
Deposit within Seven( 7) days from the date of issue of P.O./ LOI
iv) The offer is disqualified for the reasons outlined in item No 31 of NIT
1.4. Permanent/ Standing EMD:
The bidder may deposit with APGENCO, the permanent fixed deposit of Rs.2,50,000 (Two
lakhs and fifty thousands) as EMD in the form of DD. In case of BG, it shall be valid for a
period of three years constituting the said sum as security for due compliance with the
obligations undertaken in the offer submitted by the bidder. No interest will be payable
on such amount. Such bidder shall be entitled to have them considered without payment
of EMD with each tender separately; they need only upload the soft copy of the
registration certificate as indicated in annexure 3.
1.5. The EMD of unsuccessful bidders shall be returned to them, as soon as purchase decision
against the tender is taken.
2. Due date and time and submission of offers:
The Offers should be uploaded online within the due date and time stipulated in the NIT.
2.1. The Tenderers should follow the Procedure for Bid Submission in Item No 28 of NIT failing
which the offer is liable for rejection.
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The quoted prices must be written in both figures and words in capital letters. In case of
any discrepancy between figures and words, the rates in words shall be considered
for the purpose of evaluation.
2.2. Bidders may note that due date and time of opening the bids shall strictly be adhered to.
However, due to declaration of unexpected holiday or any unforeseen circumstances,
bids are not opened on due date, the same shall be opened on next working day
at the same time.
2.3. The documents uploaded should be same as the documents submitted in Hard copies.
2.4. The bidder shall certify that the quoted rates are as applicable to Government Dept/ Public
Sector Undertaking and in support of this they shall furnish copies of Purchase Orders
received from these organizations.
3. Validity of offers:
The offers shall be kept valid for the period indicated in item no. 18 of NIT.
During this period bidder shall not be permitted to withdraw or vary their offers, once
made and if they do so, the EMD shall be forfeited.
4. Acceptance of APGENCO Payment Terms
The standard payment terms shall be
A. Materials & Licenses:
i) Within the Contractual delivery period: 90% of all inclusive price of the materials/ Licenses
will be paid on within 30 days on receipt and acceptance of the delivery in good condition at
site against furnishing & approval of Bank Guarantee issued by nationalized banks for 10%
value of the contract covering the guarantee period and the balance 5% will be paid within
30 days after successful installation and implementation of the system as certified by the
Engineer- in- Charge.
ii) Beyond the contractual delivery period: 85% of all inclusive price of the materials/ Licenses
will be paid on within 30 days on receipt and acceptance of the delivery in good condition at
site against furnishing & approval of Bank Guarantee issued by nationalized banks for 10%
value of the contract covering the guarantee period and the balance will be paid within 30
days after successful installation and implementation of the system as certified by the
Engineer- in- Charge duly settling the liquidated damages as applicable subject to effective
performance of the contract.
B. Installation and Implementation:
i) Within the Contractual delivery period: 100% of all inclusive price of installation and
implementation will be paid within 30 days after successful installation and implementation
of the system as certified by the Engineer- in- Charge subject to furnishing of Bank Guarantee
as mentioned in (A.i)
ii) Beyond the contractual delivery period: 90% of all inclusive price of installation and
implementation will be paid within 30 days after successful installation and implementation
of the system as certified by the Engineer- in- Charge subject to furnishing of Bank Guarantee
as mentioned in (A.i) and balance duly adjusting the liquidated damages shall be made within
90 thereafter subject to effective performance of the contract.
5. Price Basis
Kindly quote F.O.R. destination prices and dispatch of materials through our authorized
transporter. However, if the quoted rates are ex-works or F.O.R. Station of Dispatch.
Loading @ 2% towards Packing and Forwarding and 3% towards freight charges shall
be done. However, for F.O.R. Destination or F.O.R. Station of Despatch prices, break-
up of Packing and Forwarding and Freight component shall be furnished as Excise Duty
and Sales Tax shall be payable on Ex-works price only and shall not be payable on freight
charges. 6. Transit Insurance
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Bidder shall quote FOR Destination prices inclusive of marine insurance charges. However, if
the price is of Ex-works or Station of Dispatch, loading shall be done on their quoted price @
1% towards transit insurance by the Corporation.
7. Taxes and duties: VAT applicable to APGENCO is 5% as per GOMS No:1625, Dt:06-11-
2006, read with amendment GO MS No: 1718, Dt: 13-09-2011.
Kindly indicate clearly as to whether the offered prices are inclusive or exclusive of Sales Tax.
The rate and nature of Sales Tax applicable shall be shown separately. Sales Tax shall be paid
to the seller at the rate which it is liable to be assessed/ actually assessed on the date of
supply, provided the transaction of sale is liable to Sales Tax. In case the bidder stipulates
Excise Duty extra as applicable at the time of despatch and specifies the present rate of Excise
Duty (in numeric percentage or NIL), the offer shall be evaluated considering rate of ED for the
product as per Excise Tariff of Govt. of India or as evident from bids received from other
bidder. However, liability of APGENCO shall be restricted to actual ED paid at the time of
dispatch subject to production of Excise Gate Pass or Excise Invoices. In case the bidder quotes
with ‘fixed rate’ of ED or specify ED as NIL, ‘the offer shall be evaluated accordingly and
payment shall also be restricted accordingly. This will be subject to submission of Excise
Invoice copy for having actually paid the Excise Duty or otherwise but claim for any upward
revision will not be accepted at a later stage. Similarly if variable excise duty is payable,
evaluation shall be done on full/maximum excise duty payable for the product but payment of
ED to the supplier against the order, if placed, shall be actual amount paid subject to furnishing
documentary proof (excise Gate Pass or Excise Invoice)
8. Cost Compensation for Deviation:
Deviations specifically declared by the bidders in respective Deviation Schedules of Bid
Proposal Sheets only will be taken into account for the purpose of evaluation. The bidders are
required to declare the prices for the withdrawal of the deviations declared by them in the
Deviation Schedules. Such prices declared by the bidders for the withdrawal of the deviations
in the Deviation Schedule shall be added to the bid prices to compensate for these deviations.
In case prices for the withdrawal of deviations not furnished by the bidder, the owner shall
convert such deviations into a Rupee value and add to the bid price to compensate for these.
In determining the Rupee Value of the deviations, the owner will use parameters consistent
with those specified in the specifications and documents and/ or other information as
necessary and available with APGENCO. In case the bidder refuses to withdraw the deviations
at the cost of withdrawal indicated by the bidder in the deviation schedule, the EMD of bidder
shall be forfeited. Bidder may note that deviation variations and additional conditions etc.
found elsewhere in the bid other than those stated in the Deviation schedules, save those
pertaining to any rebates, shall not be given effect to in evaluation and it will be assumed that
the bidder complies with all the conditions of Bidding Documents. In case bidder refuses to
withdraw, without any cost to APGENCO, those deviations, which the bidder did not state in the
Deviation Schedules, the EMD of the bidder may be forfeited.
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9. Offers should strictly be in conformity with specifications/ drawings/ samples as
stipulated in the enquiry. In case no deviations are indicated, it shall be taken for granted that
item (s) has/ have been offered strictly as per the requirements given in the enquiry.
10 Delivery
Material: The material/ Licenses are to be delivered within 4 weeks from the date of Purchase
order
Installation and Implementation: The service engineer for installation and implementation
of the system should be deputed within 2 weeks from the date of intimation of site readiness
by APGENCO in writing and completed with in 2 weeks from the date of commencement of the
work.
10.1 Delivery Schedule
Offered delivery period shall be based on delivery schedule indicated in the enquiry. In case of
any deviation, bidder shall offer his best, realistic and firm delivery, which shall be specific and
guaranteed. Delivery period shall be reckoned from the date of LOI/P.O. whichever is the first
intimation of acceptance of bidder’s offer. Final date of delivery shall be evidenced by date of
dispatch of materials as per transporter’s Lorry Receipt/ Goods Receipt/ RR/ PWB/ AWB. In
case stage inspection or pre- dispatch inspection is involved, the bidder shall take into account
15 days notice to APGENCO to depute Inspection Engineer. In view of this, delivery time shall
be inclusive of time taken for inspection. For delivery beyond contractual delivery period,
provisions of ‘General Purchase Conditions’ shall apply.
10.2.Early Delivery:
It shall be noted that if an order is placed on higher bidder, in preference to lowest acceptable
offer, in consideration of an earlier delivery, the bidder shall be liable to the Corporation, the
difference between the ordered rate (s) and the rate (s) quoted by the lowest acceptable
bidder in case the bidder fails to complete the supply in terms of such order within the date (s)
of delivery specified in the tender and incorporated in the order. This is without prejudice to
other right under terms of order.
11. It is not binding on APGENCO to accept the lowest or any bid. The Corporation reserves
the right to place orders for individual items with different bidders and to revise the quantities
at the time of placing the order. The quoted rates, terms and conditions shall apply. The order
for the materials may also be split up between different bidders to facilitate quick delivery of
critically required materials. APGENCO further reserves the right to accept or reject any/ all
bids without assigning any reasons thereof.
12. APGENCO at its sole discretion unilaterally may change the quantities to the extent of
20% as indicated in tender enquiry/ NIT. The successful bidder shall be bound to supply these
quantities on the same rate and terms and conditions.
13. Bidders are requested to fill in the enclosed proforma for Terms and Conditions and
submit the same in duplicate along with their offer.
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14. Orders placed against this tender enquiry shall be subject to ‘General Purchase
Conditions’ of APGENCO, a copy of which is enclosed. Bidders are requested to confirm
acceptance in Toto in their offer.
15. Make/Brand of items offered shall be specified failing which offers are liable to be
rejected. It shall be appreciated if one copy of detailed descriptive literature/ pamphlets shall
be enclosed along with the offer which may help technical evaluation.
16. In case material offered is ISI marked/tested at any Govt. recognized test house;
copies of relevant certificate shall be furnished along with the offer.
17. Test certificate of manufacturer/ Govt. Test House shall be submitted if so stipulated.
18. If the bidder is on DGS&D Rate Contract for item (s) covered in tender enquiry. A copy
of the same shall be enclosed along with the offer. SSI /NSIC units shall furnish a copy of
registration certificate.
19. Samples shall be submitted with the offer wherever asked for and it is to be noted that
they shall only be supplementary to the specification and would not supersede the
specification. Samples are relied upon solely to describe attributes that are not quantifiable like
colour, luster feel etc. Bidder shall submit samples, freight paid, through register Post Parcel/
Road transport and should ensure that samples reach APGENCO within the stipulated date and
time. No cognizance will be given to such samples, which are received after the specified date
and time
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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
Executive Director (IS) APGENCO ERP Building, GTS Colony
Kalyan Nagar, Yousufguda Hyderabad-500045
GENERAL PURCHASE CONDITIONS
SECTION- I GENERAL
1.1 The following terms and expressions used herein shall have the meaning as indicated
therein:
Supplier/ Vendors: shall mean the individual firm or company whether incorporated or
otherwise in whose name this purchase order is addressed and shall include its permitted
assigns and successors.
Purchaser/ Corporation: shall mean Andhra Pradesh Power Generation Corporation Ltd.,
(A Govt. of A. P. Undertaking), a company incorporated in India under Companies Act 1956,
having its Registered Office at Vidyut Soudha, Hyderabad – 500 082 (AP)
1.2. Reference:
This purchase order number must appear on all the correspondence, packing slips, invoices,
drawings or any other document or paper connected with this purchase order.
1.3. Waiver:
Any waiver by the authority of any breach of the terms and conditions of the purchase order
shall not constitute any right for subsequent waiver of any other terms or conditions.
1.4. Sub-letting and Assignment:
The supplier shall not, save with prior consent in writing of the Corporation, sublet, transfer or
assign this order or any part thereof or interest therein or benefit or advantage thereof in any
manner, whatsoever. Provided nevertheless that any such consent shall not relieve the supplier
from any obligation, duty or responsibilities under the contract.
1.5. Information Provided by the Corporation:
All drawings, data and documentation that are given to the supplier by the Corporation for the
execution of the order are the property of the Corporation and shall be returned back when
demanded. Except for the purpose of executing the order of the Corporation, supplier shall
ensure that the above documents are not used for any other purpose. The supplier shall further
ensure that the information given by the Corporation is not disclosed to any person, firm,
body, corporate and/or authority and make every effort that the above information is kept
confidential. All such information shall remain the absolute property of the Corporation.
1.6. Supplier’s Liability
Supplier hereby accepts full responsibility and indemnifies the Corporation and shall
hold the Corporation harmless from all acts of omission and commission on the part of
the supplier, his agents, his subcontractors and employees in execution of the purchase order.
The supplier also agrees to defend and hereby undertakes to indemnify the Corporation and also
hold it harmless from any and all claims for injury to or death of any and all persons including
25
but not limited to employees and for damage to the property arising out of or in connection with
the performance of the work under the purchase order.
1.7. Access to supplier’s Premises:
The Corporation and / or its authorized representative shall be provided access to suppliers and
/ or his sub-contractor’s premises, at any time during the pendency of the purchase order, for
expediting the supplies, inspection, checking etc.
1.8 Addition/ Alterations/ Modifications:
The Corporation reserves the right to make additions/alterations/ modifications to the number
of participants to be trained after issue of work order to the successful Tenderer. The Firm
should train such participants also at the same rate as originally agreed to and incorporated in
the work order to be placed on the successful Tenderer. The variation shall, however, be
limited to 20% of the ordered quantity.
1.9 Modifications
This purchase order constitutes an entire agreement between the parties hereto. Any
modification to this order shall become binding only upon the same being confirmed in
writing duly signed by both the parties.
1.10 Inspection/checking/testing
All materials/ equipment to be supplied against this purchase order shall be subject to
inspection/ checking/ testing by the Corporation or its authorized representative at all
stages and places, before, during and after the manufacture. All these tests shall be
carried out in the presence of authorized representative of the Corporation. Supplier shall
notify the Corporation for the inspection of materials/ equipment when they are ready,
giving atleast 10 days notice. If upon receipt at our Stores, the material/equipment does
not meet the specifications, they shall be rejected and returned to the supplier for
repair/modification etc. or for replacement. In such cases all expenses including to- and-
fro freight, re-packing charges, transit insurance etc shall be to the account of supplier.
Inspection by the authorized representative of the Corporation or failure of the
corporation to inspect the material/equipment shall not relieve the supplier of any
responsibility or liability under this purchase order in respect of such material/ equipment
not be interpreted in anyway to imply acceptance thereof by the Corporation. Whenever
specifically asked for by the Corporation, the supplier shall arrange for inspection/testing
by Institutional Agencies such as Lloyds Register of Industrial Services, Boiler
Inspectorate, RITES etc In such cases vendor shall adhere to the inspection/ testing
procedures laid down by such agencies. All expenses including inspection fees shall be to
the suppliers account unless agreed to the contrary and specified in the purchase order.
1.11 Packing and Marking:
All materials/equipment shall be securely packed to the requirements of transportation
by Rail/ Road/ Sea transport. All exposed services/ connections/, protrusions shall be
properly protected. All unexposed part shall be packed with due care and the packages
should bear the words’ handle with care’. The packing requirements of Rail/ Road
transport shall be complied with so as to obtain clear Railway Receipt/ Lorry Receipt i.e.
without any qualifying remarks.
All packages and unpacked materials shall be marked with the name of Consignor,
Consignee, Purchase order No., gross and Net weight, sign of handling, if any, with
indelible paint in English atleast at two places. In case of bundles, metallic plates marked
with the above details shall be tagged with such bundles.
1.12 Dispatch of Materials:
The supplier is responsible for the safe delivery of the goods in good condition at
destination stores. The supplier should acquaint himself of the conditions obtaining for
handling and transport of the goods to destination and shall include and provide for
security and protective packing of the goods so as to avoid damage in transit.
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After packing the materials/ equipment those shall be dispatched strictly as per the
provision of purchase order. In case any changes in the mode of transportation and/or
transporter has to be done, the same shall be done only after obtaining prior approval
in writing failing which documents for advance payment through bank shall not be
honored. Normally the goods shall be dispatched through our approved transporter only
as indicated in the purchase order. All formalities related to allotment of wagons, loading
permission from Railways shall be completed by the supplier. The supplier shall
communicate immediately the dispatch details to the consignee as specified in the
purchase order. The Original dispatch documents either directly or through bank shall
be forwarded immediately, failing which the supplier shall be responsible for any delay
in payment and consequential payments of demurrage and wharfage to the transporter.
1.13 Demurrage/Wharfage:
If the documents are routed through Bank, any consequential charges i.e. demurrage/
wharfage charges, due to late retirement of documents on account of (i) violation of
inspection clause i.e. dispatch of materials without pre-dispatch inspection whereas Pre-
dispatch inspection is required as per the condition of P.O. (ii) materials dispatch after
expiry of delivery period without obtaining approval in advance for extension of delivery
period (ii) dispatch of materials not through authorized transporter as indicated in the
P.O. (iv) late receipt of invoice or due to violation of any other clause (s) of the purchase
order, will be to supplier’s account. Supplier shall also be responsible for all such
payments due to late receipt of RR/LR and other documents.
1.14 Manuals & Drawings
Before the goods and services are taken over by the user, the vender shall supply
operation and maintenance manuals, (together with drawings of the goods and
services where applicable).
The vender shall provide compete technical documentation of hardware supplied items.
The manuals and as built drawings wherever applicable shall be in English or Telugu.
Atleast 5 sets of the manuals should be supplied.
Unless and otherwise agreed, the goods and services shall not be considered t be
completed for the purpose of taking over until such manuals and drawings have been
supplied to the user
1.15 Jurisdiction:
All and any disputes or difference arising out of or touching this order shall be decided
only by the Courts or Tribunals situated in Hyderabad/ Secunderabad.
For the purpose of any legal obstruction, the material, spares etc., should be deemed
to pass into company’s owner ship only at the destination stores where they are
delivered and accepted.
1.16 Signing of contract
A. APGENCO notifies the successful bidder that its bid bee accepted., the APGENCO will
place LOI/PO incorporating all the terms & conditions agreed as per specification by the
bidder
B. On receipt of contract form LOI/PO the successful bidder sign the LOI/PO in token of
acceptance of LOI/PO and return it to APGENCO.
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SECTION – II
FINANCIAL
2.1. Prices:
Prices quoted shall be inclusive of all taxes/duties and firm till completion of the total
work.
2.2. Security Deposit (SD)
2.2.1. The successful bidder shall furnish within one week from the date of issue of LOI/ PO (if
the value of order is above Rs. 1,00,000) security deposit equal to 2.5% of value of
purchase order for proper fulfillment of the terms and conditions of the contract and full
execution of supplies thereof. The amount of security shall be forfeited to the extent of
financial loss suffered by the Corporation, if supplier fails to execute the order and fulfill
its terms and conditions.
2.2.2. SSI/ NSIC Units shall be exempted from payment of SD.
2.2.3. Security deposit may be furnished in the shape of cash, by Demand Draft drawn on any
nationalized bank, payable to APGENCO or bank guarantee in lieu of cash from any
nationalized bank in prescribed proforma which shall be furnished along with purchase
order (Bank guarantee shall be accepted only if amount of SD is above Rs. 10,000) or
Government Securities duly endorsed in favour of APGENCO.
2.2.4. Security deposit shall be returned back to the supplier as soon as order is fully executed
and supplier has met all contractual obligations and there is nothing outstanding either
against this purchase order or any other purchase order placed by the corporation on the
supplier.
2.3. Terms of Payment:
A. Materials & Licenses:
i) Within the Contractual delivery period: 90% of all inclusive price of the materials/ Licenses
will be paid on within 30 days on receipt and acceptance of the delivery in good condition at
site against furnishing & approval of Bank Guarantee issued by nationalized banks for 10%
value of the contract covering the guarantee period and the balance 5% will be paid within
30 days after successful installation and implementation of the system as certified by the
Engineer- in- Charge.
ii) Beyond the contractual delivery period: 85% of all inclusive price of the materials/ Licenses
will be paid on within 30 days on receipt and acceptance of the delivery in good condition at
site against furnishing & approval of Bank Guarantee issued by nationalized banks for 10%
value of the contract covering the guarantee period and the balance will be paid within 30
days after successful installation and implementation of the system as certified by the
Engineer- in- Charge duly settling the liquidated damages as applicable subject to effective
performance of the contract.
B. Installation and Implementation:
i) Within the Contractual delivery period: 100% of all inclusive price of installation and
implementation will be paid within 30 days after successful installation and
implementation of the system as certified by the Engineer- in- Charge subject to
furnishing of Bank Guarantee as mentioned in (A.i)
ii) Beyond the contractual delivery period: 90% of all inclusive price of installation and
implementation will be paid within 30 days after successful installation and
implementation of the system as certified by the Engineer- in- Charge subject to
furnishing of Bank Guarantee as mentioned in (A.i) and balance duly adjusting the
liquidated damages shall be made within 90 thereafter subject to effective performance
of the contract.
2.4 Liquidated Damages/ Failure and Termination:
In the event of any delay in the supply of Material beyond the stipulated date or any delay
in supply of material/Licenses and deputation of service engineer and completion of
installation and implementation, beyond the stipulated date of completion schedule
including any extension permitted in writing, the Corporation reserves the right to recover
from the supplier a sum equivalent to 0.5% of the value of delayed
materials/equipment/work for each week of delay and part thereof subject to a maximum
of 5% of the total value of the order.
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i. Alternatively, the Corporation may resort to give the contract elsewhere at the sole risk
and cost of the supplier and recover all such extra cost incurred by the Corporation in
procuring the materials by above procedure.
ii. Alternatively Corporation may cancel the Purchase Order completely or partly without
prejudice to its right under the alternatives mentioned above.
In case of recourse to alternative i & ii. above, the Corporation shall have the right to
repurchase the materials which is readily available in the market to meet the urgency of
requirements caused by supplier’s failure to comply with the scheduled delivery period
irrespective of the fact whether the material/ equipment are similar or not.
2.5 Delivery Schedule:
Time is essence of this order and no delay shall be allowed in the delivery time/ delivery
schedule mentioned in the purchase order. Delivery of equipment/materials described
shall be deemed to constitute acceptance of this order and terms and conditions by the
supplier at the price specified.
Early Delivery:
It shall be noted that your assurance of earlier delivery, this order is being placed on you,
in preference to the lowest acceptable bid (s). In the event of failure to complete supplies
against this order within the date of delivery specified herein you would be liable to pay
to the Corporation, the difference between ordered rates and those of lowest acceptable
bid i.e. Rs________ per unit, not withstanding the fact that delay in supply may have
been caused by force majeure. This is without prejudice to the right of Corporation to
recover all other losses and damages resulting from delayed supplies, including right of
cancellation of order.
2.6. Performance Bank Guarantee:
The supplier shall ensure that all materials/equipment under this purchase order shall
conform to Corporation’s requirements and specifications. An additional security in the
form of Performance Bank Guarantee is essential for satisfactory performance of the
equipment over a period of time. In view of this, suppliers of equipment/instruments/
machinery shall be required to furnish a Bank Guarantee (10% of order value including
Installation and Implementation charges) against any manufacturing defects/ poor
workmanship/poor performance. In case any deficiencies are found during this period,
the same shall be repaired/rectified/replaced free of cost. BG shall be from any
nationalized Bank or any other bank as approved by APGENCO from time to time in the
prescribed Performa
The Corporation shall at its discretion have recourse to the said bank guarantee for
recovery of any or all amount due from, the supplier in connection with the purchase
order including of guarantee obligations. Checking/approval of supplier’s drawings,
inspection and acceptance of materials/equipment furnishing to effect shipment and/or
work done by erection, installation and commissioning of the equipment by Corporation
or any other agency on behalf of the Corporation shall not in way relieve the supplier
from the responsibility for proper performance during the guarantee period.
2.7. Insurance: Supplier shall arrange suitable marine insurance cover at their risk and
cost.
2.8. Removal of Rejected Goods and Replacement:
a) If upon delivery, the material/equipment is found not in conformity with the
specifications stipulated in the purchase order, whether inspected and approved
earlier or otherwise, those shall be unacceptable to the Corporation or its
authorized representative. A notification to this effect shall be issued to the
supplier, normally within 30 days from the date of receipt of materials at our Stores.
b) Supplier shall arrange suitable replacement supplies and remove the rejected goods
within 30 days from the date of notification failing which, the goods shall be
dispatched to vendor by road transport on ‘freight to pay basis’ at supplier risk and
cost.
c) External damages or shortages that are prima-facie the results of rough handling
in transit or due to defective packing shall be intimated within a fortnight of the
receipt of the materials, spares etc. In case of internal defects, damage or
shortages or any internal parts, which cannot ordinarily be detected on a superficial
29
visual examination, though due to bad handling in transit or defective packing
should be intimated within 3 months from the date of receipt of these articles. In
either case the damaged or defective materials should be replaced by the supplier
free of cost to the company.
d) If no steps are taken within 15 days of receipt of intimation of defects or such other
reasonable time as company may deem proper to afford, the company may without
prejudice to its other rights and remedies arrange for repairs/rectification of the
defective materials or replace the same and recover the expenditure incurred from
the deposits such as EMD, SD and performance guarantees or other monies
available with the company or by resorting to legal action.
e) However, if any advance payment had been made by the Corporation for the goods
so rejected on technical ground, rejected materials shall be returned to supplier
after receipt of suitable replacement supplies. If the supplier does not settle the
rejection within a period of 60 days from the date of notification from stores,
rejected goods shall be sent back to supplier at his risk and cost. The dispatch
documents shall be negotiated through bank to recover the advance payment
already made. Supplier shall make the payment to the bank and take possession
of dispatch documents so as to collect the materials from the Road Carrier.
2.9 Force Majeure:
The supplier shall not be liable for delay or failing to complete the Work/Supply of
Material as per Specification for reasons of Force Majeure such as Act of God, Act of
War, Act of Public Enemy, Natural calamities, Fires, Floods, Frost, Strikes. Lockouts
etc. Only those causes which have duration of more than 7 days shall be considered
for force majeure.
The vendors shall within 10 days from the beginning of such delay notify to the
corporation in writing the cause of delay. The Corporation shall verify the facts and
grant such extension of time as facts justify.
No price variation shall be allowed during the period of force majeure and liquidated
damages would not be levied for this period.
At the option of corporation, the order may be cancelled. Such cancellation, would be
without any liability whatsoever on the part of the corporation. In event of such
cancellation, supplier shall refund any amount advanced or paid to him by the
corporation and deliver back any materials issued to him by the corporation and release
facilities, if any provided by the corporation.
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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
Terms and Conditions
ED/IS, Room No:251A,Vidyut Soudha, APGENCO, Khairtabad,
Hyderabad – 5000 082
Bidders are requested to fill in the blank space and upload the same as attachment while
submitting the bid on E- procurement platform, otherwise their offer will be either treated as
non-responsive or suitable cost compensated for deficiencies as deemed fit by the corporation.
01. Tender Enquiry No., date and due date :_______________________________
02. Offer/Tender No. & Date : ______________________________
03. Name of the bidder : ______________________________
0.4. Central/State Sales Tax Registration No. : ________________________
05. DGS&D’s Registration No., if any : ______________________________
(Please enclose copy of rate contract, if any)
06. NSIC/SSI Registration No., if any : ______________________________
(Copy of certificate to be enclosed)
07. Price Basis (F.O.R.) : ___________________________
08. Discount, if any : ___________________________
09. Packing and forwarding charges
(If price basis ex-works) : ___________________________
10. Excise Duty
(if exempted, copy of certificate) : __________________________
11. Sales Tax : ____________________________
(Also indicate concessional rate against form ‘C’ or State Tax concessional form)
12. Freight charges : ___________________________
13. Terms of payment. : _________________________
14. Bank charges : To be borne by seller.
15. Delivery Period : Within _________days/weeks from the
date of receipt of purchase order.
16. Whether phased delivery acceptable : _________________________
17. Mode of dispatch: :
18. Earnest Money Deposit Details :
(APGENCO reserves the right to reject/consider offers without EMD)
(if permanent EMD deposited, indicate Certificate No.)
19. Confirmation of submission of Performance Bank :
Guarantee for 10% of order value (for performance of
Equipment or otherwise as a special condition)
20. Guarantee Period : _________________________________
31
We Confirm acceptance towards the following:
21. Transit Insurance : We shall arrange suitable insurance cover at our risk and cost
22. Validity of offer : 180 days from the date of opening of bids.
23. Recovery of liquidated Damages : In case of delay in Execution of order beyond
stipulated delivery period, APGENCO reserves the right to recover from the vendor
the Liquidated Damages equivalent to 0.5% of the value of delayed material
for every week of delay or part thereof, subject to maximum of 5% of total value
of the Purchase Order.
24. Part order: : Acceptable
25 Price Variation : The prices quoted shall remain firm till execution of full order (in
case of any specific price variation formula the same shall be mentioned)
26. Rate Certificate: : It is certified that prices quoted herein are the same as applicable
to other Government Departments/ Public Sector Undertakings.
27. Guarantee Certificate : 1. The supplied Gateway Antivirus & Spam filter appliance
for 500 mail boxes should be with 3 year subscription & warranty & support(scalable to 2000
mail boxes)in High Availability mode.
2. The supplied Mail Appliance for backup for the Microsoft Exchange Server Mail Solution
(includes fully loaded tape loader appliance with min 10 tapes, necessary software & licenses)
should be with 3 years support. 3. Support for 3 years for Microsoft Exchange Server
28. Interchangeability : It is certified that the quoted items are interchangeable with the
(If applicable) items existing in APGENCO and if fails to interchange, the same shall be
replaced free of cost.
(Signature of Bidder with Name, Designation)
32
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
Proforma of summary price proposal
Name & Address of Bidder:
To
M/s Andhra Pradesh Power Generation Corporation Ltd
____________________________________________
_____________________________________________
Dear Sirs,
Ref: Our offer No ________dated _________against tender specification No.
___________ dated __________________.
***
We declare that following are our prices for Supply, Installation and Implementation of Microsoft
E- Mailing System in APGENCO.
Sno Description Qty UoM Rate Amount
I Microsoft Exchange e-Mail system
1 Exchange Server Enterprise Edition 2013 Single OLP 2 No
2 Exchange Server Standard Edition 2013 Single OLP 2 No
3 Exchange Server Standard Cals 2013 SNGL OLP User CAL
500 No
4 Windows Server Cals 2012 for exchange Mail accounts SNGL OLP Device CAL
500 No
5 Gateway Antivirus & Spam filter security appliance
for 500 mail boxes scalable to 2000 mail boxes
with 3 year subscription & support in High
Availability mode
2 No
6 Installation, implementation & Migration Services LS LS
II Microsoft Lync System integrated with Exchange system
1 Lync Server 2013 SNGL OLP 1 No
2 Lync Server Standard CAL 2013 SNGL OLP Device CAL
30 No
3 Lync Server Enterprise CAL 2013 SNGL OLP Device CAL
20 No
4 SQL Server Standard edition 2014 SNGL OLP 2 Lic 1 No
5 Visual Studio Professional 2013 SNGL OLP 1 No
6 X Manager License with 2 years support 1 No
7 Installation, Commissioning & Integration with exchange e-Mail including support for 3 years
LS LS
These prices are for the entire scope of work as indicated in your specification and documents,
terms and conditions mentioned in Bid Documents except deviation incorporated in the
Statement of Deviations on P.No.33
Note: The Price Columns are not to be filled here
Prices quoted are inclusive of all taxes & duties, Packing & Forwarding and Freight & Transit
Insurance and firm till completion of all Supplies including Installation & satisfactory
Commissioning.
Date Signature-------------
Place Name-----------------
Designation-----------
Company’s Seal
33
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
SCHEDULE OF DEVIATIONS
Bidder’s Name and Address
To
Andhra Pradesh Power Generation Corporation Ltd
___________________________________________
Dear Sirs,
Sub:- Supply of ____________against enquiry/NIT No. __ __ __ dated______.
***
We confirm that following are the only deviations and variations from any exception to specifications and tender documents for the above mentioned
subject supplies against enquiry/NIT No.________ which are irrespective of what-so-ever has been stated to the contrary anywhere else of our offer. These
deviations and variations are exhaustive. Except for these deviations, the entire supplies shall be executed as per specifications and tender documents. Further,
we agree those additional conditions, if any, found in our offer other than those stated below, save that pertaining to any rebates offered shall not be given
effect to.
____________________________________________________________________________
SL.No. Description of Deviation Ref. of page, Clause *Monetary Implications of the conditions
of bid documents in case of withdrawal
Rs. (in figures) Rs. (in words)
_____________________________________________________________________________________________________________*Note: Here the
tenderer should indicate the amount of money, if any, which he would, charge extra (i.e. in addition to the rates quoted by him) for withdrawal of his
conditions/deviations and accepting the condition as stipulated in tender documents. (Use additional sheet of the same size and format if necessary).
Signature: ___________________________
Designation:
34
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
Executive Director (IS)
APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda
Hyderabad-500045 Guide-lines for Submission of Bank Guarantee
The Bank Guarantee shall fulfill the following conditions failing which it shall not be considered
valid:
1. Bank Guarantee shall be executed on non-judicial stamp paper of applicable value
purchased in the name of bank.
2. Non-judicial stamp paper shall be used within 6 months from the date of purchase. Bank
Guarantee executed on the stamp paper of more than 6 months old shall be treated as
invalid.
3. The contents of the Bank Guarantee shall be as per the standard proforma of APGENCO.
4. The Bank Guarantee shall be executed by a nationalized bank only.
5. The executor of Bank Guarantee (Bank Authority) shall mention the Power of Attorney No.
and date executed in his/her favour authorizing him/her to sign the document or produce
the Photostat copy of Power of Attorney.
6. All conditions, corrections, deletion in the Bank Guarantee shall be authenticated by
signature of Bank Officials signing the Bank Guarantee.
7. Each page of Bank Guarantee shall bear the BG No, signature of the officer and seal of the
Bank.
8. Two witnesses shall sign mentioning their full name and address.
35
ANNEXURE –01
This Bank Guarantee has to be executed on a Non-Judicial Stamped paper worth Rs.
100/-
PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT
(Application to the State Bank of India and other Nationalized Banks approved in terms of the
Government of India, Ministry of Finance, Office Memorandum No. F(27)-F-1/54, dated the 25th
of February, 1965, for guarantee without deposit of the securities up to prescribed limit.)
In consideration of the Andhra Pradesh Power Generation Corporation Limited (herein after
called ‘the Corporation’) have agreed to exempt ___________________ (herein after called the
‘said contractors’) from the demand, under the terms and conditions of the P.O.No.
______________________ dt _________ made between the Corporation and M/s
________________ for supply and commissioning of _______________ (herein after called ‘the
said agreement’) of Security Deposit for the due fulfillment by the said contractors of the terms
and conditions contained in the said agreement, on production of a Bank Guarantee for Rs
_____________ (Rupees ______ ________________________ only). we
___________________ Bank Ltd., do hereby undertake to indemnify and keep indemnified the
Corporation to the extent of Rs. ______________ against any loss or damage caused to or
suffered by the corporation by reason of any breach by the said contractors of any of the terms
and conditions contained in the said agreement.
We ____________________ Bank Ltd., further agree that the guarantee herein contained shall
remain in full force and effect during the period that would be taken for the performance of the
said agreement and that it shall continue to be enforceable till all the dues of the Corporation
under by virtue of the said agreement have been fully paid and its claims satisfied or discharged
or till The Chief Engineer Electricity (Projects) certifies that the terms and conditions of the said
agreement have been fully and properly carried out by the said contractors and accordingly
discharge the guarantee, subject to however that the corporation shall have no right under this
bond after expiry of _________ (period) from the date of its execution.
We the guarantor Bank under take to pay the amount guaranteed here under or such part their
of as required with in one week of the sum being demanded by the Corporation with out referring
to the supplier and with out questioning the right of the Corporation to make such demand or
the propriety or legality of the demand.
Not withstanding anything contained in the foregoing our liability is restricted to Rs.
______________ (Rupees ____________________ only). Our guarantee shall remain in force
until __________ unless a claim under the guarantee is made against us within 6 months from
that date, all your rights under this guarantee shall be forfeited and we shall be relived and
discharged from all liabilities here under.
Further more, we________________Bank limited accept that
i. This Bank Guarantee is unconditional and absolute
ii. Claim against this Bank Guarantee will be honoured with out any delay or demur; and
iii. This Bank guarantee covers all the losses, claims, damages and costs suffered by the
Corporation against the said agreement.
We __________________ Bank Ltd., lastly undertake not to revoke this guarantee during its
currency except with the previous consent of the Corporation in writing.
Dated the ____________day of _________2007for __________________Bank Ltd.,
Signature
Designation
Address
Seal of the Bank
36
PROFORMA FOR PERFORMANCE BANK GUARANTEE
This guarantee has to be executed on Rs. 100/- Stamp paper
In consideration of The Andhra Pradesh Power Generation Corporation Limited, (herein after
called ‘the Corporation’) having at our request agreed to accept his __________________ Bank
Ltd., guarantee in lieu of cash deposit required from M/s ________________________ for
making 100% payment by APGENCO for due fulfillment by them of the terms and conditions of
the P.O.No. ------------------------------------------ made
between M/s ------------------------------ and APGENCO for -----------------------------------------
----- (herein called said agreement) during the period, or the extended period, if any, to indemnify
and keep indemnified the Corporation to the extent of Rs.________________ (Rupees
____________________________________________ only) representing 10 % of the value of
the contract against any loss or damages caused to or suffered by the Corporation by reason of
any breach by the said M/s ___________ ______________ or any terms and conditions of the
said agreement.
We _____________ ________ Bank Ltd., further agree that the guarantee herein contained shall
remain in full force and affect up to and inclusive of the ___________ date ___________ referred
to above or the expiry of the extended period, if any, and that it shall continue to be enforceable
till all the dues of the Corporation under or by virtue of the said agreement have been fully paid
and its claims satisfied or discharged or till the Chief Engineer Electricity (Projects) certifies that
the terms and conditions of the said agreement have been fully and properly carried out by the
said M/s _______________ ________________ and accordingly discharges the guarantee
subject however, that the Corporation shall have no right under this bond after the expiry of ---
-----------
We the guarantee Bank undertake to pay the amount guaranteed hereunder or such part there
of as required within one week of the sum being demanded by the Corporation without reference
to the suppliers and without questioning the right of the Corporation to make such demand or
the propriety or legality of the demand.
Not withstanding anything contained in the foregoing, our liability under this guarantee is
restricted to Rs. __________________ only. Our guarantee, shall remain in force until
______________. Unless a claim under the guarantee is made against us within 6 months from
that date, all your rights under this guarantee shall be forfeited and we shall be relieved and
discharged from
al liability hereunder.
Further more, we________________Bank limited accept that
i. This Bank Guarantee is unconditional and absolute
ii. Claim against this Bank Guarantee will be honoured with out any delay or demur; and
iii. This Bank guarantee covers all the losses, claims, damages and costs suffered by the
Corporation against the said agreement.
We ____________________ Bank Ltd., lastly undertake not to revoke this guarantee during its
currency except with the previous consent of the Corporation in writing.
Dated the ____________day of _________20 for __________________Bank Ltd.,
Signature
Designation
Address
Seal of Bank
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
37
BANK GUARANTEE PROFORMA FOR EARNEST MONEY DEPOSIT
This agreement has to be executed on a Non-Judicial stamped paper worth Rs.100/-
Whereas the …………………… here-in-after called (The Bidder) has submitted their bid
dated………………………….for the supply of…………………………….. (Here-in-after called “the
Bid”)……………………… know all men by these presents that
we……………………………………………………………………………. (Hereinafter called “the Bank”) are bound
unto Chief Engineer/…….……, APGENCO, Vidyut Soudha, Hyderabad. Hereinafter called “the
purchaser”) in the sum of Rs……… …………………………………… for which payment will and truly to be
made to the said purchaser, the bank binds itself, its successors and assigns by these presents.
Sealed with the common Seal of the said Bank this ……………………………………….day
of…………………………200
THE CONDITIONS OF THIS OBLIGATION ARE:
1. When the successful tenderer does not accept the order after issue of preliminary acceptance
letter/letter of indent/purchase order.
2. When the successful tenderer fails to furnish the security deposit within 30 days from the
date of issue of preliminary acceptance letter or the letter of indent or Purchase Order.
3. When tender is disqualified.
4. When tenderer alters his prices or withdraws his offer during the validity period.
We undertake to pay to the purchaser the above amount within one week upon receipt of its
first written demand without the purchaser having to substantiate his demand, without
referring to the supplier and without questioning the right of APGENCO to make such demand
or the propriety or legality of the demand provided that in its demand the purchaser will note
that the amount claimed by it is due to it owing to any of the occurrence of the above
mentioned conditions, specifying the occurred condition or conditions.
Notwithstanding any thing contained in the foregoing our liability under this guarantee is
restricted to Rs._____________ (Rupees____________________only). Our guarantee shall
remain in force until __________. Unless a claim within 3 months from that date, all your rights
under this guarantee shall be forfeited and we shall be relieved and discharged from all liability
hereunder.
Furthermore, We----------------------Bank Limited accept that,
(i) This Bank Guarantee is unconditional and absolute
(ii) Claim against this Bank Guarantee will be honored without any delay or demur and
(iii)This Bank Guarantee covers all the losses, claims, damages and costs suffered by
the Corporation against the said tender.
We _________________________ Bank Limited lastly undertake not to revoke this guarantee
during its currency except with the previous consent of APGENCO in writing.
Date the ________________Day ___________200 for _____________ Bank Ltd.,
Signature: Designation: Address: Seal:
Note: The Bank Guarantee shall be valid for a period of 270 days from the date of opening of
pre-qualification with a claim period of 3 months.
ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED
BANK GUARANTEE PROFORMA FOR PERMANENT EARNEST MONEY DEPOSIT
38
(This Bank Guarantee has to be executed on a Non-Judicial stamped Paper worth Rs. 100/-)
WHEREAS the Andhra Pradesh Power Generation Corporation Ltd. hereinafter called ‘The
Corporation’ has afforded a facility to persons submitting tenders in response to notice of the
Board calling for tenders for supply of materials or rendering of services permitting tenders who
furnish a permanent E.M.D. of Rs.2,50,000/- in the shape of Cash/Govt. Securities or Bank
guarantee in lieu of cash to have their tenders considered without separate payment of earnest
monies with each tender. Whereas the ……………… has offered the guarantee of this Bank,
the………… Bank towards the fixed Earnest Money Deposit and the Corporation has agreed to
accept the same and the obligations of the tenderer have been incorporated in agreement
dated………… which shall be read as part of this guarantee. We……………. Bank Ltd., do hereby
undertake to indemnify and keep indemnified the Andhra Pradesh Power Generation Corporation
Ltd. against any loss or damage caused to or suffered by the Corporation by reason of any breach
of the tenderer aforementioned of any terms and conditions of any of the tender quotations or
the tenders submitted by the tenderer which are considered by the Corporation in accordance
with the terms of the agreement dated…………. Of the contract entered into pursuant to such
tenders.
We ………………………. Bank Ltd., further agree that the guarantee herein contained shall
remain in full force and effect up to and inclusive of the………………… and that it shall continue to
be enforceable till all the terms and conditions of the Corporation under or by virtue of any of the
said tender quotations or tenders or contracts have been fully compiled with and its claims
satisfied, or discharged or till the Chief Engineer, certifies that the terms and conditions of the
said tender quotation have been fully and properly carried out by the said M/s
…………………………………………….. and accordingly discharges the guarantee object, however that the
Corporation shall have no right under this bond after the expiry of ……………………. (period) from
the date of its execution. The guarantor bank undertake to pay the amount guaranteed here
under or such part thereof as required within one week of the same being demanded by the Board
without reference to the supplier and without questioning the right of the Corporation to make
such demand or propriety or legality of the demand. We …………………………………. Bank Limited lastly
undertakes not to revoke this guarantee during its currency except with the previous consent of
the Corporation in writing.
Furthermore, We----------------------Bank Limited accept that,
(i) This Bank Guarantee is unconditional and absolute
(ii) Claim against this Bank Guarantee will be honored without any delay or demur;:
and
(iii) This Bank Guarantee covers all the losses, claims, damages and costs suffered by the
Corporation against the tenders submitted by the above firm.
Notwithstanding anything contained in the foregoing our liability under this guarantee is
restricted to Rs.2,50,000/- (Rupees two lakh twenty five thousands only). Our guarantee shall
remain in the force until…………. Unless a claim under the guarantee is made against us within 6
months from the date, all your rights under this guarantee shall be forfeited and we shall be
relieved and discharged from all liability hereunder.
Dated……………………… day of….…………… for ……………………… Bank Limited.
Signature………………………………………… Designation……………………….
Address……………………………………………………..Seal……………………………….
Note: The Bank Guarantee shall be valid for a period of 3 years from the date of submission with
a further claim period of 6 months.
39
Annexure – 02
Declaration Regarding Clean Track Record
To
Executive Director (IS)
APGENCO ERP Building, GTS Colony Kalyan Nagar, Yousufguda Hyderabad-500045
Sir,
I/We have carefully gone through the Terms & Conditions contained in the Tender
Specification No: _______________. I hereby declare that my company/ Consortium Partners has
not been debarred/ blacklisted by any Central or State Government/ Semi Government Departments
or Organizations in India for non-satisfactory past performance, corrupt, fraudulent or any other
unethical business practices during the past 5 years. I Further certify that I am competent officer in
my company to make this declaration.
Yours faithfully,
[Signature of the Bidder]
Printed Name
Designation
Seal
Date:
Business Address.;
40
Annexure- 03
TURNOVER DETAILS
Relevant documents are to be uploaded as attachment
S.No Year Item Name No’s Sold Amount (Rs in Lakhs)
1 2013-14
2 2012-13
3 2011-12
[Signature of the Bidder]
Printed Name
Designation
Seal
Date:
Business Address.;
41
Annexure -04
LIST OF MAJOR CUSTOMERS
(The satisfactory performance certificates issued by the Client are to be uploaded as attachment )
S.No Customer Full
Address
Year of
Supply
Item Name Contact Details
with phone
numbers
[Signature of the Bidder]
Printed Name
Designation
Seal
Date:
Business Address.;
42
Annexure -05
BIDDER INFORMATION
1 Name of the Organization
2 Year of establishment
(enclose certificate of incorporation
issued by registrar of companies with out
fail)
3 REGISTERED office address
4 Phone Number
5 Fax No
6 e-mail
7 Total no of branch offices in AP
8 Total no of support engineers at
A Head office (No)
B Branch Office(No)
9 Whether manufacturer? If Yes, provide relevant
document
10 Whether Authorized Dealer/ Service
provider
If Yes, provide relevant
document
11 Authorized Nominated person Name &
Mobile Number and Office Phone Number