Executive Assistant to CEO

8/9/2019 Executive Assistant to CEO

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Executive Assistant

Salary $40,000 - $55,000 Shift Day

Location Euclid, OH Status Full Time Employee

Career Level Experienced Work Experience 5+ Years

Job Category Administration Education Associates/Bachelors

ROLES AND RESPONSIBILITIES

The ideal candidate will be experienced in handling a wide range of administrative and executivesupport related tasks and will be able to work independently with little or no supervision. This

person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes underpressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbalcommunication skills, strong decision making ability and attention to detail are equally important.

Initial point of contact for the CEO on all time allocation decisions Day to day calendaring, including some personal support scheduling Constantly adjust the CEO's priority list and adjust calendar accordingly Oversee all aspects of general office coordination Maintain office calendar to coordinate work flow and meetings Set up and coordinate meetings and conferences Prepare agendas and make arrangements for committee, Board or other meetings. Interact with the organization ’s Board of Directors Attend Board, committee meetings or other meetings as requested in order to record minutes Compile, transcribe and distribute minutes of meetings Make travel arrangements for staff, board and volunteers Maintain confidentiality in all aspects of client, staff and agency information Monitor and assist with maintenance of the organization ’s website

Interact with clients, vendors and visitors Answer telephones and transfer to appropriate staff member Open, sort and distribute incoming correspondence, including faxes and email Sign for and distribute UPS/FedEx or similarly delivered packages Prepare responses to correspondence containing routine inquiries Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing,

mailing and filing File and retrieve organizational documents, records and reports



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Coordinate and maintain records for staff, office space, telephones, parking, company debitcard and office keys

Coordinate and direct office services, such as records, budget preparation, personnel andhousekeeping

Create and modify documents such as invoices, reports, memos, letters and financial

statements using word processing, spreadsheet, database and/or other presentation softwaresuch as Microsoft Office, QuickBooks or other programs

May conduct research, compile data and prepare papers for consideration and presentation tothe Executive Director, staff and Board of Directors

Collect and maintain inventory of office equipment and supplies Research, price and purchase office furniture, equipment and supplies Arrange for the repair and maintenance of office equipment Support staff in assigned project ‐ based work May supervise volunteers and other support personnel Assists in special events, such as fundraising activities and the annual meeting

POSITION REQUIREMENTS

Computer literate Good writing, analytical and problem solving skills. Knowledge of principles and practices of organization, planning, records management and

general administration. Ability to communicate effectively Ability to follow oral and written instructions Present a professional executive presence with in depth office management and

administrative skills.

Have a working knowledge and application of organizational and Executive Assistant “best practices.”

Strong project management skills; ability to handle tight deadlines and work on simultaneousprojects with little directions

Have a history of a strong work ethic with great communication skills both written and oral. Strong MS Office including Word, Excel, PowerPoint and Outlook Must be able to provide excellent work reference that include a proven track record of top

notch executive support

The above statements are intended to describe the general nature and level of work beingperformed. They are not intended to indicate all responsibilities, duties and skills for which the

jobholder may be held accountable and may in some cases only represent a portion of thoseactually shown.

The physical demands described here are those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions. While performing theduties of this job the employee is: Regularly required to speak and listen; Frequently required to



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sit, stand and bend at the knee and waist and walk; Required to use hand to type, handle objectsand paperwork; Required to reach and hold on to items at chest level or reach above theshoulder; Required to use close vision and be able to focus. Finally, the employee generallyworks in an indoor office environment; overtime may be required.

MesoCoat Inc. is an Equal Opportunity Employer and offers Competitive salary &Comprehensive benefits (medical, dental, vision, 401k, paid vacation).

ABOUT US

MesoCoat Inc. is an advanced coating/cladding technology company that combines its patentednanocomposite microstructured materials with its high energy density fusion cladding process toprovide high value, environmentally friendly metal coating/cladding solutions. MesoCoat isinitially focusing on selected niches in the aerospace and defense, oil and gas, infrastructure andmarine industries to be followed by introduction into broader markets, addressing the needs of OEM manufacturers and maintenance and repair organizations (MRO) in the transportation,construction, mining, utilities, and agricultural equipment markets. MesoCoat Inc was founded in2007 with the sole goal of becoming the dominant force in nanocomposite cermet and high powerdensity powder coating metal finishing technologies worldwide. MesoCoat Inc’s coretechnologies have won 3 R&D 100 awards, Nortech Innovation award, and the TechnologyInnovation program through National Institute of Standards and Technology. MesoCoat’s coretechnologie s acquired for MesoCoat’s start -up phase includes over $13.5M in sunk R&D andproduct development costs, as well as over $11M in investment/proof of concept developmentand testing at DOE National labs for the plasma arc lamp powder coating application technology.The company owns exclusive rights to engineered nanocomposite coating structures and theR&D100 award-winning high energy density fusion cladding technology, and has established an

IP baseline for the combination of nanoengineered cermets with high energy density fusioncladding application process to accelerate technology commercialization.

MesoCoat is seeking individuals to work as part of a customer-focused, can-do team that meetscritical milestones and delivers value to our customers. MesoCoat offers a fast-paced, excitingenvironment that provides high levels of responsibility and contribution to every employee. Weare seeking employees that are self-confident, self-motivated, innovative/creative, and goal- andtask-completion oriented.

To apply for this opportunity: Please email your resume and cover letter [email protected]

Contact:Anupam GhildyalSenior Business AssociateMesoCoat, Inc.(216) [email protected]

mailto:[email protected]






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Executive Assistant to CEO