Excel application for accounting principles Slide 2 Contents (1)
The content of Excel screen. (2) The Excel ribbon. (3) How to
create new workbooks. (4) Excel file formats. (5) What is the
function of the office button. (6) The save as command. (7) Using
the compatibility checker. (8) Changing the view. Slide 3 Excel
Screen The Office Button The Ribbon The Status Bar View and Zoom
The Formula Bar Slide 4 The Ribbon The Ribbon is the control centre
of Excel. Instead of menus, you can use the tabs on the Ribbon to
access commands categorised into groups. Slide 5 The Office Button
Use the Office Button to perform file management functions such as
saving, opening, closing, printing, etc. Slide 6 The Status Bar The
Status Bar appears at the bottom of the Excel window. Information
in the Status Bar will appear from time to time, depending on what
you are working with in Excel. Slide 7 View and Zoom Use these
buttons to change the view or to increase/decrease the zoom ratio
for your document. Slide 8 The Formula Bar The Formula Bar appears
at the top of the screen. It is used to enter and edit formulas and
perform calculations upon your worksheet data. Slide 9 The Office
Button The Formula Bar The Ribbon The Status Bar View and Zoom
Worksheet cell Slide 10 T HE E XCEL R IBBON The Home Tab The Home
tab contains groups of commands that can be used when creating,
editing and formatting a worksheet. Slide 11 The Insert Tab The
Insert tab can be used when you want to add particular elements to
your worksheet, such as ClipArt, Shapes, Charts, Tables,
Hyperlinks, Text Boxes, Headers and Footers, etc. Slide 12 The Page
Layout Tab The Page Layout tab contains commands for changing the
page settings, selecting a theme for a worksheet, and the Sheet
Options group which helps you to control how your worksheet
appears. Slide 13 The Formulas Tab The Formulas tab contains all
the commands that you need to help you build, analyse and manage
formulas within your worksheet. Slide 14 The Data Tab The Data tab
contains commands that will help you work with and manage data
lists. Slide 15 The Review Tab The Review tab contains commands
that help you to proof your worksheet as well as annotating it with
comments. Slide 16 The View Tab The View tab contains commands for
modifying and managing the worksheet display. Slide 17 Creating New
Workbooks You can create a workbook based on the Blank Workbook
template (which is the most frequently used) or you can choose from
an extensive list of installed or online templates. Slide 18 To
create a new workbook by using online templates (1) Click on the
Office Button and select New. (2) In the Microsoft Office Online
category, select Lists. (3) Scroll through the available templates
and then click on the required template. (4) Click on [Download]
and, if asked, click [Continue]. Slide 19 Slide 20 Excel File
Formats Fortunately, Excel has no problem allowing you to open and
work with Excel files created in previous versions Slide 21 The
Save As Command (1) Under the Office Button, you can select the
Save As command, which activates a list of sub-options from which
you can choose. (2) The default option is Excel Workbook which
would mean that your file would have the.xlsx format. Slide 22
Slide 23 Using the Compatibility Checker If you want to save a file
for use in a previous version of Excel, you may first wish to check
for any compatibility issues that could cause a loss of
functionality. Slide 24 Using the Compatibility Checker (1) Click
on the Office Button and select Prepare. (2) Click on the Run
Compatibility Checker option. (3) Use the directions on the dialog
box to help you resolve any issues. Slide 25 Slide 26 Changing the
View (1) Click on the Page Layout button in the lower right corner
of the Status Bar. (2) Click on the Page Layout, then click on the
Orientation button and choose Landscape. (3) Now click on the
Margins button and select Narrow. (4) Click in the Click here to
add header box, type the text. Slide 27 Slide 28 MCQs (1) The
ribbon is one of the main components of Excel screen. (a) True (b)
False. (2) You can not open any file saved by previous version in
Excel 2007. (a) True (b) False. (3) The only way to open a new
worksheet is by using a blank Workbook template. (a) True (b)
False. Slide 29 (4) The Insert tab can be used when you want to add
particular elements to your worksheet. (a) True (b) False. (5) To
use the compatibility checker, you should use the home menu. (a)
True (b) False. (6) The default option in saving a file in Excel
2007 is.xlsx format. (a) True (b) False. Slide 30 (7) The Formula
Bar appears at the bottom of the screen. (a) True (b) False. (8)
Information in the Status Bar will appear from time to time,
depending on what you are working with in Excel. (a) True (b)
False. Slide 31 (9) Use the........ to perform file management
functions such as saving, opening, closing and printing. (a) status
bar (b) office button. (c) ribbon. (d) formula bar. (10) When
changing the view,............ button should be used. (a) office.
(b) insert. (c) orientation. (d) compatibility checker Slide 32
(11) The............. is used to perform calculations upon your
worksheet data. (a) formula bar. (b) the Status bar. (c) the
ribbon. (d) the office button. (12) The......... tab contains
groups of commands that can be used when creating, editing and
formatting a worksheet. (a) data. (b) page layout. (c) review. (d)
home. Slide 33 (12) The......... tab contains commands that help
you to proof your worksheet. (a) data. (b) page layout. (c) review.
(d) home. (13) When creating a new workbook by using online
templates,........ option can be used. (a) display. (b) list. (c)
view. (d) calculate.
