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Slide 1
Topic A
Using Multiple Workbooks
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Slide 2
Switch Between Workbooks
On the taskbar, click to display the
Excel jump list
Click the View tab, and click Switch
Windows in the Window group
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Slide 3
The Move or Copy Dialog Box
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Slide 4
Topic B
Linking Worksheets with 3-D Formulas
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Slide 5
Inserting a 3-D Reference
1. Enter the formula up to the point of
needing a reference
2. Activate the first worksheet
3. While holding Shift, activate the last
worksheet
4. Select the cell or range containing the
values the formula should refer to
5. Complete the formula and press Enter
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Slide 6
Adding a Watch Window
1. Select the cell
2. Click the Formulas tab
3. In the Formula Auditing group, click
Watch Window
4. Click Add Watch
5. Click Add
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Slide 7
Topic C
Linking Workbooks
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Slide 8
Syntax for External Links
‘[workbook_name]worksheet_name’!reference
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Slide 9
Creating External Links
1. Open the destination workbook
2. Select the cell where you want to
enter the formula
3. Type the equals sign (=)
4. Activate the source workbook
5. Select the cell you want to reference
6. Press Enter
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Slide 10
Redirecting Links
1. Click the Data tab
2. In the Connections group, click Edit
Links
3. From the Source file list, select the
source workbook
4. Click Change Source
5. Select the workbook to which you
want to redirect links, and click OK
6. Click Close
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Slide 11
Topic D
Managing Workbooks
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Slide 12
Creating a Workspace
1. Open the workbooks to be included in
the workspace
2. Position and size the workbooks
3. Click the View tab
4. In the Window group, click Save
Workspace
5. Specify a name and location, and click
Save
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Review Questions:
1. True or False: A 3-D formula contains a reference to the same cell or range in a single worksheet.
A. True
B. False
2. What is the advantage of a Watch Window?
A. To view the values and formulas in another linked worksheet without navigating there
B. To view the values and formulas in an unlinked worksheet without navigating there
C. To view the values and formulas in the same worksheet without scrolling
D. None of the above
3. What is a workspace?
A. A worksheet that hasn’t been saved
B. A logical container of related workbooks that retains page setups, window sizes, and display
settings
C. A logical container of unrelated workbooks that retains page setups, window sizes, and
display settings
D. A group of related cells
4. Where do you go to redirect a workbook link?
A. On the Data tab, in the Connections group, click Edit Links
B. On the Page Layout tab, in the Connections group, click Edit Links
C. On the Data tab, in the Sort group, click Edit Links
D. On the Data tab, in the Connections group, click Edit Workbook
5. True or False: When you save a workspace, the workbooks themselves are also saved individually.
A. True
B. False
Answer Key:
1. B
False. A 3-D formula contains a reference to the same cell or range in multiple worksheets.
2. A
You can use a Watch Window to view the values and formulas in another linked worksheet without
navigating there.
3. B
A workspace is a logical container of related workbooks that retains page setups, window sizes, and
display settings.
4. A
To redirect a workbook link, on the Data tab, in the Connections group, click Edit Links.
5. B
False. A workspace does not save the workbooks themselves, so you’ll still need to save changes in
each workbook individually.