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““Every Life Counts – Strive for Zero Every Life Counts – Strive for Zero Deaths and Injuries on Georgia Deaths and Injuries on Georgia
Roads.”Roads.” Revision 26 May 2010Revision 26 May 2010
The eGOHS Application The eGOHS Application ProcessProcess
General Application
2
Table of Contents Purpose
3 Training Workshop Objectives
4
Creating a New User Account 5
Creating a New Application
eGOHS Login13
Change Passwords14
Forgotten Passwords15
Start Menu Explanation16
Types of Grants 27
Initiating an Application20
Program Components and Service Areas20
Application Menu 26
Agency Information29
Administrative Details (Security Levels)31
Agency Contacts
Add/Edit 32
Control Access to Application34
Application Forms 38
Narrative (Programmatic) Sections Application Project Information
39 General Additional Information
40 Problem Identification
43 Documentation Attachment
44 Program Assessment
45 Program Assessment Chart
46 Project Objectives
47 Project Activities and Evaluations
50
Media Plan 53
Resource Requirements 54
Self – Sufficiency 55
Budget ItemsPersonnel Services Personnel Service Detail - Position
56 Personnel Service Detail - Benefits
57 Pay Schedule for Project Employees
59Cost Category Detail (Expand Tree)
61 Regular Operating Expenses
62 Travel
64 Equipment Purchases
65 Contractual Services
66 Per Diem & Fees
67 Computer Charges & Equipment
68 Telecommunications
69 Motor Vehicle Expenses
70 Rent/Real Estate
71 Cost Category Summary
72Grant Terms and Conditions
74Certifications and Signatures
75Grant Disclosure Form
79Checking for Errors
80 Printing the Application
83 Submit Your Application
84
Critical Issues Section Finding Your Application
86 Deleting An Application
89 Editing Your Agency Information
90 Change/Delete Agency Contact
92
3
PurposePurpose
““Every Life Counts – Strive for Zero Deaths Every Life Counts – Strive for Zero Deaths and Injuries on Georgia Roads.”and Injuries on Georgia Roads.”
4
Training Workshop ObjectivesTraining Workshop Objectives
To provide potential Grantees with the knowledge and skills To provide potential Grantees with the knowledge and skills necessary to correctly:necessary to correctly:
Create a user account and login to the eGOHS system.Create a user account and login to the eGOHS system. Create and Submit an Application.Create and Submit an Application. Important DatesImportant Dates Application Points to RememberApplication Points to Remember
5
1. To get an eGOHS Username and Password for the first time, click the “Create a new user account” link.
2. Duplicate logins are not necessary (unless there are special circumstances).
Create a New User Account
6
Add Contact Information
1. All spaces with an asterisk* must be completed
2. Then click Find Agency.
3. If you know your agency is not listed in eGOHS, then enter your agency name
4. Click “Register”.
5. If the Agency is not found the screen changes.
7
1. Check to see if your Agency is already setup in the eGOHS Database.
2. Use the pull down button and select the Agency’s Category Classification.
3. Then click Search.
Search for Agency
8
1. The screen refreshes and will display either the agency information or a “No records found” message.
2. If you get this message, search with a portion of the Agency’s Information.
3. Select the Agency’s Category.
4. Then click Search.
5. If no records are found, click on the “No Agency Found” button.
Search for Agency
9
Add Contact Information
1. Confirm the information is correct, including your Email Address.
2. Then click Register to complete your User Registration.
10
Confirm User Registration
1. Create your Password and enter it twice.
2. Then click Confirm to complete your User Registration.
This will be your Login to eGOHS and will be active once your security level has been released.
11
Welcome to eGOHS
1. Click on the link Edit Your Contact Information to change any of your information.
System Message
You will not yet have access to fully use eGOHS until our staff modifies your security level. If you still see this message in a week, please call 404-656-6996 or send an e-mail to [email protected]
You will get this screen with your first Username attempt.
12
Confirmation
1. You will then get the Confirmation Screen with Instructions.
2. Your Security Level may be released (generally with 24/48 hours) if you have any existing application/ grant or if a Request for Proposal (RFP) is available. You will be notified via email.
You will get this screen if you have made multiple login attempts.
13
1. Login using your eGOHS Username and Password.
2. Click Login.
eGOHS Login
14
1. Login with old Login and Password.
2. Go to the Quick Links Section.
3. Click on Edit Your Contact Information.
4. You now have the ability to change your password as well as your other contact information.
Change Password
15
Forgotten Passwords
1. Enter your login
2. Click on the Forgot Your Password Feature and follow the directions on the next screen.
3. You can also send an email to [email protected] requesting a new password.
16
Start Menu Explanation
1. The Start Menu will always bring you back to this screen
2. Left Side of Start Menu Page
• System Messages may appear here.
• Task List: Action Required Section will list all applications and/or grants and there status.
3. Right Side of Start Menu Page
• Initiate an Application Section (Apply for a New Grant).
• Quick Links Section.
17
Types of Grants
• GA = General Applications– City Government– County Government– Emergency Medical Services– Individual Consultant/Contractor– Non-Profit Organizations– Police Department– Public Health – School (K-12) (5 or more schools)– Sheriff’s Office– State Agency– State Universities/Colleges/Tech
Schools (Not Peer-to-Peer)
***Select the appropriate grant type.
• SADD = Students Against Destructive Decisions– School (K-12) Only
• TEN = Traffic Enforcement Network– ATTEN - WCTEN– ECTEN - MATEN– CATEN - SCTEN– SWTEN - SRTEN– SETEN - CGTEN– WRTEN - MGTEN– Law Enforcement Liaisons
• YA = Young Adult– State Universities/Colleges/Tech
Schools (Peer-to-Peer Projects)
18
1. Use the dropdown button to “Initiate an Application”.
2. Select the correct grant initiative the fits with your program (Note: Grant Year Applying for. We’ll be using the General Application 2011 for our demonstration)
• General Application 20XX
• SADD 20XX
• TEN 20XX
• YA 20XX
Creating and Initiating an Application
First Time Applicants will have no activity here.
19
Initiate An Application
1. Select the grant initiative the fits with your program (i.e. General Application 2011).
2. Click on Apply for a New Grant.
3. Answer question: Are you sure you want to create a new Application?
4. Click “OK.
5. The screen will refresh an will immediately take you to a new screen.
First Time Applicants will have no activity here.
20
Application Program Components
1. Use the pull down button to select a Program Type.
• General Application (GA)
2. Name of your project. (Example: HEAT). Do Not Use a Person’s Name.
3. Save and your screen will refresh.
21
Application Program Components
1. After saving, the screen will refresh at the bottom.
2. Click on the Service Areas tab.
3. The screen refreshes again to show the Representative Districts.
22
Program Component Service Areas
1. Click on the Service Areas Tab.
2. When the screen refreshes, you will see the completed Program Component Section.
3. Go to the Counties Tab.
• Identify your Service Area Type and County of your home office location.
4. Click Add to Save.
5. Click on Representative Districts tab.
23
1. Select from the dropdown box and “Add”:
• Senate
• House
• Congressional Districts.
2. The GOHS Website has this information available for your use if needed.
3. Once all districts are added, return to the application menu.
Representative Districts
24
Initiating An Application
1. If you completed the Program Component section, then Forms will drop in the Application Forms Section.
25
Initiating An Application
1. If you did not complete the Program Component section, then Application Forms will not drop until that section is completed.
2. Click on Program Components to complete this section.
26
Application Menu (Main Application Page)
Left Side of Application Menu (upper side)
1. Application Number
2. General Information
• Status
• Due Date
3. Agency Information
4. Application Information
5. Contacts
6. Components
27
Application Menu (Main Application Page)
Right Side of Application Menu
1. General Application Information, Status, etc.
2. Submit Application Button
• You can only submit an application when that category is opened, or you have special permission from GOHS.
3. Delete Application Button
• Delete all duplicate and unused applications.
4. Application Forms
28
Application Menu (Main Application Page)
1. Start on the Left Side of Application Menu with View Application Information
29
1. Review your Agency Information. Make sure the information is accurate and completed.
2. Click on “Edit” button if changes need to be made.
3. Make sure the Federal Employer I.D. Number is correct.
4. If no changes are needed, scroll down to the next section.
Remember: There are several ways to Edit Your Agency’s Information, they will be discussed later.
Edit Agency Information
Do not use Service Areas here.
30
1. Do not use Agency Vendor Codes- GOHS use only.
2. Agency Contacts
• Project Director is automatically listed first as the initiator of this application.
• The Authorized Official and Financial Officer must be added.
Edit Agency Information
31
Administrative Details- Security Levels Agency Authorized Official (AO)Agency Authorized Official (AO)
Highest level in Agency/Jurisdiction (i.e. Mayor, Commissioner, Principal)Highest level in Agency/Jurisdiction (i.e. Mayor, Commissioner, Principal) Able to Review and Submit the ApplicationAble to Review and Submit the Application Sign off on claim forms (optional with Electronic Signatures)Sign off on claim forms (optional with Electronic Signatures)
Project Director (PD)Project Director (PD) Agency Administrator / Project Director - AppAgency Administrator / Project Director - App Grant Administrator – GrantGrant Administrator – Grant
Able to Create/Initiate: Application, MAR, Claims, and Amendments Able to Create/Initiate: Application, MAR, Claims, and Amendments Able to Submit MAR, Claims and AmendmentsAble to Submit MAR, Claims and Amendments
Financial Officer (FO)Financial Officer (FO) Agency Staff / Fiscal Officer - AppAgency Staff / Fiscal Officer - App Financial Officer – GrantFinancial Officer – Grant
Able to Create Claims and work on themAble to Create Claims and work on them Other(s)Other(s)
Alternate Signer (AO designee) or other combinations to View Only, OptionalAlternate Signer (AO designee) or other combinations to View Only, Optional Able to View Application / Grant onlyAble to View Application / Grant only
32
1. Agency Administrator (Project Director) will already be filled in.
2. Click “Add” to put in additional contacts that will be working in eGOHS or “Edit” to make changes.
3. The Authorized Official (AO)and Financial Officer (FO) will both need to be added.
4. The Financial Officer’s address is where the reimbursement check will be mailed.
5. Return to Application Menu.
Agency Contacts
33
1. Make sure you have all the correct information for the contact (ex. For the Agency Staff (FO).
2. Save information.
3. The screen with refresh and show the information entered at the bottom.
Add Contact Information
34
1. Go to the Contacts Section and click on “Control Access to Application”.
Application Access
35
1. The Project Director will already be populated in the “Application Contacts” Section.
2. You will use the drop down box to identify those to be given access.
Application Access
36
1. Using the drop down box, put in the:
• Name,
• Contact Type,
• Level of Access.
2. Click on “Grant this User Access”.
Note: the Agency Authorized Official will have access, once they have been put in and given a password.
Application Access
37
1. The screen will refresh and show the contact in the top section.
2. Go Back to the Main Menu/Application Menu.
Application Access
38
Application Forms
1. Start with the Application Project Information and proceed through completing each form, as needed.
2. Begin with Application Project Information.
39
Application Project Information
1. Complete
• Project Title.
• Project Summary.
3. Remember to SAVE before proceeding.
4. After saving, the screen refreshes and identifies the last person to modify the form.
5. Click Next.
40
General Additional Information
1. This page is for general information regarding your financials. Please answer all questions.
2. Non-Profits must check the box.
3. Your audit period generally coincides with your fiscal year.
4. Upload four letters of support.
5. Click Save.
41
General Additional Information
1. Click on the “View PDF” button. You can now view the cover page of your grant to ensure your information is complete.
2. Click the next button to proceed through the application.
3. If your agency receives over $500,000 in federal funds, GOHS will need to obtain a copy of your Audit Report for our records.
Make sure the Audit Period is correct.
42
General Additional Information
1. If you have missed information, you can return to that section and complete it (page 32 in your booklet)
2. Close the PDF Version and continue in the application forms.
43
Problem Identification
1. Used to describe the highway safety problems in your target area.
2. Should be very detailed and include a description of your traffic issues, three most current consecutive years of data, and any other pertinent information.
3. Click Save and then click next.
44
Documentation Attachment
1. Attach supporting documentation here.
2. Make sure you use a “Relevant Document Title”.
3. Could include charts, graphs, narratives, etc. to describe your problem.
4. Click Save and then click next.
5. If you have not documents to attach skip and click next.
45
Program Assessment
1. Assess the Current Situation.
2. This should include a detailed description of your current and/or previous highway safety efforts. Be sure to indicate what has or has not worked in the past.
3. Click Save and then click next.
46
Program Assessment Chart
1. This page is for Law Enforcement Grants Only
2. Complete this chart with three prior years of data. (ex: 2007-2009)
3. Click Save and then click next.
4. Non-law enforcement grants should click next without entering any data.
47
Project Objectives
1. Click on the Best Practice button.
2. In the Goal Section, use list of drop down choices.
48
Project Objectives
1. From the Goal Section, use list of drop down choices or create your own.
2. If Other, specify.
3. Give an Objective that will satisfy the Goal.
4. Click Save and then click next.
Objectives should be S.M.A.R.T.(Specific, Measurable, Action-Oriented, Realistic, Timely)
49
Project Objectives1. To add additional objectives,
click on the Add button.
2. You may add as many objectives as necessary for the successful completion of your project.
3. Each objective should be added separately.
4. Save after each objective.
5. Click View PDF if you want to review your work.
6. Click Save and then click next.
50
Project Activities & Evaluations
1. Indicate the activity and steps to accomplish the objective. Each activity should be added individually.Ex: conduct five safety belt checks throughout the grant year
2. In the Evaluation area, you should explain how you will evaluate each activity. Ex: surveys, rosters, forms, questionnaires, etc.
51
Project Activities & Evaluations
1. Indicate which months you will conduct the activity with either an “x” or a numerical count. These entries are critical and will be used to determine the programmatic effectiveness of your project.
2. Planners will review your Monthly Activity Reports to evaluate your progress.
3. Click Save and then click next.
52
Project Activities & Evaluations
1. Once you have finished adding all of your activities and evaluations, you may click Next to proceed through the application.
2. Please make note of the “Back”, “Add”, “Save”, “Clear”, “Delete”, “Next”, and “View PDF” buttons.
53
Media Plan
1. This should include plans for announcing the award of the grant and keeping the public informed of events throughout the grant year.
2. Be specific and include media outlets and projected dates.
3. Click Save then click next.
54
Resource Requirements
1. Includes personnel job descriptions, equipment, training, and any other expensive or uncommon expenses or needs.
Please be as detailed as possible when explaining why you need these items.
2. Click Save then click next.
55
Self-Sufficiency
1. Should include information for how the project will be continued after federal funds are no longer available.
2. Potential funding sources must be included.
3. Click Save then click next.
56
Personnel Service Detail - Position
1. If you are requesting funding for Personnel Services, enter all information on this page.
2. In-kind personnel should also be included in this section with a Project Salary of $0.00.
3. Project Salary should not be greater than Annual Salary.
4. Click Save then click next.
57
Personnel Service Detail - Position
1. You may add another entry by clicking the “Add” button and completing the previous steps.
2. Click Save then next to continue through the application.
58
Personnel Service Detail - Benefits
1. Complete ONLY if funding for Personnel Services is being requested.
2. Please note that benefits for all grant employees will be collectively grouped on this page.
3. Click Save and then click next.
59
Pay Schedule for Project Employees
1. Begin with the Pay Code. This will be how often your agency handles their payroll. (i.e. Hourly, Weekly, Biweekly, etc.)
2. Fill out to coincide with your agencies pay periods.
3. Make sure you complete the pay periods for the entire grant year. (Do not overlap the “Beginning and Ending Dates”. The Grant Period is from Oct 1st through Sept 30th of the following year.)
4. Click Save and go the Application Menu.
60
Application Menu
1. If you create an error, don’t worry, we’ll cover that later in the grant application process.
2. You can stop and start at any point and come back to where you left off.
3. If you click on the + next to the Cost Category Detail it will expand that section.
61
Cost Category Detail
1. After clicking on the + Cost Category Detail Section to expand the tree, you will see the different areas of the budget.
2. Start with Regular Operating Expenses (if you have expenses for that category).
3. Skip the categories in which you have no expenses.
62
Regular Operating Expenses
1. Regular Operating Expenses are items that are needed to complete your activities.
2. Includes items that cost less than $1000 each (tint meters, PBT’s, office supplies, program materials, etc)
3. Please review the grant RFP for a List of Allowable & Unallowable Costs.
4. Include description, unit price and quantity for each item requested.
5. After Saving the Total Cost Calculates, view PDF.
63
Cost Category Detail- PDF
1. By clicking on the View PDF button you will see the Regular Operating Expenses budget you put in.
2. You can adjust the amounts (Add, Delete, Clear on the previous screen).
3. Close this screen and proceed to the next category if needed.
64
Travel
1. Enter any Travel Expenses on this page (i.e. approved training and travel, mileage, hotel, flight, etc.)
2. This will include a description, price and quantity.
3. Don’t forget to Save before continuing and then click next.
65
Equipment Purchases
1. Equipment items are those that cost $1000 or more. (Ex: radar, laser, in-car camera, etc). • Items $5,000 or more
must have prior approval from NHTSA.
2. This will include a description, price and quantity.
3. If you have expenses, Save, if not click next.
66
Contractual Services
1. Contractual Expenses must receive approval from GOHS prior to implementation.
• You must have an actual contractual agreement (i.e., speaker fees, services, etc.).
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
67
Per Diem & Fees
1. Enter any fees associated with the grant activities.
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
68
Computer Charges & Computer Equipment
1. You should enter any Computer Charges and computer equipment needed to meet the grant objectives on this page. (i.e. printer, scanner, laptop, etc.)
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
69
Telecommunications
1. You should enter in the any telecommunications charges on this page. (landline, pager, Nextel, etc)
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
70
Motor Vehicle Purchases
1. You should enter Motor Vehicle purchases on this page.
Prior GOHS approval should be obtained before requesting a motor vehicle.
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
71
Rent/Real Estates
1. You should enter any Rent/Real Estate charges on this page. (A copy of the lease must be provided to GOHS if this is being requested.)
2. Include a description, price and quantity.
3. Click Save to get Total Cost.
4. After saving click next or skip if no expenses in this category.
72
Cost Category Summary
1. Indicate the percentage (%) of the Local Cash Match.
2. If the grant is totally funded (100%) with federal dollars enter a zero (0). If your agency is going to match at 20%, enter 20 in this block.
3. Click Save to populate and get the budget totals.
73
Cost Category Summary
1. All expenses will populate here and be rounded to the nearest tenth. The “federal participation” would be your actually funded amount.
2. If you change any previously entered budgeted line items, you must return to this page and click save again before submitting.
3. You may click Next to proceed through the application.
74
Grant Terms and Conditions
1. There is no data to enter here.
2. Click the “View PDF” button to review the grant terms and conditions.
3. After you have reviewed and printed the document, you may click next to finish the application.
75
Certification and Signatures
1. Identify if the individual(s) that are bonded with a check in the corresponding box.
2. Enter the Alternate’s Name and Title, if using one.
3. Click Save.
4. Click View PDF for the completed Signature Page.
76
Certification and Signatures
1. Carefully review and make sure all information is correct:
• Names, Titles, Agency Name, Addresses and Phone and Fax Numbers, Email Addresses, and which bonded or not.
• Project Director (PD)
77
Certification and Signatures
1. Carefully review and make sure all information is correct:
• Financial Officer (FO),
• If the FEI Number is incorrect, make sure to go back and fix the problem.
• Authorized Official (AO) was missed here, return to Agency Information Section (page 32 and follow the steps to complete). Once saved this screen will refresh and detail the AO.
• Alternate Signer (optional).
78
Certification and Signatures
1. Review all the contents on this page and making sure all relevant information is included.
2. Print this page and obtain signatures (using blue ink).
3. Mail 1 Original and 4 Copies to the GOHS Office.
4. Return to Application Menu.
Governor’s Office of Highway SafetyOne Park Tower
34 Peachtree Street, Suite 800Atlanta, GA 30303
This signature page must be received by GOHS no later than 5 business days after your application is submitted.
79
Grant Disclosure Form
1. This document is for GOHS Use Only.
• This document will be used by the Grant Review Team.
• The form insures that there are no conflicts of interest by any member of the team.
• All Review Team Members must acknowledge of conflict, if one exists.
2. Return to Application Manu.
80
Checking for Errors
1. Two indicators of errors.
1. You can click on the errors button or,
2. An error will be indicated on the tree.
2. If you click on the Errors button, it will tell you where the problems are.
81
Checking for Errors
1. After clicking on the “errors” button, you will receive this screen.
2. Click on the link and it will take you directly to the cause of the problem.
Remember,Remember, you must Save you must Save the “Cost Category the “Cost Category Summary” page whenever Summary” page whenever changes are made to the changes are made to the budget. This allows the budget. This allows the system to recalculate your system to recalculate your budget, before submitting.budget, before submitting.
82
Checking for Errors
1. Once all errors have been resolved, your application is ready to submit.
2. Note the error button symbol is not highlighted.
83
Printing the Application
1. From the Application Menu, scroll down to the bottom of the page.
2. Click on the Application PDF to print a completed copy.
3. The Blank Grant PDF is a template for your use, however, all applications must be submitted through the eGOHS System.
84
Submitting the Application
1. Final Steps to check prior to submission:• All errors are corrected.• Printed out your
Certification and Signature Page for signatures (blue ink).
2. The Authorized Official (AO) or the Project Director (PD) may submit the application.
3. Make sure you submit by the Application Deadline Date- June 18, 2010 before 5:00pm
4. Application cannot be Created or Started on the Due Date!
85
Critical Issues Section…Critical Issues Section…• Finding Your Application.Finding Your Application.
– If your Application Number is not under your Task Tree List, go to the Quick Links Section and If your Application Number is not under your Task Tree List, go to the Quick Links Section and click Search.click Search.
• Application Menu is your main screen after you login.Application Menu is your main screen after you login.• Agency ChangesAgency Changes
– View Applicant InformationView Applicant Information• View Agency InformationView Agency Information
– To make changes to the Agency InformationTo make changes to the Agency Information• Agency ContactsAgency Contacts
– To make changes to the Agency InformationTo make changes to the Agency Information– To Add, Change and Delete personnel handling the ApplicationTo Add, Change and Delete personnel handling the Application
• Contacts (from the Application Menu)Contacts (from the Application Menu)– Control Access the Application.Control Access the Application.
• Give People Access to the Application.Give People Access to the Application.• Assign Additional Access to the Application.Assign Additional Access to the Application.
• Read and Print your Grant Terms and Conditions.Read and Print your Grant Terms and Conditions.• Certification and SignaturesCertification and Signatures
– View PDF to open the pageView PDF to open the page– Print, obtain signatures Print, obtain signatures ((in blue inkin blue ink))– Send 1 Original and 4 copies of signed Certification pages to GOHS.Send 1 Original and 4 copies of signed Certification pages to GOHS.
Georgia Governor’s Office of Highway SafetyGeorgia Governor’s Office of Highway SafetyOne Park Tower, 34 Peachtree Street, Suite 800One Park Tower, 34 Peachtree Street, Suite 800Atlanta, Georgia 30303Atlanta, Georgia 30303
86
1.1. The Authorized Official The Authorized Official has just logged into has just logged into eGOHS and sees there is eGOHS and sees there is no Application listed on no Application listed on their tree.their tree.
2.2. Go to the Quick Links Go to the Quick Links Section.Section.
3.3. Click on “View All Click on “View All Agency Applications”.Agency Applications”.
Finding your Application
Critical Issues Section…Critical Issues Section…
87
1.1. Click the search button.Click the search button.
Finding your Application
Critical Issues Section…Critical Issues Section…
88
Finding your Application
1. This search will pull up all applications for your jurisdiction. Check your application number to make sure you have the correct application.
2. Click on the crosshair next to the application you are working on.
Critical Issues Section…Critical Issues Section…
89
1. If you created an application in error (numerous duplicates) you should delete them to avoid confusion.
2. Login to eGOHS and go to the Start Menu page. In the Task Tree Section, click on the application number and open it.
3. From the Application Menu tab, click on “Delete Application”.
4. When you return to the Start Menu, the application just deleted will be removed from your Task List Tree.
Deleting An ApplicationCritical Issues Section…Critical Issues Section…
90
Editing Your Agency Information
1. There are several ways to edit your Agency Information.
• Click on Agency Info, or• Click on View Your
Agency Information or• After selecting the
application you want to make the changes in, go to View Agency Information link.
Critical Issues Section…Critical Issues Section…
91
1. The same screen will show regardless of which method you use.
2. Click Edit to make changes and update the data as needed (Example: FEI Number) and then Save.
3. Return to Application Menu.
Editing your Agency Information
Critical Issues Section…Critical Issues Section…
92
Change or Delete Agency Contact
1. Do Not Key Over a Contact, follow this steps when there is a change in staff.
2. Click on the button next to the person who needs to be changed.
3. Then click on “edit” to change their information.
Critical Issues Section…Critical Issues Section…
93
Change/Delete Agency Contact
1. After you click on Edit, you can change the information as needed and SAVE.
2. To Delete a contact (de-activate or remove a contact from the grant application) click on the “active” box to uncheck.
3. Always Save.
Critical Issues Section…Critical Issues Section…
94
Change/Delete Agency Contact
1. A question will appear to ask “Are you sure you want to de-activate this person?”
2. Click OK.
Critical Issues Section…Critical Issues Section…
95
Change/Delete Agency Contact
1. The person you deleted is now removed from your Agency Contacts.
2. Remember, at lease three (3) contacts are needed in each grant application (AO, FO and the PD).
3. Add and do not key over a contact when replacing a contact.
4. Return to the Application Menu.
Critical Issues Section…Critical Issues Section…
96
Change/Delete Agency Contact
1. From the Application Menu, go to the Contacts Section and click on the “Control Access to the Application” link.
Critical Issues Section…Critical Issues Section…
97
Change/Delete Agency Contact
1. Check the button next to the contact to be removed and click “delete”.
2. The contact will be completely removed from the application.
3. Make sure you “Add” a Financial Officer to your application.
4. A new Signed Certification will be needed with any changes to the signers of the grant application (blue ink)
Critical Issues Section…Critical Issues Section…
98
GOHS Help Desk 404-656-6996 Main Number
1-888-420-0767 Toll Free Number
404-651-9107 Main Fax Number
Contact GOHS with Questions??