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Welcome to ITC!

FACULTY OF GEO-INFORMATION SCIENCE AND EARTH OBSERVATION SCIENCE (ITC), ENSCHEDE, THE NETHERLANDS

HOW TO MAKE AN APPLICATION TO THE NETHERLANDS FELLOWSHIP

PROGRAMME John Horn : J.a.horn@utwente.nl

HOW TO MAKE AN APPLICATION TO THE NETHERLANDS FELLOWSHIP PROGRAMME

1) Make sure that you have been accepted by ITC for the academic entry into the course

2) Go to ‘Study in Holland’ Website 3) Look for ‘NFP Fellowships’ & select either ‘Master’ or

‘Short course’ type 4) Set up SOL (Scholarship on Line) account 5) Respond to automated security E-mail 6) Enter personal details 7) Select host university – University of Twente 8) Select course from list 9) Upload required documents 10) Enter employer details 11) Make final check and make final declaration 12) Submit Application

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SCHOLARSHIPS ON LINE (SOL) ‘SOL’ is the system used by NUFFIC for making applications for

study fellowships for courses at ITC You need to select the type of fellowship you wish to apply for:

either ‘Master’ of ‘Short Course’ Initially you need to set up a SOL account - You select an ‘account’ name and enter your e-mail address

- An automatic e-mail message is sent to you with a temporary password and a link

- After the first login with the temporary password you select your own password.

- You start to enter details in the profile and can save the work and return when you wish

- You MUST finally submit the finished application by the deadline.

Website Addresses Study in Holland http://www.studyinholland.nl/ Netherlands Fellowship Programme http://www.studyinholland.nl/scholarships/scholarships-administered-by-nuffic/netherlands-fellowship-programmes Application for Master Course Fellowship https://sol2web.nuffic.nl/Sol20Student/knockoutvragen.aspx?programid=74 Application for Short Course https://sol2web.nuffic.nl/Sol20Student/knockoutvragen.aspx?programid=76

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Select either the ‘short course’ or the ‘Master’ option depending upon which course you want the fellowship for

Use this option for logging in once you have made a profile in SOL

INITIAL WELCOME SCREEN

Log in here if you already have SOL account and are returning to your application

Choose this if you want to initially make a SOL account

This option can be used to receive reminder of your password

Working language needs to be set each time you log in

INITIAL REGISTRATION OF SOL ACCOUNT

Select English or Dutch

Enter your normal e-mail address Select your own account name

CONFIRMATION OF SOL ACCOUNT

• An automated e-mail is sent IMMEDIATELY to the account that you indicated in the previous screen.

• You MUST respond to this e-mail to activate the account • If you do not receive the e-mail check your SPAM/JUNK box!

FIRST LOGIN WITH TEMPORARY PASSWORD

Use the temporary password that was sent in the e-mail

AUTOMATED E-MAIL FROM NUFFIC

This is your temporary password You change it on first login

You CAN NOT reply to this message!

SELECT YOUR OWN PASSWORD

Accept the NUFFIC General conditions

Select and enter your own password

Make a note of the Password!

KNOCKOUT QUESTIONS – MASTER COURSE

Answer the questions truthfully - NUFFIC will check!

KNOCKOUT QUESTIONS – SHORT COURSE

Answer the questions truthfully - NUFFIC will check!

ENTERING DATA INTO PERSONAL PROFILE

• Makes sure the address details form

a proper address

• Do not repeat details

• Ensure that a letter would reach you

at the address stated

• Make sure phone number is reliable

Fields marked with * are

mandatory

SELECTION OF HOST UNIVERSITY AND COURSE

• Remember that ITC is part of

University of Twente

• There may be more than one course

with the same general title

• For example the 12 month MASTER in

Geoinformatics and the 18 month MSc

in Geoinformatics – pick the one that

you have been academically admitted

to!

UPLOADING OF SUPPORTING DOCUMENTS

• You MUST upload scanned copies of

ALL the supporting documents

required.

• Have them ready as PDF files

• Submit ONLY the requested files – do

not invent new things!

ENTER EMPLOYER DETAILS

• You MUST enter accurate details

of your CURRENT Employer

• NUFFIC WILL check with the

employer to confirm that you work

there.

STRENGTHENING YOUR APPLICATION

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• It is essential that ALL required supporting documentation be uploaded

• The motivation statement is very important and can be very significant in the final assessment of the application by NUFFIC.

• As Netherlands government assistance now focusses on a number of key ‘development themes’ it is important, if possible to show, how these themes are relevant to your proposed study in the Netherlands;

• The main themes include: - Food security - Security and rule of law - Water - Sexual and reproductive health and rights. • It may be beneficial to your selection prospects if you can show a

link between your study and one of these themes in your motivation statement

SAVING AN INCOMPLETE APPLICATION

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Your application is saved, but not submitted yet. Remember to submit your application before the applicable deadline. Only submitted applications will be assessed for an NFP-fellowship.

• You can save the application at any time and return to it later (remember your password!)

• This message will be shown if the final submission has not been made

RETURNING TO THE APPLICATION LATER

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• When you login again to your account a summary of pending applications is shown.

FINAL DECLARATION

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Final overview is shown for checking: Overview Please check the information on this page carefully before submitting.

After you have submitted your application, it is no longer possible to change the submitted application information or documents.

To submit click the button "submit" on the bottom of this page.

Profile information By submitting this application I declare the information below to be correct and complete

FINAL CHECK AND SUBMISSION Make a final check All personal data is entered and accurate

- Address details would form a complete and unambiguous postal address where a letter could be delivered to you

- Telephone number is accurate Correct HOST university and course selected ALL supporting documents are uploaded, Correct, current and truthful details of employer entered. Finally submit the application An automated message will be sent to confirm the

application is submitted.

CONFIRMATION E-MAIL FROM NUFFIC • Immediately after the application is submitted an automated

acknowledgement e-mail is sent with a letter of confirmation. • If this is NOT received (check SPAM/JUNK) then application is

NOT properly submitted.

MAKING CHANGES ONCE SUBMITTED

• Once an application has been submitted it can not be easily

changed.

• However, the submission can be cancelled

• A reason has to be stated for the cancellation

• An e-mail showing that the application has been cancelled will b

sent by NUFFIC

• A further new application can then be made.

QUESTIONS AND PROBLEMS, WHAT HAPPENS NEXT? Please remember that the application for the NFP Fellowship is to

NUFFIC and NOT to ITC. In case of difficulties with the fellowship application process please

contact NUFFIC (nfp-fellowships@nuffic.nl) and NOT ITC. Make sure that the application is submitted by the deadline (Next deadline Tuesday 4th February 2014) After the deadline passes, NUFFIC will check with ITC that you

really have been admitted to the course for which you applied for the fellowship.

Over the next few months the application is VERY thoroughly checked by ITC, NUFFIC, your local Netherlands Embassy, and your employer may be contacted.

Successful candidates are informed by NUFFIC (and not ITC). We wish you every success with your application!

THE END THANK YOU

Thank You