EverSafeEverSecureEvaStore

Protecting�&�managing�your�company’s�information

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

About�us

EvaStore�are�a�leading�independent�document�storage�specialist,�providing�professional�document�management�services�which�includes�box�and�file�collections,�retrieval�and�delivery�services,�secure�document�storage,�confidential�vault�storage,�as�well�as�cataloguing�and�indexing,�document�scanning�and�shredding�services.�We�serve�customers�across�the�UK�from�highly�secure�and�modern�off-site�document�storage�facilities.

We�offer�document�storage�solutions�that�are�specific�to�each�company’s�individual�requirements�and�we�are�committed�to�providing�a�customer�focused�service,�taking�pride�in�developing�and�maintaining�good�communications�and�business�relationships�with�our�clients.

Investment�in�technology�and�our�document�storage�facilities�combined�with�the�on-going�training�of�staff�members�ensures�the�continual�improvement�of�our�services�and�compliance�to�our�ISO9001:2008�quality�accreditation.

�� Purpose built modern & secure storage facilities

�� O’Neil barcode software ensures full traceability

�� Nationwide collection & delivery using tracked vehicles

�� Box, file & document retrieval services

�� Managed relocations from incumbent suppliers

�� Scan-on-Demand & bulk document scanning services

�� Box, file & document cataloguing & indexing services

�� Secure & confidential document shredding services

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

EverSafe & EverSecure...

…with Evastore document storage

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

Our�services

EvaStore�are�an�industry-leading�document�storage�specialist,�providing�nationwide�document�storage�solutions�that�are�tailored�to�suit�your�specific�requirements.�We�manage�the�entire�lifecycle�of�your�archiving,�from�the�initial�collection�through�to�storage�and�retrieval,�ending�in�secure�destruction�and�recycling.�

Document�Storage

EvaStore�provide�a�document�retrieval�service�for�the�prompt�physical�or�electronic�delivery�of�your�important�documents.�You�can�benefit�from�the�peace�of�mind�of�having�your�documents�professionally�managed�in�our�secure�document�storage�facility,�yet�rapidly�available�on�request.

Retrieval�Services

EvaStore�provide�a�bulk-scanning�or�scan-on-demand�service,�which�means�that�you�can�benefit�from�relocating�your�physical�archiving�to�EvaStore’s�managed�document�storage,�yet�have�the�information�you�need�rapidly�retrieved�electronically�-�without�the�files�or�documents�physically�leaving�our�facility.

Scanning�Services

For�your�critical,�sensitive�and�highly�confidential�storage,�EvaStore�offer�peace�of�mind�with�secure�document�storage�in�our�state-of-the-art�Vault.�It�is�a�highly�secure�document�storage�room,�which�is�protected�by�additional�access�control,�a�specialised�fire�suppression�device�and�security�alarm�systems.

Vault�Storage�Services

EvaStore�offer�secure�and�confidential�document�shredding�services�for�boxes�and�files�in�storage.�We�actively�monitor�the�review�and�destroy�dates�of�boxes�and�files�and�notify�you�when�they�can�be�securely�shredded.�On-site�shredding�services�are�also�available.

Shredding�Services

Why�EvaStore?

Free your valuable office spaceBoxes�and�files�stored�on�your�premises�can�often�become�an�unidentified�cost,�especially�if�they�are�infrequently�accessed.�By�relocating�your�archiving�to�EvaStore,�the�valuable�office�space�that�you�will�gain�can�be�put�to�more�productive�use.

Increase your employee productivityEvaStore�are�responsible�for�locating,�retrieving,�and�delivering�your�information,�thereby�eliminating�your�employees�or�your�own�time�and�cost�over�on-site�archive�management.

Professionally managed archive storageOutsourcing�document�storage�can�be�a�more�cost-effective�alternative�to�managing�your�archiving�in�self-storage�facilities,�as�not�only�do�EvaStore�offer�full�traceability,�but�you�pay�only�for�the�space�that�you�require.

Full audit trailEvaStore�are�strategic�partners�of�O’Neil�Software,�the�industry�leading�barcode�management�system�which�provides�a�full�audit�trail�for�document�activity,�from�the�initial�collection�right�through�to�the�final�destruction.

Secure, yet rapidly availableAlthough�your�information�is�stored�in�one�of�our�secure�facilities,�it�is�still�easily�available;�simply�contact�us�and�we�will�quickly�and�efficiently�provide�physical�or�electronic�retrieval.

Disaster recoveryManaged�document�storage�can�be�considered�to�be�an�active�step�towards�disaster�recovery,�since�risk�is�reduced�by�storing�your�vital�company�information�securely�with�a�specialised�document�storage�company�such�as�EvaStore.

Destruction reviewingYou�can�specify�review�dates�and�we�will�notify�you�when�your�items�can�be�securely�destroyed.�Following�receipt�of�confirmation�to�proceed,�your�boxes�are�picked�and�prepared�for�destruction,�prior�to�being�securely�shredded.

Reduce Health and Safety hazardsBoxes�stored�in�your�office�may�represent�a�major�Health�and�Safety�risk�if�they�block�exits�or�create�hazards.�Additionally,�if�filing�is�not�managed�correctly,�boxes�can�be�overfilled�making�it�difficult�for�your�employees�to�retrieve�items.

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

Fast & efficient retrieval...

…available whenEva you need

�� All�staff�are�CRB�checked�and�bound�by�confidentiality�agreements�to�protect�your�information.

�� Our�secure�document�storage�facilities�are�monitored�and�linked�to�the�emergency�services�via�Dual�Com�communicators.

�� Comprehensive�intruder�detection�includes�motion�sensors�and�contactors�that�monitor�facilities�at�all�times.

�� Facility�doors�and�windows�are�protected�by�LPCB�rated�security�shutters.

�� Managed�access�control�system,�networked�across�the�sites�restricts�entry�to�all�premises�and�provides�differing�access�rights�for�staff�and�visitors.

�� The�Vault�has�an�automatic�fire�suppression�system.

�� Smoke�and�heat�detectors�constantly�monitor�the�document�storage�facilities.

�� Temperature�and�humidity�detectors�constantly�monitor�the�document�storage�facilities.

�� Entrances�and�emergency�exit�points�throughout�the�building�have�alarm�contacts.

�� Extensive�CCTV,�with�security�lighting,�are�installed�on�all�facilities,�which�monitor�the�buildings�for�personnel�or�vehicle�activity�–�24�hours�a�day,�365�days�a�year.

�� Out�of�hours�security�patrols�ensure�a�visible�security�presence.

�� Personnel�restrictions�apply�at�all�times.�Whilst�we�welcome�existing�or�prospective�customers�to�visit�our�facilities,�we�insist�that�they�are�by�appointment�only.

�� Our�collection�and�delivery�vehicles�are�secure�and�satellite�tracked.

�� Facilities�are�monitored�by�nationally�recognised�pest�control�specialists.

Security

Fire and security systems…

…secure whichEva way you look at it.

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

‘We are very happy with the wide range of services provided by EvaStore, they are very efficient and very personal, they are excellent. Thanks again!’Aerospace Manufacturing Company

‘EvaStore are always extremely helpful and polite, they come when they say they are going to come and ring so you’re not hanging around waiting.’Finance Company

‘I can only commend you with the highest praise, this afternoon your employee walked in with the box I had requested only 2 hours previous.’Architects Practice

‘EvaStore are excellent, they do everything we need them to do, with minimal fuss. It’s perfect! We look forward to working with them for years to come.’National Restaurant Chain

‘Just a quick email to say thank you for your prompt & efficient return of the documents I requested earlier this week. They arrived safe & on time.’National Aerospace Manufacturing Company

‘Thank you for showing us your records management system, it’s clear that you take great pride in your business & your whole operation is run with extreme professionalism.’Chartered Surveyors

‘I only have to give them a ring when our shredding bins are full and they always

exchange them within 24 hours, we are very pleased with the service we receive.’Automotive Sales Facility

‘As a long-standing customer of Evastore I cannot recommend them highly enough. Prompt, efficient & very helpful, they take good care of us & our documents.’National Charity

‘EvaStore provide a very easy to use document storage & retrieval service. They are extremely prompt in what they do & the staff are always polite & helpful.’Property Consultancy Firm

‘We made the right decision when we transferred our archive storage to Evastore, they understand our requirements and quickly respond to our requests.’Data Processing Company

‘What sets Evastore apart is their flexible approach & quick response from real individuals who understand, not anonymous ‘Customer Services’.Data Handling Company

‘We are more than happy with the service we receive & always get a prompt response to our requests. We are also happy to support a local business.’Solicitors Firm

‘EvaStore provide an excellent service which allows us flexibility and peace of mind and we look forward to working with them for years to come.’Forensic Security and Consultancy Firm

Testimonials

EvaStore LimitedEVA2,Artillery�Business�Park,Park�Hall,�Oswestry,�Shropshire�SY11�4AD

info@documentstorage.co.uk 0800 0832 678

www.documentstorage.co.uk

0800 0832 678

/documentstorage

@documentstorage

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