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eSWT Online Salary/Wage Transfer Request System. eSWT Online System. Takes the current process and converts it to an online process Via Self-Service Banner (similar to eCerts & SSB JV system) Can be done as an independent SWT or as part of eCerts (for Effort Certification) - PowerPoint PPT Presentation
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eSWT
Online Salary/Wage
Transfer Request System
eSWT Online SystemeSWT Online System
• Takes the current process and converts it to an online process• Via Self-Service Banner (similar to eCerts & SSB JV system)• Can be done as an independent SWT or as part of eCerts (for
Effort Certification)• Allows for supporting documentation to be attached• Storage in Self-Service Banner• Eliminates the need for revised PARs (if effort certification is
required)• Time-stamps effort certification (in the next eCert period) when
SWT is approved/processed• PDF capability• Each eSWT is identified by a unique number (ex – SW000001)
eSWT via AU AccesseSWT via AU Access
eSWT via AU AccesseSWT via AU Access
• Access on the Finance Tab• Access on the Employee Tab• Access on the Faculty Services Tab
• Click on ‘Self Service Banner’• Scroll down to ‘Salary Wage Transfer’
eSWT via Self Service BannereSWT via Self Service Banner
eSWT ProcedureseSWT Procedures
• Sign off on SWT document• Create a SWT (Salary Wage Transfer)• Search SWT documents
eSWT Sign off on SWT documenteSWT Sign off on SWT document
• Awaiting Actions are documents needing your action• Can sign off per FOAP or all FOAPs in a document
• In Process are documents awaiting action from others
• Complete are documents that are approved or have been withdrawn
eSWT Sign off on SWT documenteSWT Sign off on SWT document
Non-sponsored can be signed off by:•Department admins•Salary wage transfer admins•Department heads•Dean admins•Deans•Associate Deans of Research
eSWT Sign off on SWT documenteSWT Sign off on SWT document
Sponsored can be signed off by •Principal Investigator (PI)•Co-Principal Investigator (CO-PI)
•Department Admins, salary wage transfer admins, dean admins CANNOT sign sponsored FOAPs
Logged in as P.I. or Co-P.I.
eSWT Sign off on SWT documenteSWT Sign off on SWT document
• Approve will sign off and push the document to the next queue
• Reject will add a note to the document as well as email the preparer
• Reject will not remove the document from the queue
eSWT Sign off on SWT documenteSWT Sign off on SWT document
• If the document requires a change to the funding source or the amount, the document will need to be unlocked
• Dean’s Office can perform the unlock
• A document that is withdrawn will be removed from every queue and moved to the complete tab
• Only the preparer can withdraw the document• This document cannot be reopened
eSWT Create Salary Wage TransfereSWT Create Salary Wage Transfer
• Create a SWT (Salary Wage Transfer)• Can be created by Salary Wage Transfer Admin• Can be created by Department Admin• Can be created by Department Head• Can be created by Principal Investigator• Can be created by Co-Principal Investigator
Justification is mandatory
Optional
Salary/Wage Transfer Request Number
Approval ProcessApproval Process• Once submitted by the preparer, the eSWT is forwarded
for approval to the appropriate individuals/departments via automatic email notification (similar to eCerts).
Preparer
From Dept/Unit/College
To Dept/Unit/College
CG/ISS
• Preparer and Approvers are listed at the bottom of eSWT
Email NotificationEmail Notification
>>> "Salary Wage Transfer" <[email protected]> 1/25/2012 10:05 AM >>>902xxxxxxx Mxxxx Mxxxxxx
Actions are required for document SW000006902xxxxxx Rxxxx Cxxxxx
Transferring Wages from 113500 Information Systems Support
To access system training tools or to enter the salary wage transfer system or reviewavailable salary wage transfers, please go to eSwt at: http://www.auburn.edu/administration/business_office/cga/salarywagetransfers.html
If you have problems accessing the system or have questions regarding this process, please send
an email to [email protected] or contact Contracts and Grants Accounting at 844-4847.
eSWT SearcheSWT Search
• Search for a Person• Search for a Fund/Org/Acct/Prog
eSWT Document Search by PersoneSWT Document Search by Person
eSWT Document Search by PersoneSWT Document Search by Person
Fill in any of the text boxes
eSWT Document Search by PersoneSWT Document Search by Person
eSWT Document Search by FOAPeSWT Document Search by FOAP
eSWT Document Search by FOAPeSWT Document Search by FOAP
eSWT Document Search by FOAPeSWT Document Search by FOAP
Contacts, Comments & QuestionsContacts, Comments & Questions
Email: AU [email protected]
CG Accounting - AU 334-844-4847
CG Accounting - AUM 334-244-3716