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Accelerated SAP

Title:Organization/Area:EUP Category:

BUSINESS PROCESS PROCEDURE

DIsplay Master DataHR/Personnel Administration

File Name: 290774967do! Release: R/" 46#

Responsi$ility: H%man Reso%r!esDepartment

&tat%s:

Overview

Trigger:

An employee' t(eir mana)er or t(e HR department needs to in*%ire on an employee+s ,ile' -(i!(

is t(e employee+s master data in &AP

Table of Content

Co!!only "tilize# infoty$e Additional Payments.001 Pa)es "4

A!tions .00001 Pa)es 4

Personal Data .00021 Pa)es 6

Family/Related Person .0021 Pa)es 7

3r)aniational Assi)nment .0001 Pa)es 5

Date &pe!i,i!ation .0041 Pa)e 9

Addresses .00061 Pa)es 90

Residen!e a Area .02071 Pa)e 0 8

or a Area .02051 Pa)es

;nemployment &tate .02091 Pa)e 8 2

it(( In,o 4/ ;& .0201 Pa)es 2"

Planned orin) ime .00071 Pa)es 4

<asi! Pay .00051 Pa)e 7Monitorin) o, Dates .0091 Pa)es 7

ADP File N%m$er .02691 Pa)e 5

<an Details .00091 Pa)es 59

Additional Pers Data .00771 Pa)es 920

3$=e!ts on >oan .00401 Pa)e 202

Internal #ontrol .00"21 Pa)e 222

#omm%ni!ations .001 Pa)e 22

?d%!ation .00221 Pa)e 2224

@en <ene,its Data .071 Pa)e 242

?ent: Permissions .0"751 Pa)e 2

Monitorin) o, Dates .0091 Pa)e 226

A$sen!e B%otas .20061 Pa)e 2625

ime rans,er &pe!i,i!ations .2021 Pa)e 25

>ast !(an)ed on: >ast !(an)ed $y: Cersion: 0 Pa)e:

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&tat%s:

B"ine Pro%e Pro%e#"re Overview

• &'o: H%man Reso%r!es is responsi$le ,or in*%iry *%estions on !ompany employee data and ,or %pdatin)

t(e &AP master data re!ord

• &'at: (en someone re*%ests in,ormation ,or employee data' t(e HR department is responsi$le

,or proidin) t(is in,ormation -(i!( is stored in t(e &AP system (e HR department is alsoresponsi$le to maintain !(an)es o, master data and store it in t(e &AP system

• &'y: ?mployee data is maintained in &AP' -(i!( ,eeds ot(er systems

• &'ere: Desi)nated H%man Reso%r!es representaties -ill $e responsi$le ,or t(e retriein) and

displayin) master data

• &'en: (eneer a master data in*%iry is re*%ested ,or an employee

•

In$"t ( Re)"ire# *iel# *iel# +al"e/Co!!entPersonnel No (e personnel n%m$er o, t(e employeeIn,otype (e in,ormation to $e displayed

O"t$"t , Re"lt Co!!entRe*%ested in,ormation displayed

Pro%e#"ral Ste$

-.- A%%e aintain ater Data trana%tion by:

+ia en" H%man reso%r!es → Personnel Mana)ement → Administration → HR Master

Data→ Display

+ia Trana%tion Co#e PA20

Ti$ an# Tri%0

• PA20 is a Display only transa!tion type (e data !an $e %pdated in transa!tion PA"0 and t(e

displayed ,ields (ae $een s(aded to indi!ate t(at t(ey are display only

• I, yo% don+t no- an employee+s personnel n%m$er' yo% !an loo it %p %sin) one o, t(e ,ollo-in)

sear!( (elps #li! on t(e arro- appearin) net to t(e ,ield to loo %p $y:


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&tat%s:

<y %sin) mat!(!ode N yo% loo %p t(e personnel n%m$er $y t(e employee+s last and ,irst nameI, yo% don+t no- t(e ri)(t spellin) o, t(e name' yo% -or -it( asteriss to )et possi$le entriesdisplayed

?) yo% don+t no- i, t(e last name o, an employee yo%+re looin) ,or !alled

o(ns.s1on is spelled -it( one & or t-o &+s In t(e last name ,ield enter o(ns∗

(e system -ill display all t(e employees -(i!( t(eir last name starts -it(o(ns

<y %sin) mat!(!ode 1 yo% loo %p personnel n%m$ers %sin) 3r)aniational assi)nment data

.-(i!( -ill $e eplained more in detail later1 <y %sin) mat!(!ode C yo% !an loo %p personnel n%m$ers %sin) so!ial se!%rity n%m$ers

Mat!(!ode O !om$ines all t(e preio%s ones

I, yo% !li! on t(e arro- appearin) net to t(e ,ield' a parti!%lar mat!(!ode .yo%

sele!ted $e,ore1 -ill pop %p I, yo% -ant to sele!t anot(er mat!(!ode yo% !li! ont(e 3H?R &?AR#H H?>P $%tton at t(e $ottom o, t(e pop %p s!reen

1.2 On screen, “Display HR Master Data,” review inforation in t!e fields as specified in t!e ta"le"elow#

Field Name Des!ription R/3/# ;ser A!tion and Cal%es

Personneln%m$er

?a!( employee isassi)ned a %ni*%epersonnel n%m$er

R (e personnel n%m$er o, t(e employee I, t(epersonnel n%m$er is %nno-n' %se mat!(!ode ,or t(elast name to p%ll %p t(e employee+s personnel n%m$er

Period Interal ,or maintainin) t(ein,otype

3 Reie- t(e period ,or -(i!( t(e in,otype is stored

In,otype In,otype to displayed R

A,ter enterin) t(e personnel n%m$er and in,otypen%m$er' !li! on t(e EDisplay i!on' as appropriate

.$ote# 3n a$oe ta$le' in !ol%mn ER/3/#G ER Re*%ired' EO 3ptional' EC #onditional1

S$e%ifi% Infoty$e refer to table of %ontent:

1.% Display Additional Payents &'nfotype ((1)* screen, review inforation in t!e fields asspecified in t!e ta"le "elow#

Field Name Des!ription R/3/# ;ser A!tion and Cal%esa)e type a)e type to -(i!( t(e

additional payment needsto $e assi)ned

R

Amo%nt Amo%nt o, additionalpayment

R (e amo%nt o, nonre!%rrin) payment

: t(is is not a re*%ired ,ield i, yo% are enterin) data inN%m$er/;nit ,ield

N%m$er/%nit N%m$er and %nit o, time ormeas%rement' s%!( as J't(at applies to t(e -a)e

3 (e appropriate n%m$er and %nit

: (is is a re*%ired ,ield i, yo% are not enterin) data in


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%estype t(e Amo%nt ,ield

Date o, ori)in (e system assi)ns t(elast date o, t(e !%rrentpayroll period as t(e dateo, ori)in ,or t(e additionalpayment

#

De,a%lt date (e date on -(i!( t(eadditional payment needsto $e made

3 Display t(e appropriate date ,or t(e ori)in o, t(eadditional payment

Assi)nmentn%m$er

;serde,ina$le ,ield 3

Reason ,or!(an)e

Reason ,or !(an)in)master data

3


Ti$ an# Tri%0 ( A%tion Infoty$e 2222

• A!tions are stored in t(e A%tion in,otype' Infoty$e 2222 For ea!( a!tion a reaon (as to

$e entered (is in,otype also de,ines t(e e!$loy!ent tat" o, an employee' -(i!( -illdetermine t(e ,%rt(er pro!essin) o, an employee+s data (e stat%s is a%tomati!allymaintained -(en t(e a!tion is !arried o%t

1.+ On screen Display Actions &infotype ((((*, review inforation in t!e fields asspecified in t!e ta"le "elow#


PersonnelN%m$er

?a!( employee -ill $eattri$%ted a %ni*%epersonnel n%m$er

#

From/o &tart and ?nd date o,a!tion

R

A!tion ype o sele!t t(e A!tion to $eee!%ted

#

Reason ,or A!tion

o ee!%te an A!tion areason (as to $e ,illed o%t

R

Re,eren!epers No

N/A N/A

&tat%s

#%stomerDe,ined

N/A N/A

?mployment ?mployment stat%s #

&pe!ialpayment

&pe!ial payment stat%s #

Position A person+s a!t%alo!!%pation in t(e !ompany

A position $elon)s to anor)aniational %nit and isdes!ri$ed $y a =o$ (eposition (as to $e %ni*%e

R

Personnel Area An or)aniational entity R


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%esrepresentin) an area -it(inan enterprise de,ined $yspe!i,i! aspe!ts o,personnel administration'time mana)ement andpayroll

A personnel area iss%$diided into personnels%$areas

?mployee@ro%p

An or)aniationalentity t(at is )oerned$y spe!i,i! personnelre)%lations Anemployee )ro%p isdiided into seeralemployee s%$)ro%ps

R Possi$le al%es are:A Re)%lar C 3n #allE ?ternal >a$or I Ina!tieR RetiredT erminationA 3 Reg"lar is t(e !ode ,or all a!tie employees3t(er !odes -ill $e assi)ned to employees asappropriate

?mployee&%$)ro%p

A ,%rt(er diision o, t(e?mployee @ro%p' -(i!( isalso )oerned $y spe!i,i!personnel re)%lations

R (e ma=or !ate)ories ,or ne- (ires -ill $e:2- 8 F%ll ime ?empt24 8 F%ll ime Noneempt25 8 Part ime ?empt26 8 Part ime Noneempt


Ti$ an# Tri%0 ( Peronal Data Infoty$e 2224

• (is in,otype is %sed to enter an employee+s personal in,ormation

• Do not %se t(e title s%,,i ,or parts o, t(e name s%!( as r' &r' III' II' et!G in!l%de t(ose

desi)nations in t(e >ast Name ,ield' ie' &mit(' r &eparate t(em ,rom t(e last name by a$a%e Ko% !an p%t a (yp(en to separate t(em' $%t never $"t a %o!!a7 Bei#e t'at a%o!!a %an never be $"t in w'atever fiel#7

• Mae s%re yo% !li! on t(e !orre!t )ender .MA>? or F?MA>?1 (e system -ill leae t(e de,a%lt

as male %nless ot(er-ise spe!i,ied

• I, yo% identi,y t(e ne- (ire as MARIA> &A;& Married' t(e system -ill tae yo%

a%tomati!ally to t(e *a!ily/Relate# Peron 8Infoty$e 224-9

• I, yo% identi,y t(e ne- (ire as MARIA> &A;& 8 &in)le' t(e system -ill tae yo% a%tomati!allyto Organizational Aign!ent 8Infoty$e 222-9G yo% -ill !ome $a! to In,otype 002 later on int(e Hirin) A!tion to add ?mer)en!y #onta!t in,ormation

• At t(is point in t(e (irin) a!tion' Family/Related Persons .In,otype 0021 is %sed only ,or spo%se

in,ormationG all in,ormation relatin) to dependents 8 re)ardless o, marital stat%s -ill $e p%t ind%rin) t(e $ene,its enrollment


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&tat%s:

1.) On screen, Display Personal Data &'nfotype (((2*, review inforation in t!e fields asspecified in t!e ta"le "elow#


From/o ?,,e!tie date o,employee+s personalin,ormation

# As start date t(e system -ill de,a%lt t(e employees$irt( date(e end date de,a%lts to 2/"/9999

Form o, Address

itle address pre,erred $yt(e employee

R ;se t(e drop do-n men% to sele!t R' RS' ISS'S' or DR

Name Format Format %sed ,or printin)name

# De,a%lt -ill $e to print F3RM 3F ADDR?&& 8 FIR&NAM? 8 >A& NAM?Do not !(an)e t(e de,a%lt

>ast Name ?mployee+s >ast Name R ?nter t(e employee+s last name separated $y(yp(ens -(en employee %ses a !om$ined last name

<irt( Name ?mployee+s Name at <irt( R ?nter employee+s maiden name i, %sedill print o%t as (yp(enated name

First Name ?mployee+s First Name R ?nter t(e employee+s ,irst name

Initials ?mployee+s Initials R ?nter employee+s middle initial.s1 i, re*%ired

Middle Name ?mployee+s Middle Name R ?nter employee+s middle name

Lno-n As ?mployee+s in,ormal name R ;se only ,or employees -(o %se aliases+' ie' -riters

Desi)nation itle s%,,i 3 ;se t(e drop do-n men% to sele!t an appropriates%,,i as needed' s%!( as P(D' ?s*' MD' et!

&%,,i ?mployee+s aristo!rati!title' i, appli!a$le

3 ;se t(e drop do-n men% to sele!t an appropriates%,,i as needed' s%!( as <aron' <aronesse' et!

&&N &o!ial &e!%rity N%m$er R ?nter t(e employee+s so!ial se!%rity n%m$er' -it(o%t%sin) (yp(ens (e system -ill !(e! ,or its%ni*%eness

<irt( Date ?mployee+s <irt( Date R ?nter t(e employee+s $irt( date in !ont'/#ate/year ,ormat &las(es are not re*%ired' t(e system p%tst(em a%tomati!ally -(en not entered

>an)%a)e Ley >an)%a)e %sed in displays R De,a%lts to ?N ?n)lis(' indi!ates t(e lan)%a)e to $e%sed in &AP Not to $e !on,%sed -it( natie lan)%a)eo, employee

Nationality ?mployee+s Nationality R ;se t(e drop do-n men% to sele!t t(e appropriatenationality I, employee is !itien o, t(e ;nited &tates't(e !ode is US<e !onsistent

Mari tal &tat%s ?mployee+s Marital &tat%s R ;se t(e drop do-n men% to sele!t t(e appropriatemarital stat%s

Dependents (e n%m$er o, !(ildrenentered (ere !an di,,er,orm t(e n%m$er %sed ,orta a!!o%ntin) (is entryis N3 alidated a)ainstt(e n%m$er o, !(ildrenstored in I002Family/Related Person

3 In t(e ;&' t(is ,ield is %sed to indi!ate t(e n%m$er o,employee dependents' rat(er t(an !(ildren

@ender ?mployee+s @ender R &ele!t appropriate $%tton *e!ale' ale or TBD



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&tat%s:

Ti$ an# Tri%0 ( *a!ily/Relate# Peron Infoty$e 224-

• In,otype 002 stores t(e data o, an employee+s ,amily mem$ers as -ell as ,rom ot(er related

persons

1. On screen, Display -ailyRelated Persons &'nfotype ((21*, review inforation in t!efields as specified in t!e ta"le "elow#


From/o Calidity dates o, t(e !%rrent re!ord R As start date t(e system -ill de,a%lt t(e

(ire date(e end date de,a%lts to 2/"/9999

Family ype De,ines relations(ip to employee # (e ,amily type -ill de,a%lt to $o"e'$e!a%se yo% sele!ted as Marital &tat%s arrie# on t(e preio%s s!reen Do notenter ot(er dependents at t(is point

>ast Name >ast name o, ,amily/related person R ill de,a%lt to t(e last name o, t(eemployee 3erride de,a%lt -it(appropriate last name i, ne!essary

<irt( name Name at $irt( o, ,amily/related person 3 #an insert Maiden Name o, &po%sei, %sed

First Name First name o, ,amily/related person R Insert appropriate ,irst name

@ender Related person+s )ender R &ele!t appropriate $%tton&ystem de,a%lts to F?MA>?

<irt( Date Date o, <irt( o, ,amily/related person R Insert related person+s date o, $irt(

&&N &o!ial &e!%rity N%m$er R Insert appropriate &&N

&treet &treet Address 3 No de,a%ltG enter street address o,person i, s%pplied $y t(e employee(is address -ill $e lined to t(is relatedpersonG at t(is point' t(e address o, t(eemployee (as not $e entered

&treet &e!ond line o, &treet Address R I, needed ,or apartment n%m$er' et!

#ity/state #ity and &tate address R No de,a%ltG enter !ity name and statea$$reiationP%ll do-n men% aaila$le ,or statenames

Oip/!o%ntry Postal ip !ode .%p to 9di)its1/#o%ntry #ode

R No de,a%ltG enter ip !ode&ystem -ill !(e! only ,irst t-o di)its o,ip !ode to eri,y a)ainst state/ ?nter!o%ntry !odeG ;& ,or ;nited &tates&ystem re*%ires !o%ntry !ode in order to,ind state !odes

Re, Per No N/A N/A N/A



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&tat%s:

Ti$ an# Tri%0 ( Organizational aign!ent ( Infoty$e 222-

• In,otype 000 is a !r%!ial in,otype in &APHR It -ill de,ine t(e ,%rt(er pro!essin) o, an

employee+s time and payroll data' so it is essential to inte)rate t(e ne- (ire in t(e ri)(t?nterprise str%!t%re' Personnel str%!t%re and 3r)aniational str%!t%re

• 3r)aniational Assi)nment !an only $e !reated in t(e Hirin) Personnel A!tion (e transa!tion

PA"0 -ill not permit t(e !reation o, 3r)aniational Assi)nment sin!e t(e Hirin) Personnel A!tionalso !reates/assi)ns t(e personnel n%m$er Ho-eer' it is possi$le to !(an)e spe!i,i! ,ields in3r)aniational Assi)nment -it( ransa!tion PA"0 (e 3r)aniational Assi)nment !an $e!(an)ed $y delimitin) t(e eistin) or) assi)nment

• Note: An employee+s ?nterprise &tr%!t%re .e!l%din) &%$area and <%siness Area1 andPersonnel &tr%!t%re .e!l%din) Payroll Area and #ontra!t1 s(o%ld only $e !(an)ed -it( t(e3r)aniational Reassi)nment Personnel A!tion .ransa!tion PA401

1./ On screen Display Or0aniation Assi0nent &'nfotype (((1*, review inforation in t!efields as specified in t!e ta"le "elow#


From/o Calidity dates o, t(e !%rrentre!ord

# As start date t(e system -ill de,a%lt t(e (ire date(e end date de,a%lts to 2/"/9999

&%$area An or)aniationalentity -(i!(represents part o, apersonnel area -(i!(is distin)%is(ed ,romot(ers $y %ni*%e,eat%res o, personneladministration' timemana)ement andpayroll a!!o%ntin)

R ;se t(e drop do-n men% to sele!t t(e appropriatepersonnel s%$ area

<%siness Area N/A N/A N/A

Payroll Area An or)aniation entity)ro%pin) all employeest(at are to $e a!!o%nted int(e same payroll r%n

# (e de,a%lt payroll area -ill appear <esides t(eset(ere is payroll area ,or persons t(at are not payrollreleant

#ontra!t N/A N/A N/A3r) Ley N/A N/A N/A

Personnel N/A N/A N/A

ime (e ime Administrator ist(e person responsi$le ,ort(ose employees assi)nedto (im/(er

R ;se t(e drop do-n men% to sele!t t(e personresponsi$le ,or time re!ord inp%t o, t(is employee

Payroll N/A # N/A



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&tat%s:

Ti$ an# Tri%0 ( Create Date S$e%ifi%ation Infoty$e 226-• (is in,otype stores additional data relatin) to Date ?ents t(at (ae an impa!t on ot(er HR

areas' lie payroll and $ene,its

1. On screen Display Date Specifications &'nfotype ((+1*, review inforation in t!e fields asspecified in t!e ta"le "elow#



R As start date t(e system -ill de,a%lt t(e (ire date(e end date de,a%lts to 2/"/9999

Date ype De,ines t(e meanin) o, aparti!%lar date

R Cario%s dates -ill de,a%lt $ased on t(e (irin) date's%!( as:Date of ;ireTitle DateA#<"t Servi%e DateSeniority Date*"ll,ti!e #ateDe,a%lts -ill depend on t(e !ompany !ode

Date 8 ,or ea!(date typesele!ted

Date ,or -(i!( Date&pe!i,i!ations )o intoe,,e!t

R I, yo% sele!t a Date ype' %se t(e p%ll do-n !alendarand !(an)e t(e date i, ne!essary For mostemployees it -ill $e t(e (ire date


Ti$ an# Tri%0 ( A##ree Infoty$e 222=

• (is s!reen is %sed to store address in,ormationG all R?@;>AR employees m%st (ae a

Permanent Address' -(i!( is stored in s%$type 3t(er address s%$types may in!l%de:emporary Residen!e' Home Address' ?mer)en!y Address' Mailin) Address' or

A!!ommodation proided $y employer

1. On screen Display Addresses &'nfotype (((*, review inforation in t!e fields asspecified in t!e ta"le "elow#


From/o Calidity dates o, t(e!%rrent re!ord


Address ype (e address typespe!i,ies -(et(er t(eaddress in *%estionis t(e employeespermanent ortemporary pla!e o,

R (e system -ill de,a%lt to E 8 Permanent Residen!e3t(er s%$types !an $e %sed as needed $%t -ill not $e!reated d%rin) t(e (irin) a!tion


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&tat%s:

residen!e#/3 In #are 3, 3 I, address s%pplied is IN #AR? 3F anot(er party' entert(at in,ormation (ere

Address >ine First >ine ,or &treet Address

R ?nter ,irst line ,or street address' ie' n%m$er and streetname

Address >ine 2 &e!ond >ine ,or &treet Address

3 I, needed' %se se!ond line ,or additional addressin,ormation' ie' apartment n%m$er' $o n%m$er' et!

#ity #ity Name R ?nter name o, !ity ,or address

#o%nty N/A N/A N/A

&tate &tate Name R ?nter t-odi)it !ode ,or state name Ko% !an t(e %sedrop do-n men% to sele!t t(e ri)(t !ode

Oip #ode Postal Oip #ode R ?nter at least ,iedi)it ip !odeG i, ,%ll ninedi)it !ost isno-n' enter das( a,ter ,ie di)its and t(en additional,o%r di)itsNote: (e system -ill eri,y t(e ,irst t-o di)its o, t(e ip!ode to ens%re it is related to t(e !orre!t state name

#o%ntry Ley #o%ntry Name # (e system -ill de,a%lt to ;& .$ased on &AP internal!o%ntry !ode1o enter a ,orei)n address' !li! on t(e ADDR?&&

A<R3AD $%tton on t(e appli!ations tool$ar (e system-ill t(%s proide yo% -it( t(e !o%ntry spe!i,i! s!reen ,ort(at parti!%lar !o%ntry

elep(oneN%m$er

Home P(one N%m$er R ?nter t(e area !ode and p(one n%m$er

#omm%ni!ations 3t(er personal!omm%ni!ation n%m$ers

3 Additional types o, !omm%ni!ation n%m$ers !an $estored:CE>> !ell%lar p(one n%m$er *A?- ,irst ,a p(one n%m$er *A?4 se!ond ,a p(one n%m$er PA@E pa)e n%m$er TE>4 se!ondary p(one n%m$er TE>5 tertiary p(one n%m$er +OICE oi!e mail p(one n%m$er

Do not %se additional p(one n%m$ers or ,a n%m$ers ,or o,,i!e n%m$ersG internal !omm%ni!ation n%m$ers arestored else-(ere


Ti$ an# Tri%0 ( Rei#en%e Ta Area ( Infoty$e 242

• (is in,otype stores t(e appropriate in,ormation relatin) to Residen!e a =%risdi!tion

$ased on t(e residen!e state s%pplied in in,otype 0006 Identi,yin) t(e lo-est leel-ill in!l%de all appropriate ta =%risdi!tionsG %pper leel =%risdi!tions -ill a%tomati!ally

$e assi)ned For instan!e' an employee (ired in N -o%ld $e identi,ied as Ne-ersey and t(en Federal ta area -o%ld ,ollo- alon) For states s%!( asPennsylania' 3(io and Lent%!y' t(ere are n%mero%s !o%nty/!ity/area taes t(atalso apply

• (e a Area sele!tion list -ill appear a,ter sain) in,otype 0006G !li! on t(e

appropriate lo-est leel ta area and sae $y %sin) t(e )reen !(e! mar (ispop%lates t(e re*%ired ,ields on in,otype 0207


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Accelerated SAP






&tat%s:

1.3 On screen Display Residence 4a5 Area &'nfotype (2(/*, review inforation in t!e fields asspecified in t!e ta"le "elow#




a Area ?mployee+s residen!e ,orta p%rposes

R &ele!t t(e lo-est leel ,rom t(e a Area sele!tion list


Ti$ an# Tri%0 ( &or0 Ta Area ( Infoty$e 242

• (e or a Area in,otype re!ords t(e amo%nt o, time an employee spends in ea!(lo!ality ot(er t(an t(eir Residen!e a Area .In,otype 02071 t(ro%)(o%t t(e taperiod

• (e allo!ation per!enta)e !an $e (ard!oded into &AP as 00J' espe!ially -(en

%sin) ADP ,or payroll pro!essin) sin!e t(e ADP system !an only (andle one taarea I, t(e -or state is di,,erent t(an t(e residen!e state' mae s%re t(is in,otypere,le!ts t(e -or state A,ter all in,ormation is added' !li! on t(e &AC? i!on on t(etop o, t(e s!reenG t(is -ill a!!ept t(e data

1.1( On screen Display 6or7 4a5 Area &'nfotype (2(*, review inforation in t!e fields asspecified in t!e ta"le "elow#




a Area a Area in -(i!( t(eemployee -ors

# (is in,ormation de,a%lts ,rom t(e ta state entered int(e preio%s in,otype' in,otype 0207

Allo!ationper!ent

Per!enta)e o, t(eemployee+s -orin) timespent in t(e ta area

# De,a%lts to 00J


Ti$ an# Tri%0 ( Une!$loy!ent State ( Infoty$e 242

• In,otype 0209 stores t(e state t(at is responsi$le ,or payin) t(e employee+s %nemployment

ins%ran!e

1.11 On screen Display 8neployent State &'nfotype (2(3*, review inforation in t!e fieldsas specified in t!e ta"le "elow#


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Accelerated SAP






&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%esFrom/o Calidity dates o, t(e !%rrent

re!ord# As start date t(e system -ill de,a%lt t(e (ire date

(e end date de,a%lts to 2/"/9999

a A%t(ority Name o, t(e%nemployment state

# (is in,ormation de,a%lts ,rom t(e ta state entered inin,otype 0207It s(o%ld al-ays $e t(e same as t(e or &tate

orsite orsites are %sed in!ertain states to proidestatisti!al in,ormation to t(eta a%t(ority o,%nemployment

3 ;se t(e drop do-n men% to sele!t t(e appropriate-orsite


Ti$ an# Tri%0 ( &it''ol#ing Infor!ation &6/& ( Infoty$e 24-2

• (is in,otype stores t(e in,ormation presented $y t(e employee on t(e 4/ (e

in,ormation is %sed $y payroll to !al!%late -it((oldin) ta

1.12 On screen Display 6it!!oldin0 'nforatio 6+6) &'nfotype (21(*, review inforation int!e fields as specified in t!e ta"le "elow#




a A%t(ority a A%t(ority leyin)-it((oldin) ta

# (is in,ormation de,a%lts ,rom t(e ta state entered inin,otype 0207

a >eel a >eel # Identi,ier %sed to s(o- t(e (ierar!(y to -(i!( a taa%t(ority $elon)s:A FederalB &tateill $e de,a%lted $y t(e system

Fil in) &tat%s (e employees maritalstat%s ,or ta p%rposes

R ;se t(e drop do-n men% to sele!t one o, t(e,ollo-in):2- 8 &in)le24 8 Married2= 8 Head o, Ho%se(old

Allo-an!es N%m$er o, eemptions!laimed $y t(e employee

R ?nter t(e n%m$er o, eemptions !laimed $y t(eemployeeI, le,t <>ANL' same as O?R3

Additionalallo-an!e

Additional amo%nt to $e-it((eld' at t(e employeesre*%est' ,or t(e payment o, taes

3 ?nter a <I??L>K dollar amo%ntG t(is is t(eadditional amo%nt t(at -ill !ome o%t in ea!(pay!(e!

Personalallo-an!e

N%m$er o, personaleemptions !laimed $y t(eemployee (is ,ield isonly alid ,or !ertaina%t(orities I, it does notappear on t(e -it((oldin),orm' do not enter a al%e(ere

Dependentallo-an!e

N%m$er o, dependenteemptions !laimed $yt(e employee (is


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es,ield is only alid ,or!ertain a%t(orities I, itdoes not appear ont(e -it((oldin) ,orm'do not enter a al%e(ere

a eemptindi!ator

o indi!ate i, t(e employeeis ta eempt or not

3 ;se t(e drop do-n men% to sele!t one o, t(e,ollo-in)' as needed:8B>AN19 8 No eemption? 8 ?emptR 8 ?empt $%t Reporta$le

?emption amt a eemption amo%nt,rom t(e employees-it((oldin) allo-an!e!erti,i!ate

3 ?nter amo%nt in t(is ,ield

Add eemption

amt

Additional amo%nt

eempt ,rom taation3nly !ertain statesallo- additional taeemptions


IR& mandates Indi!ates -(et(er anemployee (as a limit set $yt(e IR& on t(e n%m$er o,eemptions t(ey may !laim

3 (is data is ,o%nd in in,otype 06 $ased onin,ormation s%pplied to %s $y t(e IR&

Addit((oldin)

Additional amo%nt to $e-it((eld' at t(e employeesre*%est' ,or t(e payment o, taes


Alt ,orm%la Alternatie ,orm%laassi)ned to !al!%late-it((oldin) ta 3nly somea%t(orities allo-employees to de,ine an

alternatie met(od ,or!al!%latin) t(eir-it((oldin) ta I, yo%assi)n an alternatie,orm%la' it -ill oerride t(ede,a%lt ,orm%la

3 ;se drop do-n men% to sele!t alternatie ,orm%la


Ti$ an# Tri%0 ( Planne# &or0ing Ti!e ( Infoty$e 222

• (is in,otype maintains in,ormation relatin) to t(e employee+s planned -orin) time and time

re!ordin) stat%s (e employee is assi)ned to a -or s!(ed%le r%le -(i!( !ontains all time data

• Planned orin) imes are %sed ,or !al!%lation o, oertime (ese are t(e sele!tions:

3ne !(oi!e 8 days/40 (o%rs per -ee

• Identi,y i, t(e person is 4 or days' i, s(i,t is day' ni)(t or lo$ster' and -(et(er t(eir maim%m

(o%rs per -ee are "62 or "70G t(is r%le )oerns -(en oertime $e)ins (is does not applyto Part ime ?mployees' t(o%)(G sin!e all (o%rs -ill $e re!orded ,or P employees t(is r%le only)oerns eli)i$ility ,or s(i,t pay All part time employees !an $e entered as ED "7 or EN "7


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&tat%s:

or E> "7 A!t%al n%m$er o, s!(ed%led (o%rs ,or part time employees is stored on in,otype0005

• Part ime ?mployees: (ere is a Eparttime employee indi!ator t(at m%st $e !(e!ed o,, ,or all

part time peopleG t(is indi!ator inoes many ot(er r%les in $ene,its and payroll

1.1% On screen Display Planned 6or7in0 4ie &'nfotype (((/*, review inforation in t!e fieldsas specified in t!e ta"le "elow#




or &!(ed%leR%le (e -or s!(ed%le is t(e$asis o, time mana)ementor s!(ed%les are made%p o, t(e -orin) timesand $rea times o, )ro%pso, employees and ,orm t(estr%!t%re o, timemana)ement in t(eenterprise

R ;se t(e drop do-n men% to sele!t t(e appropriate-or s!(ed%le (e de,a%lt is D5.&!(ed%les in &AP determine -(en oertime $e)ins as-ell as &(i,ts .Dday' Nni)(t' and >lo$ster1

imeMana)ement&tat%s

(e ime Mana)ementstat%s indi!ator isassi)ned toemployees -(o taepart in time eal%ation

R ;se t(e drop do-n men% to sele!t one o, t(e,ollo-in) stat%ses:- 8 All Ho%rs Re!orded .Positie ime ?al%ation1 8 ?!eptions 3nly .Ne)atie ime Mana)ement1?mployees !oded E -ill re!ord all attendan!e anda$sen!e (o%rs ?mployees !oded E9 -ill re!ord onlye!eptions to t(eir s!(ed%le

orin) ee (e -orin) -ee

de,ines a se*%en!e o,days t(at repeats itsel, on a re)%lar $asis andis %sed in timemana)ement to!al!%late oertime

# ill de,a%lt $ased on #ompany #ode and ?mployee

&%$)ro%p

Part ime?mployee

Indi!ator %sed ,or parttimeemployees

R #(e! $o i, t(e employee -ors parttime

Additional timeID

Additional indi!ator -(i!(!an $e %sed to )ro%pemployees a!!ordin) toaspe!ts o, timemana)ement It !an $e*%eried in P#Rs $y t(eoperation 3;P and ist(ere,ore taen into

a!!o%nt in payrolla!!o%ntin) or timeeal%ation

3 ?nter Additional time ID

?mploymentper!ent

Indi!ates t(e employmentper!enta)e a!!ordin) tot(e mont(ly -or s!(ed%le

N/A All -or s!(ed%les are set %p to $e -ored 00J&o do not !(an)e t(e per!enta)e' leae 00J ,or allemployees

Dyn Daily -ors!(ed%le

I, yo% a!tiate t(is ,ield' t(esystem oer-rites !ertain,ields in t(e daily -ors!(ed%le -it( al%es ,romt(e Planned orin) imeIn,otype .00071 -(en t(e

3 &ele!t t(e dynami! daily -or s!(ed%le indi!ator $o


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es-or s!(ed%le is a!!essedin time eal%ation

Daily' eely'Mont(ly' Ann%alorin) Ho%rs'eelyordays

#al!%lated a%tomati!ally$ased on t(e -ors!(ed%le entered

# A,ter enterin) t(e -or s!(ed%le (it t(e ?N?R eyso t(e system p%ts t(e (o%rs a%tomati!ally


Ti$ an# Tri%0 ( Bai% Pay ( Infoty$e 222• In,otype 0005 stores t(e in,ormation a$o%t an employee+s $asi! pay

-.-6 On screen Display 9asic Pay &'nfotype (((*, review inforation in t!e fields asspecified in t!e ta"le "elow#




Reason Reason ,or !(an)in)Master Data

R ;se t(e drop do-n men% to sele!t ,rom one o, t(ereasons des!ri$in) a pay s!ale !(an)eFor a ne- (ire' enter E90 8 Initial Pay

Pay &!ale ype (e pay s!ale typesare set %p a!!ordin)to t(e !olle!tiea)reement types t(atde,ine t(e se!tor o,

ind%stry ,or -(i!( t(e!olle!tie a)reementis alid

R ;se t(e drop do-n men% to sele!t one o, t(e,ollo-in):2- 8 Non o$ Rated24 8 o$ Rated26 8 ;nion

(e system -ill de,a%lt to non <ob rate#

Pay &!ale Area Pay s!ale areas areset %p a!!ordin) to t(e!olle!tie a)reementarea t(at de,ines t(earea in -(i!( t(e!olle!tie a)reementis alid

#

Pay &!ale@ro%p

A pay s!ale )ro%p is a!riterion %sed ,or)radin) =o$ eal%ation'and is diided %p intoseeral pay s!aleleels

R (ere are di,,erent pay s!ale )ro%ps' %se t(e dropdo-n men% to sele!t t(e ri)(t one

Pay &!ale>eel

&%$diision o, t(e pays!ale )ro%p' -(i!( isalso %sed as a!riterion ,or =o$eal%ation

R only,or o$Rate

or ;nion

;sed ,or o$ Rate or ;nion

#apa!ity;tiliation >eel

De,ines -(i!(per!enta)e o,standard -orin) timean employee -ors

# De,a%lts to 00J Do not !(an)e t(is per!enta)e

orHo%rs/Period

(e n%m$er o, (o%rs anemployee -ors in onepayroll period

# De,a%lts to t(e (o%rs entered in Planned orin)ime .In,otype 00071' $%t s(o-n $i-eely


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%esNet In!rease N/A 3 ?nter data' -(en appropriate

Ann%al &alary Ann%al $ase salary # #al!%lated $y t(e system

a)e types a)e types representdi,,erent types o, paymentsor ded%!tions made ina!!ordan!e -it(administratie' payroll and!ost a!!o%ntin) !riteria

R (e <I??L>K salary amo%nt !an $e entered (ere'or ,or Part ime employees' t(e (o%rly rate

&tart o, alidityperiod ,orindire!tal%ation

In most !ases' t(e alidityperiod o, t(e indire!tal%ation does not mat!(t(e alidity period o, t(e!%rrent re!ord I, yo%oer-rite t(e date in t(is,ield .,or eample' t(e day

a,ter t(e end o, t(e alidityperiod ,or t(e !%rrental%ation1' t(e al%es arere!al!%lated (e systemproposes t(e start date ,ort(e indire!t al%ation(en !reatin) re!ords't(is is t(e start date o, t(e!%rrent re!ord For allot(er ,%n!tions' t(e system%ses t(e start date t(at-as entered on t(e s!reenproided t(at t(is date is-it(in t(e alidity period o,t(e !%rrent re!ord (isalso applies to t(e startdate proposed $y t(e

system i, no entry -asmade on t(e s!reen I, t(eentered or proposed startdate is not -it(in t(ealidity period o, t(e!%rrent re!ord' t(e startdate o, t(e re!ord is %sed,or indire!t al%ation

R (e system -ill !reate t(e start date (is date !an!(an)ed

#%rren!y #%rren!y ey ,or amo%ntsin t(e system

R ;se p%ll do-n men% to sele!t !%rren!y


Ti$ an# Tri%0 ( onitoring of Date ( Infoty$e 22-• In,otype 009 stores additional data on date e,,e!tie eents ,or t(e employee' alon) -it( a

deadline and a reminder Date in,ormation stored in t(is in,otype !an $e %sed in reports

• (en yo% ,ill t(e date in t(e Date/deadline ,ield and (it t(e enter ey' t(e system -ill de,a%lt

t(e Reminder date (is date !an $e oer-ritten i, appropriate

• A report on t(is in,otype !an easily $e r%n in t(e personnel n%m$er ,ield %sin) !at%'%o#e

ype 3 in t(e personnel n%m$er ,ield' a s!reen -ill pop %p -(ere yo% !an mae t(esele!tion ,or t(e report


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&tat%s:

-.- On screen Display Monitorin0 of Dates &'nfotype ((13*, review inforation in t!efields as specified in t!e ta"le "elow#

Field Name Des!r R/3/# ;ser A!tion and Cal%es

Date ype (e date/deadline typede,ines dates -(i!( arereleant ,or employees

R (e system -il l de,a%l t to E2,Net A$$raial;se t(e drop do-n men% to sele!t ,rom ario%sot(er date eents as needed

Date/Deadline Date o, t(e deadline R ?nter t(e date o, t(e net appraisal .type in or %set(e p%ll do-n !alendar1

Pro!essin)Indi!ator

Pro!essin) note ,ormonitorin) o, datesDates t(at (ae apro!essin) note may $edropped ,rom !ertainreminder lists

# Pro!essin) indi!ator s%pplied $y t(e system:B>AN1 8 Date is ne-- 8 Date is $ein) pro!essedG pro!essin) not yet!omplete4 8 Date (as $een pro!essed' no ,%rt(er pro!essin)re*%ired

I, t(e pro!essin) indi!ator is entered . or 21' t(edate -ill not appear on t(e report r%n $y !at%'%o#e

Reminder Date Date at -(i!( systemreminds yo% o, a !ertaindeadline

# De,a%lt is mont( o see t(e date on t(e s!reen'(it t(e ?N?R ey on t(e ey$oard to re,res( t(es!reen

>ead/Follo- %pime

N%meri! ,ield ,or t(e entry o, a %nit o, time -(i!( de,inesa period $e,ore or a,ter-(i!( t(e system s(o%ldremind yo% o, a !ertain date

# >ead time or ,ollo- %p time !an $e set $ased on%nits and meas%resG %se drop do-n men%s to maesele!tion

#omments 3 Freetet area to mae !omments and notesre)ardin) t(e employee or t(e eentG t(ese !annot$e reported on


Ti$ an# Tri%0 ( ADP *ile N"!ber ( Infoty$e 24=• (is in,otype stores t(e ADP ,ile n%m$er %sed ,or payroll pro!essin) It is s%pplied $y Payroll

,rom a list o, aaila$le n%m$ers

-.-= On screen Display ADP -ile $:"er &'nfotype (23*, review inforation in t!efields as specified in t!e ta"le "elow#




ADP #ompany#ode

# <ased on !ompany !ode' t(e system -ill de,a%lt t(e!orre!t ADP !ompany !ode

A!!ept t(e de,a%lt' do not !(an)e t(e data

File N%m$er ADP ,ile n%m$er R ?nter t(e payrollproided ,ile n%m$er ,or ADPD%rin) t(e (irin) pro!ess' HR -ill (ae to )et t(isn%m$er assi)ned ,rom Payroll



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&tat%s:

Ti$ an# Tri%0 ( Ban0 Detail ( Infoty$e 222

• (e <an Details in,otype stores in,ormation related to t(e employee+s met(od o, payment' dire!t

deposit or !(e!

• (e system -ill de,a%lt to Pay!ent et'o# ( C 8C'e%09' all in,ormation displayed .see s!reen

print a$oe1 is de,a%lted I, no dire!t deposit is $ein) done' not(in) more needs to $e done tot(is s!reen' simply &AC? and !ontin%e

• I, an employee ele!ts dire!t deposit' t(e Pay!ent et'o# m%st $e !(an)ed to T 8Tranfer9 and

<an Ley' <an A!!o%nt and <an #ontrol Ley m%st $e entered

-.- On screen Display 9an7 Details &'nfotype (((3*, review inforation in t!e fields asspecified in t!e ta"le "elow#


From/o Calidity dates o,t(e !%rrent re!ord


<an Detailsype

#ontains t(epossi$le $antypes

R (e system -ill de,a%lt to 2 ( ain Ban0 .-(et(er dire!tdeposit or !(e!1 Do not !(an)e to anot(er $an type

Payee Name o, payee # (e system -ill ass%me t(e employee to $e t(e payeeDo not !(an)e t(is

Postal #ode/#ity Oip !ode/#ity # (e system -ill de,a%lt t(e in,ormation s%pplied in t(e Address in,otype .In,otype 00061

<an #o%ntry #o%ntry -(ere t(e$an is lo!ated

# (e system -ill de,a%lt t(e in,ormation s%pplied in t(e Address in,otype .In,otype 00061 3nly !(an)e i, t(epayee+s $an is lo!ated o%tside t(e ;&

<an Ley <an Ley 3 I, doin) dire!t deposit' t(is is t(e $an in,ormation

<an A!!o%nt <an a!!o%ntn%m$er

3 ?nter t(e employee+s $an a!!o%nt n%m$er' no lon)ert(an " !(ara!ters

<an #ontrolLey

;sed to indi!ate i,it is a !(e!in) orsain)s a!!o%nt

R only-it(

dire!tdeposit

&pe!i,y 2- ,or !(e!in) a!!o%nt' 24 ,or sain)s a!!o%nt

PaymentMet(od

Payment Met(od R ?nter one o, t(e ,ollo-in) al%es:C !(e! paymentT $an trans,er ill de,a%lt to C ,or %'e%0 $ay!ent

P%rpose N/A N/A N/A#%rren!y ype o, !%rren!y # ill de,a%lt to US !%rren!y

Do not !(an)e t(e !%rren!y

&tandard al%e An entry in t(e<an Detailsin,otype ,or $antype .ot(er$an1 indi!atest(at a portion o,t(e employees-a)e/salary istrans,erred to t(is

3 ?nter amo%nt


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es$an ?nter t(e.a$sol%te1 al%e o, t(is portion in t(is,ield <e !are,%l-(en trans,errin)money a$road:(e amo%ntal-ays re,ers tot(e lo!al !%rren!y

&tandardper!enta)e

In,otype data ,or$an !onne!tiontype .additional$an !onne!tion1means t(at a parto, t(e-a)es/salary ispaid to an a!!o%ntat t(is $an <yenterin) a al%e int(is ,ield' yo% !ande,ine t(is part asa per!enta)e o,t(e total amo%nt

3 ?nter per!enta)e


Ti$ an# Tri%0 ( A##itional Peronal Data ( Infoty$e 22

• (is in,otype stores additional personal data o, t(e employee related to ?t(ni! 3ri)in and

Military &tat%s' -(i!( is %sed ,or seeral re)%latory reports

-.- On screen Display Additional Personal Data &'nfotype ((//*, review inforation int!e fields as specified in t!e ta"le "elow#




?t(ni! 3ri)in (is , ield allo-s yo% toreport on employees $yet(ni! ori)in

R ;se t(e drop do-n men% and sele!t one o, t(e,ollo-in):- #a%!asian4 A,ri!an Ameri!an5 Hispani!6 Asian/Pa!i,i! Islander Natie Ameri!an/Alasan;se one o, t(ese as reported ,or AAP/??3

Military &tat%s De,ine t(e military stat%s o, t(e employee i, proided

3 ;se t(e drop do-n men% and sele!t one o, t(e,ollo-in):2- 8 Ina!tie24 8 A!tie25 8 Retired26 8 Ina!tie Resere2 8 Resere


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&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es2= 8 3n #all2 8 Cietnam Ceteran2 8 Disa$led Ceteran&ele!t one i, proided $y employeeG i, t(e in,ormationis not )ien leae t(e ,ield $lan

Medi!are Medi!are Indi!ator 3 ;se to indi!ate i, t(e employee is eli)i$le ,orMedi!are

Ceteran &tat%s #(allen)ed Ceteran 3 #(e! i, t(e employee is a !(allen)ed .disa$led1eteran

Ceteran &tat%s Cietnam Ceteran 3 #(e! i, t(e employee is a Cietnam ?ra Ceteran

Ceteran &tat%s 3t(er 3 #(e! only i, t(e employee reports eteran stat%sot(er t(an !(allen)ed or Cietnam era(e system !(e!s t(is $o $y de,a%lt

Disa$ility Disa$ility Indi!ator 3 Indi!ate i, t(e employee is !(allen)ed .disa$led1

Disa$ility Disa$ility Date 3 I, t(e employee is !(allen)ed' indi!ate t(e date on

-(i!( t(e disa$ility $e)anDisa$ility Date >earned 3 I, t(e employee is !(allen)ed' indi!ate t(e date t(e

!ompany learned o, t(e disa$ility


Ti$ an# Tri%0 ( Ob<e%t on >oan ( Infoty$e 2262

• (is in,otype maintains data relatin) to seeral items o, !ompany property t(at are assi)ned to

an employee and m%st $e tra!edG most are to $e ret%rned %pon termination' some trans,ers'and -(en t(e item is no lon)er re*%ired $y t(e employee

-.- On screen Display O";ects on <oan &'nfotype ((+(*, review inforation in t!efields as specified in t!e ta"le "elow#



R As start date t(e system -ill de,a%lt t(e (ire dateI, t(e property is to $e )ien ,or a spe!i,ied period o,time' limit it -it( t(e appropriate end dateG ot(er-ise%se 2/"/9999 as end date

3$=e!t on >oan Indiid%al item R (e system !an $e set to de,a%lt items

N%m$er/;nit N%m$er o, items a!t%allyo%t on loan/ ;nit o, time ormeas%rement to $e %sedas $asis ,or !al!%lations

R For ea!( item on loan' spe!i,y t(e n%m$er o, pie!es.ie' !ameras' 2 pie!es1 i, ne!essary/ (e only %nit%sed is $ie%e.

Asset N%m$er N%m$er identi,yin)

.to)et(er -it( t(e assets%$n%m$er1 an asset in

Asset A!!o%ntin)

N/A Not in %se !%rrently at some point t(ese -ill $e tied

into t(e ,ied asset inentory to tra! !ertain items

#ompany #ode 3r)aniational %nit -it(ineternal a!!o%ntin)

# ill de,a%lt to t(e !ompany !ode entered in in,otype000' 3r)aniational assi)nmentDo not !(an)e

#omments 3 Freetet area to mae !omments and notesre)ardin) t(e employee or t(e eentG t(ese !annot $ereported on



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Accelerated SAP






&tat%s:

Ti$ an# Tri%0 ( Internal Control ( Infoty$e 2254

• At t(e top o, t(e s!reen' t(e systemassi)ned ?mployee Personnel N%m$er is s(o-n as -ell as

in,ormation relatin) to ?mployee Name' ?mployment @ro%p' ?mployee &%$)ro%p' #ompany'Personnel Area' Personnel &%$area' and &o!ial &e!%rity N%m$er (is s!reen is %sed primarilyto store li!ense plate in,ormation ,or #3MPANK #AR& and internal p(one etensions

• <y %sin) t(e report #ar sear!( list .RP>LFO001' yo% !an !reate a sear!( list (is report

eal%ates t(e ,ield >i!ense plate n%m$er

• <y %sin) t(e report RP>?>00 .elep(one dire!tory1' yo% !an !reate an internal telep(one $oo

(is report eal%ates t(e ,ields <%ildin) n%m$er' Room n%m$er' and In(o%se telep(one n%m$er'i, or #enters are !on,i)%red in &AP system

-.42 On screen Display 'nternal =ontrol &'nfotype ((%2*, review inforation in t!efields as specified in t!e ta"le "elow#




Preio%s persno

(e personnel n%m$ers o,yo%r employees !an!(an)e -(en yo%implement t(e HR system

3 ?nter t(e personnel n%m$er t(at -as assi)ned to t(eemployee in t(e old system

#ompany ID ?mployees !ompany ID!ard

3 ?nter t(e n%m$er o, t(e employees !ompany ID !ard

#ar re)%lation Re)%lations are !o%ntry

dependent ,or tap%rposes

3 &ele!t ,rom t(e p%lldo-n men%' i, re*%ired

#ar al%e Pri!e o, t(e !ompany !ar%sed to !al!%late t(eimp%ted in!ome

3 3nly enter t(e in,ormation i, re!ordin) a !ompany !ar

>i!ense plateno

N%m$er o, t(e !ompany!ar li!ense plate

3 ?nter t(e li!ense plate o, t(e !ompany !ar

Asset N%m$er N/A 3 N/A

#ompany #ode 3r)aniational %nit -it(ineternal a!!o%ntin)

# ill de,a%lt to t(e !ompany !ode entered in in,otype000' 3r)aniational assi)nmentDo not !(an)e

<%ildin)n%m$er

?nter t(e n%m$er o, t(e$%ildin) in -(i!( t(eemployee -ors

3 ?nter $%ildin) n%m$er' i, or #enters are !on,i)%redin &AP

Room n%m$er ?nter t(e n%m$er o, t(eroom in -(i!( t(eemployee -ors

3 ?nter room n%m$er' i, or #enter are !on,i)%red in&AP

In (o%se teln%m$er

In (o%se telep(onen%m$er o, t(e employeeand eent%ally o, t(eassistant

3 ?nter in t(e ,irst ,ield t(e 4 di)it in (o%se telep(onen%m$er o, t(e employee (e se!ond ,ield !an $e%sed to enter t(e n%m$er o, t(e assistant


Ti$ an# Tri%0 ( Co!!"ni%ation ( Infoty$e 2-2


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Accelerated SAP






&tat%s:

• (e in,ormation on t(is s!reen relates to ario%s ,orms o, !omm%ni!ation !onta!ts -it(t(e employee (e system !an $e !on,i)%red to prompt ,or spe!i,i! !omm%ni!ationtypes s%!( as: or elep(one N%m$er' &e!%rity <ad)e and Parin) Permit

-.4- On screen Display =o:nication &'nfotype (1()*, review inforation in t!efields as specified in t!e ta"le "elow#




ype #omm%ni!ation type R ;se t(e p%ll do-n men% to sele!t !omm%ni!ationtypes

ID/N%m$er Identi,i!ation o, t(e!omm%ni!ation type

R ?nter t(e appropriate n%m$er/identi,i!ation o, t(e!omm%ni!ation type sele!ted


Ti$ an# Tri%0 ( E#"%ation ( Infoty$e 2244

• (is s!reen maintains in,ormation relatin) to ed%!ational (istory s%pplied $y t(e employee

• Most ne- (ires s%pply ed%!ational $a!)ro%nd data Note: (en (i)( s!(ool data is entered

and on!e it is saed' t(e system -ill prompt ,or !olle)e data

-.44 On screen Display >d:cation &'nfotype ((22*, review inforation in t!e fields asspecified in t!e ta"le "elow#


From/o Dates attended R ?nter t(e $e)innin) and endin) dates o, attendan!eat t(e ed%!ational instit%teDates m%st $e in MM/DD/KKKK ,ormatG i, DAK& o,enrollments are not )ien' %se 0

?d%!ational est ?nter t(e type o,ed%!ationalinstit%tion .e) (i)(s!(ool' $%siness

s!(ool' %niersity1t(eemployee/appli!ant(as attended

R &ystem -ill prompt one a,ter anot(er ;S ;ig'S%'ool and C> 8 CollegeKo% !an %se t(e drop do-n men% to sele!t ot(ers i,needed:

@R 8 @rad%ate &!(oolTS 8 e!(ni!al &!(oolR1 8 Ri)(t to Lno-3t(er ed%!ational instit%tions !an $e maintaineddire!tly at a later time

Instit%te/lo!ation ?nter t(e name o,t(e instit%tion .e)Penn &tate;niersity1 at -(i!(t(e employee orappli!ant !ompleted

R (is is a ,ree ,orm tet ,ield' try to maintain!onsisten!y


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Accelerated SAP






&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es(is/(er ed%!ationand/or trainin)

#erti,i!ate Appropriate !erti,i!atea!*%ired at a )ieninstit%tion

R ;se t(e drop do-n men% to sele!t t(e appropriate!erti,i!ate re!eied at t(e desi)nated instit%te

D%ration o, #o%rse (e D%ration o, !o%rse

,ield spe!i,ies (o- lon)

a !ertain !o%rse o,

st%dies (as taen

3 (is ,ield (as t-o separate entry $oes:

In t(e le,t $o' enter t(e n%m$er ,or a spe!i,i! time

%nit

In t(e ri)(t $o' enter t(e time %nit itsel, .e) years'

semesters1

<ran!( o, &t%dy ?nter t(e spe!ial ,ield

.e) ele!tri!al

en)ineerin)1 o, t(e

employees / appli!ants

!o%rse o, st%diesDependen!ies: Pleasenote t(at t(e systemal-ays !(e!s t(e$ran!( o, st%dy a)ainst

t(e s!(ool type

3 ;se p%ll do-n men% to sele!t <ran!( o, &t%dy

<ran!( o, &t%dy 2 ?nter t(e spe!ial ,ield

.e) ele!tri!al

en)ineerin)1 o, t(e

employees / appli!ants

!o%rse o, st%diesDependen!ies: Pleasenote t(at t(e systemal-ays !(e!s t(e$ran!( o, st%dy a)ainst

t(e s!(ool type

3 ;se p%ll do-n men% to sele!t <ran!( o, &t%dy

#o%rse name Name o, !o%rse t(atemployee/appli!antattended

3 (is is a ,ree ,orm tet ,ield' try to maintain!onsisten!y

#o%rse appraisal 3 (is is a ,ree ,orm tet ,ield' try to maintain!onsisten!y

#o%rse ,ees #osts ,or spe!i,i! !o%rseand !%rren!y

3 ?nter !ost ,or !o%rse and !%rren!y

Repayment3$li)ation

(e repaymento$li)ation indi!ator$%tton ena$les tra!s!o%rse repaymento$li)ations $et-een anemployee/appli!ant andt(e employer

3 Repayment indi!ator $o may $e sele!ted -(enappropriate


Ti$ an# Tri%0 ( @eneral Benefit Data ( Infoty$e 2--

• In,otype 07 maintains in,ormation relatie to an employee+s eli)i$ility ,or $ene,it !oera)e and

parti!ipation In order to enroll someone in $ene,its plans' t(is in,otype m%st $e !reated (isin,otype is typi!ally !reated d%rin) t(e Hirin) Personnel A!tion


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Accelerated SAP






&tat%s:

-.45 On screen Display ?eneral 9enefits Data &'nfotype (1/1*, review inforation int!e fields as specified in t!e ta"le "elow#


From/o Calidity dates o, t(e!%rrent re!ord


<ene,i t area &%$diision o, plan set %pin $ene,its' -(i!( ,%n!tion!ompletely independento, ea!( ot(er ?mployees-ill $e enrolled in a$ene,it area t(at )ro%pst(em to)et(er a!!ordin)to !ommon attri$%tes

s%!( as !o%ntry oror)aniationalassi)nment

# (e system -ill de,a%lt to t(e appropriate Area' -(i!(is one o, t(e ,o%r lo!ations

st Pro)ram)ro%pin)

First pro)ram )ro%pin)s

are a means o, identi,yin)

a )ro%p o, employees

-(o s(are a !ommon set

o, $ene,its and eli)i$ility

!riteria

# (e system !an $e set to de,a%lt t(e st Pro)ram)ro%pin) $y de,inin) t(e r%les in a Feat%re 3t(erpossi$le al%es depend on t(e employee+s $ene,itarea

2nd Pro)ram)ro%pin)

&e!ond pro)ram )ro%pin)is a means o, s%$diidin)yo%r ,irst pro)ram)ro%pin)s dependin)%pon t(eir employment

stat%s (e !om$ination

o, t(e st Pro)ram)ro%pin) and t(e 2nd Pro)ram )ro%pin) is t(atit pla!es eery employeeinto a $ene,it pro)ram

# (e system -ill de,a%lt to t(e appropriate 2nd Pro)ram)ro%pin) as de,ined in t(e Feat%re 3t(er possi$leal%es depend on t(e employee+s $ene,it area


Ti$ an# Tri%0 ( Event: Per!iion ( Infoty$e 25

• (is s!reen also maintains in,ormation relatie to an employee+s eli)i$ility ,or $ene,it !oera)e

and parti!ipation In order to enroll someone in $ene,its plans' a $ene,it eent m%st $e !reatedto allo- a ne- (ire to parti!ipate in an initial enrollment In t(e ,%t%re' t(is in,otype -ill also $e%sed to identi,y ot(er *%ali,yin) eents t(at a,,e!t employee $ene,it !oera)e

-.46 On screen Display >vent# Perissions &'nfotype (%/*, review inforation in t!efields as specified in t!e ta"le "elow#



R As start date t(e system -ill de,a%lt t(e (ire date(e end date de,a%lts to 2/"/9999 Note: (esystem -ill !(an)e t(e end date' $ased on t(e r%les


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Accelerated SAP






&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%esde,ined $y t(e sele!ted *%ali,yin) eent

<ene,it Area &%$diision o, plan set %pin $ene,its' -(i!( ,%n!tion!ompletely independent o,ea!( ot(er ?mployees -ill$e enrolled in a $ene,itarea t(at )ro%ps t(emto)et(er a!!ordin) to!ommon attri$%tes s%!( as!o%ntry or or)aniationalassi)nment

# (e system -ill de,a%lt to t(e appropriate Area

Ad=%stmentreason

An Ad=%stment Reason is ali,e !(an)e t(at t(eemployee eperien!es'-(i!( normally -ill inole!(an)es to t(e employee+s$ene,its enrollment

R ;se t(e drop do-n men% to ie- ot(er !(oi!es t(at-ill $e aaila$le a,ter t(e (irin) a!tion


Ti$ an# Tri%0 ( onitoring of Date ( Infoty$e 22-

• In,otype 009 stores additional data on date e,,e!tie eents ,or t(e employee' alon) -it( a

deadline and a reminder Date in,ormation stored in t(is in,otype !an $e %sed in reports

• (en yo% ,ill t(e date in t(e Date/deadline ,ield and (it t(e enter ey' t(e system -ill de,a%lt t(e

Reminder date (is date !an $e oer-ritten i, appropriate

•

A report on t(is in,otype !an easily $e r%n in t(e personnel n%m$er ,ield %sin) mat!(!ode Mype M in t(e personnel n%m$er ,ield' a s!reen -ill pop %p -(ere yo% !an mae t(e sele!tion,or t(e report

-.4 On screen Display Monitorin0 of Dates &'nfotype ((13*, review inforation in t!efields as specified in t!e ta"le "elow#

Field Name Des!r R/3/# ;ser A!tion and Cal%es

Date ype (e date/deadline typede,ines dates -(i!( arereleant ,or employees

R (e &AP system !an $e !on,i)%red to de,a%lt Dateypes ;se t(e drop do-n men% to sele!t ,romario%s ot(er date eents as needed

Date/Deadline Date o, t(e deadline R ?nter t(e or %se t(e p%ll do-n !alendar1

Pro!essin)indi!ator

Pro!essin) note ,ormonitorin) o, dates

Dates t(at (ae apro!essin) note may $edropped ,rom !ertainreminder lists

# Pro!essin) indi!ator s%pplied $y t(e system:Dea#line "n$ro%ee# 8 Date is ne-

Dea#line $ro%ee# 8 Date is $ein) pro!essedGpro!essin) not yet !ompleteDea#line re$e%te# 8 Date (as $een pro!essed' no,%rt(er pro!essin) re*%iredI, t(e pro!essin) indi!ator is entered .Deadlinepro!essed or Deadline respe!ted1' t(e date -ill notappear on t(e report r%n $y !at%'%o#e

Reminder Date Date at -(i!( systemreminds yo% o, a !ertaindeadline

# De,a%lt is mont( o see t(e date on t(e s!reen'(it t(e ?N?R ey on t(e ey$oard to re,res( t(es!reen

>ead/Follo- %pime

N%meri! ,ield ,or t(e entry o, a %nit o, time -(i!( de,ines

# >ead time or ,ollo- %p time !an $e set $ased on%nits and meas%resG %se drop do-n men%s to mae


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Accelerated SAP






&tat%s:

Field Name Des!r R/3/# ;ser A!tion and Cal%esa period $e,ore or a,ter-(i!( t(e system s(o%ldremind yo% o, a !ertain date

sele!tion

#omments Free tet 3 Freetet area to mae !omments and notesre)ardin) t(e employee or t(e eentG t(ese !annot$e reported on


Ti$ an# Tri%0 ( Aben%e "ota ( Infoty$e 422=

• (is s!reen maintains in,ormation relatie to t(e (oliday !alendar ,or t(e ,irst year o,

employmentG ,or ne- (ires yo% m%st man%ally enter t(e remainin) n%m$er o,(olidays ,or t(at !alendar year A,ter t(e net an%ary ' t(e appropriate Holiday#alendar -ill tae e,,e!t

-.4= On screen Display A"sence @:otas &'nfotype 2((*, review inforation in t!efields as specified in t!e ta"le "elow#



R As start date t(e system -ill de,a%lt t(e (ire dateP%t as end date 2/"/9QQ' t(e end o, t(e ,irst!alendar year o, employment

ype ype # (e system -ill de,a%lt to ;O>IDAF ,or ne- (ires

ime &tart ime

(e !lo! times may $eprede,ined' dependin) on

t(e settin)s made -(en

t(e system -as

!%stomied' $%t t(ey !an

$e oer-ritten Ko% !annot

mae entries in t(e ,ields i,

t(e time %nit %sed is days

#(oose start time ,rom p%lldo-n men%

ime ?nd ime

De,a%lt !lo! times are

displayed i, t(ey (ae $een

de,ined in !%stomiin)

(ey !an $e oer-ritten I,

t(e %nit o, time is days' yo%

!annot maintain t(ese,ields

#(oose end time ,rom p%lldo-n men%

B%ota n%m$er (e n%m$er ,ield !ontains

eit(er (o%rs or days'

dependin) on t(e a$sen!e

*%ota type A$sen!e

*%otas !an also $e

)enerated a%tomati!ally in

time eal%ation Ko%

!annot !(an)e t(e n%m$er

3 ?nter (o%rs or days


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Accelerated SAP






&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%es.amo%nt1 o, t(ese *%otas

man%ally

Ded%!tion (is ,ield displays t(e

proportion o, an

employees a$sen!e *%ota

t(at (as $een %sed %p

.t(at is' ded%!ted1 <y

!omparin) t(e !ontents o,

t(e Ded%!tion and B%ota

no ,ields ,rom t(e A$sen!e

B%otas in,otype' yo% !an

see t(e amo%nt o, *%ota

still aaila$le ,or ded%!tion

# N/A (is ,ield displays data

Ded%!tionFrom

&pe!i,ies t(e period in

-(i!( t(e employee !an

ded%!t a time *%ota (e

Ded%!tion ,rom date

determines t(e start date

o, t(e *%ota ded%!tion

period (e entries in t(e

Ded%!tion ,rom date and

Ded%!tion to date

determine t(e *%ota

ded%!tion period I, no

entries are made in t(ese

,ields' t(e alidity period o,

t(e *%ota re!ord

determines t(e period in

-(i!( t(e *%ota !an $e

ded%!ted

3 ?nter date

Ded%!tion o &pe!i,ies t(e period -it(in

-(i!( an employee !an

ded%!t ,rom a time *%ota

(e Ded%!tion to date

determines t(e end date o,

t(e *%ota ded%!tion period

3 ?nter date


Ti$ an# Tri%0 ( Ti!e Tranfer S$e%ifi%ation ( Infoty$e 42-4

• ime $alan!e reisions allo- yo% to mae !(an)es to t(e time $alan!es' -(i!( (ae $een

!al!%lated in time eal%ation In t(e Hirin) A!tion t(is in,otype is %sed to initiate t(e Holiday*%ota

-.4 On screen Display 4ie 4ransfer Specifications &'nfotype 2(12*, reviewinforation in t!e fields as specified in t!e ta"le "elow#


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Accelerated SAP






&tat%s:

Field Name Des!ription R/3/# ;ser A!tion and Cal%esFrom/o Calidity dates o, t(e !%rrent

re!ordR As start date t(e system -ill de,a%lt t(e (ire date

P%t as end date 2/"/9QQ' t(e end o, t(e ,irst!alendar year o, employment

ime trans,ertype

Indi!ates t(e time type ,or-(i!( t(e reision -ill $emade

# (e system -il l de,a%lt to ;O>IDAF INCREASE ,orne- (ires

N%m$er o,(o%rs

otal n%m$er o, (oliday(o%rs

R ?nter t(e total n%m$er o, (o%rs o, (oliday t(eemployee -ill )et


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