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EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
EOI No. BECIL/EOI/TBIFEMS/2019-20 Dated: 28.10.2019
Broadcast Engineering Consultants India Limited
(BECIL)
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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SECTION 1:-
INTRODUCTION:-
Broadcast Engineering Consultants India Limited (BECIL) an ISO 9001:2015, ISO 27001:2013 and ISO/IEC
20000:2012 certified, Mini Ratna, Central Public Sector Enterprise of Government of India was established
on 24th March 1995. BECIL provides project consultancy services and turnkey solutions encompassing the
entire gamut of radio and television broadcast engineering viz; content production facilities, terrestrial
transmission facilities, satellite and cable broadcasting facilities in India and abroad. It also provides
associated services like building design and construction related to broadcasting, human resource related
activities like training and providing man power. BECIL also undertakes supply of specialized
communication, monitoring, security and surveillance systems to defence, police and para-military
departments. BECIL has its head office in Delhi and corporate office in Noida. The regional office is in
Bangalore.
Over the years, BECIL has consciously groomed and developed a team of in-house, versatile and dedicated
engineers and also cultivated and harnessing a vast reservoir of professionals drawn from various fields of
broadcasting industry which includes public and private broadcasters, defence and cable industry.
Through this network of resourceful technical professionals, BECIL has established it pan India presence
to serve the needs of the industry.
BECIL has a vast reservoir of experts and integrates the expertise of All India Radio (AIR) and Doordarshan
(DD), the national broadcaster of India, creating one of the largest Radio Networks catering to nearly a
billion people and the world's largest Terrestrial Television Network supplemented by Analogue and
Digital satellite Broadcasting services reaching out to millions of TV homes in India and abroad.
BECIL works as consultancy agency, system integrator as well as a turnkey solution provider in the fields
of Broadcast Engineering and Information & Communication Technology.
BECIL is exploring business in the areas with less or no internet connectivity. Since BECIL is already into
examination business, it would like to empanel agencies for examination business in remote areas with
no-internet facility.
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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2. Contents
Key Events & Dates
Document Control Sheet
S. No. Particulars Date & Time
1 EOI Number BECIL/EOI/TBIFEMS/2019-20
2 Invitation to Bid 28.10.2019
3 Last Date of Submission of queries 29.10.2019 up to 13:00 Hrs
4 Clarification and Corrigendum of bid queries 30.10.2019 up to 17:00 Hrs
5 Offline/Manual submission of documents 01.11.2019 up to 13:00 Hrs
6 Date and time for opening of Technical bids 01.11.2019 at 13:00 Hrs
7 Date and time for opening of Commercial Bids To be intimated later
8 Office address for Offline/Manual Bid Submission
C-56, A/17, C Block, Phase 2, Industrial Area, Sector 62, Noida, Uttar Pradesh, 201301, Phone: 0120 417 7850
9 Earnest Money Deposit Rs. 50,000/- in the form of Demand Draft /Bank Guarantee in favor of in favor of” Broadcast Engineering Consultant India Limited ” Payable at Delhi from any scheduled/ Nationalized bank.
Exemption :-
1. MSME/HISCI & Start up India certified company
2. Already empanelled agency in BECIL
3. EMD will be returned to non-qualified bidders as completion of the process (non-qualified bidders who get 23 marks on evaluation).
10 Method of Selection Least Cost Based Selection
Note: Bidders are advised to visit Department website i.e. https://www.becil.comon regular basis for any updates/corrigendum issued by Department related to this DOCUMENT. No separate communication will be sent to any bidder.
1.1 CONTACT PERSON’S ADDRESS FOR CORRESPONDENCE Sh. Rajeev Sharma, Dy. Manager Contact No: 08130190460, Email [email protected], Address: C-56, A/17, Sector-62, Noida-201301, Uttar Pradesh Contact Details: 0120-4177850 Fax No.: 0120-4177879
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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2. SCOPE OF WORK
BECIL is looking for empanelment of agency and make rate contract for commercially off-the-shelf solutions,
customized, implementation and configuration of solutions as per BOQ and specifications mentioned in this
document. The system solution so offered by the parties should be a user friendly and trouble-free
product/solution.
Wireless Tablets based exams testing innovative methodology computer based testing has emerged as unique
way to test large no. of students. The need to test students is continuous and requires lots of resources if it needs
to be done manually.
The digital age has simplified the life of society and helped mankind in achieving greater efficiency with lesser
efforts. Testing a large no. of students is a technological challenge if the internet services are not proper and
centers for testing are distributed over large geographical stretch so wireless tablet methodology evolved as a
result of market strategy.
The bidder's scope of work will cover Delivery of Readymade Software Package, Installation, Configuration,
Requirement Analysis, Customization, Training, Trial Run, Implementation Support till Go-Live, Documentation,
and Post Go-Live Maintenance till warranty period, as specified in various clauses in this document. Competent
technical expert should be deployed at customer site for smooth implementation of the project.
2.1 LIST OF PRODUCTS/SOLUTIONS/SERVICES
Solution Code Product/Solution/Service Name
101 Pre-Post Examination
102 Computer Based Examination (Wireless Tablet)
103 University Management Systems
104 Online counseling & Admissions
105 Printing & Logistic of Exam material
106 Computer Based Scrutiny of documents
107 Online Payment Gateway Solution
108 Attendance Tracker
109 On-Screen Marking solution
Note: - The items mentioned above are a packaged solution (only that agency which is having wireless
tablet/non-internet examination system) is eligible to quote.
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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3. Products/ Solutions Technical Specification
3.1 SCOPE OF WORK - PRE-POST EXAMINATION
Pre Examination Phase
Online Registration of Candidates
Online Fee collection
Test Centre Management and Examination Schedule
Admit Card Generation
Attendance sheet generation , printing & Delivery
Centralized Help desk/call centers support services
Establishment of confidential Examination Control Unit (ECU)
Environment Check at Test Centre and Conduct Mock Drills/Mock Tests
Post Examination Phase
Candidate's Response Evaluation and Result publication
MIS Reports and other support activates
3.2 SCOPE OF WORK -COMPUTER BASED EXAMINATION
Pre Examination Phase
Conducting Examination Phase
Post Examination Phase
UMS MODULES
Design, Development of Online student Management system
Design, Development of Course Management
Design, Development of Examination Management system including PRE & POST Exam.
Design, Development of Financial and payroll Management System (Microsoft Dynamics)
Design, Development of Human Resource Management (HRMS)
Design, Development of Attendance management
Design, Development of Transport Management
Design, Development of Stock management systems
Design, Development of Library management systems
Design, Development of Grievance Management System
Design, Development of hostel management systems
3.3 SCOPE OF WORK -UNIVERSITY MANAGEMENT SYSTEM
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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The On-line Counseling& Admission software should consist of:
1. Online Registration of candidates
2. Payment Provision
3. Provision of Mock counseling
4. Choice Filling &Choice
5. Accepting and integrating the database furnished by the department
6. Processing for allotment of seats in conformity with The Seat-Matrix;
7. Generating on-line the First List of selected candidates based on rank, category ,preferences for
universities/institutes
8. Payment Provision for Allotment & Confirmation Of Payment
9. On-line Generation of Allotment Letter
10. Generating on-line the letter intimating the details of the selected candidates to the respective
Universities/affiliated Institutes.
11. Provide SMS/email support for dissemination of information to the candidates and institutions.
12. On-line Confirmation of the Admission by The Institutes
13. Auto-Up gradation, as per Requirement, for next round of Counseling
14. Preparation of Vacancy Seat Matrix for next phase of Seat allotment.
15. Supply of hard copies of the list of admitted candidates institute wise and category wise along-with soft
copies thereof.
16. Recompilation of the application fee/ brochure fee/ counseling fee of the candidates.
Helpdesk/Tele-call Centre:
Help-desks to help the aspirants uninterrupted.
Maintaining a 24 hours call center to help the applicants undergoing on-line process.
P
rinting of Question Paper under Surveillance
Colour Coding and Sealing of question papers
Packing of question papers for different centres
Dispatch of question paper
Dispatch of Sealed Boxes
Receive of the Packets by official in presence of district police
Dispatch of Answer sheets in sealed boxes to state centres.
3.4 SCOPE OF WORK -ONLINE COUNSELING & ADMISSION
3.5 SCOPE OF WORK -PRINTING & LOGISTICS OF EXAM MATERIAL
3.6 SCOPE OF WORK - COMPUTER BASED SCRUTINY OF DOCUMENTS
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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Procurement, installation and maintenance of requisite number of Token vending machine for
distribution of token to the candidates
Display of sequence on LED Screen
Procurement, installation and maintenance of Adhaar based Biometric authentication devices with
reliable and fast connectivity
Procurement, installation and maintenance of good quality, high speed, high resolution, colored scanner
for scanning of documents of candidates as per requirement
Computer based scrutiny of documents along with automated comparison with original documents
Generation of final MIS report of the authenticated/unauthenticated candidates in the formats
S
tudent Attendance Management-verify someone’s identity in order to prevent unauthorized people from
accessing protected resources
Student Verification Management-
Student Data Management-All the Data of Student should be saved in two ways first the data of student is
save locally in local Database i.e. SQLITE that means if in any case there is internet problem or internet is
not present in user device then he or she will still can save the Student Records. Second if the internet is
working on device then the student details will save on server i.e. SQL Database
Capture Picture
Capture Fingerprint
Save All Data
The deliverables of scanning responses and onscreen evaluation system are divided into following categories:
1. Providing Infrastructure
a. Scanning Unit
b. Hardware for evaluation (Laptop/Computer/Network (LAN) and Servers) for Evaluator/Examiners
2. Software for
a. Scanning and Storing scanned Books
b. On screen marking and Evaluation by Examiners
3.7 SCOPE OF WORK - ATTENDANCE TRACKERS
3.8 SCOPE OF WORK -ON-SCREEN MARKING
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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3. Generation of result
4. Testing
5. Training
6. SMS Alerts/email alerts/Security
7. MIS and RTI
4 QUALIFICATION CRITERIA
4.1 QUALIFICATION CRITERIA
The bidder should be a company/ firm registered in India. The registered bidder should be operating in India
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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for a minimum of 3 years, having registered office in India. The Bidder should be registered with appropriate tax authorities such as Income Tax, Service Tax/GST etc.
and should submit valid certificates of registration with these authorities. The bidder must have authorized and globally accepted software certifications i.e. ISO-27001, ISO 9001 for
the software or Services. Bidder should be able to furnish a copy of latest Income Tax return (ITR) Bidders are neither allowed to join hands to participate in the tender nor allowed to submit multiple bids. In
case of detection of such, their bid (s) is/are liable to be rejected. No consortium will be entertained by BECIL. The bidder shall hold the full responsibility of the contract. Any consortium formed by the bidder at his end which was formed either to gain entry into the agreement with BECIL or during the project for the execution of the agreement will be at the sole risk and responsibility of the bidder and would lead to rejection of tender or termination of contract with penalty.
The Bidder shall not subcontract the awarded contract or part thereof without written consent of the BECIL of Delhi.
The bidder should not have been blacklisted in the past or otherwise debarred ever in the past (suspended on a holiday period, contract terminated prematurely for failure to comply with Terms and Conditions, EMD or Security Deposit Forfeited or adjusted against any damages or compensation payable) by any Government of India/State entities /PSUs/PSBs/Autonomous body under Central /State Departments or any other Government Body in India. (Provided undertakings)
The bidder must be engaged in at least five E-governance projects out of which at least two projects should be for any State/Central government
The bidder should be able to support the entire solution (PAN INDIA Presence) on a 24 x 7 basis. Bidder should have capabilities of Video Surveillance of CBTs (Please provide an undertaking for the same) The Bidder should have at least 30 persons working on pay roll of the company (Please provide an
undertaking for the same) The bidder should also have an average annual turnover of rupees more than one crore during the last three
years preceding the current financial year from Examination related services. The contract shall be on “End to End basis” that is from Concept to End Mile Delivery and the bidder should
have all relevant facilities and logistics available to execute the successfully the work. The Bidder should have appropriate digital technology, hardware for conducting Computer Based Test and
software, dedicated connectivity, trained proctoring staff, adequate security measures and due diligence etc. Bidder solution may also contain features such as Manual and Digital Based Scrutiny, Online Counselling, On
Screen Marking to cater digital age solutions in the spirit of Digital India. 5. EVALUATION OF THE BIDS
Technical Evaluation- Technical Bid will be assigned a maximum of 100 points. Bidders with Technical score of 70 and above will be eligible for the opening of the financial bid. All other financial bids will not be opened.
Technical Evaluation
Evaluation Area Criteria Scoring matrix
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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Legal Structure Company Legal Structure • Limited Company/Private Limited Company- 7 Marks • Partnership /Proprietary - 4 Marks
Bidder’s Financial Capability
Average Annual Turnover of Bidder during last two financial years
• More than 1.5 Crores - 8 Marks • More than 1 Crores and less than 1.5 Crores - 5 Marks
Certification Valid ISO 27001 or ISO 9001 Certificate as on the date submission or CMMI
• ISO 27001 & ISO 9001 & Cert-In/CMMI: 8 Marks • ISO 9001 OR ISO 27001 : 5 Marks
Manpower Number of regular Employees • Above 30 Employees: 7 Marks • Less than 30 Employees: 4 Marks
Primary Data
Center with
Secondary DC site
to be managed by
the bidder/ group
of companies for
data Security
Primary Data Center with Secondary DC site to be managed by the bidder/ group of companies for data Security
• Tier III DC infrastructure with Secondary DC owned by the bidder/ group of companies with Cert-in Certified infrastructure- 20 Marks
• Tier III DC infrastructure with Secondary DC owned by the bidder/ group of companies - 10 Marks
• Tier III DC infrastructure with Secondary DC outsourced by the bidder/ group of companies - 5 Marks
Technical Presentation
Bidder’s Presentation and Demonstration
• Presentation, Technical Demonstration of Proposed Solution, Implementation Plan: 50 Marks
6 SUBMISSION OF BIDS
6.1 OVERALL BID CONTENT The bids shall comprise of two parts with following items and others as listed in the Annexure to this
document.
Part-1: Technical bid.
Part-2: Commercial Bid.
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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The Bidders shall have to submit their bid documents in hard copies i.e. Offline/Manual submission
Part 1 {Technical bid} and Part 2 {Commercial Bid} in the Department as per the dates mentioned in the Key
Events & Dates. All the bids should be properly indexed, numbered and hard bounded.
Part - 1: Technical Bid
a) Technical Bid should contain the qualification criteria and supporting documents (Datasheets/Brochures
etc).
b) Technical Compliance to the specifications
Part - 2: Commercial Bid
The price would be strictly as per format of the BOQ. The bids not conforming to the format shall be rejected.
6.2 GENERAL TERMS & CONDITIONS.
1. This EOI does not constitute and will not be deemed to constitute any commitment or confirmation on part of
BECIL for any purchase/work order to the bidder'(s).
2. Bidders shortlisted in the aforesaid EOI shall be required to sign an Agreement with BECIL on mutually accepted
terms and conditions. The maximum validity of such AGREEMENT shall be 3 years which may be auto renewed
further on mutually agreed terms and conditions of parties. BECIL has the right to cancel/terminate the
agreement without assigning any reason.
3. The bidder shall bear all costs associated with the preparation and submission of its response to this EOI,
including cost of Demo/Presentation for the purpose of clarification of the offer, if so desired by BECIL. BECIL will
in no case be responsible for these costs. The EOI document duly completed, numbered and signed by the
authorized signatory.
5. Due diligence should be exercised while providing information against the EOI Unnecessary or irrelevant
information will not give any advantage to the bidder. Only relevant and precise information should be provided.
If, any information provided by the bidder is found to be incorrect at any stage, it would render his or her bid
liable for rejection and the empanelment And Agreement shall be forfeited. The EMD will be forfeited.
6. At any time prior to the last date for receipt of offers, BECIL may for any reason, whether at its own initiative or
in response to a clarification requested by a prospective bidder, modify the EOI document and all formats
including annexure by issuing clarification(s) and/or amendment (s). In order to provide prospective bidders
reasonable time to take the amendment into account in preparing their offers, BECIL may, at its sole discretion,
extend the last date for receipt of offers and/or make other changes in the requirements set out in the invitation
for EOI.
7. While this EOI has been prepared in good faith, neither BECIL nor its employees make any representation or
warranty, express or implied, or accept any responsibility or liability, whatsoever, in respect of any statements or
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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omissions herein, or the accuracy, completeness or reliability of information, and shall incur no liability under any
law, statute; rules or regulations as to the accuracy, reliability or completeness of this EOI, even if any loss or
damage is caused by any act or omission on their part.
8. BECIL reserves the right to cancel this EOI without assigning any reasons. BECIL will not be under obligation to
give clarifications for doing the aforementioned.
9. Upon verification, evaluation / assessment, if in case any information furnished by the Bidder is found to be
false/ incorrect, their bid can be rejected and no correspondence on the same shall be entertained. Based on the
previous experience, performance & capability, eligible bidders will be categorized/shortlisted.
10. The Hardware, Software and other services provided under this RFP shall conform to the standards laid down
in the Scope of Work and Technical Specifications and requirements. The Computer Based Test Application
Software before installation will be subjected to 'Quality Assurance Test' prescribed by the respected client.
11. The security of the system should be foolproof and shall be treated as “not fool proof”, where un authorized
persons being able to access/infiltrate in to the system. The system may be the application software or a process
adopted by vendor/bidder.
12. The vender/bidder shall be liable to pay to the BECIL for any financial losses by way of some of system and
process failure.
13. The empanelled agency aligning the business will be given preference.
14. The qualified agencies will be empanelled at the L1 rate.
EOI for Empanelment of Agencies for Tablet Based Internet Free Examination Management System in Remote Areas.
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Commercial Bid Format
A. FINANCIAL BID – BOQ
S.NO Item Description Unit Cost / Quantity Per Unit GST Total Cost (with Taxes /unit)
1 Pre-Post Examination
2 Computer Based Examination (wireless tablet)
3 Computer Based Scrutiny of documents
4 University Management Systems
5 Printing & Logistic of Exam material
6 Online counseling & Admission
7 Online Payment Gateway Solution & SMS Gateway
8 Attendance Tracker
9 On-Screen Marking solution
Note: - Only those agencies having non-internet solution shall be eligible to provide the financials.