Environmental and Social Management Plan · Anita Kapoor Environmental Alex Clearwater Environmental Coordinator Charles Cobham Table Table 3 333: Accountabilities in the ESMP Role

Environmental and Social Management Plan

Structures Maintenance Contract

Furniston Structures Maintenance Contract

20 September 2015

NZTA141304

Page i

Furniston Network Outcomes Contract

Record of amendment

Amendment

number

Description of change Effective date Updated by

Page ii


Contents

1. Background 1

1.1 Project Scope 1

1.1.1 Description 1

1.1.2 Location 2

1.1.3 Management Plan Framework 3

1.2 Environmental and Social Responsibility Policy 4

1.3 Environmental Objectives 6

1.4 Roles and Responsibility 8

2. Environmental and Social Management 9

2.1 Environmental and Social Impacts 9

2.2 Legislative and Consent Compliance Requirements 11

3. Implementation and Operation 18

3.1 Aspect Specific Environmental Management Plans 18

3.2 Operating Procedures 19

3.3 Emergency Contacts and Response 20

3.4 Complaints Management 20

3.5 Training 21

4. Monitoring and Review 22

4.1 Compliance Monitoring 22

4.2 ESMP Audit 22

4.3 Corrective and Preventive Action 22

4.4 Management Review 23

Appendix A. Requirements Checklist 0

Appendix B. Corrective Action Record 1

Page 1


1. Background

1.1 Project Scope

1.1.1 Description

This Environmental and Social Management Plan (ESMP) has been developed for Structures Maintenance Contract (BMC) NZTA141304, which covers all routine maintenance and renewal activities on structures within the Furniston Region.

Structures within the Furniston Region include:

• Pouri Tunnel • bridges, including Peters Flat Bridge (Heritage feature) • large culverts • retaining walls • stock underpasses

There is a wide range of activities associated with these structures including, but not limited to:

• drainage systems/soak pits/discharges to water, land, etc.

• weed spraying • vegetation clearance • earthworks/excavation/cutting/filling

• work within watercourses • sandblasting/water-cutting • installation of site rails/barriers/wire rope

barriers

The main contract details for this Maintenance Contract are outlined in Table 1. Table 1: Contract details

Item Details

Contract Title Furniston Structures Maintenance Contract

Commencement 1 January 2015

Contract Period Seven years

Contractor Cone Construction

Contract Manager Harvey Wilson

Councils with jurisdiction Furniston Regional Council

Waimatao district council

Coalburn district council

Pointville district council

State highway classifications • National Strategic; SH201

• Regional Strategic; SH206a

• Regional Connector; SH209, SH206, SH205

• Regional Distributor; SH209a

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1.1.2 Location

Furniston Structures Maintenance Contract Area with the location of Lake Waimatao National Park

indicated is indicated below.

Figure Figure Figure Figure 1111:::: Furniston Structures Maintenance Contract Area showing the location of the Pouri Tunnel, Peters

Flat Bridge and other bridges.

209 a

201

205

201

209

206 a

201

206

Pointville DC

Coalburn DC

Waimatao DC

Lake Waimatao

National Park

Peters Flat

Historical Bridge

Bridge

Tunnel

Page 3


1.1.3 Management Plan Framework

This Environmental and Social Management Plan (ESMP) is part of a suite of plans which together provide the framework for meeting Cone Constructions obligations under the Furniston Structures Maintenance Contract), and should be read in conjunction with these plans. This plan has been prepared in accordance with the NZTA Guideline for Preparing an Environmental and Social Management Plan. A copy of the NZTA Guidelines ‘Requirements checklist’ is included in Appendix A. The structure of the management plan framework is presented in Figure 2. A series of aspect-specific sub management plans provide processes for specific environmental aspects and/or values on the Furniston network. Specific plans may be required under the Contract on aspects such as working on a heritage feature or within a National Park. Additionally, Standard Operating Procedures (SOP’s) have been developed to ensure that certain activities relating to this contract (including those specifically detailed within consent conditions), are undertaken in an environmentally and socially responsible manner (refer Section 3.2). This ESMP is a ‘live’ document and will evolve during the course of the contract. Cone Construction will work with the Transport Agency when reviewing and updating this plan. Reviews will occur on a four monthly basis in alignment with other Contract Plans. At any time the most recent version of this plan will be located on Cone Construction’s ‘Sharepoint’ document control system. A copy will also be available for viewing in the project’s site office.

Figure Figure Figure Figure 2222: Management Plan Framework

Page 4


1.2 Environmental and Social Responsibility Policy

The ESMP shall give effect both to the Transport Agency’s Environmental and Social Responsibility Policy and Cone Constructions Environmental and Sustainability Policy.

Page 5


Environmental and Sustainability Policy

Purpose and Scope

It is the policy of Cone Construction to commit to continual improvement, and to act in accordance with good

practice to preserve, and where possible to enhance, the quality of the environment within a sustainable

development framework.

Responsibility

As Chief Executive of Cone Construction I have overall responsibility for this Policy and may delegate specific

activities to the Executive Management Team.

What this Policy demands of us

The Cone Construction will:

• Comply with relevant environmental legislation and guidance.

• Lead by example by promoting good environmental practice, the principles of sustainability, and energy

efficiency throughout its business and to its stakeholders.

• Ensure an awareness of key environmental and sustainability issues are promoted in all Cone

Construction staff, contractors and other stakeholders. Cone Construction will as far as reasonably

practicable, ensure that the supply chain partners have sufficient procedures in place to minimise direct

and indirect impacts on the environment.

• Develop and implement a Sustainable Development Plan which is aligned to the NZ Transport Agency’s

objectives.

• Provide Cone Construction staff with appropriate training, equipment and information to enable their

work to be undertaken responsibly.

• Ensure that Cone Construction will, as far as reasonably practicable, prevent pollution of the environment

as a result of Cone Construction business activities.

• Set environmental and sustainable objectives and targets that will include energy, climate change,

materials, pollution, biodiversity and waste.

Implementation

This Policy, as with all other Cone Construction Policies will be reviewed at least annually by the Chief

Executive and ratified by the Cone Construction Board of Directors to ensure its continued suitability.

James Dandelin

Chief Executive

Page 6


1.3 Environmental Objectives

The Transport Agency has a number of environmental objectives which are detailed in the State highway environmental plan: improving environmental sustainability and public health in New Zealand. The objectives that are specific to this project are detailed in Table 2 below. These objectives are to be considered in all relevant aspects of the Furniston Structures maintenance contract.

Table Table Table Table 2222: Relevant Environmental Objectives

Code Aspect Objective

N3 Noise Manage construction and maintenance noise to acceptable levels.

A3 Air Quality Contribute to reducing emissions where the State highway network is a significant source of exceedances of national ambient air quality standards.

W1 Water Resources Ensure run-off from State highways complies with RMA requirements.

W2 Water Resources Limit the adverse effects of run-off from State highways on sensitive receiving environments.

W3 Water Resources Ensure stormwater treatment devices on the network are effective.

ES1 Erosion and Sediment Control Ensure construction and maintenance activities avoid, remedy or mitigate effects of soil erosion, sediment run-off and sediment deposition.

ES2 Erosion and Sediment Control Identify areas susceptible to erosion and sediment deposition and implement erosion and sediment controls.

ES3 Erosion and Sediment Control Use bio-engineering and low-impact design practices where practicable.

H1 Culture and Heritage Proactively limit the disturbance of significant cultural and heritage features along the State highways.

H2 Culture and Heritage For historic buildings and structures we own, show a respect for them and maintain their integrity.

E1 Ecological Resources Promote biodiversity on the State highway network.

E2 Ecological Resources No net loss of native vegetation, wetlands, critical habitat or endangered species.

E3 Ecological Resources Limit the spread of pest plants.

S1 Spill Response and

Contamination Design stormwater control and retention devices that can accommodate spills in areas of high environmental risk.

S2 Spill Response and

Contamination Ensure the removal, placement and disposal of contaminated soils is achieved in accordance with best practices.

RE1 Resource Efficiency Manage energy consumption and waste associated with NZTA’s business in a cost effective and sustainable manner.

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RE2 Resource Efficiency Make resource efficiency an integral part of all state highway activities.

C1 Climate Change: Adaptation and

Mitigation Manage increased hazards of climate change impacts on state highway infrastructure.

C3 Climate Change: Adaptation and

Mitigation Mitigate activities associated with the construction, operation and maintenance of state highways to effect a net reduction of GHG from transport.

VQ2 Visual Quality Improve the visual quality of the existing state highway network.

V2 Vibration Mitigate vibration where levels are unreasonable and exceed relevant criteria set in New Zealand or internationally accepted thresholds.

V3 Vibration Avoid or reduce, as far as practicable, the disturbance or communities from vibration during construction or maintenance.

Page 8


1.4 Roles and Responsibility

The organisation structure for the contract is presented in Figure 2. All staff, including subcontractors have a responsibility to consider environmental and social impacts when they manage and undertake their work. Cone Construction is committed to continuous improvement in environmental and social management. Key personnel responsible for implementing the ESMP are identified in Table 3.

Figure Figure Figure Figure 3333: Contract Organisation Chart: Contract Organisation Chart: Contract Organisation Chart: Contract Organisation Chart

Contract Manager

Harvey Wilson

Deputy Contract

Manager

Maree Gray

Construction

Manager

William Ding

Asset Manager

Andrew Foote

Network Controls

Coordinator

Lucinda Sissons

Senior Safety

Engineer

George Alton

Surfacing Manager

Max Planck

Operational

Manager

Jaime Kupa

Sealing Manager

Thomas Haira

Asphalt Manager

Bill Averell

Network Inspector

Robert Paulson

Project Managers

Work SupervisorsAsset Information

Manager

Dominic Greene

Area Engineer

Rosalind Franklin

Operational

Supervisor

Anita Kapoor

Environmental

Manager

Alex Clearwater

Environmental

Coordinator

Charles Cobham

Table Table Table Table 3333: Accountabilities in the ESMP

Role Whom Responsibilities

Contract Manager Harvey Wilson Management of the Contract

Implement, review and update ESMP

Responsible for complying with relevant legislative

requirements as outlined in Section 2.2

Environmental Manager Alex Clearwater Environmental compliance and management, including

being the CS VUE condition manager

Complaints management relevant to this ESMP

Responsible for managing compliance with relevant

legislative requirements as outlined in Section 2.2

Construction Manager William Ding Ensure construction activities comply with ESMP and

related procedures



Operations Manager Jaime Kupa Ensure routine maintenance activities comply with ESMP

and related procedures



Environmental Coordinator Charles Cobham Supporting Environmental Manager, updating condition

compliance in CS Vue

Page 9


2. Environmental and Social Management

2.1 Environmental and Social Impacts

The potential environmental and social impacts have been assessed for work activities undertaken under the Furniston Structures Maintenance Contract. In assessing these, consideration has been given to the Z19 State Highway Environmental and Social Responsibility Standard as well as Clause 4.4 - Environmental and Social Management Plan within the ESMP (NZTA141201). These impacts are summarised, along with their proposed mitigation, in Table 4.

Table Table Table Table 4444: Potential environmental and social impacts associated with the Contract.

Environmental Aspect Activity Impact Management (refer

to Section3)

Air Quality Sand blasting of structures generating dust.

Spray painting of structures generating over-spray and discharges to air.

Contamination of property.

Odour affecting neighbours.

Air Quality Management Plan (CC-WMP02-0002)

Archaeological & Heritage Values

Works uncovering archaeological material (e.g. a midden).

Works in proximity to heritage features (e.g. Peters Flat Bridge).

Loss of heritage values.

Potential damage to archaeological matter.

Relationship with the community strained.

Accidental discovery SOP (CC-SOP02-0002)

Peters Flat Bridge Conservation Management Plan (CC-WMP02-0010)

Coastal Environment Vegetation maintenance and clearance.

Construction in/over coastal marine area or near coastal margins.

Sedimentation;

Increased erosion potential

Reduction/loss of habitat.

Erosion and Sediment Control SOP (CC-SOP02-0003)

Cultural and Community Values

Working in areas with specific cultural significance or high community interest/visibility

Greater community awareness

Relationship with the community strained.

Customer and Stakeholder Communications Plan (CC-WMP02-0012)

Flora, Fauna and Habitats Vegetation maintenance

Vegetation clearance

Installation of structures in/over watercourses.

Chemical control of pest plants.

Use of unhygienic plant and equipment (e.g. carrying pest plant fragments)

Reduction/loss of species diversity;

Reduction/loss of habitat.

Introduction and/or spread of pest plants/organisms (e.g. Didymo, Chilean Needle Grass, Black Grass) between areas through inappropriate practices and/or contaminated plant/equipment.

Work within watercourses SOP (CC-SOP02-0004)

Pest Management Plan (CC-WMP02-0013)

No Spray Zones (Appendix B)

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Freshwater Quality and Ecosystems

Land/riverbed disturbance

Works in/over watercourses or near margins including sand blasting and water blasting

Discharges (including water into water)

Weed spraying

Fuel spill

Installation of structures in/over watercourses

Sedimentation

Reduced water flows

Reduced/no fish passage

Reduction/loss of habitat

Downstream water users disrupted

Downstream water supplies restricted/unavailable

Erosion and Sediment Control SOP (SOP) (CC-SOP02-0003)

Work within watercourses SOP (CC-SOP02-0004)

No Spray zones (Appendix B)

Emergency Response SOP (CC-SOP02-0007)

Land Installation of structures in/over watercourses

Vegetation clearance associated with maintenance of structures

Earthworks and other activities that disturb soil.

Resurfacing and pavement surface repairs with bituminous material.

Release of hazardous substances from sand blasting/water blasting

Contamination by accidental spills (e.g. fuel) or hazardous substances entering the stormwater system or water body through inappropriate work practices including storage.

Erosion

Site vulnerable to pest plant colonisation.

Upstream or downstream increased risk (flooding) to both land and buildings.

Increased vulnerability to natural hazards.

Erosion and Sediment Control SOP (SOP) (CC-SOP02-0003)

No Spray zones (Appendix B)

Emergency Response SOP (CC-SOP02-0007)

Noise and Vibration Work in urban areas

Work near heritage sites/structures

Operation of machinery either over a continued period or over noise limits

Physical damage to land/buildings

Human disturbance

Noise and Vibration Management Plan (CC-WMP02-0011)

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2.2 Legislative and Consent Compliance Requirements

The legislative requirements associated with the maintenance activities Cone Construction are responsible for under the Furniston Structures Maintenance Contract are summarised in Table 5. Consent conditions and permitted activity requirements are identified in Table 6. A register of relevant legislation is held by Cone Construction and reviewed annually for compliance (refer to Section 4).

Table Table Table Table 5555: The legislative requirements and accountabilities

Legislation Description Requirement Regulator Responsibility Reference

Resource Management Act 1991

To promote the sustainable management of natural and physical resources. The RMA provides the local and regional authorities with the necessary powers to formulate plans, and set rules and standards for a multitude of activities.

Every person has a duty to avoid, remedy, or mitigate any adverse effect on the environment arising from an activity carried on or on behalf of that person, whether or not the activity is in accordance with s rule in a plan, a resource consent, a designation section 10, section 10A, or section 20A.

Ministry for the Environment (and Local Authorities)

Contract Manager http://www.legislation.govt.nz/act/public/1991/0069/latest/DLM230265.html

Resource Management Act 1991 - Emergency Works

Sections 330, 330A and 331 of the RMA permit certain works to be carried out without the prior need for resource consent, provided the incident requiring the works and the works proposed comply with those sections. In terms of the RMA, an emergency is eligible for consideration under these provisions if it affects (s330(1)(a) – (c)): (a) Any public work for which any person has financial responsibility; or (b) Any natural and physical resource or area for which a local authority or consent authority has jurisdiction under this Act; or (c) Any project or work [or network utility operation] for which any network utility operator is approved as a requiring authority under section 167.

The activities which may be carried out in an emergency are those necessary to either: • Remove the cause of the emergency, or • To mitigate any actual or likely adverse effect of an emergency. The work must be immediate and/or urgent. Generally the work should deal adequately with the emergency only. There is follow-up action required when the emergency provisions have been relied upon (s330A), namely: • The appropriate consent authority must be advised of work carried out during an emergency within 7 days. • If resource consent is needed for the work then an application for the resource consent must be made within 20 working days.

Ministry for the Environment (and Local Authorities)

Environmental Manager http://www.legislation.govt.nz/act/public/1991/0069/latest/DLM230265.html

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NES for Assessing and Managing Contaminants in Soil to Protect Human Health 2012

Provides a nationally consistent set of planning controls and soil contaminant values ensures that land affected by contaminants in soil is appropriately identified and assessed before it is developed - and if necessary the land is remediated or the contaminants contained to make the land safe for human use.

For roading activities, any activity that disturbs soil over 25m3 in volume has the potential to trigger the need for approval under this NES.

Furniston Regional Council Waimatao district council Coalburn district council Pointville district council

Construction Manager

http://www.legislation.govt.nz/regulation/public/2011/0361/latest/DLM4052228.html?search=ts_regulation_contaminants_resel&p=1&sr=1

The Furniston Regional Plan

Has been developed under the Resource Management Act 1991, and is intended to provide direction regarding the use, development and protection of natural and physical resources in the region, including use of and discharges to, Water, River and Lake Beds, Land and Soil, Air, and Coastal Resources.

Activities carried out under this contract must comply with the rules defined within the Regional Plan. Activities will be defined as permitted, controlled, discretionary, or non-complying. Activities defined as prohibited cannot be undertaken.

Furniston Regional Council Environmental Manager

http://www.furnistonregion.govt.nz/Council/Policy-and-plans/Rules-and-regulation/Regional-Plan/

Waimatao District Plan Coalburn District Plan Pointville District Plan

The District Plans promote the sustainable management of natural and physical resources, as defined by the RMA, in the relevant district.

Activities carried out under this contract must comply with the rules in the relevant District Plan. Activities will be defined as permitted, controlled, discretionary, or non-complying. Activities defined as prohibited cannot be undertaken. Unless an activity is permitted it will require Resource Consent.

Waimatao District Council Coalburn District Council Pointville District Council

Environmental Manager

http://www.wdc.govt.nz/Council/Policy-and-plans/District-Plan/ http://www.coalburndc.govt.nz/services/environmental-policy-and-forward-planning/district-plan http://www.pdc.govt.nz/PlansPoliciesandBylaws/Plans/DistrictPlan/Pages/default.aspx

Heritage New Zealand Pouhere Taonga Act 2014

To promote the identification, protection, preservation, and conservation of the historical and cultural heritage of New Zealand. A National Historic Landmarks list will be established to set national priorities for heritage conservation and recognise our most important historic landmarks and precincts.

Section 42 of the Act directs that an authority is required from Heritage New Zealand Pouhere Taonga if there is "reasonable cause" to suspect an archaeological site may be modified, damaged or destroyed in the course of any activity.

Heritage New Zealand Pouhere Taonga

Environmental Manager http://www.legislation.govt.nz/act/public/2014/0026/latest/DLM4005414.html

Conservation Act 1987 To promote the conservation of New Zealand’s natural and historic resources.

A concession from the Department of Conservation is required under the Conservation Act 1987 if any works cross into conservation areas.

Department of Conservation Environmental Manager

http://www.legislation.govt.nz/act/public/1987/0065/latest/DLM103610.html

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Wildlife Act 1953

Deals with the protection and control of wild animals and birds and the management of game. Most species of wildlife (including mammals, birds, reptiles and amphibians), native or introduced, are absolutely protected under the Act.

A Wildlife Permit is required from the Department of Conservation to disturb wildlife (including mammals, birds, reptiles and amphibians) or for the unintentional killing or injury of wildlife as a result of any works.



Biosecurity Act 1993

To enable New Zealand to exclude, eradicate or effectively manage pests and unwanted organisms already in the country. Requires regional councils and unitary authorities to formulate a regional pest management strategy, list plant and animal species and state objectives, policies and rules with regard to pests, their status and required/anticipated control.

Pest management activities must comply with Local Authority pest management policies and rules.

Ministry for Primary Industries (and Local Authorities)

Operations Manager http://www.legislation.govt.nz/act/public/1993/0095/latest/DLM314623.html

Freshwater Fisheries Regulations 1983

Clause 42 requires that a culvert or ford in any natural river, stream, or water shall be constructed and maintained to allow for the free passage of fish unless a written exemption has been given by the Director-General of Conservation.

These aspects are controlled through the RMA Plans and/or through resource consent conditions as there is no separate consenting process under the Freshwater Fisheries Regulations, with the exception of written exemptions to not comply with the standards of the Regulations.

Department of Conservation (and Local Authorities)

Environmental Manager http://www.legislation.govt.nz/regulation/public/1983/0277/latest/DLM92492.html

Reserves Act 1977

Provides for the acquisition of land for reserves, and the classification and management of reserves. To ensure, as far as practicable, the preservation of representative natural ecosystems or landscapes and the survival of indigenous species of flora and fauna, both rare and commonplace.

Separate permissions under the Reserves Act 1977 will be required if any works cross into scenic, scientific or recreation reserves



Hazardous Substances and New Organisms Act 1996

To protect the environment, and the health and safety of communities, by preventing or managing the adverse effects of hazardous substances and new organisms.

Activities which require hazardous substances must be managed in compliance with the controls identified by the Act.

Environmental Protection Authority Operations Manager


Iwi Protocols Environmental Manager

National Radiation Protection Act 1965 and National Radiation Protection Regulations 1982

Administered by the National Radiation Laboratory (NRL) on behalf of the New Zealand Government. The legislation controls the use of ionising radiation

The use of the nuclear densometer to check density and moisture content of pavement repairs or rehabilitations will require activities to be undertaken in accordance with this Act and the relevant regulations.

National Radiation Laboratory Construction Manager

http://www.legislation.govt.nz/regulation/public/1982/0072/latest/whole.html

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Consent Compliance

Cone Construction is responsible for monitoring existing consent conditions for compliance as well as for applying for new consents for planned contract works (if required). Resource consents, Heritage New Zealand Pouhere Taonga permits, Department of Conservation Concessions, and other environmental permits relevant to this contract, are managed within CS VUE (refer section 4.1). Specific compliance requirements (e.g. reports, monitoring and programmes)

associated with consent conditions are identified in Table Table Table Table 6666. All copies will be stored on Sharepoint.

Table Table Table Table 6666:::: Consent condition requirementsConsent condition requirementsConsent condition requirementsConsent condition requirements

Environmental Effect Condition

and/ or

Consent Ref

Activities ESMP Management Monitoring and reporting

requirements (including compliance

evidence required for CSVUE)

Discharge of contaminants to land

FRC53326, FRC53327, FRC54000

Water blasting, sand blasting, spray painting, accidental spills including fuel, weed spraying

CC-SOP02-0006 CC-SOP03-0017 CC-WMP02-0052 Spill response plan, spill kit, spill training,

Spill response plan, spill response training records, spill kit inventory sheet, hazardous substance inventory, erosion and sediment control plans, annual record of water blasting activities.

Discharge of contaminants to air

FRC53326 FRC53327, FRC54000

Water blasting, sand blasting, spray painting, weed spraying

CC-WMP02-0002 CC-SOP02-0006 CC-SOP02-0007 CC-WMP02-0052 Spill response plan, spill kit, spill response training

Spill response plan, spill response training records, spill kit inventory sheet, hazardous substance inventory

Discharge of contaminants to water

FRC53326 FRC53327, FRC54000

Water blasting, sand blasting, spray painting, accidental spills including fuel, working within a watercourse, earthworks, installation of barriers, vegetation clearance, weed spraying, drainage systems

CC-SOP02-0003 CC-SOP02-0004 CC-SOP02-0006 CC-WMP02-0014 CC-SOP03-0017 CC-WMP02-0052 Spill response plan, spill kit, spill response training, stream check sheet (e.g. instructions on recording unusual signs such as those listed in consent. ESC plans

Erosion and sediment control plan (ESCP) to be prepared for works and submitted to the manager no less than 15 working days prior to works on minor project commencing. Signed off erosion and sediment control plans to be filed. Spill response plan, spill response training records, spill kit inventory sheet and location map, hazardous substance inventory

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Water – temporarily or permanently diverting

FRC53329 Works that divert water in a river, lake or artificial watercourse and permanently divert water in an artificial watercourse

CC-SOP02-0004 SOPs management plans specific to steam works, design plans, environmental awareness training.

Document and report the following: a) Outcomes of a site visit to record visual observations of the bed material, bank vegetation and any instream vegetation over the length of the diversion and an additional 20 m upstream and downstream of the diversion to determine the ecological values. b} Recommendations on a construction and rehabilitation method for the realigned artificial watercourse in order to maintain the ecological values

Water – disturbing streambed

FRC53329 Work on culverts, outfall and erosion protection works, other works within watercourses

CC-SOP02-0004 Fish management plan, CESCP

CESCP for that specific Stage of works that includes management of fish as detailed in the resource consent. Design plans to be submitted 20 days before work commences.

Odour resulting from construction work

FRC53412 Any activities that have the potential to create offensive odour at or beyond the boundary of the site where maintenance is being undertaken as determined by a regional council enforcement officer. These include spray painting, weed spraying, and stockpiling of material.

CC-WMP02-0002 Where mangrove or saltmarsh removal is required, the vegetation shall be removed from the estuary and disposed of at an approved facility in order to avoid potential adverse effects from decaying vegetation on mudflat habitat or cause public nuisance.

CC-WMP02-0002

Nuisance impacts on public including noise, vibration or discharge to air

FRC53326 FRC53267

Any activity that has the potential to cause noise, vibration or discharge to air to cause public nuisance. This includes sand blasting and spray painting.

CC-WMP02-0002 CC-WMP02-0011 CC-WMP02-0012

At least 3 days’ written notice is served on all neighbours, whose dwellings are within 100 metres of the proposed works, including the predicted day and hours that works may occur. Written notice is to be filed to ensure the consent condition can be checked off on CSVue. Records of wind speed and direction is to be kept when sand blasting or spray painting is carried out.

Ecological disturbance FRC53326 Work in the river mouth may impact upon the inanga (fish) spawning season.

Within 1 kilometre of any river mouth work shall only be undertaken between 1 November and 15 February each year to avoid inanga spawning season (the principal whitebait species), unless required to maintain public safety.

Records of river mouth works, including construction period.

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Contaminated land FRC53326 Work that requires disturbance of earth or rock. This includes earthworks and blasting.

CC-WMP02-0002 Where there is reason to suspect that a surface to be blasted contains a hazardous substance or metal (including lead, zinc, arsenic and chromium) then an appropriate analysis of the material shall be carried out to confirm the presence or otherwise of any hazardous substance.

Records of assessment of material to be blasted.

Vegetation removal FRC53326 Any activity that requires the removal of mangrove or saltmarsh.

Where mangrove or saltmarsh removal is required, the vegetation shall be removed from the estuary and disposed of at an approved facility in order to avoid potential adverse effects from decaying vegetation on mudflat habitat.

Records showing where mangrove or saltmarsh were disposed of to be kept in order to allow CSVue sign off.

Archaeology / cultural heritage

FRC53326 Any activities that require disturbance of earth or stream bed material.

CC-SOP02-0002 CC-SOP02-0002 Records of any accidental discovery

Under the Resource Management Act 1991 (RMA), permitted activities can be undertaken without requiring a resource consent provided they meet the conditions identified in the relevant regional plan. The main permitted activities associated with this contract are identified in Table 7.

Although most routine maintenance works are permitted activities or are covered by existing resource consents, during extreme weather events contract works may be urgently required to protect the state highway asset. These works can be completed under the RMA provisions for emergency works. Where such work is required Cone Construction shall advise Furniston Regional Council of the works within 7 days. Consent will be required if the adverse effect is ongoing and applied for within 20 working days of the initial advice.

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Table 7: Permitted activity requirements

Condition and Consent Ref Topic Key Requirement Responsibility Relevant SOP

(section 3.2)

Permitted Activity Noise resulting from construction work

Noise resulting from construction work shall not exceed a reasonable level as determined by reference to NZS 6803P:1984. For construction work noise received in residentially zoned areas, the upper limits prescribed by Table 1 of the standard shall apply. Where external measurement of noise is impractical or inappropriate, the provisions of Table 3 shall apply. When explosives are used on a construction site, noise created shall not exceed a peak overall sound pressure level of 128dbA or 122dbC.

Project Manager and Environmental Manager

CC-SOP02-0010

Permitted Activity Application of agrichemicals to land

The discharge of agrichemicals to land where the contaminant or its by-products may

enter water, is a permitted activity subject to the following conditions:

(a) There shall be no direct discharge of agrichemical to streams, rivers, lakes or

wetlands.

(b) The discharge of agrichemical shall comply with the requirements of the

Regional Air Plan

c) The discharge shall not result in any harmful concentration of agrichemical beyond the target area.

(d) The agrichemical shall be applied in a manner that is consistent with the manufacturer’s instructions.

(e) Where an agrichemical is discharged near, or adjacent to a surface water body:

(i) Only agrichemicals that have been approved for use or near water shall

be used.

(ii) The discharge shall not result in any fish kills.

(iii) The discharge shall not contaminate any authorised water take.

(iv) There shall be no discharge of agrichemical in the tidal reach of any surface water body between 1 March and 31 May.

Project Manager and Environmental Manager

CC-SOP03-0018

Appendix B

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3. Implementation and Operation

3.1 Aspect Specific Environmental Management Plans

Cone Construction has developed a comprehensive suite of Management Plans which describe the processes used to mitigate and manage the environmental impacts on specific aspects of this contract (Table 8). There are a number of Standard Operating Procedures (SOP’s) relevant to each of the management plans. Anyone working on Pouri Tunnel, Peters Flat Bridge or within Lake Waimatao National Park is to have a good knowledge and understanding of the relevant management plan and SOPs the plan refers to, including sub-contractors. Copies of both the management plan and SOP’s are kept in the site office and are also available via Cone Constructions Sharepoint site.

Table Table Table Table 8888:::: ESMP Management PlansESMP Management PlansESMP Management PlansESMP Management Plans

Management Plan Summary Reference

Noise and Vibration Describes processes to be followed to limit or reduce the impact of noise and vibration from construction and maintenance activities.

CC-WMP02-0011

Pest plant management plan Describes management strategy and processes to control pest plants on the Furniston network.

CC-WMP02-0013

Peters Flat Bridge Conservation Outlines the processes that must be followed when works may impact upon the Peters Flat Bridge, a heritage feature.

CC-WMP02-0010

Pouri Tunnel Management Plan Describes processes to be followed to manage impacts associated with the maintenance of Pouri Tunnel.

CC-WMP02-0052

Requirements for working within Lake Waimatao National Park

Specific processes and operating procedures to be followed, in addition to other standard procedures, when undertaking works within Lake Waimatao National Park.

CC-WMP02-0002

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3.2 Operating Procedures

Standard operating procedures (SOP’s) have been developed for specific activities. These are to be implemented when undertaking the relevant activity to reduce its potential environmental impact. SOP’s work with the aspect-specific management plans detailed in Section 3 to ensure that activities relating to this contract (including those specifically detailed within consent conditions), are undertaken in an environmentally and socially responsible manner. Activities that require SOP’s are identified in Table 9. SOP requirements are communicated to staff through specific training sessions along with toolbox talk sessions (refer Section 3.5). Copies of these operating procedures are available in the site office and via Cone Constructions Sharepoint site.

Table Table Table Table 9999: Standard Operating Procedures: Standard Operating Procedures: Standard Operating Procedures: Standard Operating Procedures

Operating Procedure Summary Reference

Accidental discovery

Standard procedures to be followed in the event of the accidental discovery of cultural or historic artefacts, as the result of any physical disturbance to the existing ground surface.

CC-SOP02-0002

Erosion and sediment control Standard procedures to be followed to reduce erosion and manage sediment during construction and maintenance activities.

CC-SOP02-0003

Work within water courses Standard procedures to be followed when undertaking works within watercourses.

CC-SOP02-0004

Emergency works

Standard procedures to be followed when undertaking works associated with immediate response, reopening, and/or restoration of land transport infrastructure in the event of a defined, major, short-duration, natural event.

CC-SOP02-0005

Sandblasting Standard procedures to be followed when undertaking sandblasting works.

CC-SOP02-0006

Emergency Response Specific procedures to be followed in the event of an environmental emergency, including a fuel and/or hazardous substances spill.

CC-SOP02-0007

Stormwater assets

Describes processes to be followed to maintain stormwater assets to limit or reduce the impact of runoff from the road network on sensitive environments, including terrestrial, coastal, and aquatic.

CC-SOP02-0008

De-icing using calcium magnesium acetate (CMA)

Describes process to be followed to protect natural habitats, including terrestrial, coastal, and aquatic, during application of CMA de-icing chemicals.

CC-SOP02-0009

Noise and vibration Describes on site procedures to be followed to limit or reduce the impact of noise and vibration from construction and maintenance activities.

CC-SOP02-0010

Air quality

Describes methods and processes to be followed to limit or reduce the impact from dust generation, on the public, and sensitive environments associated with construction and maintenance activities.

CC-SOP03-0017

Use of agrichemicals

Describes the methods and processes to be followed to reduce limit or reduce the environmental and social impacts of the use of agrichemicals (herbicides) used for weed spraying and pest plant control.

CC-SOP03-0018

No Spray Zones Locations where weed spraying is not allowed due to sensitive vegetative areas.

Appendix B


3.3 Emergency Contacts and Response

Emergency procedures in the event of a spill are described in the Emergency Response SOP (CC-SOP02-0007). Spills should be minimised, contained and isolated. Containment and clean up procedures are also documented in the Emergency Response SOP. All environmental incidents (including spills) should be recorded on the Cone Construction Incident Reporting form (CC-RF01-005) included within the Emergency Response SOP. All incidents will be followed up and closed as per the procedural requirements. All environmental incidents will be reported to the NZ Transport Agency. The key contacts, internally and externally, in the event of an environmental emergency such as a spill are identified in Table 10 and Table 11 respectively. The Emergency Response SOP provides detail of who should be contacted in the first instance, as this will depend on the nature of the emergency.

Table Table Table Table 10101010: Internal Environmental Emergency Contact Details

Role Name Organisation Phone Email

Environmental Manager Alex

Clearwater Cone Construction 024 56 06 09 [email protected]

Construction Manager William Ding Cone Construction 024 52 62 33 [email protected]

Operations Manager Jaime Kupa Cone Construction 024 47 74 55 [email protected]

Health and Safety Manager Sam Spectre Cone Construction 024 45 45 45 [email protected]

Table Table Table Table 11111111: External Environmental Emergency Contact Details

Role Organisation Phone Email

Emergency Services Fire, Police, Ambulance 111 NA

Pollution Response Team Furniston Council 03 993 1234 [email protected]

Iwi liaison Iwi 03 996 26 74 [email protected]

Heritage protection Heritage New Zealand Pouhere

Taonga

03 477 9871 [email protected]

Conservation emergencies Department of Conservation 0800 362 468 [email protected]

Poisonous substances National Poison Centre 0800 764 766 www.poisons.co.nz

3.4 Complaints Management

Complaints relating to environmental and social matters will be managed in accordance with Cone Construction’s Customer and Stakeholder Communications Management Plan (CC-WMP02-0012). All complaints received will be logged and recorded on Cone Constructions Incident Reporting form (CC-RF01-005). Any complaints relevant to this ESMP will be forwarded to the Environmental Manager who will respond quickly and appropriately to close it out. Complaints may also be received via NZ Transport Agency’s Client Relationship Management system (CRMS) (http://www.nzta.govt.nz/about/contact/complaints.html). Any complaint received via this channel will be actioned in the same way.

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3.5 Training

In accordance with Cone Construction’s Health & Safety procedures and Quality Plan, all employees are required to be adequately skilled and experienced for the work they undertake. No employee is asked to perform any task without the proper skills, experience and qualifications, unless adequate training and induction is immediately available. As such, environmental and social management training will be required to be undertaken by staff working under this contract. Environmental and social management training is captured by Cone Construction’s training record database which records the type, purpose, convenor, completion and renewal date of training provided for each employee. The database is maintained and stored on Sharepoint. A summary of key project training courses provided is presented in Table 12.

Table Table Table Table 12121212: Training requirements for Cone Construction staff

Type of Training Purpose Convenor Required attendees Date completed

Staff Induction Induct new staff to the

company, including general

environmental practice and

policy.

Cone Construction All staff Monthly as

required

Spill response

training

Train staff in actions to take

in the event of a fuel or

hazardous substance spill.

Cone Construction All site staff Monthly as

required

Calcium

magnesium

acetate (CMA) De-

icing training

Train staff in the correct

handling and management

of CMA.

NZIHT All site staff Annually – prior

to winter

Hazardous

substance training

Train staff in safe storage,

handling and clean-up of

hazardous substances.

NZIHT Site staff Quarterly as

required

Erosion and

Sediment Control

Course

Train staff in the awareness

of erosion and sediment

control on site.

Furniston Regional

Council

Work supervisors,


and coordinator, erosion

and sediment control team

Quarterly as

required

Work within

waterways

Train staff in awareness of

potential environmental

impacts of working in

waterways.

NZIHT Construction Manager,

Work supervisors, Project

Managers, Operational

Manager, Environmental

Manager and coordinator

Quarterly as

required

Works around Peters

Flat Historical Bridge

Train staff in

understanding the

specific mitigation

measures that are

required when working on

or near Peters Flat Bridge

Cone Construction

internal

Construction Manager,

Work supervisors, Project

Managers, Operational

Manager, Asset Manager,


and coordinator

Quarterly as

required

Daily toolbox talks Daily toolbox talks held to

discuss environmental

and safety risks and

appropriate mitigation

and work practices.

Cone Construction

internal

All site staff Daily


4. Monitoring and Review

Cone Contracting takes a pro-active approach to environmental management and compliance monitoring. Periodic environmental compliance checks and audits are to be undertaken against relevant consent conditions, permitted activity rules, and company Environmental Management Plans. Table 13 presents the different environmental monitoring, audit and reporting requirements. Compliance monitoring, the ESMP audit and corrective/preventative actions are detailed below.

4.1 Compliance Monitoring

CSVue is a web-based software programme that NZ Transport Agency and Cone Construction uses to manage and monitor compliance of all relevant designations, resource consents, Heritage New Zealand Pouhere Taonga permits, Department of Conservation concessions, and other environmental permits. Email alerts are generated by CS VUE to keep the Environmental Manager up-to-date on the compliance status of each condition. Conditions require management (i.e. snoozing or signing off as compliant) once the phase of work to which they relate commences. Conditions are labelled as non-compliant until they are actioned. Alerts are sent when the following events occur: • A condition requires management by either snoozing or signing off as compliant. • A condition has not been managed for an extended period of time and is therefore showing up as

non-compliant. • A condition will require management in the near future. When notified of non-compliance or a pending non-compliance, Cone Construction will complete the actions required to demonstrate compliance and update CS VUE with this information. This may take the form of: • Site notes and photographs • Laboratory test reports • Other supporting information.

4.2 ESMP Audit

Annual audits will be undertaken of the ESMP by an appropriately qualified person. The audit will determine whether or not the ESMP conforms to the requirements of the Furniston Structures Maintenance contract and has been properly implemented and maintained.

An audit report will be prepared identifying any opportunities for improvement and any corrective actions required. The results of the audit will be discussed in project lessons learnt, tool-box talks, and project meetings, as appropriate. Minutes from each meeting shall record and assign actions to individuals as appropriate, to ensure that best practice continues to be adopted on the ground and reflected in the ESMP.

The Contract Manager has responsibility for ensuring audit recommendations are undertaken and are used as an input for the management review (see Section 4.4).

4.3 Corrective and Preventive Action

Corrective or preventative actions identified during internal audits shall be appropriate to the magnitude of the problem and appropriate to the environmental harm encountered.

Ultimately the Contract Manager has responsibility for closing out any corrective or preventative actions resulting from the compliance monitoring, audits and external regulatory compliance monitoring. Additionally, assessment and follow-up reviews on the effectiveness of corrective and preventive actions will be undertaken and the outcomes documented, communicated and implemented.

Compliance shall be included as a regular agenda item at management meetings and project meetings. Minutes from each meeting shall record and assign actions to individuals where appropriate. A summary of environmental and consent compliance will be included in the Monthly Report.

Corrective actions associated with the ESMP are recorded on the Corrective Action Record (Appendix B) and subsequently entered onto Cone Construction’s corrective action record database stored on the project Sharepoint site.

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4.4 Management Review

The Contract Manager is responsible for ensuring that an audit of compliance with environmental legislation and objectives and targets is carried out on a twelve-monthly basis as a minimum, or as major changes to legislation or policy occur.

The management review will include representatives from Cone Construction, consultants used for managing aspects of the ESMP, and the NZTA. The review will include consideration of the results/recommendations of ESMP audits undertaken, and assess if the ESMP is achieving its current objectives.

The Contract Manager has responsibility for ensuring recommendations are undertaken for any areas of improvement identified in the review.

Table Table Table Table 13131313: Monitoring, audits and reporting requirements: Monitoring, audits and reporting requirements: Monitoring, audits and reporting requirements: Monitoring, audits and reporting requirements

Monitoring/Auditing Requirements

Description Frequency Undertaken By: Reporting

Compliance monitoring

Track and manage resource consent and designation conditions.

Monthly Environmental Manager

CS Vue (NZ Transport Agency is also able to access) Included in monthly report

Legislative compliance – management review

Identify relevant legislation to Cone Construction and assess compliance.

Annually Environmental Manager

Register of legislation table

ESMP Review – management review

Update the ESMP as required should there be any changes to environmental management processes or new risks identified.

4-montlhy in alignment with other Contract plans


ESMP Record of Amendment

ESMP Audit Formal internal audit following an approved audit programme. Identify new risks and see if the ESMP meets the requirements of the Contract and has been properly implemented and maintained

Annually Appropriately qualified person

ESMP audit report

Internal audits and associated corrective and preventative action

Regular site audits to check Cones Construction are operating in a way that minimises impact on the environment. Identify new risk.

Weekly Environmental Manager

Site inspection sheets Opportunity for improvement forms

External audit Formal external audit Programme controls

Independent auditor Auditors report

Complaint-triggered actions

Environmental complaints (ESMP Section 3.4)

As they occur Environmental Manager

Incident reporting form (CC-RF01-005)

Environmental incidents/ Emergency

Environmental incidents As they occur Either Construction, Operations or Environmental Manager depending on situation (ESMP S3.3)

Incident reporting form CC-RF01-005

Internal feedback Track issues identified by Cone Construction staff

As they occur All staff Opportunity for improvement forms


Appendix A. Requirements Checklist

[This checklist is to be filled in, which will allow the reviewer of the Environmental and Social Management Plan to clearly establish if the minimum requirements have been complied with]

Included Comment

Yes No 1. Background ESMP Scope

• Description

• Location

• Management Plan

Framework

Environmental and Social Responsibility Policy

Environmental Objectives

Roles and Responsibility

2. Environmental and Social Management Environmental and Social Impacts

Legislative Requirements

3. Implementation and Operation Environmental Aspect Management Plans or Maps

Operating Procedures

Emergency Contacts

Training

4. Monitor and Review Monitoring

Audits

Corrective and Preventive Action

Management Review


Appendix B. Corrective Action Record

Non-conformance Corrective Action Responsibility Due date Reviewed/assessed by Review date Approved by Approved

date

Documents

Environmental and Social Management Plan · Anita Kapoor Environmental Alex Clearwater Environmental Coordinator Charles Cobham Table Table 3 333: Accountabilities in the ESMP Role