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Enterprise Systems Presentation made to DePaul University Enterprise Systems Class
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ENTERPRISE SYSTEMS
Shauna Cox
May 31, 2012
Presented to DePaul University Enterprise Systems Class
Introduction
• 20+ years Information Technology
– Strategic Planning
– Project Management
– Information Security
– Application Development
– Infrastructure Management
• Director, Information Technology Services (4 years)
Agenda
• Chicago Housing Authority / ITS Dept.
• Major Enterprise Applications
• Use of ERP System(s)
• Enterprise-Wide System Implementations
• Future Plans
• Questions
Chicago Housing Authority • Largest Owner of Rental Housing
in Chicago
• 3rd Largest Housing Authority in U.S.
• Serves over 50,000 families & individuals – 20,000+ Public Housing Units
– @ 37,000 Housing Choice Voucher families
• Plan for Transformation
Information Technology Services • Department Functions include:
– Application Development
– System Administration
– Helpdesk
– Network Infrastructure Management
– Project Management
• Comprised of: @ 45 Employees
• Serves: 2000+ Users
• Supports: Approximately 75 Sites
• Asset (Property) Management
• ERP System
• Document Management
• Construction Management
Major (Core) Applications
• Electronic Collaboration
• CRM System
• Data Warehouse
Major (Core) Applications
Source: http://www.tech-faq.com/erp.html
System Interaction
Asset Management
Data Warehouse
ERP System - HR - Procurement - Finance
Document Management System
Construction Management
Electronic Collaboration
CRM
CHA
ERP System
• Project Justification – Integrated solution – Eliminate silo systems – Automate manual processes
• Phased Approach (2 phases) – Human Resources Module (2005) – Finance & Procurement Modules (2006)
• Length of project: 2 years • Cost: $7 million • Co-sourced • 3 major upgrades since initial
implementation
Benefits
• Streamlined processes
• Comprehensive source of record for information
• Better control and management of data
• Supports defined roles
Challenges
Discussion Basis: Course Reading / Article
• ERP Mistake #3: Not understanding or using key features.
• ERP Mistake #4: Underestimating the time and resources required.
• ERP Mistake #5: Not having the right people on the team from the start.
• ERP Mistake #7: Not investing in (continuous) training and change management.
• ERP Mistake #10: Not decommissioning legacy applications.
Source: http://www.cio.com/article/print/702989
Enterprise-Wide System Implementations
• CRM
• Electronic Collaboration
CRM
• Project Summary – Deployed SaaS solution to provide an integrated system
which tracks client information, facilitates case management & supports funds management.
• Primary Stakeholders – Resident Services
– Housing Choice Voucher Call Center
– Grants Management
• Cost: $1.3 m.
• Project Duration: 10 months
CRM Goals
• Provide an integrated enterprise client tracking solution which serves the following purposes:
– Client tracking & case management for Resident Services programs
– Contract management of service providers
– HCV Call Center System for clients & landlords
– Ability to track contacts, fundraising prospects & grants information for Corporate Relations & Grants Management
• Leverage existing system platform
• Implement a system that is scalable and easy to use & maintain
• Provide effective reporting & trending capability
CRM
Victories
• Project completed / implemented
• Stakeholder satisfaction
Challenges
• Requirements gathering / documentation
• Scope & Role clarity
• Integration
Electronic Collaboration • Project Summary
– Launch / re-launch enterprise-wide intranet / portal and selected extranet-based sites to serve as a platform for:
• Communication
• Workflows
• Electronic collaboration
• Document management
• Executive Sponsor – Communications
• Budget: Up to $750 K
• Expected Project Duration: 1 year
Project Goals
• Implement a cohesive, integrated suite of tools and services that help facilitate internal & external communication
• Enhance / establish company-wide intranet for use by divisions / departments
• Reduce paper handling
• Enhance enterprise governance for portal management
Electronic Collaboration
Victories
• One initiative implemented
• Stay tuned…
Challenges
• Requirements gathering / documentation
• Managing perception & user adoption
Lessons Learned • Clear Requirements
• Role Clarity & Accountability
• Incremental Approach Success
• Change Management
• Senior Level Support & Active Advocacy
Future Plans
• Strategic Planning
• Optimization of Existing Systems
• Enhanced Integration / Consolidation
• Complete Current Initiatives (i.e., Electronic Collaboration)
• Embark on New Initiatives (e.g., New ECM System)
QUESTIONS?