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Eneid A. Francis
Southern Area DirectorMonday, September 9, 2013 ~ 9:00 pm
Tamara Young Lee
Southern Area Vice Director
Membership acknowledgment form
Alumna To Active Form
Platinum Member Recommendation
Voluntary Exit Interview Form
Membership Acknowledgement Form
has been updated to reflect the conference/assembly attendance period appropriate for members being inducted in 2014.
All new members should complete the form online, after they have completed their orientation sessions, and send it to National Headquarters as instructed on the form. If your existing members choose to complete the form, please retain the form with your chapter records. Forms completed by existing members are not required to go to National Headquarters.
Exit Interview Form
the National membership team has developed an exit interview process for any member who submits an official letter of resignation from The Links, Incorporated.
Learn the reasons why a member may choose to separate from our organization
All Membership Profile forms new and former members wishing to reinstate must be
completed online.
profiles will be transmitted electronically to the Area Directors and our National Headquarters staff.
For more information:
please access the webinar presented by the Technology Committee, located in the Members Only section of our National website.
voting for new members may begin as early as November.
National Friendship Month
November is National Friendship Month!
Please Email your friendship month Activities to southern area vice director Tamara Young
Lee by January 1, 2014
Email [email protected]
Copy National Vice President
Link Glenda Newell-Harris at [email protected]
Membership Questions
Link Tamara Young Lee
Cell – (334) 421-0149
Anne Turner Herriott
SOUTHERN AREA SECRETARY
305.624.0583
Maintain Current Contact InformationExecutive Team and Chapter Presidents/Officers
Update Constant Contact Communication
Necrology Report
Necrology Details Within Your Chapter
Name, title, chapter, date of death, where to address condolences or memorials.
Training for Area or Local Chapters
Update the Secretary’s Toolkit
1. Check your E-Mail Daily for Messages personal and Chapter! Catalog to avoid spam overload.
2. Constant Contact is the Area’s communication tool for announcements and updates. Delete individual messages, DO NOT CLICK “to discontinue these messages click here” OPT OUT.
3. Update MMIS on all changes in chapter profile, necrology and/or members status: e-mail, telephone, address, etc.
DUE NOW: Chapter Profiles/Member Updates on MMISCONGRATULATIONS SOUTHERN AREA70 of 78 have uploaded some information!! Many
incomplete (sending message to Chapters after call)
On Necrology Reports (Notify Area)Name, title, chapter, date of death, where to address condolences or memorials.
Recording Secretary Webinar: TBA
Janice Nelson
Southern Area Treasurer
Discussion points
Contracts
Accounting to IRS
Bond Insurance
ContractsIn order to minimize financial exposure to the links,
inc., all chapter contracts greater than $5,000 must be submitted for internal legal reviewSend contracts to the assigned legal affairs
representative via e-mail (Copy Area Director and Area Treasurer)A chapter president may execute a contract for $5,000
or less without approval of the area director, but in accordance with chapter by-lawsSouthern Area legal representatives:
A thru G – 39 Chapters - Link Sherri Blount Gray, [email protected] thru Z - 38 Chapters – Link Nichole Neal Walker, [email protected]
All Non- Profits are required to file the Form 990 (990, 990EZ, 990N)
Form must be postmarked on or before September 15th
Mail or email a copy of the 990 form to National headquarters and area treasurer
Federal Penalties for failure to file: The Chapter may be charged $20 per day, up to 5% of the
gross receipts for the year
The Links, Incorporation will levy a penalty –currently, $100.00
IRS Form 990
Chapters with annual gross receipts less than $50,000 or less may file form 990N (e-Postcard).
Chapters with annual gross receipts less than $200,000 may file form 990EZ
Chapters with annual gross receipts greater than $200,000 must file 990
Gross receipts are the total amount an organization received from all sources during its annual accounting period without subtracting any costs or expenses.
IRS form 990 requirements
All Chapter Officers/Committee Chairs who handle funds are required to be named on the Bond Insurance Policy
Following Officers are required:
President, Vice President (If authorized signer on the checking account),Treasurer and financial Secretary
No less than two officers must be bonded.
Bond Insurance – Minimum is $5,000 for each position.
Bond Insurance Due to National headquarters by September 15th .
The bond insurance has been automated and all necessary forms are available on-line. Paper checks no longer accepted
Penalty for failing to file by September 15th is $500
Bond Insurance
Cori B. Cooper
Southern Area Program Chair
Area Facet Chairs
Program Team 2013-2015
Denise Cooper - National Trends and Services
Marguerite Archie-Hudson - Legislative Linkage
Yolanda Hill - Health and Human Services
Brenda T. Jamerson - Services to Youth
Kelley Bailey - Education Linkage
Beverly Matheney - The Arts
Sharlyn Smith - International Trends and Services
Integrating Art in STEM
Online Toolkit
2 Planned Webinars
“STEAM” Toolkit; Program Reports
Key Communicators
ACTION Item: Send contact information (name and email address) for Program and Facet Chairs in an MS Excel file by September 16th at 5:00 pm CST to [email protected]
Programming Link Up
Email from National dated August 28, 2013
Chapter Program Chair should complete online form (one per chapter)
Due September 30, 2013
Linkages to Life/Education Linkage
HBCU Bone Marrow Drive Initiative
Be The Match Registry
Contact local HBCUs
Schedule 2 drives between September 2013 and April 30, 2014
Submit form to HHS Area Chair, Yolanda Hill, [email protected]
by September 13th at 5:00 PM CST
Kimberly Sweet
Southern Area Archivist
The Southern Area of The Links, Incorporated
Archives and History Committee
Let’s Get Our
Archival Houses
In Order!
Archives and History
Mission:
Review, organize, collect, document
and archive The Links, Incorporated’s history.
Vision:
Increase the knowledge, appreciation and understanding of The Links, Incorporated’s history, its connection to African American History over six plus decades, who we are
today and who we will become in the future.
36
The Links, Incorporated4th Edition History Book
*New History Book – Manuscript Due – October, 2013
*352 Pages, 500 Color/Black and White Pictures
*Type – Social History
*Compare/Contrast Link History and Black American
History
*Methodology – Document by Decade
*Link Sub-Committees
*Philadelphia Team
*Each Area Has Chapter and Pictures
37
Legacy Keeper Documents1) Legacy Keeper Fact Sheet – Complete “ONE TIME”
2) Chapter Annual Profile Report
3) Chapter Scorecard
All Due to Southern Area Archivist – May 15
Please Complete This Report
Documents Located - Links Website
38
Archives and HistoryDocuments needed for Legacy Keeper Report
*Chapter History
*Membership Roster
*Current Program Summary
*Chapter Archives and History Mission Statement
*Copy of Chapter Bylaws (stating Archives and History is a standing committee)
*Annual Legacy Keeper Profile
*Agreement with a Repository
*Legacy Keeper Score Card
39
Chapter History By Decade
*Start with the decade within which your chapter was chartered
*What need did the chapter intend to meet in its community and service area?
*How did chapter programs, service and events respond to need each decade?
*What honors, awards and recognition did members and the chapter receive each decade?
Capturing Chapter History Today
*Update Chapter history each year reflecting changes in membership, administrations and community service
*Collect, organize and preserve relevant photos, records and documents
*Scan hard copies of photos, news clippings, certificates to supplement narratives
*Hard copy for files, backup hard drive information to flash drive, upload to online storage
What’s Ahead for Southern Area Archives?
*We continue our search for a permanent home for our physical archives
*We continue to solicit relevant documents for our collection
*We seek 100% participation from our chapters in reports, as well as current history and current photo submissions
*We aim to offer online access to some documents
Selma Robinson Ayers
Ethics and Standards
+
Link Nona C. Jones
Gainesville (FL) Chapter
Southern Area Protocol Chair
Contact InformationEmail: [email protected]
Phone: 352-262-8158
Karen Dyer
Leadership Development
Leadership Development
The mission of the Leadership Development Committee is to enhance
leadership skills and capabilities of Area and Chapter officers, those
aspiring to leadership roles, as well as other members as they work to increase friendship and service throughout the Southern Area of The Links, Incorporated.
Leadership DevelopmentUsing venues such as the Southern Area Conference, the Southern Area Leadership Conference, Advantage on-line newsletter, webinars, individual Chapter workshops, and other member supports…
Provide current Chapter officers, aspiring Chapter officers, and members strategies and tools to assist them in enhancing leadership capabilities
Focus on Chapter Succession Planning
Leadership Development
Provide Chapter leaders with supports they need to help them capitalize on the gifts of membership diversity, generational differences, and learning style preferences thus enabling all members to be actively engaged in Chapter friendship and service activities.
Provide on-going tips for effective chapter, executive, and committee meetings.
Faye Hargrove
Organizational Effectiveness Chair
Mission of Organization Effectiveness
The mission of Organizational Effectiveness is to provide Chapter development
assistance and training to strengthen Chapters in the Southern Area of
The Links, Incorporated.
Ways I can help
Assistance with Conflict resolution
Offer Friendship Training
Facilitate Chapter Retreats
Assist with Chapter development/functioning issues and strategic planning
Provide information through articles in the Advantage
Link Faye Hargrove
Organizational Effectiveness Chair
Contact information
706-364-4230 (O)
706-840-5360 (C)
Juanda Maxwell
Southern Area Rituals Chair
Ritualsare very important to the
structure of The Links, Incorporated
Each Chapter should have a
Rituals Chair appointed with access to the necessary tools
to carry out her function.
We recommend that all chapters start the chapter year with the “Ceremony of
Friendship” and in November, use the “Founders’ Day Ceremony” in your Rituals
Manual.
Additional Ceremony
Members that achieve Alumna status should be recognized by
the Chapter with the
“Ceremony for Alumna members”
Recommended Tool Kit Five pronged candelabra and a one candle holder (silver or crystal) Box of fourteen inch cathedral candles Bible (white) Three large links connected (Hardware store of silver or gold) Box of six inch candles or pen lights (for the number of members in
each chapter) Candle sniffer Candle lighter Music named in the Manual CD player or music sheets as needed Copies of rituals as needed White table cloth of linen and a white shirt Crystal vases (one large and small) Remember to order flowers and ferns as needed
Sylvia Perry
Chair, Communications
o The Advantage
o Update and rerelease of The Green Pages
o Present an Area wide webinar on October , 24, 2013 9 p.m.
o Coordinate and produce a Best Practices for Chapter Officers
o Produce a tool kit for chapter CPR chairs.
2013-2015 Goals
Sylvia Perry, ChairBold City (FL)
The Southern Area’s Communications Team is here for you!
Tammy ReedDade County (FL)
Region 3Georgia and NC
Natille DuncanJackson (MS)
Region 2MS, LA, AL & Bahamas
Joy WallaceSt. Petersburg (FL)
Region 1Florida & S.C.Region1com
@salinksinc.org
Kenyonn DempsJacksonville (FL)
Chair, Special Projects
Cristal ColeGreater Miami (FL)
Co-Chair, Special Projects
Green Pages
-Entries and updating will begin November1st via the Southern Area website.
-Located permanently on the Southern Areawebsite.
-Chapters and members are encouraged toutilize the Green Page and place “Links First”when seeking resources in and out ofLinkdom.
The Southern Area’s online resource directory!
1. The next Advantage deadline will be October 10, 2013. Regional Chairs will be sending out reminders. Newsmaker Award tallies will begin with this issue.
2. Your Southern Area team is here for you.From assistance with press releases to proofing your external documents and conducting sisterhood enhancing communication workshops, for your chapter – contact your Regional Chair for more information.
LINKEDNeeds You!
-Book Authors- Stellar friendship activities
Activities that embody friendship in creatively unique and unexpected ways.
Please submit a summary report including photos of either or both requests to [email protected] by September 12, 2013.
Southern AreaCommunications 2013-2015
◊ Overview of our operations program year which includes the
upcoming Webinar on October 24th, producing the Officer’s BestPractices, updating the Green Pages and creating a toolkit forchapter CPR chairs.
◊ Meet the Southern Area’s Communications Team. Divided by
regions, they are your direct link to personalized attention toSouthern Area communication.
◊ The Green pages will be accepting additions and revised
beginning November 1st via the Southern Area website.
◊ Reviewed Advantage deadlines and submission guidelines.
◊ Upcoming spotlight opportunity in national’s Linked Magazine
TECHNOLOGY
•The Southern Area will be debuting an all new website in October. From there
chapters and members will be able to get the latest program and operations
information, find out about upcoming events and access internal Southern Area
documents.
• An effort to assist all Southern Area chapters to become technologically
compliant is being encouraged by the administration. For chapters wishing to
establish a basic site, or make a change, a rate of $500 has been negotiated for
the development of a chapter website to include a maintenance tutorial, members
only section, program and operations, photos and more. After the first year, the
rate will be $100 a year. Please email [email protected] for more
information.
Sharon Reed
Southern Area Parliamentarian
Bessie A. IsomGreater Mobile (AL) Chapter
Southern Area Representative The Links Foundation, Incorporated
and Southern Area Chair
$1,000 from 1,000 Endowment Campaign
The Links, Incorporated
National Leadership Summit
The price of Leadership… And What It Takes
October 17 – 19, 2013
National Harbor, Maryland
Registration Deadline: September 18, 2013
Registration Fee: $375.00
$1,000 from 1,000
ENDOWMENT CAMPAIGN
Make your gift today! No gift is too small. And, don’t miss out on the opportunity to have your name
listed in the 4th edition of The History of The Links, Incorporated.
The names of donors contributing $1,000 or more to the campaign by September 30, 2013 will be listed in
the history book.
JOIN ONE OF THE DONOR CIRCLES!
FOUNDERS CIRCLE $1,000 LEADERSHIP CIRCLE $5,000
HUMANITARIAN CIRCLE $10,000LEGACY BUILDER CIRCLE $25,000LEGACY KEEPER CIRCLE $50,000
SOUTHERN AREA UPDATES
UPDATE: Link Julia Brogdon Purnell
Julia B. Purnell Trust CASECUPO Box 22158
Lansing, MI 48909CASECU Capital Area School Employees Credit Union
Address to send cards to:
Julia Brogdon Purnell6835 Lansdown DriveDimondale, MI 4882
Thank You for Your Participation
First Monday Presidents Exchange
