EN - European Police College · 213 Aquisitation of durable goods 10.000 15.000 leasing or buying of furniture 214 Aquisitation of information and communication technology 10.000

9439/02 NB/ils 1 DG H II EN

COUNCIL OFTHE EUROPEAN UNION

Brussels, 4 June 2002

9439/02 ENFOPOL 79

NOTE from : Governing board of the European Police College to : Article 36 Committee/COREPER/Governments of the Member States, meeting

within the Council of the European Union Subject : CEPOL Budget for 2003

Article 5(3) of the Council Decision of 22 December 2000 establishing the European Police College

(CEPOL) stipulates that CEPOL's annual budget shall be drawn up by the governing board acting

unanimously, and submitted for approval to the Governments of the Member States, meeting within

the Council of the European Union.

Pursuant to the above Article, CEPOL's governing board, acting unanimously, adopted the

2003 budget at its meeting on 27 and 28 May 2002.

The budget was drawn up in accordance with CEPOL's financial regulation, both in terms of its

structure and the activities it covers. It is directly dependent CEPOL annual work programme for

2003.


Preliminary remarks on the CEPOL Budget 2003

The draft budget 2003 provides an overall budget amounting to € 2.916 864; compared to 2002, this

is an increase of € 632 763 or 27,7 %. In particular this increase is due to:

• Title 2 – Organizational Expenditures

In 2002 staff costs and general support for the Secretariat had been calculated only for 8

months; for the year 2003 the calculations are based on 12 months. There is an increasement

in Article 201 due to the necessary compensation of the travel costs of the Administrative

Director.

• Title 3 – Programme Expenditure

• Chapter 30 – Activity related costs, working programme

Compared to 2002 the number of participants-days have been raised from 5970 to

7.790; the number of planned seminars has been increased from 30 up to 46 (see

annex 3). This number includes a cache of 500 participants-days for actual political

events, incoming demands or special police task forces.

• Chapter 31 – Activity related costs, other initiatives

The planned programmes of the committees require higher expenditures. The activities

are detailed in the annexes 5 till 8.

• Title 4 – Bodies and Organs

• Chapter 40 – running costs


• Article 402 – Meetings Committees

The post “meetings of expert groups” has been removed.

• Article 404 – Meeting costs 2001

This are reimbursements for meeting costs of the previous presidencies only paid in

2002.


Title

Chapter Article

Description Budget 2002 Draft Budget 2003

Comments

in € 1 REVENUES

10 Contributions 100 Contributions of Member States 2.258.101 2.887.695 Member States Constructions: see annex 1 101 Balance of the financial year X – 2 0 0

Total Chapter 10 2.258.101 2.887.695 11 Other revenues

110 Interests 26.000 29.169 2 % for half a year 111 Miscellaneous 0 0 EU-subsidies, reimbursements, proceeds from sales

Total Chapter 11 26.000 29.169 TOTAL TITLE 1 2.284.101 2.916.864

2 ORGANIZATIONAL EXPENDITURES 20 Personnel related costs

200 Salaries (total costs) 223.333 338.450 repayment of salaries to Member States: see annex 2 201 Other personnel related costs 5.000 45.000 recruitment, compensation of the travel costs of the

administrative director Total Chapter 20 228.333 383.450

21 General support for the Secretariat 210 Building costs 22.000 33.000 rentals, running costs (heating, lighting, cleaning...), security 211 Transport, travel 10.000 78.400 travel costs for the Secretariat for GB-Meetings, Preparatory Course-

Meetings, Meetings with EU-Bodies, etc., leasing, rental, taxes, maintenance, fuel, accommodation, transport charges

212 Office running costs 16.000 24.000 printing, copies, communication, documentation, office equipment, translation

213 Aquisitation of durable goods 10.000 15.000 leasing or buying of furniture 214 Aquisitation of information and communication

technology 10.000 23.500 leasing or buying of hard-/software and telecommunication

215 Other running costs 5.000 7.500 taxes, insurance, bank charges, medical care... Total Chapter 21 73.000 181.400 TOTAL TITLE 2 301.333 564.850


3 PROGRAMME EXPENDITURE 30 Activity related costs, working programme

301 External experts/teachers 268.750 348.300 lodging, board, travel, fees 302 Participants 716.400 862.800 lodging, board 303 Costs for lessons 438.000 470.400 translation, interpretation, domestic travel, preparation costs,

teaching materials 304 Other running costs 142.318 165.621 organizational costs, printing, copies, communication,

brochures... Total Chapter 30 1.565.468 1.847.121 working programm and fixed standard rates: see annex 3 and

4 31 Activity related costs, other initiatives

310 Harmonising training programmes 24.000 78.793 Harmonising cross border education, establishing of guidelines for harmonised learning experiences (h.l.e.), seminar about developing h.l.e., facilitate developing h.l.e., Seminar of the MoLCommittee "Facilitating Learning": see annex 5 and 6

311 Dissemination of best practice and research findings 24.000 132.100 Seminar for all Contact Persons (2 days), Research and Science Conference (2 days), Complementary Questionnaire 2003, 2 Journals, Coordinator for research and science for 6 month, Cooperation with other Institutes: see annex 7

312 Exchanges and secondments p.m. p.m. 313 Development of an electronic network 75.600 140.000 European Police Knowledge Net (EPKN) - 85 T€ for

reservations to replace hardware, hosting of 4 servers, licences, external programmer/developer, back-office: see annex 8 European Police Discussion Net (EPDN) - 55 T€ for reservations to replace hardware, hosting of 2 servers, software, back-office:

314 Co-operation Candidate Countries 10.000 10.000 organizational costs for one meeting to determine their training needs and the specific training

315 Co-operation with police training institutes 8.000 8.000 travel costs Total Chapter 31 141.600 368.893

32 Evaluation 320 Assessment of the annual programme 10.000 10.000

Total Chapter 32 10.000 10.000 TOTAL TITLE 3 1.717.068 2.226.014


4 BODIES AND ORGANS 40 Running costs

401 Meetings Governing Board 96.000 96.000 meeting costs (organising meetings, room rental), travel costs for two delegates per Member state (4 meetings, rate for travel: 800 €)

402 Meetings Committees 72.000 30.000 meeting costs (organising meetings, room rental). 2 meetings per committee (of 5 persons)

403 External Control Body 0 0 404 Meeting costs 2001 97.700 0 meeting costs of the previous Presidencies

TOTAL TITLE 4 265.700 126.000 TOTAL REVENUES 2.284.101 2.916.864 TOTAL EXPENDITURES 2.284.101 2.916.864


ANNEX 1

MEMBER STATES CONTRIBUTIONS

DRAFT BUDGET 2003

GNP 2001 GNP Contribution 2003

MEURO Share TOTAL in EURO

A B C D

Austria 211.230 2,44% 70.583

Belgium 262.017 3,03% 87.553

Denmark 170.111 1,97% 56.843

Finland 133.761 1,55% 44.696

France 1.413.534 16,36% 472.333

Germany 2.058.074 23,82% 687.706

Greece 128.902 1,49% 43.073

Ireland 103.546 1,20% 34.600

Italy 1.190.153 13,77% 397.690

Luxembourg 20.061 0,23% 6.703

Netherlands 421.407 4,88% 140.813

Portugal 117.096 1,35% 39.128

Spain 623.880 7,22% 208.470

Sweden 236.945 2,74% 79.175

United Kingdom 1.551.191 17,95% 518.331

Total 8.641.908 100,00% 2.887.695

+ Balance 2001 0

+ Other revenues 29.169

TOTAL

REVENUES

2.916.864


ANNEX 2

Number Categories Scale Salaries

1 Administrative Director 103.450

1 Secretary 85.000

1 Accounting Officer (1/2 FTE) 40.000

1 Financial Controller (1/2 FTE) 40.000

1 Training Coordinator 70.000

5 338.450


ANNEX 3

1 2 3 4 5

Title

Anti-Terrorism Anti-Terrorism

Police Commander Course - Civil

Aspects of Crisis Management

Trafficking in Human Beings Border Control

Subject/Title Anti-Terrorism and

Management of Information

Detection of forged & falsified ID documents

in the fight against terrorism

Control of Immigration Border Control Participants per course 30 30 20 30 27 Days per course 5 8 18 4 10 Number of courses 3 1 4 3 2 Participants-days 450 240 1.440 360 540 Reference CEPOL/2003/01 CEPOL/2003/02 CEPOL/2003/03 CEPOL/2003/04 CEPOL/2003/05

Chapter

Article

in € 3 PROGRAMME

EXPENDITURE

30 Activity related costs, working programme

301 External experts/teachers 16.125 8.600 77.400 12.900 21.500 302 Participants 54.000 28.800 172.800 43.200 64.800 303 Costs for lessons 25.800 16.000 105.600 21.600 32.800 304 Other running costs 9.593 5.340 35.580 7.770 11.910

Total Chapter 30 105.518 58.740 391.380 85.470 131.010


6 7 8 9 10

Title

Co-operation with Candidate Countries



Co-operation with Candidate Countries Human Rights

Subject/Title Police Ethics EU Police Systems

Control of Immigration Police Management

Human Rights and the Police

Participants per course 24 30 Days per course 5 5 Number of courses 6 2 Participants-days 720 300 Reference CEPOL/2003/06 CEPOL/2003/07 CEPOL/2003/08 CEPOL/2003/09 CEPOL/2003/10

Chapter

Article

in € 3 PROGRAMME

EXPENDITURE


301 External experts/teachers 32.250 10.750 302 Participants 86.400 36.000 303 Costs for lessons 46.800 18.800 304 Other running costs 16.545 6.555

Total Chapter 30 181.995 72.105


11 12 13 14 15

Title

Public Order Public Order Leadership & Management

Environ-mental Crime

Community Policing

Subject/Title Public Order and

Crowd Management Sports Violence

High Ranking Senior Police Officers Course

TOPSPOC

Nature & Environment Defence in the Police

Framework Community Policing and

Mediation Participants per course 30 30 30 30 30 Days per course 4 3 4 3 8 Number of courses 2 1 3 2 2 Participants-days 240 90 360 180 480 Reference CEPOL/2003/11 CEPOL/2003/12 CEPOL/2003/13 CEPOL/2003/14 CEPOL/2003/15

Chapter

Article

in € 3 PROGRAMME

EXPENDITURE



Total Chapter 30 58.740 25.328 85.470 45.375 112.200


16 17 18 19 20

Title Community

Policing Knowledge of Police Systems

Knowledge of Police Systems

Knowledge of Police Systems

Cross-Border Crime

Subject/Title Crime Analysis and Strategic Planning

Knowledge of Police Systems (German)

Knowledge of Police Systems (French)

Knowledge of Police Systems (English)

EU Law and Police Responsibilities

Participants per course 30 20 20 20 30 Days per course 5 20 20 20 3 Number of courses 1 1 1 1 1 Participants-days 150 400 400 400 90

Chapter

Article

Reference CEPOL/2003/16 CEPOL/2003/17 CEPOL/2003/18 CEPOL/2003/19 CEPOL/2003/20 in €

3 PROGRAMME EXPENDITURE



Total Chapter 30 38.693 54.487 54.487 54.487 25.328


21 22 23 24

Title

Cross-Border

Crime Cross-Border

Crime Leadership & Management

Training Courses for Senior Police

Officers Total Amount

Subject/Title Financial Crime Drugs Crime New Management

Concepts

Courses for Actual Political Events,

Incoming Demands, Police Task Force

Participants per course 20 30 30 20 1.168 Days per course 4 4 3 5 304 Number of courses 3 1 1 5 46 Participants-days 240 120 90 500 7.790

Chapter

Article

Reference CEPOL/2003/21 CEPOL/2003/22 CEPOL/2003/23 CEPOL/2003/24 in €

3 PROGRAMME EXPENDITURE



Total Chapter 30 69.630 32.010 25.328 139.343 1.847.121


ANNEX 4

Explanatory note for fixed standard rates according to Annex 2 of the Financial Regulation

TITLE 3 – PROGRAMM EXPENDITURE

Chapter 30 – Activity related cost, working programme

Art. 301 – External experts/teachers

standard rate: 1.075 € per day including:

• for 6 hours per day

• lodging, board and other costs in average 175 € (calculation 75 – 250 €)

• travel in average 400 € (calculation 800 € per expert/teacher)

• fee in average 500 € (calculation 400 – 700 €)

Art. 302 – Participants

standard rate: 120 € per day including:

• lodging, board and other costs in average 120 € (calculation 75 – 150 €)

•

Remark: Courses 17, 18 and 19 are calculated with 60 € in average due to the length of 20 days per course (this reduction is not applicable to course 3 -

length of 18 days- because of the numerous excersises with a lot of experts and information technology).


Art. 303 – Costs for lessons

calculation:

• translation, interpretation in average 1.400 € / 2 interpreters / day (calculation 1.200 – 1600 €)

rate has to be multiplicated with the number of days

• printing, copy in average 500 € (calculation 250 – 750 €)

• domestic travel in average 1.500 € (calculation 1.800 – 2.000 €)

• preparation costs in average 2.800 € (calculation 2.000 – 3.500 €)

Remark: Courses 17, 18 and 19 need no translation/interpretation, because it is one of the purposes to held them only in the mentioned language.

Art. 304 – Other running cost

calculation:

overhead (10 % of the sum of the actual costs above)


ANNEX 5

Harmonising cross border education

In € In € 2002 2003

• Collect, evaluate and summarize literature about harmonising 4.000

• Formulate research questions to identify subjects and areas for harmonised learning experiences 1.000

• Identify key persons for interviewing and questionnaire 750

• Construct and print questionnaire 5.000

• Gather data by interviews and questionnaire 6.500

• Process and evaluate data 2.000

• Write a report including proposals for implementation 3.500

• Organise a roundtable discussion about the research findings and guidelines for developing harmonised learning experiences 1.250

• Formulate prosposals to the Management of Learning Committee (MoLC) discuss these proposals with experts 5.000

• Discuss proposals of the MoLC in the Governing Board of CEPOL 1.000

• Establish the definitive version of guidelines for harmonised learning experiences 5.500

• Organise a seminar about developing harmonised learning experiences for people

Responsible for developing training courses 16.000

• Facilitate developing harmonised learning experiences 20.000

• Create the possibility of mutual help via the European Discussion Net 2.500

• Total 24.000 50.000


ANNEX 6

Facilitating learning 2003

Participants 15

Days per course 5

Participants days 75

External teachers (5x max. fee of 700)

5.375,-

Participants 9.000,-

Cost for lessons 11.800,-

Other running costs 2.618,-

Total € 28.793,-


ANNEX 7

Chapter 31 Titel 311

Budget for Research and Science Committee 2003

B. Questionnaire 2003, including working time for collecting and compilation

C. Writing and printing costs for two numbers of a Research and Science Journal

and costs for a homepage

D. Preparation costs for a Research and Science Conference and costs for experts

And speakers

E. Costs for one meeting with contact persons for Research and Science in all member

States an candidate countries plus the Committee (total 30 persons) 50 % of the

Costs for travel and lodging

F. Cost for a coordinator for research and science – for six month, from 1 of July 2003

G. Cooperation with other Institutes and Universities

Questionnaire 26.000 B Journal 20.500 C Two journals. Part-time editor.

Printing Conference 17.000 D Organising and preparation.

Experts.Speakers Contact persons 24.000 E Two days meeting. 50 % lodging

and travel Coordinator 35.000 F Full time. Half a year Cooperation 9.600 G Meetings. Travel. Total:

132.100 €

Calculation B; One person in 2 months (12 500) and travel costs (3 500) C; One person in 2 months (12 500) and printing (2 x 4 000) D; Six speakers and experts (2 000 per person) plus organising costs (5 000) E; (Se point I above) = 800 x 30 participants (incl. Cc-countries and secretariat) F; Same costs as the Education coordinator, half a year G; Four meetings Two persons Travel and lodging (1 200 x 8)


ANNEX 8

Chapter 31 Titel 313

For the meeting of Management of Learning Committee in January 2002 in Lisbon a memo was

prepared for ist secretary. In this document the required structural budget for EPKN and EPDN for

2002 and 2003 was indicated.

For 2003 a budget was claimed of € 140.000,-; 85.000,- for EPKN an 55.000,- for EPDN. In this

memo these amount are clarified.

1. EPKN

Technical

Reservation to replace hardware 24.200,-

The economical lifetime of the servers is 3 years. During this period annual

reservations have to be made in order to be able to replace the servers in

due course.

Reservations have to be made to replace a total of 4 servers

The OISIN-grant and the contributions cover the initial investment in EPKN

servers by Great Britain and The Netherlands.

Hosting EPKN 38.300,-

A total of 4 servers has to be hosted (the configuration consists of 2 pairs.

Each pair consists of a application server and a database server working

together. One pair is operational, the other pair is back-up in case of

malfunction). On average 9.575,-

Is required per server for hosting (servicing, back-ups, power, housing, etc.)

The amount per server equals the average annual amount in Dutch industry.

Licenses 6.700,-


This amount is required for a license for software (Site-stat)to monitor the

use of EPKN and to produce management information. Furthemore a license

is required for the database management system. The license mentioned last

costs annually. 4.000,-

Software maintenance

Personnel 6.700,-

EPKN will become operational during 2002. The use of EPKN will result in

wishes to improve some functions. Also some repairs on the current software

are to be expected. A budget to cover 10 days work on repairs and

improvements should be sufficient. The developer/programmer costs 670,- per

day inclusive VAT.

Content management

Back-office 9.100,-

The EPKN project will have to determine the functions of the back-office

and the number of staff required to perform its duties and the structural

budget required covering the cost.

The budget stated is calculated on the presumption that most of the work

Regarding, updating and removing of content will be done nationally.

Important tasks of the back office are delivering support on an incidental

basis, guarding the integrity of about 20 working days are required. The

budget covers the costs of salary.

equipment, housing, communications, etc.

Total EPKN budget € 85.000,-


EPDN

Reservations to replace hardware 12.100,-

The economical lifetime of the servers is 3 years. During this period annual

reservations have to be made in order to be able to replace the servers in

due course.

Reservations have to be made to replace 2 servers.

The OISIN-grant and the contributions cover the initial investment in EPDN

servers by Great Britain and The Netherlands.

Hosting EPDN 19.150,-

A total of 2 servers has to be hosted for EPDN (1 operational server and

1 back-up server in case of malfunction). On average 9.575,- is required

per server for hosting (servicing, back-ups, power, housing, etc.). The

amount per server equals the average annual amount in Dutch industry.

EPDN software 15.000,-

A total of 1250 users are predicted for 2003. As one First Class Client

license, the GroupWare package, cost 12,- per year inclusive VAT a

total of 15.000,- is needed to purchase the required number of licenses.

The amount of 12,- per licenses is derived from the large Dutch contract

with Centrinity, the company that developed First Class client, for its

national PDN. Centrinity offered to apply, with some limitations, the

same conditions to EPDN.

Back-office 5.100,-

The EPDN project will have to determine the functions of the back-office

and the number of staff required to perform its duties and the structural

budget required covering the costs.


The budget stated ist calculated on the presumption that the number of new

accounts in 2003 is small and therefore limiting the time required. Important

tasks of the back office are delivering support on an incidental basis, guarding

the integrity of the application and monitoring the service level agreement.

To perform these tasks about 11 working days are required. The budget covers

the costs of salary, equipment, housing, communications, etc.

Total budget EPDN € 55.000,-

_______________

Documents

EN - European Police College · 213 Aquisitation of durable goods 10.000 15.000 leasing or buying of furniture 214 Aquisitation of information and communication technology 10.000