Employee / Volunteer Health and Safety Induction Bookletfestival-one.co.nz/.../Employee-Volunteer-HS-Induction...26Nov2014.pdf · HEALTHAND’SAFETY’HANDBOOK’ FESTIVAL’ONE’

Employee / Volunteer

Health and Safety Induction Booklet

EMPLOYEE HEALTH AND SAFETY HANDBOOK FESTIVAL ONE 3

PRACTICAL HEALTH & SAFETY SOLUTIONS Free Phone 0800 023 789 • www.allaboutpeople.co.nz

Version 1

Issued: December 2014

Contents

Introduction ............................................................................................................................................. 4

Health and Safety Policy .......................................................................................................................... 5

Drug and Alcohol Policy ........................................................................................................................... 6

Consultation ............................................................................................................................................ 7

Hazard Management ............................................................................................................................... 9

Incidents, Accidents & Investigation ....................................................................................................... 9

General Safety Rules ............................................................................................................................. 10

General Information .............................................................................................................................. 12

Acknowledgement of Induction ............................................................................................................ 13

HEALTH AND SAFETY HANDBOOK FESTIVAL ONE 4


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Introduction

Festival One has an obligation to ensure the health and safety of their employees, volunteers, contractors, providers and the public in any place of work under their control. Employees, volunteers, contractors and providers also have an obligation to act in a safe manner and to comply with safety policies, procedures and instructions in place for the place of work they are in.

The content of this handbook will provide you with a useful guide to ensuring your safety and you are urged to read it and refer to it regularly. This handbook does not cover every aspect of safety, and reference should be made to Festival One Event Safety Plan (contact your Manager). This handbook will help to achieve the following objectives: § Provide and maintain a safe working environment § Reduce accidents, incidents and injuries § Ensure that personnel are adequately trained and understand their responsibilities § Reduce hazards and potential hazards so they do not cause serious harm to any other person § Ensure all legislative requirements are met.

Remember - Safety is no Accident



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Health and Safety Policy

The team at Festival One take the management of Health and Safety Risk of themselves, contractors, suppliers, volunteers and the public very seriously. Festival One is committed to providing a healthy and safe environment and we will take all practicable steps to: § Ensure the health and safety of all our employees, contractors, suppliers, volunteers and the

public § Protect others from harm resulting from our activities § Protect property from accidental damage § Actively encourage the accurate and timely reporting and recording of all incidents including

near miss and injuries § Investigate all reported near miss, property damage and injury incidents to ensure all

contributing factors are identified and, where appropriate, plans are formulated to take corrective action

§ Identify all existing and new hazards and take all practicable steps to identify the level of risk and to eliminate or minimise the exposure to any hazards deemed to be significant

§ Ensure that all personnel are made aware of the hazards in their work area and are adequately trained to enable them to perform their duties in a safe manner

§ Encourage contractor, supplier and volunteer consultation and participation in all matters relating to health and safety

§ Ensure that every manager is aware of their responsibilities for the health and safety of contractors, suppliers, volunteers and the public

We will also ensure that all our contractors, suppliers and volunteers are equally committed to a healthy and safe environment by ensuring that every person is: § Appropriately trained and competent to work safely and effectively § Involved in identifying and controlling hazards in our work place § Informed about what to do to avoid being harmed by hazards § Informed about all relevant personal safety clothing and equipment and their use § Informed about emergency procedures § Supervised (when necessary) in carrying out their duties § Aware of their responsibilities for the safety of themselves, other employee, contractors,

suppliers, volunteers, players and officials and the general public § Observing all safe work procedures, rules and instruction § The early reporting of any pain or discomfort § Ensuring that all near miss, injury and property damage incidents, and hazards are reported to

the appropriate person.



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Drug and Alcohol Policy The use of alcohol or non-‐prescription drugs while working will not be tolerated for any Festival One Employee, Contractor, Volunteer or other provider. When at work:

§ Festival One will not allow any Employee, Contractor, Volunteer or other provider to report for work in such a condition that they are unable to perform his/her duties properly and safely. An individual who attempts to function while under the influence of drugs or alcohol risks their own safety and the safety of others

§ Where the health or safety of an individual is endangered a manager may choose to remove an employee from a work place

§ Any Employee, Contractor, Volunteer or other provider found to be under the influence of alcohol or non-‐prescription drugs, may be subject to disciplinary procedures for misconduct

§ If you suspect that prescription drugs may affect/be affecting your work performance, you must notify your manager as soon as possible

§ Any Employee, Contractor, Volunteer or other provider that brings or consumes non-‐prescribed drugs, or intoxicating liquors on to company premises without management’s consent may be subject to disciplinary procedures for serious misconduct

§ When the possession or consumption of non-‐prescription drugs is suspected on event premises, property or time, the matter will also be treated as a security issue

§ For further details, managers should contact the Festival One Operations Manager or Delegate.



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Consultation It is important that all Employees and Volunteers have an opportunity to be involved with health and safety issues in the workplace. Festival One recognises that Employee and Volunteer input is invaluable for ensuring superior health and safety performance, and effective participation in hazard management. Moreover, Employees and Volunteers can provide solutions and control measures for ongoing hazards. Health and safety consultation is promoted at Festival One by:

§ Holding regular meetings where safety is discussed § Consultation on the health and safety impact of any significant changes and processes.

Your personal input is welcome. Make sure that if you have any questions or concerns relating to health and safety in the workplace, ideas you have for improving aspects of health and safety, or if you have identified a hazard that does not seem to have an established control of its risk, speak to your Manager. Your participation will be most welcome.

Smoking at Work

In the interests of health and safety, Festival One are committed to providing a smoke free environment for all people. In general, all Employees and Volunteers will follow a Smoke Free policy while working at Mystery Creek.



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Hazard Management It is very important that any hazard that could cause harm to any person is managed and reported immediately to your supervisor or manager. Some simple steps are:

1. Make the situation safe 2. Tell others in the area or put up a barricade or warning sign 3. Report it to your Manager.

Incidents, Accidents & Investigation All incidents, accidents and potential accidents (near hits) must be reported to your manager immediately. It needs to be recorded and investigated without delay. Where an injury has occurred make sure first aid treatment is given without delay (even for minor injuries). Failure to treat and report an injury immediately could lead to complications of the injury and possible delay in the acceptance of the injury by ACC. Incident investigation is very important as it provides an opportunity to find out the root cause of the accident and to recommend corrective actions to prevent it happening again.



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General Safety Rules

It is important to be aware of the following potential hazards:

Manual Handling – for example lifting sporting or activity equipment, boxes of photocopy paper, unloading vehicles, carrying items into the building, upstairs etc. It is important to have training in and be familiar with safe lifting techniques. Identify handling requirements prior to starting work (e.g. do you need a trolley to make it easier?). If it is too heavy for you to lift safely by yourself, don’t do it. Get or arrange assistance from another person, fetch a trolley or break the load down into smaller parts.

Reporting – report any hazards, unsafe equipment or conditions and/or injuries to your manager immediately.

Power Tools/Electrical Equipment – damaged electrical equipment can cause electric shock and serious injury or death. All fixed and portable plant and equipment that plugs into the mains should be checked regularly, tested and have a current tag. Never use damaged equipment. Take it out of service until it has been repaired or replaced. Ensure you are competent to use them. Ensure all guards are fitted and working properly.

Housekeeping -‐ keep work areas tidy and free from hazards that may cause slips, trips and falls. Ensure that entrances, fire exits and passageways are kept clear and fire-‐fighting equipment and electrical switchboards can be accessed in an emergency.

Building / Area Occupants or Contractors -‐ be aware of occupants working in the same work area, and how your hazards may affect them. § Always check the work area and discuss safety

requirements with the occupants before you start work; and

§ Discuss health and safety as required.



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Driving on site – Only people with a current New Zealand Drivers Licence can drive Festival One vehicles on site. Safety requirements include: § Drive to the Conditions § Do not drive vehicles on site during the event unless

approved by the Operations Manager or delegate § If driving through a crowd, have a person walking front

(more than 3m) and back for safety; and § Properly secure loads.

Golf Carts – Only people with a current New Zealand Drivers Licence can drive Golf Carts. Safety requirements include: § Drive to the Conditions; § Properly secure loads; and § Drive at a speed no more than walking pace § If driving through a crowd, have a person walking front

(more than 3m) and back for safety.

Fire – know your evacuation procedure for the building / work area. Identify your Assembly Point in the event of an emergency evacuation. If you come across a fire, notify others, Dial 111 and ask for Fire, ensure an evacuation is underway. Do not try and put the fire out!!

First aid – know what to do in the event of an injury i.e. who your first aiders are and where the first aid station is. If someone is seriously injured, make the scene safe, commence first aid, dial 111 and ask for an ambulance.

Competency – We will be erecting, managing, setting up a lot of various, equipment (e.g. Scaffolding, Seating, Electrical Equipment etc.). Only approved, trained and competent persons approved by Festival One are allowed to operate carryout hazardous work such as this.

Car Parking – Ensure all vehicles are parked in designated car parks, do not create a danger to others, and drive at a safe speed in the parking areas. Watch out for pedestrians.

Accreditation – Make sure you have the correct accreditation when entering and moving about the site.



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General Information

§ Check (P ) off each item as person is inducted. Check for understanding of each item briefed on.

§ If not applicable for induction, mark as N/A.

Festival One Contact Names: Completed

§ Personnel are aware they contact their manager for health and safety issues?

§ Personnel are aware of their First Aider names, location and contact details?

§ Personnel are aware of who their work area Emergency Warden is?

Festival One Health and Safety Procedures: Completed

§ Emergency response procedures (e.g. fire and evacuation, earthquake, chemical/substance spill, bomb, robbery etc. as appropriate).

§ Near Miss and Injury Reporting – take immediate action (make scene safe, First Aid). Report incident to your manager.

§ Unsafe Act and Hazard Reporting – take immediate corrective action on identified hazards. Reporting process, documentation and good housekeeping practices at all times discussed and understood.

§ Discuss safety requirements for visitors and contractors coming into work areas.

Hazards in the Workplace: Completed

§ The employee / volunteer understands the relevant hazards and the safe behaviours/actions required for the work area, process or equipment in the new employee’s workplace. Refer to the relevant Hazard Registers and Policies for information.

§ The employee / volunteer understands what Personal Protective Equipment may be required to be worn for the tasks they will be carrying out (e.g. hearing, eye or foot protection).

Orientation Walk (This is usually venue specific): Completed

§ Location of Emergency Exits, Assembly Points and Emergency Equipment.

§ Location of First Aid Kits.

§ Location of Health and Safety Information (e.g. Notice Board)

§ Location of toilets and washing facilities.

§ Designated smoking areas

§ Location of lunchroom and tea/coffee facilities.

§ Location of Parking.



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Acknowledgement of Induction

Please tick if you agree:

q My signature below acknowledges that the person named below has explained the contents of this handbook to me.

q I understand that I am required to follow the guidelines and instructions explained in the handbook.

q I agree that if there is anything in the workplace that I do not understand I will seek help from a representative of Festival One.

q I agree to immediately report any incident to a Festival One representative, and that if I become aware of any hazard shall report it to the Festival One immediately.

q I agree to comply with Festival One’s and the Venue’s health and safety requirements q I agree to wear Personal Protective Equipment as required

q I will not operate plant or equipment for which I do not have training or experience to safely operate.

I am: (tick one box)

q Employee q Volunteer q Other (please state)

Name: Position: Signature: Date: Issued by: Signature: Date: (Note: Your Manager is to keep a copy of this completed and signed page on file)

Documents

Employee / Volunteer Health and Safety Induction Bookletfestival-one.co.nz/.../Employee-Volunteer-HS-Induction...26Nov2014.pdf · HEALTHAND’SAFETY’HANDBOOK’ FESTIVAL’ONE’