Emergency Management Handbook For Government Officials

Emergency Management Handbook

For Government Officials

About AMEM

Our Mission:

AMEM is an association of professional emergency managers dedicated to

advocating and advancing effective emergency management capabilities and

practices statewide.

About AMEM

Our Vision:

One voice advancing individual, family, and community preparedness.

Our Motto:

Leading Minnesota Readiness

About AMEM

Our 2014-2015 Leadership:President Eric Waage Hennepin Co.

1st Vice Patrick Waletzko Otter Tail Co.

2nd Vice Rick Larkin City of St. Paul

Past Brenda Wodele Wabasha Co.

Treas. Kyle Breffle Sherburne Co.

Sec. Breanna Koval Wilkin Co.

Judge Ad. Laine Sletta Brown Co.

Exec. Dir. Jim Halstrom

Emergency Management Handbookfor Government Officials

A Message From AMEM• Purpose:

Quick Reference Guide, Ready Resource

• Intent:Provide a basic overview of emergency management & augment understanding of local emergency operations plans and procedures.

Section 1:Comprehensive Emergency Management

The preparation for and the

carrying out of all

emergency functions.

* Natural

* Technological

* Human-Caused

Prevent

Prepare

For

Respond To

Recover

From

Mitigate

Section 1:Comprehensive Emergency Management

Consists of Four Related Components

* All Hazards * All Phases

* All Impacts * All Stakeholders

Section 2:Identified Hazards in the State of Minnesota

• Flooding• Wildfire• Windstorms• Tornadoes• Hail• Lightning• Costal Erosion• Landslide• Sinkholes & Land

Subsidence

• Severe Winter Storms• Earthquakes• Drought• Extreme Temperatures• Infectious Disease• Dam Failure• Water Supply Contamination• Fire (Structural)• Hazardous Materials• Nuclear Accidents• Infrastructure Failure

Section 3:The National Incident Management System

• Systematic, Proactive Approach• All Level of Government,

Nongovernmental Organizations,and the Private Sector

• Regardless of Cause, Size, Location, or Complexity

• Reduce the Loss of Life, Property, & Harm to the Environment

Section 3:The National Incident Management System

5 Major Components• Preparedness• Communications & Information Management• Resource Management• Command & Management• Ongoing Management and Maintenance

Section 4:Incident Command System

Standardized, On-Scene, All-Hazards Incident Management Approach

• Integration of Facilities, Equipment, Personnel, Procedures, and Communications

• Enables Coordinated Response Among Jurisdictions and Agencies

• Establishes Common Processes for Planning and Managing Resources


ICS is used by all levels of

government and by many

nongovernmental organizations

and the private sector.

5 Major Functional Areas

Command * Operations * Planning

* Logistics * Finance & Administration


Command Staff –

Carry out staff functions needed to support the Incident Commander…

* Public Information Officer

* Safety Officer

* Liaison Officer


General Staff –

Responsible for the functional aspects of the incident command structure…

Operations * Planning * Logistics

* Finance & Administration


Section 5:Emergency Operations Center

• Central location that enables government to:–Coordinate Policy Decisions–Manage Resources–Respond to Disasters/Emergencies

…Beyond the Scope of an On-Scene Incident Commander/Command Post


Overview• Facilitate Management of

Emergency / Disaster• Assist Those Who Need

Help• Reduce Devastating Consequences• Help the Community Get Back to Normal


• Should be located away from vulnerable high-risk areas

• Should be accessible to local officials

• A convenient, secure location will:

Provide a single, recognizable focal pointAllow emergency organizations to respond as a teamPermit a faster response & recovery


Direction & Control

Coordination

Priority Establishment

Resource Management

Information Collection & Evaluation


When To Activate The EOC:• Outside resources are needed to accomplish

the work begin done on scene.• Incident requires multiple agencies to be

involved, beyond those that usually work together

• Incident covers a large geographical area and/or involves multiple locations.


Don’t Forget These!

Assessor Environmental Management

Legal Advisor Health Care Facilities

Private Partners Information Technology

Voluntary Organizations Medical Examiner/Coroner

Utility Representatives

The needs of the incident will always dictate the level of staffing.

Section 6:Emergency Operations Plan

• Assigns Responsibilities• Sets Forth Lines of Authority &

Organizational Relationships• Describes How People, Animals,

and Property Are Protected• Identifies Personnel, Equipment, Facilities,

Supplies & Other Resources Available• Reconciles Requirements with Other Jurisdictions


• Flexible For Use In All Emergencies

Describes:• Purpose, Situation & Assumptions• Continuity of Operations• Organization & Assignment of Responsibility• Administration & Logistics• Plan Development & Maintenance• Authorities & References


Format OptionsFunctional

Basic Plan + Functional & Hazard-Specific Annexes

Emergency Support Functions (ESF)Basic Plan + ESF Annexes + Support Annexes

Agency/Department-FocusedBasic Plan + Agency Sections + Hazard Procedures

Section 7:Potential Response Resources

• Emergency Services

• Medical• Assembly Areas• Transportation• Supplies

• Communications• Media• Individuals• Equipment• Service Agencies• Community Groups

Section 8:EM Director Functions / Responsibilities

Minnesota State Statutes Chapter 12• Develops & Maintains EOP• Develops & Implements

Public Warning Systems• Coordinates Jurisdictional

Response• Assists Governments within

the Jurisdiction• Develops EOC Procedures

& Manages EOC

• Maintains Equipment Inventory & Use

• Prepares/Presents Budget• Maintains Liaison with

Jurisdiction & State• Provides Direction for Staff

& Volunteer Training Efforts

Section 9: Elected Officials Functions & Responsibilities

• Elected Officials Bear Direct and Ultimate Responsibility for How Well Their

Jurisdictions Responds to and Recovers From an Emergency/Disaster.

• Government Charter:

“To Maintain Law and Order and Provide for the Protection of Lives and Property.”


• Be Familiar with Your Local EOP & Procedures

• Receive Initial Assessments and Updates

• Receive Ongoing Status Briefings

Be

Informed


• Exercise Leadership & Policy-Making

• Maintain Personal Logs of Information, Factors, & Decisions

• Direct Staff to Assess & Report Problems

• Chair Assessment Meetings

Exercise Leadership


• Develop & Implement Personal and Family Preparedness Plans

• Tell Family Members of Your Destination & Contact Numbers

• Take Personal Items

• Take List of Peers

Take Care of Personal

Responsibilities


• Contact Legal Advisors & Establish Communications

• Review Legal Responsibilities & Authorities

• Monitor Equity of Service

• Review Status of Contracts

Establish Legal

Contacts


• Recognize Personal Accountability

• Check Provisions for Other Public Officials

• Establish & Evaluate Policy Decisions

• Confer with Other Elected Officials

• Use Elected Officials to Request Assistance

Maintain Political

Awareness


• Check Plans to Inform the Public

• Ensure Designation of a Single PIO

• Ensure Establishment of a Media Center

• Channel All Releases Through the EOC

• Ensure Establishment of Media Updates

Keep thePublic Informed

Section 10:Continuity of Operations

An effort within individual executive departments and agencies to ensure that

essential functions continue to be performed during a wide range of emergencies.

Section 10:Continuity of Operations

Elements of Viable Continuity of Operations

• Essential Functions• Orders of Succession• Delegations of

Authority• Continuity Facilities• Continuity

Communications

• Vital Records Management

• Human Capital• Tests, Training, &

Exercises• Devolution of Control

and Direction• Reconstitution

Section 11:Requesting State Assistance

When a jurisdiction is confronted with an emergency/disaster, it is recognized that it will respond with resources under its control and though any mutual aid agreements with surrounding jurisdictions.

Certain state and federal agencies, along with private relief agencies are available to provide disaster recovery assistance.


• Minnesota Duty Officer– Ensures proper notification to state & local

government agencies.– Source of information, facilitator for resources

• Minnesota National Guard– Preservation of life and property, & to support

civil law enforcement agencies.– Requests must be made by County Sheriff or

City of 1st Class Mayor.


• Minnesota Voluntary Organizations Active in Disaster (MNVOAD)– Ensures effective and efficient response by

voluntary agencies to any disaster situation.– MN Duty Officer activates resources beyond

local level


Additional State Assistance Programs:• Tax Relief for Damaged or Destroyed Properties• Calamity Act• Disaster Assistance for the Repair of State-Aid

Roads & Streets• Minnesota Housing Finance Agency• Statewide Mutual Aid• Emergency Management Assistance Compact

Section 12:Requesting Federal Assistance

When major disasters occur, the federal government serves as a provider of disaster recovery assistance to both public agencies and private citizens.

• Public Assistance• Hazard Mitigation• Individual Assistance


Individual Assistance Program• Individuals and Households Program• Small Business Administration Disaster Loan Program• Other Programs:

– Food Coupons– Disaster Unemployment Assistance– Legal, Consumer, Insurance, & Tax Advice– Crisis Counseling & Referral– Social Security Assistance


Federal Emergency Declarations:• Emergency Declaration• Fire Management Assistance Grant• Small Business Administration Declaration• Agricultural Disaster Declaration

Section 13:Emergency Declarations & Powers

Minnesota Statutes, Chapter 12• State Declaration of Emergency

– Civil Defense Emergency – 30 Days– Peacetime Emergency – 5 Days (Unless Extended)

• Local Declaration of Emergency– Mayor, Tribal Chairperson, or Chair of County Board– Shall Not be Continued in Excess of 3 Days, Except

with the Consent of the Governing Body


Powers & Duties Under Emergency Declarations• Activates the State or Local Emergency

Operations Plan• Authorizes Aid and Assistance• May Require Any Person to Perform

Services for Civil Defense Purposes


Powers & Duties Under Emergency Declarations• Commandeer Motor Vehicle, Tools,

Appliances or Other Personal Property (w/ Just Compensation)

• Enter into Contracts/Incur Obligations Necessary Without Compliance with Time-Consuming Procedures and Formalities Prescribed by Law.

Section 14: Training & Certification

• State Training Programs– Emergency Management

Professional Certification Program– Training Conferences

• DHS FEMA Training Programs– National Training and Education Division– Emergency Management Institute– National Domestic Preparedness Consortium

Section 15:Tribal Governments

Tribal Emergency Response Committee / Commission

Unified command structure that Tribal Governments will use to respond to an incident that occurs on Tribal Lands.

Tribal supervisory level employees from

Administration Public Works DNR Education

Gaming Public Safety HHS Finance

Public Health Public Information Officer


Tribal Assistance Coordination Group• US Federal Government entities dedicated

to cooperation and collaboration to strengthen comprehensive all-hazards emergency management for the 560+ Federally recognized Tribal Nations.

• The TAC-G is also a Federal Incident Command Team for Tribal Governments


Tribal Government EOC Staffing• Tribal Emergency Response

Committee/Commission (TERC) Members• If Requested by TERC:

–County Officials–State Tribal Liaison Officials–Federal Tribal Officials

Section 16: Additional References

• Local (City/County/Tribal) Resolution/Ordinance on Emergency Management

• Local (State/City/County/Tribal) Emergency Operations Plan (EOP)

• Minnesota Emergency Management Director’s Handbook

• Minnesota State Statutes, Chapter 12• Minnesota State Statutes 299K, Hazardous

Chemical Emergency, Planning and Response

QUESTIONS?

Documents

Emergency Management Handbook For Government Officials