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Computer Literacy 1Transition Plus Services
1. Define email
2. Register for an email account
3. Log into email
4. Compose, address and send emails
5. Reply to emails
6. Forward emails
Objectives
7. Work with email attachments
8. Move and delete emails
9. Understand basics of email etiquette
10.Understand security risks
Objectives
Email is Electronic Mail
In this lesson, you will learn how to create and work with a Gmail email account.
Define email
Other similar email hosts include:
An email address looks like this:
Define email
Go to www.gmail.com. Then, click on create an account in the upper right hand corner
Register for an email account
Begin filling out the form with your first and last name
Register for an email account
Choose a username that is identifies who you are and is professional
Register for an email account
Your username should identify who you are because it lets people know who is emailing
them. It is also professional.
Usernames
Professional usernames Unprofessional usernames
patriciamilbrath g0ingbananas
Patricia.milbrath crazy4u0923
Jrtolkien7 cupcak3s93
Choose a password that combines letters, numbers and special characters
Register for an email account
Type your password again
Your password should be include uppercase and lowercase letters, numbers and special characters like
! * @ and #
Letters, numbers and special characters are all types of characters
Each website will specify how many characters and what type of characters your password must have
Passwords
The easiest way to remember a complicated password is to create a sentence with it
Examples:
Canof7up!
Iamthe#1student
Whatis2+2?
Passwords
Register for an email account
Enter your birthday and gender
Register for an email account
Enter your birthday and gender
Enter your cell phone number and another email address (like your MPS email)
Google needs to know these things so that they have a way to get ahold of you if you forget your password or there are problems with your account
Register for an email account
Enter your birthday and gender
Remember CATPCHAs?
Enter the words you see here
Register for an email account
Enter your birthday and gender
Agree to the Privacy Policy and check whether you agree to personalization of advertisements. Then, click Next step.
Log into email
To log in, enter your username and password on the main page. Then, click Sign in.
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Compose, address and send
To write a new email, click Compose.
Compose, address and send
To address an email, type the email address of the person you want to send an email to.
If you are sending it to more than one person, separate email addresses with commas.
Compose, address and send
The subject of an email briefly states what your message is about
Compose, address and send
The body of an email is where you type your message
When you have finished typing your email, press send
Open and reply to emails
When you have a new or unread email in your inbox, open it by clicking on the subject line.
Open and reply to emails
In Gmail, you can reply to an email by clicking either of these links
Open and reply to emails
Reply vs. Reply All
If you click reply, you will only reply to the sender of the email.
If you click reply all, you will reply to the sender of the email plus all other recipients
of the email.
Open and reply to emails
Let’s say your teacher, Patricia, sent an email to the entire Computer
Literacy 1 class.
If you click reply, your message will be sent to Patricia.
If you click reply all, your message will be sent to Patricia and all of your classmates.
Forward emails
In Gmail, you can forward an email to another person by clicking here
You can also forward by clicking here and selecting Forward
An email attachmentis a file you send along with
an email
It could be a picture, word document
or any other type of file
It is usually symbolized by a paperclip
Email attachments
Email attachments
Click on “attach a file” to attach a file to an email
If you have received an email with an attachment, click the hyperlink to the file to open or save it
Move and delete emails
To move an email to a particular folder, click on it’s checkbox and select “Move to”. Then, choose where you’d like to move the file.
Move and delete emails
To delete an email, select the email and click on the trash icon.
Netiquette (internet etiquette) guidelines:
Email etiquette
Avoid typing in all capital letters
Always fill in the subject line
Use appropriate/professional greetings and closings when typing your message
Email etiquette
WHEN SOMEONE RECEIVES AN EMAIL WRITTEN IN ALL CAPITAL LETTERS, THE
READER MAY THINK THE WRITER IS YELLING AT THEM, LACKS
TECHNOLOGY SKILLS OR IS IMMATURE.
Email etiquette
You should always fill in the subject line of an email.
It lets the reader know what to expect.
Subjects should be meaningful and brief.
Email etiquette
Professional greetings Unprofessional greetings
Dear What’s Up
Good Morning/Good Afternoon Hey
Greetings Hi
Professional closings Unprofessional closings
Sincerely See ya
Regards Later
Thanks/Thank you TTYL
Use caution when opening an email from an unfamiliar source and avoid opening suspicious attachments.
Suspicious attachments could contain a computer virus (software that can harm a computer by corrupting data).
Avoid giving out personal information, especially financial information, to unfamiliar people.
Security risks
Junk mail and spam
Some email hosts like Gmail automatically filter spam. To view your spam, click on the Spam folder.
Spam is unsolicited commericial email sent to many people at the same time to promote products or services. Spam is also called junk mail.
