Electronic Resource Usage Statistics in ERM

By

Sue Kendall – Head of Collection Development, San Jose State University Rae Ann Stahl – Technical Services Manager, San Jose State University

November 6, 2009

SJSU’s Project

• Our Goals

– All electronic database usage statistics in ERM

– Become more systematic about collecting and analyzing usage statistics

– Up-to-date usage statistics available year round

• Jan 2008 - Subscribed to Scholarly Stats

– Administered our database usage statistics from COUNTER compliant vendors

– Delivered our usage statistics via SUSHI into Millennium’s ERM system

SJSU’s Project

SJSU’s Project

• Feb/Apr 2008 – ERM set-up– To harvest usage statistics using ERM’s SUSHI

feature, we used the following guides in CSDirect• SUSHI Standard and Electronic Resource Management FAQ• Millennium Guide #107126 Automatically Importing User

Statistics

– We created an alternative option for non-COUNTER usage statistics

SJSU’s Project

• Aug 2008 – Trained Subject Liaisons

– The following slides will show the presentation that we gave to all SJSU subject liaisons

How can a librarian review database usage statistics?

Innovative Millennium.lnk

Definitions

• ERM – Electronic Resources Management

• COUNTER - Counting Online Usage of Networked Electronic Resources – “Librarians are able to compare usage

statistics from different vendors; derive useful metrics such as cost-per-use; make better-informed purchasing decisions; plan infrastructure more effectively.”

http://www.projectcounter.org/

Login- Username: milerm - Password: xxxx

Enter Initials and Password- Initials: sjsu- Password: xxxx

Database Search- Enter name of electronic resource

Initial Display Screen- Click the Usage Statistics Tab

Export Statistics- Choose date range and click Export

Usage Statistics File- Cost Per Use, Sort, Save

Sorted by 2009 Usage

Non-COUNTER Usage Statistics

• Not all databases have COUNTER usage statistics available to import into ERM

- Examples: CSA, Alexander Street Press, Newsbank

• Our IT department created an internal storage space

- Non-COUNTER usage statistics linked to ERM

Database without imported statistics- No date ranges - Click on View

Non-COUNTER Usage Statistics- Right click on Non-COUNTER URL- Open URL

Usage Statistics for CSA Databases- Non-COUNTER statistics come in a variety of formats

How was this ERM usage statistics project implemented?

$0.00

$50.00

$100.00

$150.00

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$250.00

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1 3 5 7 9 11 13 15 17 19 21 23 25 27

2009 CPU

2009 Use

2009-Jan

2009-Feb

2009-Mar

2009-Apr

2009-May

2009-Jun

2009-Jul

2009-Aug

Totals

Database Renewal Emails- Sample instructions

Usage statistics for [ex. Academic Search Premier] can be accessed through Millennium’s ERM system.

Open the Millennium icon on your desktop.

Login Username: milermLogin Password: xxxx

Initials: sjsuPassword: xxxx

Click on the Usage Statistics tab and then the Export box.

Or

Click on View at the top of the screen. Open the URL next to Non-COUNTER Usage Statistics by right-clicking on the URL and choosing Open URL.

Why librarians need standardized usage statistics

• Renewal time• Is database being used?• Does the usage justify the cost?

• Accreditation time• Subject Departments need library resource

statistics• Adding usage can show faculty/student use of

library resources

Why librarians need standardized usage statistics

Questions to ask:

• If database is not high in usage statistics– Is database high on subject resources page?– Is database highlighted in instruction?– Is interface difficult to use?– Are there comparable databases?

Why librarians need standardized usage statistics

• If database use is high– Should librarian consider additional

database(s)?

• If journal use within the database is high– Should librarian investigate if

• There are embargo issues• What options are available

Where are we today?

• Almost all electronic resources in ERM have usage statistics

• Liaisons use ERM throughout the year

• Gives liaisons credibility to be able to cite statistics

Future Enhancements

• Enhanced License Records

• COUNTER E-book Usage Statistics

• Usage Analysis, Title Overlap

QUESTIONS?

Thank you

Susan.Kendall@sjsu.eduRaeAnn.Stahl@sjsu.edu