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Electronic Death RegistrationIn California
MEDICAL FACILITY TRAINING
2 0 0 7_ 0 409
MEDICAL FACILITY TRAINING2
DCDeath Certificate
VS-11e VS-9e
DP Disposition Permit
MEDICAL FACILITY TRAINING3
PI Personal Info
MI Medical Info
CI Coroner Info
VS-11e
MEDICAL FACILITY TRAINING4
Icons
– Search Lists– State/Foreign Country– Hispanic– Race– Occupation– Kind of Industry– Embalmers– Funeral Homes– Medical Facilities– Physicians (MDs & DOs)
Field Sensitive Help
Select Date
Remote Attestation View PAC Fax image
Listen to Voice
?
MEDICAL FACILITY TRAINING5
TRAINING NOTE:
• When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live
person
• Please use Cartoon, TV, Movie or other fictional characters
• Creating a DC of a living person is a violation of privacy
MEDICAL FACILITY TRAINING6
LOG IN & CREATE RECORD
• Enter User Name and Password
• Record Options > Create New Record
• DO NOT Assign Record Access
• DO NOT alter default values
Note: Assigning Record Access allows other EDRS users to edit/modify a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.
STEP 1
MEDICAL FACILITY TRAINING7
PERSONAL INFORMATION
• Enter PI – First Name– Last Name– DOD– Time of Death– Sex– DOB (optional)
STEP 2
MEDICAL FACILITY TRAINING8
MEDICAL INFORMATIONSTEP 3
• Enter MI • Validations
• Required BEFORE Submitting MI for LR Review, if applicable
• Validations > Validate MI • Validations > SpellCheck MI• Record Options > Print Working Copy
• Use search icon to auto-populate Fields 115 & 116 or enter Physician’s name & . Title in Field 115, Physician’s License in Field 116. These fields may be blank when Submitting MI for LR Review.
• If Coroner assigns number BEFORE Physician attests, select Record Options > Refer to ME/Coroner, then enter number in Field 108A• If Coroner assigns number AFTER Physician attests, select Record Options > Refer to ME/Coroner
MEDICAL FACILITY TRAINING9
MEDICAL INFORMATION (continued)
STEP 3
• Submit MI for LR Review
• Verify MI Review status in Decedent Folder
• For Coroner Referrals, go to STEP 4A
• For Physician Signature, go to STEP 4B
• Record Options > Submit MI for LR Review
MI (excluding 115 and 116) is now LOCKED for updates
• Record Options > Decedent Folder
MI Review = SUBM
MEDICAL FACILITY TRAINING10
REFER TO ME/CORONERSTEP 4A
• Refer to ME/Coroner
• Contact the Local Health Department for additional county specific requirements
• Verify attestation status in Decedent Folder
• Record Options > Refer to ME/Coroner
• Record Options > Decedent Folder • REV - ME/C reviews reportable case, assigns coroner referral #• ACC - ME/C accepts case, assigns coroner referral#, ME/C attests• DECL - ME/C declines case, no further action needed, “NONE” will appear in coroner referral field
MEDICAL FACILITY TRAINING11
Remote AttestationSTEP 4B
• Required BEFORE Requesting Remote Attestation
• Request Remote Attestation• Record Options > Request Remote Attestation • Enter Physician’s fax number.• MI (including 115 & 116) is now LOCKED for updates
• Use search icon to auto-populate Fields 115 & 116 or enter Physician’s name & . Title in Field 115, Physician’s License in Field 116. • If Coroner assigns number BEFORE Physician attests, select Record Options > Refer to ME/Coroner, then enter number in Field 108A • If Coroner assigns number AFTER Physician attests, select Record Options > Refer to ME/Coroner.
MEDICAL FACILITY TRAINING12
REMOTE ATTESTATION
The Physician will Receive…
MEDICAL FACILITY TRAINING13
PhysicianFax
Coversheet
MEDICAL FACILITY TRAINING14
Physician’sCopy of the
Death Certificate.
To be signed and Faxed back to
CA-EDRS.
MEDICAL FACILITY TRAINING15
Remote Attestation (continued)
STEP 4B
• Verify attestation status in Decedent Folder
• Review Attestation
• View FAX Attestation
• Listen to Voice attestation
• Record Options > Decedent Folder
MI Rem ATTEST = REQ when requested
MI Rem ATTEST = ATT when attested
MEDICAL FACILITY TRAINING16
view FAX remote attestation
or hear VOICE remote attestation
MEDICAL FACILITY TRAINING17
View the Remote Attestation from the Medical Certifier / Physician
MEDICAL FACILITY TRAINING18
View Remote
Attestation FAX
Confirm:•Physician’s signature•No Changes•No modifications•No additions
MEDICAL FACILITY TRAINING19
View Remote
Attestation FAX
Confirm:•Physician’s signature•No Changes•No modifications•No additions
MEDICAL FACILITY TRAINING20
Hear the Remote Attestation from the Medical Certifier / Physician
Physician’s voice stating Physician name + information is correct + Decedent name
Physician’s voice stating License Number = License Number in field 116
MEDICAL FACILITY TRAINING21
TRANSFER RECORD
• Select Record
• Transfer to Funeral Home• Record Options > Transfer • Select Funeral Home “Organization” or Medical Facility.
Note: Transfer allows an EDRS Funeral Home or EDRS Medical Facility “Organization” to edit/modify a given record. The “Organization” is NOT the Funeral Home or Medical Facility on the Death Certificate.
MEDICAL FACILITY TRAINING22
Death Certificate VS-11e
DEMO REGISTRAR, MD MPH
DEMO PHYSICIAN MD
MEDICAL FACILITY TRAINING23
THANK YOUThis completes the Medical Facility training