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EXAMINATION INFORMATION SYSTEM (EIS)

Zahid H. Khan

FTK-Centre for Information TechnologyJamia Millia Islamia, New Delhi

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ICT@JMI

2013:6,500 + Internet nodesState of art IT Infrastructure

65,000 + Networks Nodes

35km Optical Fiber backbone

1066 Mbps Internet bandwidth

University ERP system

Oracle 11g based MIS services

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Examination Information System

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EIS - Features Supports all examination related activities Cloud based system Timely alerts to users Transparent and efficient system Analytical/Statistical reports Timely declaration of result Verification of transcript for originality Effective modal for replication Environmental friendly system

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EIS - Processes

• Enrollment Process• Registration of Examinee• Attendance memo and award list for examiners• Submission of marks by examiners• Online results processing• Declaration of result• Display of result on local web server• Alerts and reminder• Reports• Security of data

08-12-2011 Nat Conf on E-Edu & Dist Edu, ASSOCHAM 6

Student Taking Annual / Semester Examination in a University CourseStudent Taking Annual / Semester Examination in a University Course

Hard Copy (Offline) Examination Registration Form Online Registration Form for Examination accessed

through University / Institute’s Website / Local Intranet Web Server or Application Server

Online Registration Form for Examination accessed

through University / Institute’s Website / Local Intranet Web Server or Application Server

Existing mode of distribution available through the office

of Controller of Exam for Private Candidates

Distribution through the office of Head of Dept / Dean

of Faculty for Regular, Ex-Regular, CR Students

Workflow of EIS

Registration of Examinee to a University/Institute Course Registration of Examinee to a University/Institute Course

E-Roll ListE-Roll List Status through web, SMS, emailStatus through web, SMS, email Hall Ticket

Hard Copy of the Hall Ticket delivered through Exam Office

Soft Copy of the Hall Ticket emailed to the CandidatesSoft Copy of the Hall Ticket emailed to the Candidates

E-Hall Tick/downloadable from University/Institute Application

Server

E-Hall Tick/downloadable from University/Institute Application

Server

Workflow of EIS ….

Master Tabulator – Result declared at COE, Marks/ Grade Card generated

Coding of Answer SheetManual System

DECODER

Conduction of Offline Paper-Pen Examination Conduction of Offline Paper-Pen Examination

Evaluation of Answer Book

Attendance Memo and Blank Marks Award List

Seating Arrangement of Examination Hall at Center

Preparation of Result Sheet by Tabulator-2

Verification of Marks by Scrutinizer /

Tabulator-II

Online Submission of Marks by the Examiner /

Evaluator

Authentication and Online Submission of Examination Result by Tabulator-1 and Tabulator-II Authentication and Online Submission of Examination Result by Tabulator-1 and Tabulator-II

Post Declaration ProcessPost Declaration Process

Promotion of Passed/Eligible Examinee

To next higher Part/ Sem

Re-Eval / Re-total

Re-Dressal Committee

s

Compartment Examination

Clear Remaining Div Improv (CRDI)

Ex-Student, Next yr in the

same part

Declaration of Result Declaration of Result

Online Result on University Website Downloadable Soft

Copy of the Candidate, Marks / Grade Statements

Verification of Marks / Student Record

Final Hard Copy of Marks /

Grade Cards, Certificates

Hard Copy of Tabulation / Result

sheet for Office record

Coding scheme

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Snapshots- Course Set

Result process

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Web marks statement

08-12-2011 Nat Conf on E-Edu & Dist Edu, ASSOCHAM 15

Thank You