eInvoicing

EIPP

Dataline - a brief history

Launched as privately owned company, based in

Chatswood, Sydney.

Became a leading proponent of distributed non-impact MICR technology

We remain the Lexmark/IBM master distributor for MICRO solutions in the

Asia Pacific.

Developed domain expertise in capturing, processing, control,

reconciling and auditing all financial transactions.

Launched LINKS - a market leading suite of modular software for

payments, reconciliation, and receipting systems.

Established an innovative financial transaction processing centre for invoice

automation, Business Process Outsourcing, Software As a Service and payment and

printing solutions.

Launched EIPP platform for seamless transition to complete

electronic invoicing across AP and AR.

Purchase 2 PaySolutions for the complete

purchase to pay lifecycle

including; Procurement,

Paper to Data, Invoice

Automation, Accounts

Payables, Accounts

Receivables, eInvoicing and

eBilling solutions.

Business process

improvement solutions

including; eContracts,

eSettlements, document

management and digital mail

exchange.

Payment

ManagementSoftware, which provides

cheque printing, EFT

payments, and distribution of

invoices, statements, and

purchase orders.

Cash Management Software,

which provides function-rich

cash reconciliation including

multi-system; multi-banks;

multi-currency features.

Insolvency Software

developed for insolvency

practices to automate

dividend and disbursement

payments.

MICR SolutionsHardware Solutions (MICR

printers), compliant cheque

and forms design, secure

cheque stationary,

consumables including MICR

toner, accessories and

upgrade kits.

Exclusive Lexmark distributor

since 1994.

Outsourcing

ServicesDataline provides outsourcing

services for all forms of

payment processing, cheque

production, EFT generation,

advice mailing, direct mail,

faxing, emailing, document

management, document

scanning with metadata

extraction and upload

mapping.

Our customers

� Domain experts in financial transaction since

1992 processing to customers in 300 corporate

clients in the Asia Pacific

� Payments Vendor to 2 of the top 4

Australian Banks

What is Electronic Invoicing?

E-presentment

- Presenting invoices online. One sided benefits

Electronic Invoice Presentment (EIP)- AR (Accounts Receivable) – outbound to customers

- AP (Accounts Payable) – conversion of inbound paper

- Benefits for both suppliers and buyers

Electronic Invoice Presentment & Payment (EIPP)- ERP Integration

- Credit & Debit Card integrated solutions

- EFT & Direct Debit

-Benefits for both suppliers an buyers

-B2B transactions

Electronic Bill Presentment & Payment (EBPP)

- Used to denote B2C transactions

Problem Statement - Accounts Payable

AP e-Invoicing benefits are -:

� Reducing the cost of processing

paper invoices

� Eliminates manual data entry and

human error

� Improves visibility of invoices

� Helps manage working capital

more efficiently

� Easier, online invoice approval

� Expensive - Large team to process

paper invoices

� No visibility /control of the process,

internal post to for approvals,

paperwork gets lost

� Slow process – can take weeks

� Manual data entry

� Human error

� Suppliers chase for updates and

payments huge time waster

Accounts Payable

Problem Statement - Accounts Receivable

AR e-Invoicing benefits are -:

� Reduce the cost of processing paper

invoices

� Get paid faster using the “pay now”

functionality on the service

� No more copy invoices

� View real-time status of invoice

� Reduce DSO

� Reduce carbon footprint

� Costly – Printing, Paper, envelopes,

Postage for each invoice

� Customers request duplicate

copies – phone calls, cost (again!)

� Customers lose invoices and don’t

pay on time ( fixed term)

� No visibility of payments

Accounts Receivable

The typical journey of a manual paper invoice

Supplier

» Invoice creation

» Invoice printed

» Invoice posted

Buyer

» Invoice received, opened and

entered on to finance system

» Contacts Supplier re discrepancies

» Missing data entered into system

» Invoice authorization

» Invoice submitted for payment

» Invoice archived

30

–9

0 D

ays

The opportunity for efficiencies

Supplier

» Invoice creation

» No printing required

» No post necessary

Buyer

» Removes manual entry

» Online query management,

exceptions

» Automated Invoice Fix

» Electronic Authorisation routing

» Invoice submitted for payment

» Automated archiving

1 –

5 D

ays

The benefits of DL e-invoicing

Complete end to end managed service, manages the entire process online

Removes the paper from the workplace only work with accurate data

SaaS improves and optimises working capital management

Automatic validation accelerates invoice approval & settlement

Reduces the cost of processing invoices, maximising the budget

Helps reduce your carbon footprint

Eliminates manual data entry and human error

Solution Features

Buyers

Exceptions

Workflow

ERP / FMIS

Buyer Portal

PO Delivery

Paper to Data

Data to Paper

Invoice Delivery

Supplier Portal

Matched B2B

e-Invoices

ERP/FMIS

Suppliers

E-invoice Error

Correction Workflow

Status

Invoice Hubs

E-Invoicing Hub

What is it?• Our solution allows companies to outsource and automate

the entire invoice-handing process through:

Intelligent data capture

Purchase order matching

Approval work flow

Data upload to ERP and accounting systems

Paper to Data

Accountis-eInvoicing solution

Receive

Authenticate

Validate

Query / Dispute

Enrich & Translate

Present & Pay

Archive

It’s simple, fast, efficient, secure

Buyers Company

SupplierseInvoice

Invoice Hubs

E-Invoicing Hub

Supplier connections

We provide suppliers with a range connections options that allow them to

send e-invoices in a way that fits their accounting procedures and technical

capability.

Webscreen /PO Flip File UploadebPrinterDocument Scan

& CaptureEDI

Standard e-Invoicing Approach

AP team still have to

process % of paper

manually

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Dataline e-invoicing Approach: Remove paper from day one

1. All Paper Invoices are

automatically redirected to DL

DHLGM document scanning

service from day 1

2. DL process and convert all

paper invoices to e-invoices

3. e-invoicing : Increased

suppliers onboarded =

increased e-invoices

Our methodology

By scanning invoices, DL can

analyse , categorise and pre

map suppliers invoices &

therefore onboard quicker

Time

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Dataline – EIP Vision

Laggards

E-Invoice benefits (as reported)• Invoice Processing times

59% faster than peers• Optimize working capital• Procurement effectiveness

• Compliance• Discount

opportunities• Supplier performance

• Forecasting & Risk Mitigation

Industry Average

Middle

Best in Class

$1.66

$12.62

$45.00+

“The CFO’s View of Accounts

Payable” Aberdeen Group

2009

Second round savings & benefits with e-Invoicing

Hard Cost Reduction

e-Invoicing Accounts Payable – Purchase Order Matching

Supplier

Webscreen /PO Flip

File Upload/EDI

ebPrinter

Document Scan

& Capture

Step 4

Optional

Workflow

Approve

Step 5

Convert

Output

To Buyer

Standard

Step 3

Validation +

Invoice Fix/

Enrichment

ERP System

Electronic Archive

Step 1

Notify and

present PO to

supplier via

Portal

Step 2

Supplier flips PO

into invoice or

submits invoice

via pref. method

E-Invoicing Hub

Buyers

e-Invoicing Accounts Payable – Non PO Delegated Authority

Supplier

Step 2

Optional

Workflow

Approve

Match

Reject

Step 3

Convert

Output

To Buyer

Standard

Paper

Finance System

Step 1

Validation +

Invoice Fix/

Enrichment

Finance System

Archive

People

E-Invoicing Hub

Buyer

E-Invoicing Hub

e-Invoicing Accounts Receivable

Biller

Billing System/s Step 1

Convert

Biller Output

to eInvoice

Standard

Print +

Post Service

Customer

Non-

Registered

Email

Notification +

Attachment

XML Invoice

Data

Paper

Invoice

Step 2Customer

Customer

Registered

AR PDF invoice with payments tab

e-Invoicing White Label Network

DataBuyers

Supplier A

Supplier B

Supplier C

Supplier D

E-Invoicing Hub

� 100,000 Corporates connected

� Leading Financial Institutions

� Large Multinational Corporates

� Government

� Utilities

Trust & Security

Security : Protection & authentication

Trusted Network

ebXML

Sender

Private Key Public Key

Recipient

Invoice

Document

Internet

We use digital signatures throughout

We authenticate the origin of the sender of the e-invoice

The e-invoice is protected from tampering

We ensure that the correct person receives it

Provides compliance with GST directive

Supplier Onboarding Model

Supplier on boarding process

1. Customer provides supplier details (contact

names, phone numbers, email addresses and

invoice volumes), RBS analyse supplier list and

prioritise by volume

2. Suppliers are contacted as part of

an overall communication strategy

agreed with the customer. An initial

letter on customer headed paper

followed up by phone and email

3. Suppliers can either be bulk pre-

registered or they can click on the e-

invoicing website themselves and

register for the service

4. Supplier account

details are checked and

approved by Customer

(or RBS team)

5. The account login

details are emailed to

the supplier

6. Connection options that

best fit the IT capability and

requirements are discussed

with the supplier

8. Invoices are

checked to ensure

they are correct

9. Supplier goes

live

David

Financial Director

Acme Inc.

David

7. Supplier is connected to

the e-invoicing service,

and submits invoices for

testing

Conclusion - Why Choose Us?

Proven solution providers with volume

transactions

Experienced in delivery and support

Experienced in multi-national implementation

Technically advanced and flexible solution

Compliant to local regulations, Globally

Integrated into corporate systems

Easy connection - just print

Partnership approach

Global, financially stable suppliers

Summary & Wrap-up

Now possible to convert 100% of your paper invoices to electronic data from

day one our combined integrated approach makes this a reality.

Suppliers don’t always provide the correct level of data a buyer needs ;

invoice fix provides a solution to this issue.

� Barriers to supplier adoption are removed,

� Providing a free service for all Suppliers

� Providing a range of flexible connection options

� Data enrichment

� Ease of use

For more information….

www.dataline.com.au