Effective Purchasing

SU Purchasing Department

“The Purchasing Office's role is to ensure that the University obtains products and services that meet customer needs and are acquired at competitive pricing.”

http://purchasing.syr.edu/

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Purchasing Department

Price Compliance with University standards Insurance requirements Approvals

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eProcurement

Preferred method for orders Efficient/saves time Fewer errors Ability to track

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eProcurement

What is ePro? Electronic Requisitioning: On-line

requisitioning system for order placement of goods and/or services.

Sends requisitions through electronic approval process

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Resources

External CatalogsFisher ScientificVWRDell ComputerApple ComputerStaplesGovConnection

Special Requests

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Requisition and Approval

Requestor creates online requisition

Approval: if requestor is not self-approver, requisition flows to designated approver

Sponsored Accounting can request more information before approving

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Direct Connect Requisitions

External Catalog (Punchout) Direct connection to a supplier’s web catalog Contract pricing Quotes Special promotions

Enter chartstring information- “Fund” “Department” “Program”If desired, name the requisition (not required)

Select vendor for online catalog

Web catalog within PeoplesoftRequisition Summary shows to the right side

Select items--Fill Shopping Cart--Checkout

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Returns to “Create Requisition” screen “Review and Submit”

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“Save and Submit”Approver will receive an email that a requisition is “pending approval”.