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Effective Presentation Guidelines. Creating a Presentation. The two keys to a successful presentation are: Planning & Practice. Creating a Presentation. The more you PLAN and PRACTICE, the less nervous you will be. Creating a Presentation. The more you PLAN and PRACTICE, - PowerPoint PPT Presentation
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Effective Effective Presentation Presentation GuidelinesGuidelines
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The two keys The two keys
to a successful to a successful presentation are:presentation are:
Planning & PracticePlanning & Practice
Creating a PresentationCreating a Presentation
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The more you The more you
PLAN and PRACTICE, PLAN and PRACTICE,
the less nervous the less nervous
you will beyou will be..
Creating a PresentationCreating a Presentation
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The more you The more you
PLAN and PRACTICE, PLAN and PRACTICE,
the more effective the more effective
you will be.you will be.
Creating a PresentationCreating a Presentation
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When When planningplanning your presentation, your presentation, consider:consider:
ResearchResearchOrganizationOrganization
TextTextGraphics Graphics DeliveryDelivery
Creating a PresentationCreating a Presentation
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Planning and writingPlanning and writing
your presentation should your presentation should be given equal or more be given equal or more
importance than the importance than the delivery.delivery.
Creating a PresentationCreating a Presentation
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Presentation PlanningPresentation Planning
A good presentation has 3 elements:
• Opening
• Body
• Close
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The Opening:
• Attracts attention
• States the learning objectives
• Provides a statement of relevance
OPENOPEN
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Attention Getters:
•Greeting
•Brief synopsis
•Experience
•Question
OPENOPEN
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Objectives:
Inform the audience what they should be able to DO after your presentation!
Restate, List, Describe, Delineate, etc.
OPENOPEN
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BODYBODY
The Body Contains:
The information your audience came hear!
Should address all objectives!
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In the Body:
• Make a distinct transition from the opening.
• Bring your audience to common ground.
• Structure content in a logical manner.
• Present new material in a planned sequence.
BODYBODY
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CLOSECLOSE
• Summarize
• Review Key Points
• Questions & Answers
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Strong introduction Strong introduction
Effective Effective transitions transitions
Forceful conclusionForceful conclusion
Necessary IngredientsNecessary Ingredients
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KISSKISS
KKeep eep IIt t SShort and hort and SSimple!imple!
Effective AudiovisualsEffective Audiovisuals
And what about And what about PowerPoint™?PowerPoint™?
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What’s Wrong with This What’s Wrong with This SlideSlide
Words, words, words, words, words, words, there are lots and lots of words and they are too small to Words, words, words, words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and and all those filler words we use to stall for are saying you know and like and umm and hmm, and and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway.it is here but you have to sit and listen anyway.
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Rule of Rule of 77::
For slides or overheadsFor slides or overheads
do not use more than do not use more than
77 words on words on 77 lines lines
Elements of a Good Elements of a Good PresentationPresentation
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Design & GraphicsDesign & Graphics Fit the settingFit the setting Support the messageSupport the message Wake the audienceWake the audience Are used sparinglyAre used sparingly
Elements of a Good Elements of a Good PresentationPresentation
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Delivery…are you: Delivery…are you:
Energetic – enthusiastic?Energetic – enthusiastic? Paced?Paced? Using appropriate hand Using appropriate hand
movements?movements?
Elements of a Good Elements of a Good PresentationPresentation
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Follow the assignment guidelinesFollow the assignment guidelines Practice pronouncing the challenging Practice pronouncing the challenging
wordswords
Test the equipment before presentation Test the equipment before presentation dayday
Dress for successDress for success
Speak to the back of the roomSpeak to the back of the room
Strategies for SuccessStrategies for Success
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Avoid filler words Avoid filler words (ahhhs, umms, (ahhhs, umms, uhhhs, you know, like, right)uhhhs, you know, like, right)
Display positive body languageDisplay positive body language
Use effective gesturingUse effective gesturing
Maintain good eye contactMaintain good eye contact
Use visual aids correctlyUse visual aids correctly
Strategies for SuccessStrategies for Success
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Title Slide:
Ten Words or Less!
Effective AudiovisualsEffective Audiovisuals
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Text Slides:
No more than seven words in width
No more than seven lines in height
Use bullet points!
Use graphs to present numerical info
Effective AudiovisualsEffective Audiovisuals
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Pie Charts:
Show parts making up the whole
Limit to seven wedges
Place labels outside of pie
Effective AudiovisualsEffective Audiovisuals
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Line Graphs:
Denote trends/changing relationships
Limit to 2 or 3 lines
Simplify scales
Effective AudiovisualsEffective Audiovisuals
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Photographs & Clip Art:Photographs & Clip Art:
• People are People are visualvisual creatures creatures
• People are People are emotionalemotional creaturescreatures
• Select art appropriatelySelect art appropriately
• When in doubt…leave it out!When in doubt…leave it out!
Effective AudiovisualsEffective Audiovisuals
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Do NOT put entire presentation on slides
Let EACH visual represent ONE idea
Visuals should be HORIZONTAL
Effective AudiovisualsEffective Audiovisuals
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When Giving The Presentation:
Do NOT read text aloud
Effective AudiovisualsEffective Audiovisuals
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When Giving The Presentation:
ADD information and summarize
MONITOR audience verbal and non-verbal behavior
CLARIFY points; give real-life, practical examples
REMOVE visual when message is complete
Effective AudiovisualsEffective Audiovisuals
10% of what we read20% of what we hear30% of what we see50% of what we see and hear70% of what is discussed with others80% of what we experience personally95% of what we teach someone else (William Glasser)
We learn:
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ReferencesReferencesSt. Francis Xavier UniversitySt. Francis Xavier University
Arredondo, Lani. Arredondo, Lani. How to Present Like a How to Present Like a Pro: Getting People to See Things Your Pro: Getting People to See Things Your WayWay. New York: McGraw-Hill Inc., . New York: McGraw-Hill Inc., 1991. 1991.
Koch, Arthur. Koch, Arthur. Speaking With a PurposeSpeaking With a Purpose. . 5th ed. Boston: Allyn Bacon, 2001.5th ed. Boston: Allyn Bacon, 2001.
Pfeiffer, William S. Pfeiffer, William S. Pocket Guide to Pocket Guide to Public SpeakingPublic Speaking. New Jersey: Prentice . New Jersey: Prentice Hall, 2002.Hall, 2002.
