EDUCATION AND TRAINING COORDINATOR (Sports Related …€¦ · Liaising with the various National Governing Bodies of Sport on the Island of Ireland and other sports organisations

EDUCATION AND TRAINING COORDINATOR

(Sports Related Programme)

1. APPLICATION FORM (Pages 1-8 and additional sheets if applicable to be returned to Donegal Sports Partnership on or before 12:00 noon Thursday 13 th September 2018)

Additional Resources (for information purposes only)

2. JOB SPECIFICATION

3. GUIDANCE NOTES (Application Form)

4. JOB ADVERTISEMENT

5. DSP FACT SHEET

6. JOB APPLICANT PRIVACY NOTICE

CLOSING DATE: For receipt of applications- 12:00 NOON THURSDAY 13th SEPTEMBER 2018

RETURN COMPLETED APPLICATIONS TO: Donegal Sports Partnership,

River Front House, Pearse Road, Letterkenny, Co Donegal F92 T68V OR EMAIL: [email protected]

mailto:[email protected]

EDUCATION AND TRAINING COORDINATOR (Sports Related Programme) Sept2018

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PART 1:

CLOSING DATE: For receipt of applications- 12:00 NOON THURSDAY 13th SEPTEMBER 2018

RETURN COMPLETED APPLICATIONS TO: Donegal Sports Partnership,

River Front House, Pearse Road, Letterkenny, Co Donegal F92 T68V OR EMAIL: [email protected]

APPLICATIONS WILL ONLY BE ACCEPTED ON THE OFFICIAL FORM (Additional CV’s will not be accepted). The application form must be either (a) typed or (b) completed in BLOCK CAPITALS in BLACK INK

POSITION APPLIED FOR :

EDUCATION AND TRAINING COORDINATOR (Sports Related Programme)

REF: ETC01/18

A. PERSONAL DETAILS:

LAST NAME FIRST NAME:

ADDRESS:

POSTCODE EMAIL:

TEL: (HOME) MOB:

DRIVING LICENCE: (Please Tick) Do you hold a full, clean licence valid in the Republic of Ireland?

YES NO

P.P.S. Number: (P.P.S. = Personal Public Service)

ARE YOU ELIGIBLE TO WORK IN THE REPUBLIC OF IRELAND? (Please Tick) YES NO

If you answered ‘YES’ to the above question and you are not a citizen of a member state of the European Economic Area (EEA), you must enclose evidence of legal residency in the state with this application form (see below**)

** (i) Certificate of Registration issued by the Garda National Immigration Bureau and/or (ii) Passport endorsed with the appropriate permission to remain in the state.


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Applications from persons with disabilities are welcome and information about disability is only requested on the application form in order that appropriate arrangements for an interview can be made, if necessary.

(i) Do you consider that you have a disability? YES NO

If YES, please give details of the nature of your disability and your requirements, if any, to enable us to make appropriate arrangements for this competition.

PART 2: EDUCATION / QUALIFICATIONS ETC.

A. EDUCATION / QUALIFICATIONS:

Name of School/University / Institute etc.

Dates Attendance

Exams, Degrees & Qualifications

From: To:

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Full Time/Part Time etc.

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Indicate Year, Exam Type, Subject(s) and Grade(s) obtained.


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PART 2: CONTINUED

Professional / Training or Relevant Qualifications (either in-house or privately)

Please continue on a separate sheet if necessary.

B. CURRENT MEMBERSHIP OF A PROFESSSIONAL BODY OR ORGANISATION:

Please give details:


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PART 2: CONTINUED

C. EMPLOYMENT HISTORY: CURRENT OR MOST RECENT EMPLOYER

Name of Employer:

Address:

Postcode:

Position Held:

Date Started: Leaving Date: (if applicable)

Reason for Leaving: (if applicable)

Salary:

Contact Name of Line Manager for Reference:

Brief Description of Job Role & Nature of Duties:



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D. EMPLOYMENT HISTORY: PREVIOUS EMPLOYMENT Please include any previous experience (paid or unpaid), starting with the most recent first.

Employer – Dept./Section From To Reason for Leaving Job Role and Nature of Duties



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PART 3: INFORMATION IN SUPPORT OF YOUR APPLICATION

Skills, abilities and experience: Please use this section to demonstrate why you think you would be suitable for the post by reference to the job description and person specification (and by giving specific examples). Please include all relevant information, whether obtained through formal employment or voluntary/leisure activities.

i) Education & Training Coordination & Planning / Organisational Skills:

ii) Experience of Sports Development including delivery of Sport related Education & Training:

iii) Understanding of Sports Programmes that support the more marginalised and disadvantaged in society:

iv) Ability to work within a team and self-motivated using own initiative:


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PART 3: Continued

v) Oral and written communication skills:

vi) MS Office Applications / Computer literate skills:

vii) Please state why you’re suitable for this role?



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PART 4: REFERENCES AND DECLARATION

A. REFERENCES:

Please give the names and addresses of two persons who have agreed to act as referees. Your first referee must be someone from your current or most recent employer who has a management position or line management responsibilities. (References may be taken up without further notice). TO BE COMPLETED BY ALL APPLICANTS

Name: 1. 2.

Position:

Address:

Email:

Tel. (work):

Tel. (other):

Mobile:*

* Please supply mobile contact telephone number where possible

B. DECLARATION:

Before signing this form, please ensure that you have replied fully to all questions asked. Offers of employment are subject to verification of candidates’ eligibility for the position applied for.

1. I certify that all particulars in this application are true and correct, to the best of my knowledge and belief and agree that I will abide and accept the terms and conditions of employment should I be successful in my application for a position.

2. I am aware that any canvassing, by me or on my behalf, will disqualify me from the position I am seeking and that any employment offered to me is dependent upon the information given herein being correct.

3. I am aware that false or misleading information or deliberate omissions may result in disqualification or the withdrawal of any offer of employment.

4. I confirm that nothing within my personal or professional background deems me unsuitable for employment with Donegal Sports Partnership (DSP).

5. In signing this form below, you are giving your consent for this information to be processed.

Signature of Applicant: Date:

DATA PROTECTION: The information given in this form will remain private and confidential and will be used for the purpose of recruitment and selection. Donegal Sports Partnership will hold personal data in relation to successful applicants for administration purposes. Processing will take place in accordance with the provisions of the General Data Protection Regulations 2018. Information relating to unsuccessful applicants will be destroyed as soon as possible, and no later than six months from the date of each appointment.

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JOB SPECIFICATION

PURPOSE: Donegal Sports Partnership’s (DSP) key aims are to increase participation in sport at all levels throughout the community and to ensure local resources are used to best effect. DSP provides quality opportunities for education and training at a local level for individuals, clubs and volunteers. DSP now wish to appoint an Education and Training Coordinator on a 12 month fixed term contract. This is a new job role and is supported by the North West Sports Development programme under the Programme for Regional Growth & Development together with Donegal County Council and Derry & Strabane District Council. MAIN DUTIES:

Assisting in the planning, development and management of a sports education and training service in line with the overall objectives for Donegal Sports Partnership and the North West Sports Development Plan.

Promoting, nurturing, and engaging with the sporting community in the North West of Ireland; specifically with the identified sports of Gymnastics, Cricket, Hockey and Boxing.

Supporting identified sports around training and education needs and the capacity building of volunteers.

Assisting local sports clubs to incrementally build their capacities through further education and training.

Supporting existing and new Donegal Sports Partnership tutors and staff with continuous professional development opportunities.

Developing partnerships and links with sports, community and statutory organisations on the Island of Ireland to develop and sustain the programme.

Liaising with the various National Governing Bodies of Sport on the Island of Ireland and other sports organisations in supporting grassroots sport clubs to build further capacity including Community Coaching and Building Positive Clubs programmes.

Maintaining an effective administration system to record all training and education delivered by or on behalf of Donegal Sports Partnership including reports, submissions and presentations.

ROLE REQUIREMENTS: Technical

Demonstrable broad experience in the area of sports development including the delivery of sport related education and training.

A strong understanding of participation sport including programmes that support the more marginalised and disadvantaged in society to engage with sport and physical activity.

Demonstrated training experience and knowledge of relevant training methodologies.

Ability to deliver and evaluate bespoke training & education programmes on behalf of Donegal Sports Partnership and the various partner organisations.

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Educational

A QQI Level 6 or higher or equivalent qualification in sports development related studies is desirable but not essential.

Person Specification

Strong oral and written communication skills.

Excellent understanding of written and spoken English.

Ability to proactively engage with a wide range of stakeholders.

Proven track record in coordination and planning.

Ability to work within a team and be self- motivated using own initiative.

Proficient in MS Office Applications.

Access to car and a full clean driving license.

Eligibility to work in Ireland

Salary: Salary is at 2nd Point of the Grade 4 Clerical & Admin Scale €29,617. Hours: The position will be full time 37 hours per week. Flexibility to work outside normal work

hours is essential for this role i.e. some evenings and weekends. A time off in lieu facility will exist for the position.

Location: Donegal Sports Partnership, Office No 7. Riverfront House, Pearse Road, Letterkenny, Co

Donegal.

FOR FURTHER INFORMATION AND APPLICATION FORM:

CLICK on link provided by the DSP to download: OR

DOWNLOAD from www.activedonegal.com and follow the link OR

REQUEST an Application Form: Email [email protected] or Tel 074 91-16078.

CLOSING DATE: THURSDAY 13TH SEPTEMBER 2018 (12:00 noon) for completed applications. (LATE Applications will not be considered)

SHORTLISTING & INTERVIEWS: SHORTLISTING WILL APPLY Proposed schedule for Interviews - week beginning 24th September 2018. NOTE: these dates maybe subject to change.

http://www.activedonegal.com/



GUIDANCE NOTES (APPLICATION FORM)

GENERAL:

Your application will be assessed on the information you submit on the official application form (and information provided on a separate sheet if applicable). Therefore, it is important that it is completed as fully and as comprehensively as possible.

The application form must be either (a) typed or (b) completed in BLOCK CAPITALS using black ink (to facilitate copy quality).

All information must be set out on the official application form. If required, additional pages of these forms may be used. CURRICULUM VITAE’S (CV’s) WILL NOT BE ACCEPTED. An electronic version of the official application form is available on our website www.activedonegal.com

Candidates who send their applications by post should use the correct value of postage stamps and allow sufficient time to ensure delivery not later than 12:00 noon on Thursday 13th September 2018 the latest time of acceptance, where applicable. Claims that any application form has been lost or delayed in the post will not be considered, unless applicants have a Post Office Certificate of Posting in support of such claims.

You must ensure that your application gives clear evidence of your knowledge, skills and experience. Please read the application form carefully. Your form should be written in a concise, well-organised and positive way. When completed, read through your application form carefully and check that each section has been filled in. Should short-listing apply, only the information contained in the application form (including additional information provided if applicable) will be considered?

Donegal Sports Partnership is an Equal Opportunities Employer and welcomes applications from all the community. Our aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of racial origin, gender, marital status, family status, age, disability, religious beliefs, sexual orientation or membership of the travelling community.

SHORTLISTING & INTERVIEWS:

SHORTLISTING WILL APPLY Proposed Schedule of Interviews (Week beginning Monday 24th September) NOTE: This date maybe subject to change


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GUIDELINES FOR COMPLETING PARTS 1 TO 4 OF THE APPLICATION FORM

PART 1A: Applicants who are not members of the EEA must provide documentation as referenced. (The EEA comprises of Member States of the European Union i.e. Austria, Belgium, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden.) PART 2: EDUCATION / QUALIFICATIONS ETC. General Education (Primary/Second Level/Third Level/ Further Education) State any qualifications you have obtained. Should you be successful at interview, you will be required to produce the original certificates of any qualifications listed. Employment Record Details: Start with your current/most recent employer and work retrospectively. You should also give reasons for any gaps in your employment. Job Role and Duties: Please consider the selection criteria listed in the job specification (the knowledge and skills required for the job before answering this section). Provide evidence that you possess the criteria required (be specific and give examples). PART 3: INFORMATION IN SUPPORT OF YOUR APPLICATION Skills, abilities and experience: Please use this section to demonstrate why you think you would be suitable for the post by reference to the job description and person specification (and by giving specific examples). Please include all relevant information, whether obtained through formal employment or voluntary/leisure activities. PART 4: REFERENCES AND DECLARATION References: Please give the names and addresses of two persons who have agreed to act as referees. Your first referee must be someone from your current or most recent employer who has a management position or line management responsibilities. (References may be taken up without further notice). Declaration: You are asked to confirm that all the information you provide is true and accurate. You are asked to confirm that nothing within your personal or professional background deems you unsuitable for employment with Donegal Sports Partnership. Applicants who are subsequently found to have given false information may be disqualified from this competition or have any offer of employment withdrawn. Recommended applicants will be required to complete a Garda Vetting Enquiry Form to enable a vetting check by the Garda Vetting Unit. Please note that failure to disclose information in this regard will render any offer of employment invalid.

WE’RE HIRING

EDUCATION & TRAINING COORDINATOR (SPORTS RELATED PROGRAMME)

Donegal Sports Partnership CLG (DSP) are seeking to appoint an Education and Training Coordinator (Sports Related Programme) on a 12 month fixed term contract. This new role is supported by the North West Sports Development Programme under the Programme for Regional Growth & Development together with Donegal County Council and Derry & Strabane District Council. This role will involve planning, development and management of a sports education and training service in line with the overall objectives for Donegal Sports Partnership and the North West Sports Development Plan. The role also requires flexibility to work some evenings and weekends where necessary. A full driving licence is required, as is the ability to work on your own initiative and to engage with sporting groups and organisations. FOR FURTHER INFORMATION AND APPLICATION FORM:

CLICK on link provided by DSP to download form: OR

DOWNLOAD from www.activedonegal.com and follow the link OR

REQUEST an Application Form: Email [email protected] or Tel 074 91-16078.

CLOSING DATE: THURSDAY 13TH SEPTEMBER 2018 (12:00 noon) for completed applications. LATE Applications will not be considered SHORTLISTING & INTERVIEWS: SHORTLISTING WILL APPLY Proposed schedule for Interviews - week beginning 24th September 2018. NOTE: these dates maybe subject to change.



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Donegal Sports Partnership, Office No. 7, First Floor Unit, River Front House, Pearse Road, Letterkenny, Co. Donegal, Ireland

Tel. +353 (0)74 9116078 / 79 Email: [email protected] Web: www.activedonegal.com

Facts about the employer Donegal Sports Partnership (DSP)

Established in 2001 to support the further development of participation sport across

County Donegal with a focus on the low participation sectors especially the more

marginalised and disadvantaged in society.

Two principal aims are to grow participation and to support the development of capacity

building through education and training.

Structured as a Company Limited by Guarantee with a dedicated Board of Directors

representative of all the main statutory and community and voluntary sectors of the

County including Donegal Co Council, Donegal ETB, HSE, LYIT, Local Partnership

Companies, Community and Voluntary sectors.

Primary source of funding is via Sport Ireland who are the national body with

responsibility for sports development in Ireland. However DSP also attract funding from

local statutory organisations, cross border and European sources.

Currently the DSP have 5 full time and a further 4 part time staff employed in

management, administrative and project development roles.

The DSP have a dedicated officer working on the provision of sport for people with a

disability.

The DSP operate a strong model for partnership at board level but also in establishing and

anchoring sport programmes within the many communities in County Donegal.

Among the programmes in which the DSP have responsibility for include Girls Active,

Community Hubs Programme, Sports Leadership, Community Coaching, Men on the

Move, Sports Inclusion Disability Programme, Ag Súgradh le Cheile, Balanceability (Bike

Programme) , Cross Border Sport Programmes, Go for Sport – Sports Hall Athletics for

Primary Schools.

Further information on DSP can be obtained through our website www.activedonegal.com




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GDPR - Job Applicant Privacy Notice

As part of any recruitment process, Donegal Sports Partnership (DSP) collects and processes personal data relating to job applicants. DSP is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

1. What information does DSP collect? a. DSP collects a range of information when recruiting. This includes:

i) your name, address and contact details, including email address and telephone number;

ii) details of your qualifications, skills, experience and employment history; iii) information about your current level of remuneration, including benefit

entitlements; iv) whether or not you have a disability for which DSP needs to make reasonable

adjustments during the recruitment process; v) information about your entitlement to work in Republic of Ireland

b. DSP collects this information in a variety of ways. For example, data might be contained in application forms, CVs, obtained from your passport or other identity documents, or collected through interviews.

c. DSP will also collect personal data about you from third parties, such as references supplied by former employers. DSP will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

d. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

2. Why does DSP process personal data? a. DSP needs to process data to take steps at your request prior to entering into a contract

with you. It also needs to process your data to enter into a contract with you. b. In some cases, DSP needs to process data to ensure that it is complying with its legal

obligations. For example, it is required to check a successful applicant's eligibility to work in Republic of Ireland before employment starts.

c. DSP has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows DSP to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. DSP may also need to process data from job applicants to respond to and defend against legal claims.

d. Where DSP relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.

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e. DSP processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

f. Garda Vetting – It is a condition of employment that all successful applicants are Garda Vetted through the National Bureau of the Garda Siochana. DSP is obliged to seek information about criminal convictions and offences. Where DSP seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.

g. DSP will not use your data for any purpose other than the recruitment exercise for which you have applied.

3. Who has access to data? a. Your information will be shared internally for the purposes of the recruitment exercise.

This includes interviewers involved in the recruitment process, staff in the area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

b. DSP will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. DSP will then share your data with former employers to obtain references for you.

c. DSP will not transfer your data outside the European Economic Area. d. If your application for employment is successful, your data will be shared with ETB

Payroll as a legitimate interest

4. How does DSP protect data?

The organisation takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our staff in the proper performance of their duties.

5. For how long does DSP keep data? a. If your application for employment is unsuccessful, and a panel is being formed DSP will

hold your data on file for a period of up to twelve months after the end of the relevant recruitment process. At the end of that period [or once you withdraw your consent], your data is deleted or destroyed.

b. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment]. The periods for which your data will be held will be provided to you in a new privacy notice.

6. Your rights a. As a data subject, you have a number of rights. You can:

i) access and obtain a copy of your data on request (subject access request);

ii) require the organisation to change incorrect or incomplete data; iii) require the organisation to delete or stop processing your data, for example where

the data is no longer necessary for the purposes of processing; iv) object to the processing of your data where the organisation is relying on its

legitimate interests as the legal ground for processing; and v) ask the organisation to stop processing data for a period if data is inaccurate or

there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.

b. If you would like to exercise any of these rights, please contact DSP Coordinator by post to: DSP Coordinator, Riverview House, Pearse Rd, Letterkenny and marking envelope Private & Confidential or alternatively by email: [email protected]

c. You can make a subject access request by completing DSP’s form for making a subject access request. Please email [email protected] and request a subject access request form to be forwarded to you.

d. If you believe that the organisation has not complied with your data protection rights, you can complain to the Data Commissioners Office. Email: [email protected]; Phone: +353 (0761) 104 800; Postal Address: Canal House, Station Road, Portarlington, Co Louth

7. What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to DSP during the recruitment process. However, if you do not provide the information, DSP may not be able to process your application properly or at all.

8. Automated decision-making

Recruitment processes are not based on automated decision-making.



Documents

EDUCATION AND TRAINING COORDINATOR (Sports Related …€¦ · Liaising with the various National Governing Bodies of Sport on the Island of Ireland and other sports organisations