1

           

Edmonton Girls Hockey Association  

 Coach’s Manual  

2012-2013

Our Mission

The Edmonton Girls Hockey Association is dedicated to providing

every female athlete a chance to develop her skill level in a fun, safe and supportive environment.

“A team for every girl!!!”

2

1. Introduction Thank you for volunteering to coach with the Edmonton Girls Hockey Association this year. While every volunteer is important to our organization, the coach’s role is the most critical. The quality of our program depends on the quality of the coaches. The purpose of this manual is to give you the basic information necessary for a successful season. If you have questions or concerns that are not covered in this material, please contact the Vice President of Hockey operations, Craig Drever.

2. Role of the Coach EGHA coaches are responsible for all the activities of their team. Delegation of responsibilities to assistant coaches, trainers, managers and parents is necessary, desirable and encouraged. However, ultimate responsibility for the team rests with the coach.

• Coaches are leaders, educators and role models for young players • Coaches treat players, parents and officials with respect • Coaches ensure players are properly supervised and safe • Coaches will ensure players demonstrate good sportsmanship • Coaches will set a high standard of behavior on and off the ice

3. Coach Qualifications and Development EGHA will pay the cost of courses for those who successfully complete any Coaching or Safety Clinic. Head coaches are reimbursed at 100%, assistant coaches at 50%. Team officials must be certified no later than November 15th.

Mandatory minimum requirements for ALL teams:

• All coaches must have Respect in Sport- coach version

• One of the carded team officials must be a female and must be present on the bench at all times. (Should have Coach certification, Safety or Respect/Speak Out)

• One of the carded team officials must have Safety certification and must be present at all games. (Could be the coach, assistant or a parent)

• One female adult supervisor is to be present in the dressing room before and after games and practices. (No certification required; does not have to be on hard card)

• Coaching staff must meet Hockey Alberta certifications- see appendix 1 for 2012-13 requirements

3

It is generally a good idea to card at least two females so there will always a female available to be on the bench. Failure to adhere to these minimum requirements will result in disciplinary action being taken by the EGHA Discipline Committee and may affect a team’s eligibility to enter Provincial championships. Further information on coach certification and courses may be obtained by visiting the Hockey Edmonton Website at www.emha.ca Use the “Coaches/Refs” tab.

4. For the Good of the Game This pledge is intended to promote fair play and reinforce respect for everyone. Parents, coaches, players and officials are required to sign this pledge at the beginning of every hockey season. Failure to sign the pledge or adhere to its principles will result in disciplinary action being taken. (See back of manual for sample form). This is often overlooked at the parent meeting and player meeting. It is important to EGHA that we set expectations and get agreement from all stakeholders to follow these fair play expectations. Signed forms are to be turned in to the category directors before the end of October.

5. Team Management and Budgets Each team is required to have a manager and/or treasurer who are not the coach. The coach and manager should hold a parent meeting at the beginning of the season to determine a budget for the year. You will need to consider how much extra practice ice you may want to purchase (each team receives 16 from Hockey Edmonton), how many tournaments you would like to attend and other activities that may require extra funds not covered by registration fees. The coach should also communicate to parents a development plan for the team and his/her expectations of players and parents so that everyone understands at the beginning of the season what will be forthcoming. Coaches should endeavor to keep the lines of communication open on an on-going basis. The team must have its own bank account and should have at least three people with signing authority and should require a minimum of two signatures (for security reasons) to write cheques/withdraw funds. Teams are not permitted to use the letters “EGHA” or make any reference to Edmonton Girls Hockey Association when establishing this bank account. For example, if your team name is The Rockets, you may not refer to them as the EGHA Rockets for banking purposes. Keep simple, accurate records of the teams transactions. If parents pay cash to the team, it is a good idea to give them a receipt for the cash. Receipt books (in duplicate) are relatively inexpensive and will assist you in keeping things straight. If you pay a bill on behalf of the team, always get a receipt. The manager is responsible to submit the proposed budget and a

4

financial statement to the team parents as well as to the E.G.H.A. treasurer for filing. A final financial statement must be submitted at the end of the season. A team budget should be set up at the beginning of the year. Funds need to be used for the items as presented in the budget. If there is a need to modify the budget, a team parent meeting must be called to gain consensus on changing the budget. A simple statement must be provided to the parents at the end of the year indicating the use of the funds.

6. Jerseys and Equipment The Edmonton Girls hockey Association colors are black, white, teal and purple. We have two sets of jerseys, home and away. Each player is assigned two jerseys at the beginning of the season and one or two pairs of socks. The socks are the player’s to keep; extra pairs are available at the player’s expense. We are in the process of replacing our jerseys over time – but they are very expensive; therefore we have found it necessary to establish damage deposits to ensure that they are returned in the same state they were received. At the same time, we ask your patience if your team receives an older set of jerseys. Some teams will be sponsored and have corporate logos on the sleeve of their jerseys. If you know of a business that is interested in sponsoring team jerseys, please contact the equipment manager. Players are not allowed to wear their game jerseys for practices and must use their own personal practice jerseys. Name bars (if applied) are to be hand sewn as well as any “C”s and “A”s. These all must be carefully removed from the jerseys before they are returned at season end. Game jerseys are not to be given to individual players. There will be a $500 damage deposit required from all teams, which will be kept by the EGHA during the season. This deposit will be returned at the end of the season once the jerseys are returned in good condition. Post-dated checks are not permitted. The jerseys shall be kept and cared for by parent volunteers on the team, and the coach is responsible to designate parents if a volunteer does not come forward. We expect the jerseys to be returned in near similar condition in which they were received. Players are responsible for supplying their own equipment. Insurance coverage dictates that each player must be fully equipped with C.S.A. and B.N.Q. approved equipment. The Edmonton Girls Hockey Association may be able to arrange to lend goaltender equipment for those who do not have their own. We currently have some equipment suitable for Peewee and lower categories. It is generally expected that goaltenders are well established by the Bantam and Midget categories and have their own equipment. However, EGHA will attempt to assist Bantam and Midget goaltenders if there is equipment that is suitable in EGHA possession.

5

For health reasons, each player should supply their own water bottle at games and practices. IMPORTANT NOTE: Hockey Alberta has passed a motion that mouth guards are mandatory for ALL hockey players in the province at practices and games. Failure to use mouth guards will result in penalties being assessed. Hockey Alberta has passed that all on ice coaches must properly wear C.S.A. approved helmets on the ice. The head coach is responsible to ensure all coaches comply with this rule.

7. Affiliation Females playing on Minor Male hockey teams are not allowed to affiliate to female teams with EGHA. Players who are playing at a high level for their age category may be asked to affiliate to a team at one age level above their own. For example an Atom player may be asked to play for a Peewee A or Peewee B team depending on her skill level. Both coaches must agree to the affiliation as well as parents and the player. In all cases, the team to which the player is first carded should be the first priority for the player.

• An affiliate player may only be used if a regularly carded player is absent. • A player may affiliate with only one other team. • A team may not dress more players than on the Registration “hard card”. • After January 10, an affiliated player may only be used 5 times for the remainder of the season. • Affiliated players may not be used during Minor Hockey Week • Use of affiliate players during tournaments is at the discretion of the Tournament Director. • A registered player cannot purposely be left undressed in order to use an affiliate.

Category May Affiliate From

Midget AAA

Midget A or B; or Bantam AAA

Midget A Midget B; or Bantam Midget B

Bantam AAA Bantam Bantam

Bantam A Bantam B; Peewee Bantam B Peewee Peewee A Peewee B, Atom Peewee B Atom Atom A/B Novice

6

The affiliate process for assigning affiliates will be that the category will select players who have evaluated at a high level to be assigned to an appropriate team. The player lists will be reviewed with the President and/or VP of Hockey Operations and then the players will be assigned to the teams in a collaborative manner between the category directors, President and/or VP of Hockey Operations. Requests from coaches for particular players will be considered, but may not be honored. Matching of players with siblings will be given priority. Coaches will be provided with the names of the players from their team who have been affiliated as well as who will be affiliated to their team. Consent by parents to the affiliation of their daughter will be done via email. Paper copies of the documents are no longer required by Hockey Edmonton. However, the rules of affiliation do not change. Coaches must be notified before EACH request AND grant permission. Affiliates to AAA and Junior teams, will report, when requested for a game.

8. Exhibition Games and Tournaments • Regular league, playoff and Minor Hockey Week games take priority over exhibition tournaments

and games. • You must apply on line through EMHA www.emha.ca to get an exhibition game or travel permit.

Travel is for any exhibition game or event outside of the city of Edmonton limits. • Your online request will automatically be copied to the vice-president of EGHA and the category

director • Out of province permits will take up to 1 month or longer; if you plan on applying to go to an out of

town tournament, you must submit your online request before the first of the month preceding the tournament or game.

• Any team function must have a special event permit. This includes any team outing such as off ice training, meals, going to watch games, and team bonding/building activities.

• Information on sanctioned tournaments can be found on the Hockey Alberta and the EMHA websites.

• Hockey Alberta has mandated ZERO TOLERANCE for alcohol consumption by coaches or players at any team functions where players are present. Failure to observe this will result in suspension.

9. Forms Forms required for coaches are accessed from the Hockey Edmonton website and found under the tabs EMHA, Players/Parents and Coaches/Refs.

10. Referee Information

7

The referee in chief for Edmonton Girls Hockey Association is Aaron Best; contact information email: female@northzone.ab.ca Cheques will be given to the head coaches of all teams for games for the regular season, once jersey deposit is received. Playoffs must be paid out of team funds and will be reimbursed by EGHA once the team equipment is returned at the end of the year, and a copy of the receipts are provided to the treasurer. Referees are to be paid in cash according to the following payment schedule for 2012-13 (see appendix)

11. Insurance E.G.H.A. participates in the Canadian Hockey Association National Insurance Program. This includes comprehensive General Liability, Accidental Death and Dismemberment and Major Medical/Dental coverage. The most common use of the plan is for private ambulance fees not covered by an individual’s private insurance plan. C.H.A insurance will only pay those coasts NOT covered by personal plans. A CHA injury form must be submitted for all injuries regardless of reimbursement. (See form at back of manual and also available on the EMHA website)

12. Provincial Qualifying The team going from EGHA will be determined by the head to head record of between the teams in the last 3 league games on or before the declaration date for each division. The declaration date is about 4 weeks before the provincials. Novice – There are no provincials Atom – EGHA is not eligible for provincials, as we have tiered divisions. Peewee B – Declaration date is February 26, 2013 Peewee A – Declaration date is February 26, 2013 Bantam B – Declaration date is February 26, 2013 Bantam A – Declaration date is February 26, 2013-( hosting Bantam A 2012-13- both qualify) Midget B – Declaration date is February 26, 2013 Midget A – Declaration date is February 26, 2013 Junior – Declaration date is February 26, 2013 Order of precedence in case of Ties

8

1. Head to head competition between 2 teams 2. Best goals for minus goals against (Highest number) in head to head games 3. Most goals for in head to head games 4. Least penalty minutes in head to head games 5. Toss of a coin Please note that Minor Hockey week games are not counted, it is league games only. If there are divisions with 3 teams. They will first look at which team has the best record vs the other 2 teams using the last 3 league games against each team. If two teams are tied for 1st place they will then go to the tie breaking rules starting at 1. If 3 teams are tied for 1st place they will go to the tie breaking rules starting at 2.

13. Sponsors In order to defray the cost of operating our programs, we accept sponsorships from businesses. You may see sponsors logos on our jerseys or on our website. EGHA players and their families are encouraged to use our sponsors’ services wherever possible. If you know of a business that would like to sponsor jerseys or display an ad on our website, please contact the equipment manager(s) and/or the President.

9

14. Discipline EGHA Minimum Suspension Guidelines The Good of the Game Bylaws 51 and 52 These guidelines are for all persons in or on arena property who are there as a Spectator, Player, Coach, Manager, Referee, Parent, etc. who are not or can not be written up on the game sheet. They are also for all persons who are traveling on team buses, staying in hotels, or as billets while participating in hockey tournaments. An Incident Report Form, summarizing a clear description of the unacceptable behavior witnessed, may be submitted to EGHA. They may be submitted by any GGR (Good of the Game Representative) such as a spectator, parent, coach, manager, referee, rink attendant, or league official. The forms are currently found on the EMHA website and will be available soon at the EGHA website. (http://www.emha.ca/UserFiles/File/incident_report_form.pdf) (http://www.emha.ca/UserFiles/File/incident_report_form.doc) The following suspensions are to be assessed against anyone whose behaviour is deemed to be unbecoming or detrimental to the game. A spectator may also be assessed more than one of the following offences based on their conduct. Spectator Minimum Offence Suspension Abuse of On-Ice and Off-Ice Officials a- Verbal 2 Games

b- Threaten or attempt to strike 4 Games c- Striking or intentional touches Indefinite Suspension

Making inappropriate or unsuitable remarks a- To a player (related) 2 Games

b- To a player (non-related) 2 Games c- To another spectator 2 Games d- To coach or manager 2 Games

10

Pre or post game altercations a- Verbal 2 Games b- Intentional touches or holds 4 Games c- Fighting Indefinite Suspension d- Threats 3 Games Spitting 8 Games Throwing of objects 6 Games Person who orders, implies or suggests to a player to deliberately attempt to injure another player 4 Games Refusal to cooperate with a GGR 6 Games Threatening a GGR 3 Months Physical abuse or assault of a GGR Indefinite Suspension Striking a GGR Life time Suspension Unauthorized stepping onto the ice surface 4 games (by coach, assistant coach, any spectator) Second Offences Double the minimum Third Offences Indefinite Suspension Defiance of suspensions will result in first the doubling of any suspension minimum and, secondly, if need be, the player attached to the suspended spectator will be forced to serve the suspension until the spectator has agreed to do so themselves as per By-Law 52. Definitions GGR: Good of the Game Representative Good of the Game Representative: On-Ice Officials: Referees and Linesmen Off-Ice Officials: Those persons who work as time-keepers, goal judges, penalty box or officer of the EGHA, its Leagues, Districts and Operating Areas

11

League Official: Anyone who holds a position on the Board of Directors of its Leagues, Districts, and Operating Areas or is appointed by the President to represent the League See the back of this manual for an incident report form. It is also available on the Hockey Edmonton website.

15. Game Sheets After every game the coach is responsible for supplying game information to the Female Council through an electronic form. Your category director will provide the game report template to you. The game reports need to be emailed to the category director or Female Council category director. Stats will be updated from the game reports submitted by coaches. In addition to sending the game report to Female Council, if the following conditions exist, the top copy of the game sheet and the write up (if any) must be faxed to league governor Rob Emerson at 780-413-4398 ATTN Rob Emerson

• If there is a game misconduct penalty • If there is a write up done by a referee on an incident • If an affiliate was used during the game

Rob may also be e-mailed at emersonr_c@shaw.ca

12

16. Communications If you or any member of your team is approached to do an interview with respect to the EGHA, please advise the President. If you have an idea that will help us to promote girls hockey, please contact our publicity director, Lorena Smalley Contact Information

POSITION NAME Use EGHA website President Rob Reid for most up to date Vice President Administration LeAnna Murtha phone numbers and

contact Vice President Hockey Operations

Craig Drever

Registrar LeAnna Murtha Treasurer Fran Stephenson Equipment Coordinator Ray Paradis Ice Allocater Irene Watson League Governors/Discipline Rob Emerson Publicity Lorena Smalley Secretary Alicia Jans Coach Development Rob Cavell Player Development Tom Flanagan Volunteer Sam Gaeckle InitiationDirector Chris Zambo Novice Director Jim Scharpegee Atom Director Mike McCarth Peewee Director Livia Paradis Bantam Director Kevin McKinley Midget A/B Director Richard Makarowski Bantam/Midget AAA Director Robb Cavell Junior Director Bill Porter Please do not distribute these phone numbers to parents or players without permission of the parties involved.

13

Appendix

ALL  CERTIFICATIONS  MUST  BE  COMPLETED  BY  NOVEMBER  15,  2012    

IF  YOU  ARE  AN  INITIATION  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Intro  to  Coach  (2  coaches  on  the  ice  must  have  this)   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games •  

IF  YOU  ARE  A  NOVICE  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Coach  Level  Certified   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  as  well   •

IF  YOU  ARE  AN  ATOM  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

 All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out    NCCP  Coach  Level  Certified  

 Hockey  Alberta  Checking  Skills  is  highly  recommended  

 Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games  

   It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  as  well  

IF  YOU  ARE  A  PEE  WEE  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Coach  Level  Certified   •  Hockey  Alberta  Checking  Skills   •  This  requirement  must  be  met  by  both  Male  and  Female  Teams   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  and  Checking  as  well  

IF  YOU  ARE  A  PEE  WEE  AA  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Development  I  Level   •  Hockey  Alberta  Checking  Skills   •  This  requirement  must  be  met  by  both  Male  and  Female  Teams   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  qualified  at  the  Dev  I  Level  and  have  completed  the  Checking  Skills  as  

well

 

14

 

 IF  YOU  ARE  A  BANTAM  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Coach  Level  Certified   •  Hockey  Alberta  Checking  Skills   •  This  requirement  must  be  met  by  both  Male  and  Female  Teams   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  and  have  completed  the  Checking  Skills  as  well

 IF  YOU  ARE  A  BANTAM  AA/AAA  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

o  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out  

o  NCCP  Development  I  Level   o  Hockey  Alberta  Checking  Skills   o  This  requirement  must  be  met  by  both  Male  and  Female  Teams   o  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   o  It  is  “recommended”  that  Asst  coaches  are  qualified  at  Dev  I  Level  and  have  completed  the  Checking  Skill  

as  well  

IF  YOU  ARE  A  MIDGET  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Coach  Level  Certified   •  Hockey  Alberta  Checking  Skills   •  This  requirement  must  be  met  by  both  Male  and  Female  Teams   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  and  have  completed  the  Checking  Skills  as  well

 IF  YOU  ARE  A  MIDGET  AA  OR  FEMALE  AAA  HEAD  COACH,  THIS  IS  WHAT  YOU  NEED:  

•  All  coaches,  managers,  trainers  registered  on  your  team  sheet  must  have  Respect  in  Sport  Coach  or  Speak  Out   •  NCCP  Development  I  Level   •  Hockey  Alberta  Checking  Skills   •  This  requirement  must  be  met  by  both  Male  and  Female  Teams   •  Must  have  1  person  registered  to  your  team  that  has  completed  HCSP  (Safety)  and  be  at  all  games   •  It  is  “recommended”  that  Asst  coaches  are  certified  at  Coach  Level  and  have  completed  the  Checking  Skills  as  well  

15

Ref fees : 2012-2013 rates shown here Regular Games Playoffs Novice: $34 $17/17 $36 $18/18 $28 $30 Atom $53 $21/16/16 $59 $25/17/17 $40 $20/20 $46 $23/23 $32 $36 Peewee: $72 $32/20/20 $80 $36/22/22 $58 $29/29 $64 $32/32 $46 $51 Bantam: $72 $32/20/20 $80 $36/22/22 $62 $31/31 $68 $34/34 $50 $54 Midget $95 $43/26/26 $105 $47/29/29 $88 $44/44 $96 $48/48 $70 $77

16

Parent Meeting Checklist

Introduce coaches Coach Philosophy Plan for year Communications

o Meetings o Website o 1 on 1 meetings o Hot meetings

Expectations o Parents o Players o Coaches

Other roles o Manager o Tournament o Social convener o Fundraising

Discipline Budget Good of the Game – Signatures Meeting minutes signature

17

COACH, ASSISTANT AND BENCH STAFF APPLICATION FORM

Fill in the form below and email to registrar@egha.ab.ca

Edmonton Girls Hockey Association                                            

Registrar: LeAnna Murtha Phone: (780) 868-2801 Division:_______________________

(Initiation1/2, Novice, Atom, Peewee, Bantam, Midget)

Birth Cert # ___________________ OR Drivers License #_________________ Alberta Health Care# _______________

Team Information Current Team Number and name (i.e.: EGHA 706 Oilers):

Position On Team (coach, assistant, bench mom, trainer):

Past Association:

Emergency Contact Information Name: Phone:

Conditions

By signing this document I agree to abide by the rules and regulations, and decisions and all duly approved amendments thereto of Hockey Canada, it's Board of Directors, its Branches and /or divisions which may be restrictive in some areas such as movement from team to team, conduct etc. Further, the information requested above is required by Hockey Canada to facilitate hockey programs on behalf of the registrant and Hockey Canada. Hockey Canada will treat this personal information with the utmost respect and in accordance with the Hockey Canada Privacy Policy at all times. All registrations are subject to review by the Registrar and no registration will be approved until all fees are paid and required documentation is received. Registration is undertaken with the understanding that additional team fees and/or fundraising may be required depending on the level of play.

Name (print): _____________________________ Signature: ________________________________

Date: ________________________________________

*Takes 4 days to process a coach, assistant or bench staff registration. Not permitted on the bench until name appears on team list.*

Name: Address: City: Postal Code: Home Phone: Cell Number: Email: Date of Birth: / / (YY/MM/DD)

Date of Birth: ____ /____ /____ (YY/MM/DD)

D

18

19