ECV: Show What You Know Sandra Burge, Ph.D. Department of Family and Community Medicine

eCV: Show What You Know

Sandra Burge, Ph.D.

Department of Family and

Community Medicine

Objectives Briefly review requirements for academic

promotion Demonstrate how to use eCV to document

expertise in Teaching Research Service

My Qualifications? eCV user Tenured Professor Former Member, UTHSCSA promotion &

tenure committee

The Academic Life – An Overview Every university has 3 basic missions:

Teaching Research Service

Administrative Patient Care

The Academic Life – An Overview Each faculty must “develop excellence” in

one or more of these missions “Excellence” is built by Peer Review

we share our expertise with others so that… they may use our knowledge to improve their

own work, and … we improve our work using their feedback. Excellent work in isolation is not scholarly!

The Academic Life – An Overview Thus, one aspect of promotion is your

Reputation In teaching, research, and/or service Documented in your c.v.

The Academic Life – An Overview To get promoted at UTHSCSA…

Tenured or Tenure-track faculty must demonstrate excellence in two missions and develop a national reputation

Non-tenure-track faculty must

demonstrate excellence in one mission and develop a local/ regional reputation

Using eCV to Document Our Expertise

How do I get there? From the UTHSCSA homepage, Select “Inside UTHSCSA” Log in and select “HSC Business Applications” Select “eCV System” https://ecv.uthscsa.edu/scripts/nx.dll/nx3.nx.dll

Lost your password? Your department has an eCV administrator

Using eCV to Document Our Expertise

eCV creates a c.v. with 4 major sections: General Information Teaching Research Service

Using eCV These sections populate

your c.v.

BUT! Not in this sequence!

These items are organized in alphabetical order, not logical order

GENERAL INFO Biographical Data Degrees/Education Employment History Lic/Certifications Honors & Awards Prof. Development

TEACHING Teaching Activities

RESEARCH Expertise Projects Publications Presentations Research Grants Patents

SERVICE Service Activities Prof. Organizations Grant Reviews Committees





eCV - Teaching

eCV – Teaching This section documents all preparation time +

contact with learners

Most common problems with documentation: Not enough information to make a decision Or, items located in the wrong sections – and

sometimes missed. Or, Irritating repetition

Teaching Activities

Teaching Activities

eCV Teaching – What Goes Where?

“Course Teaching Activity” For courses with course numbers In our catalogs

“Other Teaching Activity” Everything else: Clinics, hospitals, labs, one-on-

one, theses and dissertations, etc.

Other InfoOther Info

Include details about your workload & responsibilities

Include details about your workload & responsibilities

Course-based

TeachingCourse-based

TeachingDrop-Down Menus

School, Dept, & Course Number

Drop-Down MenusSchool, Dept, & Course Number

Course-Based Teaching: CV Item07/1988 - 06/2006 FAPR3005 FP Clerkship Graduate Sole Teacher

Preparation Hrs: 72; Student Contact Hrs: 24; Since 1988, when the Family Medicine Clerkship first began at UTHSCSA, I have provided medical students with instruction in a variety of behavioral science and primary care topics. I taught one-to-three hour workshops on the following topics, generally averaging 3 to 8 contact hours with 25 students per rotation (8 rotations per year). The topics have included: Substance Abuse Domestic Violence Family Dynamics Obesity Health Behavior Change Counseling


“Other Teaching Activity” Everything else: Clinics, hospitals, labs, one-on-

one, theses and dissertations, etc.

“Category”Drop-down Menu

Creates Sub-Titles

“Category”Drop-down Menu

Creates Sub-Titles

“Oth

er”

Teaching

“Oth

er”

Teaching

Include details about

your workload &

responsibilities

Include details about

your workload &

responsibilities

“Other Teaching” Categories: Group Instruction High School/ Jr. High

Student Supervision Individual Instruction Theses, Dissertations

Directed Supervising Committees Pre-Doctoral Student

Supervision

Post-Doctoral Rotation Supervision

Post-Doctoral Student Supervision

Rotation Student Supervision

Undergraduate Student Supervision

Visiting Graduate Student


Category Subtitle Teaching Activities

Group Instruction Noon conferences; Grand Rounds; Brown-bag seminars

Individual Instruction Student advising; other single-person teaching

Theses/Dissertations Directed

Chairing a thesis or dissertation committee

Supervising Committees

Sitting on a thesis or dissertation committee


Category Subtitle Teaching Activities

Pre-Doctoral Student Supervision

Supervising students in clinical settings or research labs

Post-Doctoral Student Supervision

Supervising residents & fellows in a continuity clinic or research lab

Post-Graduate Rotation Supervision

Supervising residents & fellows in clinical rotations or practica

Rotation Student Supervision

Supervising students in clinical rotations or practica

eCV Teaching - Tips Always provide some details about the level

of work & responsibility How many hours per month or year of student

contact? Of preparation time? How many students? What is your role?

eCV Teaching - Tips A curriculum is more impressive than a long

list of (otherwise disconnected) lectures or workshops.

Use the “details” to describe a full set of lectures and workshops that comprise a curriculum

eCV – Do Not… Please do not list the same activity over

and over and over again, year after year, semester after semester. Instead, include a range of dates, and details

about your effort, responsibilities & role over time:

“I have taught this course for 8 semesters in the last 10 years…”

eCV Teaching – FAQ “I gave a talk. Is it ‘Teaching,’ a ‘Presentation,’

or ‘Community Service?’”

Burge’s Rule – consider your audience TEACHING = Talks given to your students, learners,

and/or faculty in your own department/ division PRESENTATIONS = Talks given to professional

audiences outside your own department COMMUNITY SERVICE = Talks given to non-professional

groups, like high schools, nursing homes, boy scout troops, churches

eCV Teaching - FAQ“I am responsible for a large training program.

Where does that go?”Or, “I coordinate a large set of teachers to

deliver a coordinated set of talks and workshops to our trainees.”

Administrative responsibilities for teaching and training programs belong in the Service Section.

eCV Teaching - FAQ“I developed a method for building learner-

centered portfolios over a 3-year time span. This does not necessarily include direct face-time with students.”

Special projects that support the teaching mission can be included under “Projects” in the Research Section.

eCV Teaching - Summary Course-based Teaching is generally delivered to

students; must have a course number For “Other Teaching” the drop-down menu of

categories will create subtitles in your c.v. DO include much detail about your effort &

responsibilities. Some activities that support the Teaching Mission

can be included in other sections of the c.v.

eCV - Research









eCV Research Research includes 6 sections.

Expertise Projects Publications Presentations Research Grants Patents

eCV Research The Research Section includes all scholarly

activity and innovation Not limited to hypothesis-testing research Do include innovative curricular, clinical,

administrative projects Do include areas of expertise Do list all talks given to nondepartmental

professional groups

eCV Research Most common problems with

documentation: Non-researchers skip this section Teachers include their lectures under

“Presentations” eCV sometimes generates repeated items

Expertise

Expertise

ProjectsProjects

Category Drop-Down MenuCreates Sub-Titles

Category Drop-Down MenuCreates Sub-Titles

Project Categories include… Clinical Trials Collaborative

Research Grant proposals Measurement Studies Papers Posters Presentations

And also… Curriculum Development Departmental Projects Software Development

Projects Teaching Projects University Projects

eCV Research - Projects Teachers

Do include curricular projects and teaching innovations under “Projects”

Clinicians Do include clinical projects (Practice Management, Quality

Improvement efforts, Electronic Medical Records projects, etc.) under “Projects”

Administrators Do include management projects, organizational projects,

and other administrative efforts under “Projects”

Publications

Publications

eCV Research Publications are listed by subtitle Subtitles found under “Local Type” Subtitles include:

Book Chapters Book/ Monograph Developed Software Dissertation/Thesis Editorial

Electronic/ Web Publication Journal Articles Not Specified Other Papers Submitted Review Articles

Can Import

Articles fro

m

MedlineCan Import

Articles fro

m

Medline

eCV Research - Publications Some cautions

eCV will ask you for other UTHSCSA co-authors When you include them in the author list, this

article will show up in their eCV. And vice versa (their additions on yours)

When downloading Medline imports eCV may not check to determine whether this

article is already on your c.v. Hence – repeated items may appear

Presentations

Presentations

eCV – Research - Presentations “Presentations” are talks to professional

audiences – excluding your own learners This demonstrates your reputation locally,

regionally, nationally or internationally “Invited Speaker” has the highest prestige eCV includes few details about co-

presenters or types of talks, I expand the description with “details”

Research

GrantsResearch

Grants

eCV Research – Grants This section should include all grants that

involve you in any role (not limited to PI): Training grants Teaching innovation grants Administrative grants Clinical Service grants Research grants Conference grants

Include local, state, foundation, industry, national and international granting agencies

eCV – Research - Grants Some cautions

As with the “Publications” section, eCV will ask you for other UTHSCSA co-investigators

When you include them in the investigator list, this grant will show up in their eCV.

And vice versa (their additions on yours) You can remove others’ grants from your c.v. by

removing yourself from the investigator list. DO NOT include grants that were

unfunded.

Training GrantTraining Grant

Research GrantResearch Grant

Research GrantResearch Grant

eCV Research - FAQ“I provide one-on-one training for students, staff

and visiting faculty who work in my research lab. Where does that go? ”

Teaching and training can be included in the Teaching section under “Other Teaching”. Select the category “individual instruction,” and describe your learners, your effort, and your key role in that activity.

eCV Research - Summary This section is NOT limited to Research! This section is important for demonstrating your

reputation as a teacher, researcher, administrator, or service-provider

Non-researcher faculty should include (at a minimum) Expertise Projects Presentations

DO include details about your most important accomplishments

eCV - Service









eCV Service This section documents …

coordination & administrative responsibilities, patient care, service to professional societies, participation on local, regional, national and

international committees, community service and mission work, and other

service.

eCV Service Most common problems with documentation:

Physicians with large clinical responsibilities do not document patient care (gasp!)

Administrators use only one line to document their (very valuable and complex) administrative role

Faculty use this section as a “dumping ground” when they are confused about item placement

Committee Work is listed multiple times

eCV Service Service includes 4 sections.

Service Activities This section is the largest, with several subtitles

Prof. Organizations Grant Reviews Committees –

This section includes UTHSCSA and hospital committees only – not professional societies

Service

ActivitiesService

Activities

Category Drop-Down Menu

Creates Sub-Titles

Category Drop-Down Menu

Creates Sub-Titles

eCV Service Categories/ Subtitles include:

Administrative Responsibilities Patient Care Service to the Government Service to the Institution Service to the Profession Service to the Public Other Service

eCV Service What does NOT go in “Service Activities”?

UTHSCSA and local hospital committee work will be listed below

Membership on Grant-reviewing committees or panels will be listed below

Membership in professional societies will be listed below (but offices will not).

eCV Service – What Goes Where?Category Subtitle Service Activities

Administrative Responsibilities

Dean; Associate Dean; Chair; Vice Chair; Training Director; Medical Director; Research Core Director; Project Manager; Coordinator; other

Patient Care Direct patient care, inpatient & outpatient. Also include supervision of patient care providers & trainees

Service to the Government

Policy committees; licensing committees; NIH consultation & advising; military advising.

eCV Service – What Goes Where?Category Subtitle Service Activities

Service to the Institution

All non-committee, non-administrative, non-patient care service to UTHSCSA

Service to the Profession

Professional societies’ committees & offices; Editorial Boards; Peer Reviewing;

Service to the Public Community work; mission work; volunteerism; talks to nonprofessional groups; media coverage – newspaper, radio, & TV interviews & quotes

eCV Service - Tips Your largest, most important, and most time-

consuming responsibilities should get the thickest description. Use “Details”

Service outside of your department documents your expertise and your reputation.

Use no acronyms or initials Some readers will not be familiar with your societies or

acronyms

Prof.

OrganizationsProf.

Organizations

to add detail

about societies

Grant

ReviewsGrant

Reviews

Committees

Committees

For Standing

Committees

For Standing

Committees

Choose TypeChoose Type

Drop-Down Menu

of Committe

es

Drop-Down Menu

of Committe

es

eCV Service - FAQ

“What about repetition?”

In my experience, too little information is the bigger problem. Some repetition is OK.

Remember to thickly describe your most important roles. One-line administrative titles are easy to miss.

eCV Service - FAQ

“I just came back from deployment to Iraq; can I document that in my eCV?”

I would place it in the “Service Activities” section, with a subtitle of “Service to the Government.” Use “details” to describe your role there.

Deployment can also be included in the “Employment History” section.

eCV Service - FAQ

“Where can I put radio interviews or newspaper quotes?”

Place this in “Service Activities,” with a subtitle of “Service to the Public”. Our media exposure often serves as public education.

I might label this item “Media Interviews” and include dates and venues in the description.

eCV Service - Summary “Service” includes many responsibilities

and tasks that keep UTHSCSA running. “Service” also includes activities within our

professional societies, journals, funding agencies, and policy-making agencies

Community service counts! Include it in eCV.

eCV – Your Product How do I proofread my eCV? How do I print my eCV? Can I save the document electronically?

To Preview a Section,

Press Here

To Preview a Section,

Press Here

Find completeC.V. views here

Find completeC.V. views here For c

omple

te c

.v.

Press

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e

Summary You can use eCV to

document expertise and reputation for excellence in… Teaching Research Service









Documents

ECV: Show What You Know Sandra Burge, Ph.D. Department of Family and Community Medicine