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EC Grants and Fiscal Monitoring
Presentation to
2013-14 Charter Schools
July 29 and October 28
NCDPI
Valencia W. Davis, Consultant
Contents
EC Grants Purpose Process
BAAS Fiscal Monitoring
Purpose 3-tier process Risk factors
Origin
Every year, LEAs including traditional schools, charter schools and state operated programs, have the opportunity to submit federal grant applications for funding under IDEA Title VI, Part B.
These funds provide funding for programs and services for identified students with special needs.
Web-Based Application
Allows EC Directors to complete the grant applications totally online.
The purpose of the application is to document plans for utilization of the federal grant funds.
The EC Grant always has a submission deadline – usually late May or early June
Grant Contents
Demographics Maintenance of Fiscal Effort (MOE) Assurances Public Notice Narrative
Description of your LEA How you will use the funds Personnel and professional development Child Find Private School
The application
(BAAS) Budget and Amendment System Someone in your school system must trained
on the Budget and Amendment System (BAAS).
All budgets and amendments for the 611 grant must be in BAAS.
All budgets and amendments in BAAS must match the grant application.
BAAS
Training Opportunities
EC Grants Hand-on Training – August 16, 2013 from 9:30 am to noon in room 504 at DPI. Don’t miss this training!!
Assistance for BAAS will be available at [email protected]
Version 3.97 EC Grants Training Manual located in the Help section of the grant.
EC Grants Recorded Session located on the CECAS website
Other resources – EC Delivery Team
IDEA Fiscal Monitoring
Three tier process Tier I - Review of Budget vs. Expenditures for several
federal budgets Tier II - 50 school systems will be randomly selected for
desk audits Tier III - 15 sites will be visited
Letters for Tier 2 schools went out in July
Desk Review information is due September 1
On-site visits take place between November and May
Tier 2 - Desk Reviews
Time and Effort Written policies Semi-annual certifications Personnel Activity Reports (PAR) Reconciliation
Equipment Written policies Physical inventory Procurement Disposition
Desk Audits continued
Maintenance of Fiscal Effort Calculation form Justification, if needed Expenditure reports
CEIS Student tracking Expenditure reports
Tier 3 - On-site Visit
Time and Effort
Equipment
Maintenance of Fiscal Effort
Contracts
Risk-Based Criteria
Findings from the IDEA Desk Review
Annual LEA Single Audit Findings
LEA Special Educator Administrator turn-over
SEA identified potential fiscal issues
