EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT …...Stumpo, Dawn Teacher Assistant (SSS) To accept another position in district 11/20/17-2/2/18 Appointments The following appointments

01.10.18 agenda.docx Page 1 of 4

EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION

Karen Kesnig, President ● Nicholas Vero, Vice President

Marie Brown ● Ginny Churchin ● Kenneth Cooke ● Jeffrey Goldhammer ● Cheryl Hack Sharon P. Murray Patrick K. Brimstein, Ed.D. Stuart Berman District Clerk Superintendent of Schools District Treasurer Michael Grimaldi, Ed.D. Timothy Laube Linda A. Weiss Assistant Superintendent for Assistant Superintendent Assistant Superintendent Curriculum & Instruction for Business for Personnel

MEETING AGENDA January 10, 2018 Cafeteria 7:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS MINUTES

A. December 6, 2017 Regular Meeting B. December 13, 2017 Special Meeting C. December 22, 2017 Special Meeting D. January 3, 2018 Special Meeting

FINANCES

A. Update – Mr. Laube B. 2018/2019 Proposed Budget Discussion C. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

approve the Single Audit Report submitted by R.S. Abrams & Co., LLP for the fiscal year ended June 30, 2017.

D. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

approve a budget transfer for the 2017/2018 school year in the amount of $18,000.00. E. Approval of Treasurer’s Reports for October, 2017

CURRICULUM

A. Update – Dr. Grimaldi


PUBLIC PARTICIPATION – 1ST INVITATION Please Note: This is the opportunity for persons who wish to speak or who have written letters to the board regarding topics that are included on this agenda. Speakers are asked to keep their comments brief, and to speak for no longer than five minutes. REPORTS/ANNOUNCEMENTS – SUPERINTENDENT OF SCHOOLS

A. District Goals PERSONNEL

A. Resignations – 9 B. Leave of Absence – 6 C. Appointments 1. Teacher – 3 2. Teaching Assistant – 4 3. Permanent Substitute Teacher – 5 4. Per Diem Substitute – 8 5. Civil Service – 10 D. Tenure Adjustment – 1 E. Extra Curricular Activities – 11 F. Supplemental Pay – 7 G. Student Teacher/Observer/Internship - 6

H. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of

Education hereby approves the written request of the employee named in the attached Confidential Schedule “A”, dated December 14, 2017, for an extension of the employee’s probationary period. The employee’s new tenure date shall be June 30, 2018.

OLD BUSINESS

A. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the following individuals as CPR Instructors at a rate of $40.00 per hour: Debbie Martino, Walter Zamorski, Violetta Zamorski.

B. Board Inquiries 1. Athletic Department Report on Apparel 2. Volunteer Coaching Stipends

NEW BUSINESS

A. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Health & Welfare Services Contract with West Islip School District for the


2017/2018 school year for students who attend private and/or parochial school in said district and authorizes the Board President or designee to sign on behalf of the District.

B. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

approve the Special Education Federal Part B Flow-Through Allocation Contracts for the 2017/2018 school year with Suffolk County Department of Health Services and authorizes the Board President or designee to sign on behalf of the District.

C. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

appoint Renee Acquista, Barbara Nguyen, and Jamie Wahl as Parent Member Representatives to the Committee on Special Education for the 2017/2018 school year.

D. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

approve the creation of a High School Video Broadcasting Club, which replaces the Young Investors Club, with similar responsibilities and the same stipend of $2,000.00.

E. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

declare the following equipment as obsolete at it is broken beyond repair:

Equipment Quantity Inventory No. Location Desk 4 20071584, 2946, 3519, 20071396 Eastport Elementary Wardrobe 3 3696, 3175, 20101018 Eastport Elementary File Cabinet 3 3363, 3651, 3640 Eastport Elementary Wet Vac 1 20070212 Eastport Elementary Laminator 1 2125 Special Education

F. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

accept the donation of $100.00 worth of physical education equipment from Jennifer Ackerman, with thanks.

G. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

accept the donation of $30.00 from Laura Cook and $25.00 from Santino and Lindsay Ferraro to help families that are in need of reducing high balances towards their children’s meal accounts, with said funds to be allocated to Code 2705 Gifts and Donations.

H. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board

approve the overnight field trip for the Varsity Wrestling Team to compete at the Eastern States Tournament at Sullivan County Community College, Loch Sheldrake, New York from January 11, 2018 to January 13, 2018.

POLICY

A. Second Reading – Policy No. 1512, Fundraising Policy B. First Reading – Policy No. 9121, Social Media and Digital Communication Policy for Staff


STUDENT SERVICES

A. Acknowledge receipt and review of recommendations from the Committees on Special Education.

ESM PRIDE GENERAL DISCUSSION

A. Board Committees Update

B. 14th Regional Legislative Breakfast – February 3rd COMMUNICATIONS ACKNOWLEDGEMENT

A. Certification of Warrants by Auditor, December B. Smart Schools Planning Meeting Minutes C. SCSSA Advocacy Workshop D. Commissioner’s Appeal

PUBLIC PARTICIPATION – SECOND INVITATION DATES TO REMEMBER

January 15th Schools & Offices Closed – Martin Luther King, Jr. Day January 24th Board of Education Meeting – 7:00 PM Anticipated Executive Session to begin at 6:00 PM

Visit our website at www.esmonline.org for a full calendar of events! ADJOURNMENT

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Regular Board of Education Meeting December 6, 2017

A regular meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the Board Meeting Room, Eastport-South Manor Jr. Sr. High School, Manorville, New York on December 6, 2017. Board of Education Members present: Mrs. Marie Brown, Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mrs. Cheryl Hack, Mrs. Karen Kesnig. Board Member absent: Mr. Nicholas Vero. Also Present: Patrick Brimstein, Superintendent of Schools, Linda Weiss, Assistant Superintendent for Personnel; Michael Grimaldi, Assistant Superintendent for Curriculum & Instruction; Timothy Laube, Assistant Superintendent for Business, Sharon P. Murray, District Clerk. The meeting was called to order. EXECUTIVE SESSION MOTION made by Kenneth Cooke, seconded by Marie Brown for the Board to enter into executive session for the purpose of discussing a specific personnel matter.

Vote: Yes – 6, No – 0, Absent - 1. MOTION made by Jeffrey Goldhammer, seconded by Marie Brown for the Board to reconvene to public session at 7:08 p.m.

Vote: Yes – 6, No – 0, Absent - 1. Mr. Dick, introduced Junior High School Students Ryan Cerase, Clare Gayer, Aidan Young and Makayla Capolino who led the Pledge. Mr. Dick then presented the new junior high school MakerSpace which is a community center with tools. PRESENTATION Recognition of Boys Volleyball Team Division I Long Island Champions – Tommy Ogeka, Brennen Brandow, Tyler Plitt, Colin Nikc, Ryan Meyer, Brandon Kelly, Quinn Foglia, Tyler Vanni, J.D. Kirby, James Ruggiero, Justin Riccardelli, Noah Morabito, Will Kropp, Christian Hickerson, Jason D’Amaro, Kenan Azizi, Adam Burk, Coach Bruce Stiriz, Assistant Coaches Chris Barton, and Jason Baris. Mr. Espina gave an update on the website transition as the new website will be launched January 1st. MINUTES The minutes of the November 15, 2017 meeting were accepted.


FINANCES Mr. Laube reported on the following: Finance & Operations Report

o Tax Cap Projections o Impact Revenues o Impact on Expenditures

ADJOURNMENT A representative from the fire marshall’s office informed the Board and the audience that the number of people in the room exceeded the maximum capacity and that the meeting had to be shut down. MOTION made by Cheryl Hack, seconded by Kenneth Cooke for the Board to adjourn the meeting at 8:00 p.m.

Vote: Yes – 6, No – 0, Absent - 1.

Respectfully submitted,

Sharon P. Murray District Clerk


Special Board of Education Meeting December 13, 2017

A special meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the High School Cafeteria, Eastport-South Manor Jr. Sr. High School, Manorville, New York on December 13, 2017. Board of Education Members present: Mrs. Marie Brown, Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mrs. Cheryl Hack, Mrs. Karen Kesnig, Mr. Nicholas Vero. Also Present: Patrick Brimstein, Superintendent of Schools, Michael Grimaldi, Assistant Superintendent for Curriculum & Instruction; Timothy Laube, Assistant Superintendent for Business, Sharon P. Murray, District Clerk. The meeting was called to order with the Pledge. PUBLIC PARTICIPATION Mike Doyle REPORTS/ANNOUNCEMENTS Dr. Brimstein addressed the anticipated concerns of the audience and provided reassurances as to the

direction the district is going.

PERSONNEL

MOTION made by Kenneth Cooke, seconded by Ginny Churchin for the Board to approve the following personnel matters:

Vote: Yes – 7 No – 0. Resignations

NAME AREA REASON EFFECTIVE Backofen, Casey JV Cheerleading Coach

Winter 2017-2018 To accept another position in district

11/13/17

Carter, Thomas Teacher Assistant (JH/HS) To accept another position in district

12/9/17

Donin, Candace Teacher Assistant (JH/HS) Personal 12/9/17

Ferraro, Katina Permanent Substitute (SSS) To accept another position in district

11/16/17

Frederick, Corey Permanent Substitute (JH/HS) Personal 11/22/17

Howell, Jessica Varsity Cheerleading Coach Winter 2017-2018

Personal 11/13/17

Jedlicka, Lisa Teacher Assistant (TAS) Personal 12/1/17

Jones, Deborah Teacher Aide (SSS) Personal 11/22/17


Jones, Ryan Permanent Substitute (JH/HS) To accept another

position in district 11/14/17

Papo, Kerri Teacher Assistant (JH/HS) Personal 12/9/17

Tappin, Windy Permanent Substitute (SSS) ABA Provider 2017-2018

Personal 12/2/17

Leave of Absence

NAME AREA REASON EFFECTIVE

Carfora, Jaime ENL Teacher (JH/HS) FMLA 11/3/17-11/20/17

Legaz, Patricia Elementary Teacher (SSS) FMLA 11/13/17-2/1/18

Mazzeo, Irene Permanent Substitute To accept another position in district

12/4/17-2/12/18

Stumpo, Dawn Teacher Assistant (SSS) To accept another position in district

11/20/17-2/2/18

Appointments The following appointments are conditional, subject to clearance approval by the State Education Department fingerprinting check: TEACHER

NAME AREA CREDENTIALS SALARY EFFECTIVE Stumpo, Dawn Elementary

Early Childhood Education (Birth – Grade 2): Initial Childhood Education (Grades 1-6): Initial Students with Disabilities (Birth – Grade 2): Initial Students with Disabilities (Grade 1-6):Initial

Workday 1-20: $130/day Workday 21-40: $160/day BA/1: $50,958 prorated

11/20/17-2/2/18

TEACHING ASSISTANT

NAME BUILDING CREDENTIALS SALARY EFFECTIVE Carter, Thomas JH/HS Teacher/Bachelors $165.28/day 12/11/17-12/10/21 Ferraro, Katina SSS Teacher/Masters

$168.04/day Salary Correction

11/16/17-11/15/21

Jones, Ryan JH/HS Teacher/Bachelors $165.28/day 11/14/17-11/13/21 Mazzeo, Irene JH/HS Teacher/Masters $168.04/day 12/4/17-2/9/18 Stewart, Dawn JH/HS Teacher/Masters $168.04/day 12/7/17-12/6/21


PERMANENT SUBSTITUTE TEACHERS

NAME BUILDING SALARY EFFECTIVE Closs, Emilia TAS $135/day 12/7/17-6/22/18 Engesser, Rebecca JH/HS $135/day 12/7/17-6/20/18 Hesselbirg, Erika JH/HS $135/day 11/27/17-6/20/18 McGibney, Justin JH/HS $135/day 11/27/17-6/20/18

PER DIEM SUBSTITUTE

NAME AREA SALARY EFFECTIVE Melandro, John Teacher $100/day 12/11/17 Rooney, Mary Jane Teacher Aide $10.00/hr 12/7/17

CIVIL SERVICE

NAME AREA SALARY EFFECTIVE Cunha, Susanne Account Clerk Typist (CO) $44,997 *Prorated

*Salary Adjustment 12/7/17

Hill, Tara Account Clerk Typist (CO) $44,997 *Prorated *Salary Adjustment

12/7/17

Ryan, Julie Teacher Aide (SSS) *Special Education 1:1 (6.5 hrs/day)

$10.69/hr 12/7/17

Tenure Appointment

NAME AREA Tenure Effective Date Singh, Christine Teacher Assistant 1/12/18

Tenure Adjustment

NAME AREA PROBATION START DATE

PROBATION END DATE

Lania, Jeannette Teacher Assistant 1/15/15 3/24/18 Verbarg, Carin Teacher Assistant 9/3/15 10/2/19

Extra Curricular Activities

NAME AREA SALARY Cuomo, Nicole Varsity Club Co-advisor

2017/2018 $460.00 *Stipend Split

Thorn, Rebecca Varsity Club Co-advisor 2017/2018

$460.00 *Stipend Split


Interscholastic Appointments

NAME AREA SALARY Backofen, Casey Varsity Cheerleading

Winter 2017-2018 $5,871

Supplemental Pay

NAME AREA SALARY Costanzo, Christopher Drivers Education Proctor

Fall 2017-2018 $70.43/hr

Black, Lori Drivers Education Proctor Fall 2017-2018

$81.99/hr

Reis, Michelle Drivers Education Proctor Fall 2017-2018

$77.23/hr

Iacopelli, Jennifer Drivers Education Proctor Fall 2017-2018

$59.54/hr

Clyne, Corene Drivers Education Proctor Fall 2017-2018

$23.73/hr

DeRozieres, Maureen Drivers Education Proctor Fall 2017-2018

$23.73/hr

Murphy, Courtney Drivers Education Proctor Fall 2017-2018

$85.48/hr

Stetler, Debra Drivers Education Proctor Fall 2017-2018

$49.36/hr

Morgan, Melinda Substitute Club Chaperone 1:1 2017-2018

$20.00/hr

Reilly, JeanAnn Chaperone field trip 4/26/18-4/29/18

$20.00/hr *Not to exceed 77 hours

Rotanz, Linda Teacher Mentor 2017-2018

$1,957

Krzyzewski, Franklin Theatre Stage Technical Support 2017-2018

$40.00/hr

Murphy, Courtney Home Instruction 2017-2018 $42.00/hr Slionski, Lauren Home Instruction 2017-2018 $42.00/hr Micheels, Jill Home Instruction 2017-2018 $42.00/hr

Student Teacher/Observer/Internship

NAME AREA Effective Ferriolo, Amanda Spanish 1/18/18-5/9/18 Meenan, Ryan Mathematics 1/8/18-1/12/18 Rosa, Miranda Elementary 1/18/18-5/9/18

Creation of Science and Mathematics Coordinator K-12 MOTION made by Marie Brown, seconded by Ginny Churchin for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0.


BE IT RESOLVED, upon the recommendation of the Superintendent that the Board of Education of the Eastport-South Manor CSD hereby creates the Science and Mathematics Coordinator Grades K-12 position, which is in the Science & Mathematics Chairperson tenure area.

MOTION made by Nicholas Vero, seconded by Kenneth Cook for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. Abolishment of Position - Science & Mathematics Chairperson BE IT RESOLVED, upon the recommendation of the Superintendent that the Board of Education of the Eastport-South Manor CSD hereby abolishes the Science & Mathematics Chairperson Grades 7-12 position, which is in the Science & Mathematics Chairperson tenure area, effective December13, 2017. MOTION made by Nicholas Vero, seconded by Jeffrey Goldhammer for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. Appointment – Science and Mathamatics Coordinator K-12 BE IT RESOLVED, upon the recommendation of the Superintendent that the Board of Education of the Eastport-South Manor CSD hereby excesses Teresa Grossane from the Science & Mathematics Chairperson Grades 7-12 position and appoints Teresa Grossane to the Science & Mathematics Coordinator Grades K-12 position, which shall be in the Science and Mathematics Chairperson Tenure area, effective December 14, 2017. Extension of Probation MOTION made by Kenneth Cooke, seconded by Marie Brown for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education hereby approves the written request of the employee named in the attached Confidential Schedule “A”, dated November 29, 2017, for an extension of the employee’s probationary period. The employee’s new tenure date shall be June 30, 2018. OLD BUSINESS MOTION made by Cheryl Hack, seconded by Marie Brown for the Board to table the Old Business until the next meeting.

Vote: Yes – 7, No – 0. NEW BUSINESS Substitute Custodian Rate of Pay MOTION made by Marie Brown, seconded by Cheryl Hack for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board increase the rate of pay for a substitute custodian from $10 per hour to $15 per hour, effective December 7, 2017.


CPR Instructors MOTION made by Nicholas Vero, seconded by Kenneth Cooke for the Board to adopt the following resolution: BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the following individuals as CPR Instructors at a rate of $40.00 per hour: Debbie Martino, Walter Zamorski, Violetta Zamorski. MOTION made by Jeffrey Goldhammer, seconded by Cheryl Hack for the Board to table the resolution until the next meeting.

Vote: Yes – 7, No – 0. Federal Part B Flow-Through Allocation Contracts MOTION made by Marie Brown, seconded by Cheryl Hack for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Special Education Federal Part B Flow-Through Allocation Contracts for the 2017/2018 school year with the following and authorizes the Board President or designee to sign on behalf of the District: Harmony Heights School Just Kids Early Childhood Learning Center Special Education Services Contract MOTION made by Nicholas Vero, seconded by Kenneth Cooke for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Special Education Services Contract with Center Moriches UFSD for students attending private/parochial schools in their district for the 2017/2018 school year and authorizes the Board President or designee to sign on behalf of the District. Obsolete Equipment MOTION made Marie Brown, seconded by Kenneth Cooke for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board declare one iPad 1 #41, Tag # 20100714, as obsolete as it is broken beyond repair. Donation and Budget Adjustment MOTION made by Marie Brown, seconded by Kenneth Cooke for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board accept the donation of $1,170.15 from Eastport Elementary PTO to cover the transportation costs for the TAS


Kindergarten field trip to Finks Farm and the EES 6th grade field trip to Island 16 Movie Theatre to see the movie “Wonder”, and FURTHER BE IT RESOLVED, that the Board approve a budget adjustment for the 2017/2018 school year in the amount of $504.69 to Code A5540.410-TA-0000 and $665.46 to Code A5540.410-EP-0000. Rider to Owner/Architect Agreement MOTION made by Marie Brown, seconded by Nicholas Vero for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Rider to the Owner/Architect Agreement with Wiedersum Associates Architects, PLLC, for providing SMART Bond planning and application services along with the implementation once the plan is approved, and authorizes the Board President or designee to sign on behalf of the District. Memorandum of Agreement – ESM Administrator’s Association MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board approve the Memorandum of Agreement between the Eastport-South Manor Central School District and the Eastport-South Manor Administrator’s Association for the period of July 1, 2016 through June 30, 2021 and authorizes the Board President or designee to sign on behalf of the District. Grievances - ESMTA MOTION made by Marie Brown, seconded by Ginny Churchin for the Board to adopt the following resolution:

Vote: Yes – 7, No – 0. BE IT HEREBY RESOLVED, that the Board of Education of the Eastport-South Manor Central School District hereby denies Grievance Numbers 1017-001 through 1017-006 and authorizes the Board President to issue a denial letter to the Eastport-South Manor Teachers’ Association. STUDENT SERVICES Acknowledge receipt and review of recommendations from the Committees on Special Education. GENERAL DISCUSSION MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to table the board committee updates until the next board meeting.

Vote: Yes – 7, No – 0. COMMUNICATIONS ACKNOWLEDGEMENT NYS Comptroller – Fiscal Stressing Monitoring, Certification of Warrants by Auditor for November, 2017.


PUBLIC PARTICIPATION Priscilla Tuttle, Mike Doyle, Robert VerStraten, Carrie Fox, Susan Sineo, Sarah Franceschini, Tom Tascarella, Sage Papile, Giovanna Sineo, Amanda Fanelli, Sheila Sullivan. ADJOURNMENT MOTION made by Nicholas Vero, seconded by Marie Brown for the Board to adjourn the meeting at 8:15 p.m.

Vote: Yes – 7, No – 0.




Special Board of Education Meeting December 22, 2017

A special meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the Conference Room, Eastport-South Manor Central Administration Office, Manorville, New York on December 22, 2017. Board of Education Members present: Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mr. Nicholas Vero. Board Member absent: Mrs. Karen Kesnig, Mrs. Chery Hack, Mrs. Marie Brown. Also Present: Patrick Brimstein, Superintendent of Schools, Sharon P. Murray, District Clerk. The meeting was called to order with the Pledge of Allegiance. EXECUTIVE SESSION MOTION made by Jeffrey Goldhammer, seconded by Kenneth Cooke for the Board to enter into executive session at 9:00 a.m. for the purpose of discussing a specific personnel matter.


MOTION made by Kenneth Cooke, seconded by Jeffrey Goldhammer for the Board to reconvene the meeting at 9:05 a.m.

Vote: Yes – 4, No – 0, Absent - 3. PERSONNEL Termination MOTION made by Kenneth Cooke, seconded by Ginny Churchin for the Board to adopt the following resolution:

Vote: Yes – 4, No – 0, Absent - 3. BE IT HEREBY RESOLVED, upon the recommendation of the Superintendent that the Board of Education hereby terminates Zoe Oka, Teacher Assistant, effective January 25, 2018. ADJOURNMENT MOTION made by Jeffrey Goldhammer, seconded by Kenneth Cooke for the Board to adjourn the meeting at 9:08 a.m.





Special Board of Education Meeting January 3, 2018

A special meeting of the Board of Education of the Eastport-South Manor Central School District, Suffolk County, New York, was held in the Conference Room, Eastport-South Manor Central Administration Office, Manorville, New York on January 3, 2018. Board of Education Members present: Mrs. Karen Kesnig, Mrs. Cheryl Hack, Mrs. Ginny Churchin, Mr. Kenneth Cooke, Mr. Jeffrey Goldhammer, Mr. Nicholas Vero. Board Member absent: Mrs. Marie Brown. Also Present: Patrick Brimstein, Superintendent of Schools, Timothy Laube, Assistant Superintendent for Business. The meeting was called to order with the Pledge of Allegiance. EXECUTIVE SESSION MOTION made by Nicholas Vero, seconded by Kenneth Cooke for the Board to enter into executive session at 6:00 p.m. for the purpose of discussing negotiations.


MOTION made by Kenneth Cooke, seconded by Jeffrey Goldhammer for the Board to reconvene to public session at 9:00 p.m.

Vote: Yes – 6, No – 0, Absent - 1. ADJOURNMENT MOTION made by Jeffrey Goldhammer, seconded by Kenneth Cooke for the Board to adjourn the meeting at 9:00 p.m.




Fundraising

FUNDRAISING POLICY - 1512

The Board of Education believes that fund drives and/or materials drives should be conducted only when there is some educational benefit for the student. The administration should approve and schedule these activities so as to eliminate the possibility of many drives being conducted simultaneously. Fundraising projects in which students sell merchandise, provide services, or in other ways solicit money for school activities may be sponsored by school organizations with the express approval of the building principal. Fundraising profits shall be used to enhance school programs by providing money for expenditures not normally funded by the District. Any such plan shall have a clearly defined purpose and, in general, shall contribute to the educational experience of students and shall not conflict with instructional programs or state mandates. Fundraising activities away from school property shall be held to a minimum.

Fund drives sponsored by the school district shall not include door-to-door solicitation and the district

will not support or encourage any other organization to do such either.

All fundraising participation shall be voluntary, with written parent/legal guardian consent for children in grades K-8. Fundraising for non-school purposes will not be permitted on school grounds.

No child will be excluded from any school-related activity based on the shortfall of fundraising

activities. All moneys collected must be accounted for in strict accordance with procedures established by the

Business Office. Larger or more expensive fundraising events, where additional costs are incurred, such as security or

custodial costs, may be subject to additional fees paid to the District. All event costs and revenues will be reported to the Board of Education on an annual basis.

All donations to the District must approved by the Board of Education. All donations to the District must comply with Title IX Guidelines. Any fund drive must be sponsored by and conducted within the school district and run by a school-related organization (e.g., the Parent-Teacher Association), student organization or an authorized, not-for-profit organization providing a public benefit and approved by the Superintendent of Schools must be voluntary and may not directly solicit students on school premises during school hours. However, the Board will allow the following forms of indirect solicitation:

The sale of tickets to an event (social, musicals, athletic, etc.) where a portion of the funds go to a

charitable purpose is permitted.

The recruitment of students during school hours for their participation in fundraising activities to be conducted off of school premises and/or when school is not in session. School personnel are permitted to hang posters or distribute flyers notifying students of these activities.

Placement of a bin or collection box in a hallway or other common area for the voluntary donation of

food, clothing or money is permitted. School personnel may not act as a conduit and collect funds from students on behalf of a charity for which they recruited.

Funds raised through school sponsored student organization activities must be deposited and accounted for in the extra-curricular fund. Accounting for funds raised by school-related groups is the responsibility of such group’s organizations.

Eastport ‐ South Manor Central School District

Social Media and Digital Communication Policy for Staff

Sample Policy

The Eastport South Manor Central School District recognizes the values associated with using social media

as a communication and learning tool. The purpose of these guidelines is to establish best practices for

District employees regarding the appropriate use of social media tools in their professional lives.

Definitions

Social media includes any and all forms of online publication where individuals engage in conversation or

posting of written or image information (such as blogs, wikis, podcasts, virtual worlds, messaging sites and

social networks). Some of the more familiar social media tools include such online services as Twitter,

Facebook, YouTube, Wikipedia, Instagram, Pinterest, Snapchat and LinkedIn. This list is by no means

comprehensive or exhaustive; new social media platforms are continually introduced to the marketplace.

The same set of professional expectations applies regardless of the choice of social media.

Professional Use: Refers to using social media to advance a program or function of the Eastport South

Manor Central School District as part of an employee’s job responsibilities.

Personal Use: Refers to employees using social media to advance themselves personally, such as utilizing social networking activities for personal gain.

Personal vs. Professional Use

The District does not take a position on an employee’s decision to participate in the use of social media

for personal use on personal time.

If, however, employees choose to use social media for personal use on personal time, they should not

communicate with students and/or their families regarding topics pertaining to their employment at the

Eastport South Manor Central School District that could be considered sensitive, confidential, or

disparaging. District‐‐‐provided communication tools such as an employee’s school email account, voicemail

account and/or district website should be the only means by which you engage students and/or their

families in communications pertaining to your employment responsibilities.

All staff are expected to serve as positive ambassadors for the District and as appropriate role models for

students. It is important to maintain professionalism in all interactions with students, their families and

the community. Failure to do so could put an employee in violation of existing District policy and at risk

of disciplinary action.

Please keep in mind that as a school employee you have a responsibility for addressing inappropriate

behavior or activity in any forum, including requirements for mandated reporting and compliance with all

applicable District policies (e.g. DASA). Employees’ online behavior in social media forums must reflect the

same standards of professionalism, respect and integrity as face‐‐‐to‐‐‐face communications.

When using social media for personal use, if you identify yourself as an employee of the Eastport South

Manor Central School District, you are by extension associating yourself with the District, your colleagues

and our school community; therefore you must ensure that any associated content is consistent with the

mission of the district

The District recognizes that student groups or members of the public may create social media

representing students or groups associated with the District. When adults authorized to interact with

students (coaches, advisors, volunteers, etc.) choose to join or engage with these social networking

groups, they do so as if they were paid employees of the District. All employees are responsible for

maintaining appropriate employee‐‐‐student relationships at all times, and have further responsibility for

addressing inappropriate behavior or activity on these networks. This includes acting to protect the

safety of minors online.

When using social media for professional use, before sending a communication, determine whether it passes the “TAP” Test:

1. Is the communication Transparent? ALL electronic communication between staff,

students, and parents should be transparent.

2. Is the communication Accessible? ALL electronic communication between staff, students and parents are a matter of public record and may be accessible by others.

3. Is the communication Professional? ALL electronic communication from staff should be written as a professional representing the District. This includes word choices, tone, grammar and subject matter that model the standards and integrity of a professional.

1. You are Always a School Employee

The lines between public and private, personal and professional can be very blurry in the digital

world. Please keep in mind that you will be publicly identified as working for and sometimes

representing the district in what you say and do online.

Always write in the first person and make it clear that you are speaking for yourself and not on

behalf of the district. If you are speaking on behalf of the district, make sure you have secured

prior authorization to do so from the Superintendent.

If you are authorized to speak on behalf of District, state this in the opening paragraph of your

post.

Do not misrepresent yourself by using someone else’s identity or misrepresenting your identity.

Do not share confidential information about school business, students or your colleagues.

Social networking or other online connections outside of what would be reasonably considered to be associated with supporting classroom‐based instruction is prohibited.

2. Be Professional

Respect the District’s values of respect, responsibility, honesty, integrity, and community service.

Express your ideas and opinions in a respectful manner and consider carefully what you post.

Assume that anything you post is public and will be viewed by everyone in your personal and

professional domains.

Respect copyright and fair use guidelines. Cite your source when quoting others’ work and use

Creative Commons licensing when possible.

Do not use any school logo or image without prior permission.

Always assume that any social media can be shared, even if it is a private communication. Every computer, tablet or phone can take and share a screen shot of any conversation.

3. Respect Others and Ensure the Safety of Students

Respect the privacy and the feelings of others and do not, under any circumstances, post offensive

comments about students, colleagues, or the district in general. Negative comments about others

may be interpreted as cyber‐‐‐bullying and could lead to disciplinary action.

Employees who join or engage in social networks that include students have the responsibility for

monitoring content and addressing appropriate behavior or activity, including the protection and

safety of minors.

Do not post photos or movies of fellow employees without their permission. Do not post photos

or movies that contain students to public social media sites without parent consent unless those

images are taken in the public arena, such as sporting events or fine arts public performances.

Photos in either professional or personal domain space that depict students’ image, name, or other

identifying information generally require prior (authenticated) parent consent consistent with the

protections of minors’ regulations.

Finally, if the actions of an adult employee (or volunteer) with students or students depict behaviors that would otherwise be deemed inappropriate on campus (defined by Code of Conduct) then the owner of the site may be held responsible for endorsing those behaviors, which may be subject to administrative review and action up to disciplinary action.

4. Manage Employee/Student Relationships Carefully

Employees are prohibited from establishing personal relationships with students that are unprofessional and therefore inappropriate. Do not fraternize with students as if they are your peers or friends. Unprofessional relationships include writing personal letters, email or text messages; calling students on cell phones or allowing students to make personal calls to you unrelated to class work or school activities; sending inappropriate pictures to students; discussing or revealing personal matters about your private life; engaging in sexualized dialogue in any form. Do not connect with students via personal social media networks.

Inappropriate or offensive content posted to social media sites by employees and viewed by students, parents or other employees may be investigated by building and district officials and, if warranted, may result in disciplinary action.

School email accounts are not private. All communications by employees to students or parents at any time from any email system is expected to be professional in topic and tone. Email between employees and students or parents is to be done through the school‐provided email account, and must conform to the policies set forth in the District’s Acceptable Use Policy.

5. Classroom Use

• Social media tools are powerful teaching and communication tools that can add great value to classroom instruction. Teachers are encouraged to use social media tools where appropriate in addressing an educational goal of the classroom.

• Inform your building or department administrator when creating social networks for classroom use and make sure parents are aware of the intended use and educational purpose.

• Use district contact information (email, address, voicemail extension, etc.) for creating and maintaining classroom‐related social media accounts.

• Abide by the user guidelines established by the owner of the social media site. • Treat the social media network like an extension of your classroom. Monitor closely the

interactions between students and deal with inappropriate use immediately. 6. Other Uses – Coaches, Advisors, Fundraisers, Programs

• Social media networks can be helpful for groups in interacting and sharing information. Any adult authorized to interact with students on behalf of the district should abide by the same set of expectations established for District employees when it comes to social media networks.

• Inform your supervisor (or designee) when you create social media networks for any school‐related use.

• Be proactive by stating clearly that the network you have created is school‐related. • Abide by the user guidelines established by the owner of the social media site. • Monitor closely the interactions between students and deal with inappropriate use immediately. • Consult with your immediate supervisor/building administrator or technology director if further

guidance is needed. 7. Questions

• Social media tools, including their uses and challenges, are evolving rapidly. The Eastport South Manor Central School District will continue to monitor its strategies and best practices for using these tools. As a result, this policy will continue to evolve. Employees with suggestions or questions are encouraged to contact either their immediate supervisor and/or the district’s Director of Technology.

Resources consulted: Madison Metropolitan School District, Social Media & Digital Communications Guidelines dated 10.16.13

(http://mmsd.org/communicationstoolkit)

Bloomington Public Schools, Social Media Guidelines for Staff, rev. 12/16/2011

(http://bloomingtonschools.info/SocialMediaGuide)

Minnetonka Public Schools, Policy #470: Employee Use of Social Media (approved 3/4/2010), and

Guidelines for Policy #470: Social Media Networks

(http://www.minnetonka.k12.mn.us/policies/470.pdf)

Social Media Guidelines for Schools Wiki

(http://socialmediaguidelines.pbworks.com/w/page/17050879/FrontPage)

IBM’s Social Media Guidelines (http://socialmedia.biz/social‐‐‐media‐‐‐policies/ibms‐‐‐social‐‐‐media‐‐‐policy/)

NYC Department of Education Social Media Guidelines

http://schools.nyc.gov/NR/rdonlyres/BCF47CED‐604B‐4FDD‐B752‐DC2D81504478/0/DOESocialMediaGuidelines20120430.pdf.

Approved by BOE:

Documents

EASTPORT-SOUTH MANOR CENTRAL SCHOOL DISTRICT …...Stumpo, Dawn Teacher Assistant (SSS) To accept another position in district 11/20/17-2/2/18 Appointments The following appointments