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East Portland Neighborhood Office Advisory Committee
Agenda
Friday, August 21, 2015 9 – 11 am
East Portland Neighborhood Office
1017 NE 117th Ave
9:00 Welcome
Introductions
Overview
Relationship Builder
Group Agreements
9:30 Direct Funding Proposal
Subcommittee Report
Update on new report forms
Discussion and Decision on proposal
10:20 Advocacy
Context and Goals
Identify Subcommittee members
10:40 Closing
Summary and Next steps
Next Meetings
Announcements
11:00 Adjourn
East Portland Neighborhood Office Advisory Committee
name affiliation email
Alesia Reese
Woodland Park Neighborhood Association;
East Portland Parks Coalition;
East Portland Neighbors;
Portland Intnl Airport‐Citizens Advisory Comm
Annette StanhopeParkrose Neighborhood Association;
Prescott Family Community [email protected]
Arlene Kimura
Hazelwood Neighborhood Association;
Mobile Playgrounds/Summer Hiring;
Rovers;
East Portland Land Use and Transportation Committee;
East Portland Action Plan;
East Portland Parks Coalition;
East Portland Neighborhood Assn. Chairs Group;
IRCO Works LLC;
Friends of Gateway Green;
PDC Eco‐District Group;
Portland Pedestrian Advisory Committee;
Portland Streetcar Advisory Committee;
Brenda McSweeney
Children's Mental Health System Advisory Council;
Commission on Children Families and Community;
Glenfair Neighborhood Association;
Parks & Recreation Budget Advisory Committee;
East Portland Neighbors
Bridget Bayer
EPAP Economic Development Committee;
Parkrose School Bond Committee;
Parkrose Neighborhood Association;
Parkrose Business Association;
Venture Portland;
City Club of Portland
Carrie Goble Wilkes Community Group [email protected]
Cristina Palacios
Community Alliance of Tenants;
Healthy Homes Coalition;
Bureau of Dev Services Budget Advisory Comm
David Hampsten
Hazelwood Neighborhood Association;
Portland Bureau of Trans Budget Advisory Comm;
East Portland Neighbors;
Land Use & Transportation Committee;
EPAP Bike Subcommittee;
EPAP Economic Development Subcommittee;
EPAP Housing Subcommittee
David PerryZenger Farm;
Lents International Farmers [email protected]
Emily Bertram
Parkrose Middle School;
SUN Community Schools Network;
Immigrant and Refugee Community Organization
Galina NekrasovaEast Portland Action Plan;
Slavic Culture [email protected]
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East Portland Neighborhood Office Advisory Committee
name affiliation email
Hongsa Chanthavong
Lao American Foundation;
Lao Business Association;
IRCO ‐ Asian Family Center;
East Portland Action Plan;
Buddhatham‐Aram, Inc.
Jenny GlassThe Rosewood Initiative;
EPAP Economic Development [email protected]
Jeremy O'Leary [email protected]
Jill Erickson
Wilkes Community Group;
Portland Chptr, Nat. Assoc of Active & Retired Fed. Workers;
Steering Committee for the NAYA Canoe;
Santee Sioux Tribe of Nebraska;
Chugach Native’s Association of Alaska
Joyce Ley
Wilkes Community Group;
Rovers;
Friends of Wilkes Parks;
East Portland Action Plan;
East Portland Neighbors;
Loose Bobbins Quilting Group;
Friendship Garden Club;
Towers Book Club;
East Portland Parks Coalition
Kathi Holmes Wilkes Community Group [email protected]
Lori Boisen [email protected]
Mary Nelson [email protected]
Mingus MappsHistoric Parkrose NPI;
Public Involvement Advisory [email protected]
Natalia Sanchez Mobile Playgrounds/Summer Hiring [email protected]
Natalya Sobolevskaya [email protected]
Polo Catalani
22 Mutual Assistance Associations;
IRCO Board of Directors;
Asian Family Center, Advocacy Council;
Africa House Resource Council;
Asian Pacific American Network of Oregon;
Colored Pencils Art and Culture Council;
Catholic Charities of Oregon;
Lutheran Community Services NW;
Oregon Public Broadcasting, Advisory Board;
Oregon Bar Association;
American Immigration Lawyers Association
Richard Kiely
82nd Avenue of Roses Business Association;
82nd Avenue of Roses parade;
Brentwood‐Darlington Neighborhood Association;
Work Drug Free Gresham;
Venture Portland;
Certified Recovery Mentor
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East Portland Neighborhood Office Advisory Committee
name affiliation email
Rick Paul
Portland Recycling Team;
Pleasant Valley Neighborhood Association;
The Friends of Fair;
Fair Board of Multnomah County;
Oregon Fairs Association;
Association of Oregon Recyclers;
Recycling Advocates
Ron Glanville
Russell Neighborhood Association;
Parkrose Community UCC;
Parkrose Farmers Market;
Parkrose Community Orchard;
East Portland Neighbors;
EPNAN Editorial Committee
Tom BadrickParkrose Heights Association of Neighbors;
East Portland Neighborhood Assn Chairs [email protected]
Tom Lewis [email protected]
Violet Pascoe Mill Park Neighborhood Association [email protected]
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Revised Proposal Direct funding support for community activities Create two funding streams for fiscal year 2015-2016.
Both streams would require a budget request and a report on expenditures.
For both streams, if funds are not committed or spent by February 1, funds will be moved to
the Open Fund.
1. Current Groups Fund - For community groups currently receiving direct funding support from
the East Portland Neighborhood Office; neighborhood associations, Mobile Playgrounds Group,
EPNA Chairs Group.
2. Community Activities Fund - For community groups not eligible for Current Groups Fund. A
community/staff committee will select requests to fund through a competitive process.
3. Open Fund – Available to all applicants, neighborhood associations and others
Contingent on funds being available
A community/staff committee will select requests to fund through a competitive process.
Includes all funds not used or committed by Current Groups Fund, Community Activities
Fund, and any EPNO funding uncommitted on the announcement date.
All funds require reporting on the use of the funds. A one-page report form is due within 30 days of
completion of the activity.
Proposed Funding for fiscal year 2015-16
Neighborhood Association Allotments funded at 75% of 2014-15 level
Mobile Playgrounds and Summer Hiring Group: $825
EPNA Chairs Group: $90
Community Activities fund: $5,000
Summary of proposal
Current Groups Fund Community Activities Fund
Open Fund
If not used or committed by February 1
Funds available upon approval Applications due November 30
Requests due April 1
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Direct funding support for community activities Neighborhood Association Allotments and Community Activities Fund
One way EPNO supports community building and civic engagement is to provide direct funding to
community groups. The purpose of this funding is to complement our other resources (staff support,
physical assets) in supporting community‐driven work. We believe small amounts of money put directly
into community hands can have big impacts for community building and civic engagement efforts.
This is a shared pool of money for East Portland communities. We all benefit when more communities
are engaged making good things happen in East Portland.
This proposal creates two funding streams for fiscal year 2015‐2016. During the year we will evaluate
results and consider improvements. Both funding streams share many common elements.
Common elements
Activities must meet at least one our program goals.
These goals are:
● increase the number and diversity of people involved in their communities
● strengthen community capacity; examples: skill building, fostering teamwork or partnerships,
and community building
● increase community impact on public decisions
What can the funds be used for?
The funds may be used for:
● meeting and workshop costs ‐ rental space, supplies and materials, interpretation, translation,
childcare, food, associated transportation costs
● event and activity costs ‐ supplies and materials, equipment rental
● payment for services supporting a project or activity
● production and distribution of promotional materials
● other uses may be possible, talk to us
What can’t the funds be used for?
The funds cannot be used for
● direct social services or grants, scholarships, or loans that benefit specific individuals
● projects that are solely or primarily capital improvements
● money orders and gift certificates unless it is obvious that the purchase will be used for an
acceptable material or service
● Donations to another organization
● Supporting any advocacy for political candidates or ballot measures
● Legal action against the City
● Expenditures that violate City policies or ordinances.
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Requirements for funding
If your request is funded you are required to:
● Spend funds by June 15, 2016
● Acknowledge East Portland Neighborhood Office in promotional materials
● Complete the one‐page report form within 30 days of completion of activity
● One photograph of your activity, event, meeting, or project‐in‐progress
Fiscal requirements and disbursement of funds
This is City money which has specific requirements for how it can be spent. Do not spend any money
before receiving approval. When funding is approved for an activity, EPNO staff and the requestor will
work together to figure out how best to make the purchases.
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Current Groups Fund
Purpose
This continues the direct funding support currently being provided for neighborhood associations, the
EPNA Chairs Group, and mobile playgrounds/summer hiring group.
How is funding divided among groups?
The EPNA Chairs Group ‐ $90
Mobile playgrounds/summer hiring group ‐ $825
Neighborhood associations will be allocated at 75% of 2014‐15 Allotment levels
Argay Neighborhood Association ‐ $875.74
Centennial Community Association ‐ $1655.36
Glenfair Neighborhood Association ‐ $660.36
Hazelwood Neighborhood Association ‐ $1863
Lents Neighborhood Association ‐ $1518.53
Mill Park Neighborhood Association ‐ $920.76
Parkrose Neighborhood Association ‐ $855.53
Parkrose Heights Association of Neighbors ‐ $825.47
Pleasant Valley Neighborhood Association – 932.77
Powellhurst‐Gilbert Neighborhood Association ‐ $1836.49
Russell Neighborhood Association ‐ $653.14
Wilkes Community Group ‐ $1016.57
Woodland Park Neighborhood Association ‐ $500.50
Budget required by February 1, 2016.
A simple budget listing planned expenses and amount dedicated to each use.
What if no budget is turned in?
Any funds that are not expended or budgeted for spending by February 1, 2016, will be moved to the
Open Fund.
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Community Activities Fund
Purpose
This fund provides support to community groups that have not received direct funding support from
EPNO for their community building and civic engagement activities. It also provides a way for EPNO to
connect with these groups.
$5,000 available for fiscal year 2015‐16
Who is eligible? Any group not eligible for Current Groups Fund
How do you apply for funds? With the one page request form submitted to Eliza Lindsay.
Requested amounts may range from $20‐$500. Groups may make more than one request.
How will the requests for funding be awarded?
Requests will be selected for funding through a competitive review process by a community‐staff review
team.
If there are more requests than funds available, the following considerations will be used: ● One request per activity or group
● Priority given to small organizations with small operating budgets
● Priority given to groups expected to have an ongoing relationship with EPNO
● Considerations of feasibility, team and partnerships, balance of projects and organizations EPNO
is currently supporting. For more explanation, see
http://eastportland.org/sites/default/files/Considerations‐program‐decisions.pdf.
Requests due November 30.
Funds will be available approximately January 1.
What if you don’t use your awarded funds?
There may be times when plans change and a funded activity cannot be done, or will be delayed past
the annual deadline for expenditures. If this happens, the funds will be moved to the Open Fund.
What happens if the full amount is not committed?
After the deadline date, requests will be reviewed in the order they are received. Funds not committed
by February 1, 2016, are moved to the Open Fund.
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Open Fund Includes all funds not used or committed by Current Groups Fund, Community Activities Fund, and
any EPNO funding uncommitted on the Open Fund announcement date.
Purpose
This fund provides an opportunity for any community group to use available funds for a community
building or civic engagement activity.
How do you apply for funds? With the one page request form submitted to Richard Bixby.
Requested amounts may range from $20‐$500. Groups may make more than one request.
How will the requests for funding be awarded?
Requests will be selected for funding through a competitive review process by a community‐staff review
team.
If there are more requests than funds available, the following considerations will be used: ● One request per activity or group
● Priority given to small organizations with small operating budgets
● Priority given to groups expected to have an ongoing relationship with EPNO
● Considerations of feasibility, team and partnerships, balance of projects and organizations EPNO
is currently supporting. For more explanation, see
http://eastportland.org/sites/default/files/Considerations‐program‐decisions.pdf.
Requests due April 1
Funds will be available approximately April 15.
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East Portland Neighborhood Association Allotment Budget and Activities Report
The purpose of the Neighborhood Association Allotments is to support community building and civic engagement activities in East Portland neighborhood associations. The requirements for budgeting of the allotments and reporting on expenditure are being added in the fiscal year 2015-16 to:
Make efficient use of this shared pool of money by allowing other community-building projects to use unneeded allotment funds.
Document how these public funds are used for accountability and transparency. Gather stories about how these funds strengthen the community to support the
case for more resources. For this year’s Neighborhood Association Allotments:
Eligible expenses from July 1, 2015 to June 15, 2016 will be reimbursed Reimbursement requests can be submitted after EPNO Advisory Committee
approval of funding An Allotment budget must be submitted before February 1, 2016 All funds that are not budgeted or spent by February 1, 2016, will be removed
from the Allotment Reports are due 30 days after activity is complete A report must be submitted for at least two activities using funds from the
Allotment (more are welcome) This process will be reviewed at the end of the year and changes will be
considered for next year.
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REQUIRED Neighborhood Association’s Allotment Budget Worksheet
2015 /2016
Neighborhood Association: ___________________________________________________ Treasurer: _______________________________
Only this page is required.
Use this form or your own document with the same information.
The attached worksheets are *NOT* required but, it is a good idea for your NA to think through and complete all the worksheets for your own planning and budgeting process.
Return to [email protected] before Feb 1, 2016.
All funds that are not budgeted or spent by February 1, 2016, will be removed from your Allotment.
Expense & Brief Description
Number of expected
participants
Allotment Amount
Meetings (Total for year)
Registration/Dues
Promotion of group (not event)
Activity:
Activity:
Activity:
Activity:
Other expense
Contingency Funds (No more than 5% of allotment) TOTALS
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*** Helpful Worksheets *** Suggested, but NOT required ***
ANNUAL BUDGET PLAN
Expense Number of expected
participants
Number of Volunteers
Total Volunteer
hours
Allotment Request +
Amount of donated services or supplies +
Amount of other financial support =
Total Cost
Fundraising goal
Meetings (Total for year)
Registration/ Dues
Promotion of group (not event)
Activity:
Activity:
Activity:
Activity:
Activity:
Other expense
Contingency Funds (No more than 5% of allotment)
TOTALS
Want help with your budget? We are here for you! Contact [email protected] or [email protected]
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SAMPLE BUDGET
Expense & Brief Description
Number of
expected participa
nts
# of Volunteers
Total Volunteer hours (Include brainstorming,
planning too! Ex: 3 people at a 2 hour mtg = 6
hours)
Allotment Request
Amount of donated
services or supplies
Amount of other financial
support (grants, etc)
Total Cost
Fundraising goal
Meetings (Total for year, include space rental, snacks, facilitation)
4 General mtgs 20 3 ppl 32 hours $100
$200 (mtg room)
$300
Registration/ Dues Corporate Registration
1 1 hour $100 $100
Promotion & Outreach (For group not events)
Lawn signs & 50 T-shirts 3 12 hours $150
$200 (print), $200 (design)
$50 (donation)
$600 $250 ($5 per T-shirt)
Event/Activity: Neighbor Sale
Spring Cleaning Community Garage sale and craft fair
450 13 1000 hours $300 $200
(printing), $100 (drinks)
$300 (NPI), $750 (Clean
Up) $1650
$1000 ($400
booth fee & $600
concessions) Event/Activity (Include all
activities even if no allotment) Tree Inventory
Catalog all the trees
7 7 30 hours $500 (Friends
of Trees) $500
Event/Activity: Neighborhood Newsletter
Printed & passed out 2 2 40 hours $200 $1000 (design) $500 (funds) $1700
Event/Activity: NNO/Movie
Annual summer event 500 27 250 hours
$1500 (PPR), $1000 (prize), $500 (food)
$500 (funds), $1000 (Parks
fund) $4500
$2000 (Parks Fund)
Contingency Funds (No more than 5% of allotment)
Back up funds for creative summer ideas
$50 $400 (from
current funds) $450
TOTALS 979 56 1365 $900 $5300 $3500 $9800 $3250
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Neighborhood Association Activity Report
Neighborhood Association: _________________________________ Year: ____/_____
Briefly share the stories of two things that happening over the year that you are proud of or that you think were successful.
PHOTOS: Attach 2 high quality images with this report featuring people in your NA or who you worked with on the activities.
Return to [email protected] within 30 days after date of the activity. Use this sheet or your own document with the same information, each activity report should be no more than 1 page. All information is Required.
ACTIVITY #1 Number of participants
Number of Volunteers
Total Volunteer Hours
Title:
Briefly describe activity, outcomes, how this activity increased number and diversity of people involved in their communities, strengthened community capacity, or increased community impact on public decisions.
List Partner Groups:
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ACTIVITY #2: Number of participants
Number of Volunteers
Total Volunteer Hours
Title:
Briefly describe activity, outcomes, how this activity increased number and diversity of people involved in their communities, strengthened community capacity, or increased community impact on public decisions.
List Partner Groups:
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East Portland Neighborhood Office City Funding
The East Portland Neighborhood Office is one of seven neighborhood offices that are funded by the City of
Portland to provide community building and civic engagement support for their geographic area. While East
Portland includes 25% of the population of Portland, it receives only 14% of the City community involvement
funds distributed to the neighborhood offices. Three years ago, the neighborhood coalition directors accepted
a formula that would distribute the funding more equitably. To make EPNO funding equitable with the other
coalition funding based on that formula would require an addition of $173,800 to our budget.
Advocacy Opportunities for the City budget:
November to January o Office of Neighborhood Involvement Director and Budget Advisory Committee (BAC) develop a
proposed budget to submit to Mayor o Opportunity to get support of other ONI partners for advocacy o Possible activities: Participate in ONI BAC, informal communications with ONI Director and BAC
members
February to May o Mayor develops proposed budget o Possible activities: Emails and phone calls to Mayor and City Commissioners
May to June o Public Budget Hearings o Possible activities: Testimony at hearings, emails and phone calls to City Council
-
100,000
200,000
300,000
400,000
500,000
600,000
CNN EPNO NECN NPNS NWNW SEUL SWNI
Proposed Formula - Adding $173,800 to EPNO
2015-2016 BaseFunding
4-variable formula
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Approximate size of the City budget at different levels:
City of Portland Budget: $3.5 billion
City of Portland General Fund: $500 million
Office of Neighborhood Involvement: $8 million
ONI Community and Neighborhood Involvement Center: $4 million
Neighborhood Coalitions: $2 million
East Portland Neighborhood Office: $300,000
Office of Neighborhood Involvement Budget Advisory Committee (BAC) Background
The BAC accepts all community members that are interested and willing to participate in the BAC
process; like the EPNO Advisory Committee. It typically meets the 2nd Monday of the month, with
extra Monday meetings in December and January. Two members of the EPNO Advisory Committee
have participated in the ONI BAC the last few years, Tom Lewis and Rick Paul.
For the past few years, there has been consensus on the BAC that the Diversity and Civic Leadership
programs are underfunded compared to the Neighborhood Coalitions. There has also been
acknowledgement that EPNO is underfunded compared to other neighborhood coalitions. For the last
few years, the DCL programs have been sheltered from cuts and given the largest funding increases.
Last year, the BAC began discussing an equitable way of dividing funds among the Community and
Neighborhood Involvement Center programs, which include: the Neighborhood Coalitions, Diversity
and Civic Leadership programs, Elders in Action, the Disability Program, and the Youth Commission.
There are no results yet for this effort.
Decision request:
Form a sub‐committee to develop a strategy for budget advocacy and implement the strategy for 2016‐
17. Advisory Committee members will be kept informed of the work of the sub‐committee and invited to
join in the advocacy. Sub‐committee members should expect about 2 meetings before the end of January
2016, and to spend some time advocating.
City of Portland
City Budget
General Fund
ONI
CNIC
Neigh. Coalitions
EPNO
Office of Neighborhood Involvement
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Report on funding decision made at April Advisory Committee meeting Pilot Community Activities Fund ‐ $4,300 By the April 1 deadline, we received requests totaling $12,030; nearly three times the amount available. A review team, Tom Badrick, Arlene Kimura, Chris Strand, Polo Catalani, and Richard Bixby, rated the proposals and met once to decide on funding. The team decided to cap the funding amounts at $500 to make it possible to fund more activities.
Applications and funding of Pilot Community Activities Fund
1 OBCO elections 500
2 Prescott Elementary Earth and Garden Day 300
3 Multicultural Youth Soccer 500
5 Portland Youth Builders Day of Service 350
6 Cultural and Sports performances ‐ Lao New Years 500
7 Tenants testify at Comp plan hearing 300
10 EPIC Youth ‐ Portable Mural 300
15 Zomi Association USA Annual Meeting 500
16 Fund Request Micronesian Community Day 500
17 East Portland Art and Culture Festival 500
Total 4,250
Next projects to fund (priority order)
14 Black Rose Books ‐ Read All Summer Children’s Book Fair
11 Lincoln Park Elementary Girls Running Club
13 Lents Youth Initiative ‐ Activity at Lents Street Fair
Not funded
4 music at 82nd Avenue of Roses parade
8 Lents Neighborhood Float in 82nd Ave parade
9 Hazelwood Community Fair
12 Beats4Books ‐ Community Surveys
18 Parkrose NNO and Movie in the Park
19 volunteer recognition for 82nd Ave of Roses Parade
20 Catholic Charities ‐ Cultural Orientation Classes
21 New Documentaries for New Iraqi Portlanders
Currently, payments of $1033 from the fund has been made, there are $1516 in submitted receipts or
invoices, and $1751 is still waiting for payment requests.
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East Portland Neighborhood Office – Advisory Committee Friday, May 29, 2015, 9 – 11 AM Ride Connection, 9955 NE Glisan Street Attendance: Alesia Reese, Annette Stanhope, Arlene Kimura, Bridget Bayer, Carrie Goble, Cristina Palacios, Hongsa Chanthavong, Joyce Ley, Kathi Holmes, Lori Boisen, Mary Nelson, Mingus Mapps, Natalia Sanchez, Polo Catalani, Richard Kiely, Rick Paul, Ron Glanville, Tom Badrick, Tom Lewis, Violet Pascoe. Staff: David Ashton, Eliza Lindsay, Kari Koch, Ashley Horne, Jeri Williams, Paul Leistner, Richard Bixby
Proposal for direct funding support of community activities This will create two different funds; current groups fund and community activities fund
The intent is to open funds to other community groups beyond neighborhood associations
The proposal will also require more reporting for transparency and accountability
The proposal creates “break-points” to allow funds to be shifted to other uses if they are not being used by the assigned group
Editing error on flow-chart on the proposal page; “if not used or committed by March 1” applies to both current groups and community activities funds.
Reminder, the first decision is on the structure of the fund; then the decision on amounts of funds and where it comes from
Comments:
Get more funding
What is the formula used to divide funding among coalitions; is it equitable for East Portland?
Look for other funding beyond City funding; do marketing and fundraising
Ask for additional money from the City to fund this new program that builds diverse involvement
Concern that if we do same work for less money, it will become expected
There are many needs in the community; a lot of languages spoken at schools; inadequate bus service; we need to raise our voice at City Council with people that look like East Portland
Advisory Committee could advocate for increased EPNO budget next year Neighborhood associations getting less
Concern about existing groups getting less money; while there is a need for funding for diverse groups
The proposal doesn’t help neighborhood associations; we may be doing harm to the community involvement system that Portland has spent decades building
Concern about the timeline to develop a budget by Sept 30
The money gets smaller and the tasks get larger; neighborhood associations and volunteers do not get the needed staff support
Concern about the neighborhood associations that don’t have the capacity to meet the budgeting and reporting requirements
Staffing & program questions
How will EPNO staff this additional process and more groups that will be included?
Concern about the reporting requirements for every little money
The same requirements should be applied to all groups for transparency and accountability Program needs
The community activities fund is needed, support is needed for more outreach, translation, transit for renters
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Neighborhood associations are great, but cannot do the whole job; being inclusive means sharing the money
Look at the whole before deciding
We need to look at the whole budget before deciding on this proposal Building strength through collaboration
This advisory group in East Portland represents many groups, not just neighborhood associations, that is our strength; East Portland is doing a new thing
Sharing is about making an investment in building community
Making connections in the community is about time not money
A group of people with a common message can get heard downtown
If we are not doing outreach, then new voices are not going to be included Suggest changes
This proposal asks us to discriminate, it asks us not to share, it asks for division
Modify the proposal; current groups that lost funding would be eligible for the community activities fund
Bring simpler proposals to the Advisory Committee
Why not fix the problem of diverse participation in the neighborhood associations? Straw polls
Are you willing to share the funds with other community groups; yes with 4 maybe: Annette S, Rick P, Richard K, Mingus M
Should the current groups be required to plan, budget and report on their expenditures received; yes with 3 maybe: Lori B, Mary N, Tom L
If there are no plans for expenditure of money, should it become available for other groups; yes with 2 maybe: Mingus M, Rick P
Create small group to refine the proposal to bring back to the next Advisory Committee meeting
Include everyone who raised a yellow card (maybe) during the straw polls
Other volunteers for the small group; Bridget B; Ron G, Violet P, Arlene K
Proposal for Cleanup program This is a Bureau of Planning and Sustainability (BPS) program which provides funding for the
neighborhood cleanups
The first good news is that there is more money to do this program
The second good news is that BPS wants to do pilot program to support other organizations beyond neighborhood associations in doing cleanups
The reporting and application would be the same for all groups
All groups can partner on events, neighborhood associations and community groups
This provides a good opportunity to forge partnerships with groups in your neighborhood
All clean-ups are required to include a reuse and recycle activity
This will provide more money for neighborhood associations to do cleanups and more money for others groups to do cleanups
There was consensus support on the written proposal List of items for future agendas – please look them over and contact EPNO if you have something to add
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Announcements: Richard K – A lot of groups worked together to organize the 82nd Avenue of the Roses parade
and community fair – about 6000 attended
Polo – First time event on NE 82nd Avenue at Glenhaven Park the same day, Lao new years - about 5500 attended
Mingus - Parkrose is organizing Taste of Parkrose, fun run and food, June 13 at 106th & Sandy
Cristina – Community Alliance of Tenants is having a fundraiser next Friday – will send out an email invitation to the Advisory Committee
Thank you to Ron for the upgrade in the EPNO community room furniture
Hongsa - Marketfest is happening a week from Sunday – to promote Lao businesses in the area. There will be food and music
Eliza – Parkrose SUN school Celebration is happening next Thursday
The Zomi Association of United States is holding their 6th annual election tomorrow
The Summer Free-For-All schedule is coming out in 7 languages. Several Advisory Members are responsible for making this happen.
Alesia – Portland Parks and Recreation is having a meeting June 4, at 7 pm, to discuss funding of master plans for developing East Portland parks
David – The Lents International Farmers’ Market is starting on Sunday
Deadline for articles for the East Portland Neighborhood Association News is next Monday For next meeting, contact Richard or Eliza if you have ideas. A doodle poll will be sent to find a date. Submitted by Richard Bixby
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Notes from the: East Portland Neighborhood Office Advisory Committee Direct Funding Support Proposal Committee Tuesday, June 23, 2015, 1 - 3 PM East Portland Neighborhood Office; 1017 NE 117th Ave Attendance: Annette Stanhope, Arlene Kimura, Lori Boisen, Mary Nelson, Richard Kiely, Ron Glanville, Tom Badrick, Tom Lewis, David Hampsten Unable to attend: Bridget Bayer, Rick Paul, Mingus Mapps, Violet Pascoe Staff: Eliza Lindsay, Kari Koch, Richard Bixby Facilitators: Theresa Logan, Keela Johnson; Resolutions Northwest Co-created Space for the meeting:
1. Listen to understand 2. Speak respectfully 3. Be open to negotiation(s) *Let’s have a good spirit and productive meeting*
In reference to how other coalition offices are handling their budget approval process:
How are other coalition offices doing this? o They operate under the same ONI goals o They’re not making this change:
Their Governing Boards don’t have diverse community representation. They provide no direct funding to neighborhood association or other
community organizations beyond small grants o Staff are reaching out to other community organizations.
Concerns and Suggestions for Direct Funding Support:
Neighborhood Association Allotments: People have already made plans with expected money
National Night Out expenses? Reimbursements typically given in the fall anyway
Document other contributions – cash/volunteer hours? o New reporting will help capture this. o Already happening for some programs o Recognize some neighborhood association have limited capacity
Not all allotments go to events; some communities use them for newsletter(s) or other activities.
Cut allotments based on Advisory Committee participation, rather than across the board?
o Something to consider for next year, for this year we will stick with 25% cut across the board
Concern about missing stakeholders (Powellhurst-Gilbert, Argay and Lents neighborhood associations):
o There have been a lot of emails o It may make it difficult to raise funds o Lents may ‘block’ other EPNO requests to the city
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o What if these stakeholders show up at the Advisory Committee meeting with red card?
o Don’t exclude; we need them at the table for input. o Current policy is that new Advisory Committee members need to go through
orientation before joining the group. New people who walk into the meeting will be guests.
Proposal:
Concerns with option A: o Missing stakeholders o Cut in neighborhood association allotments when planning has already begun o Suggest any savings from the entire budget go to current groups fund if available
prior to March 1
Option B - several blocks; not appropriate at this time
Consensus to pass Option A to the Advisory Committee o Have clarification on budgeting and reporting requirements o Make sure the requirements don't assume an event focus o Acknowledge it is difficult to get information about activities o Acknowledge the needs of struggling neighborhood associations
Next Steps for budget:
Bring a revised proposal (funding option A) back to full Advisory Committee.
‘Announcement List’ will be notified of meeting in addition to Advisory Committee
Follow up with Eliza with concerns about reporting requirements, forms and neighborhood association budgets
Start thinking about next year’s plan soon…(Sept.) Needs:
List of Advisory Committee members and affiliations
How to add new people to the Advisory Committee?
All parties to attend meetings; Hard to divide funds without all stakeholders being present
Check-in with other stakeholders about reducing the budget for printing, etc.
General Comments:
Neighborhood Associations have evolved since the beginning of the public support. Now are doing community projects and events as well as civic engagement
Could we get additional funding from other bureaus?
Membership of AC needs definition
Website could be used for communication? Advisory committee decisions?
Encourage leveraging of funds
Submitted by Keela Johnson and Richard Bixby
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