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East Portland Neighborhood Office Advisory Committee
Agenda
Friday, February 26, 2016 9:00 – 11:00 am
East Portland Neighborhood Office 1017 NE 117th
9:00 Welcome, Introductions, & Overview
9:15 Advocacy Team report & recommendations
9:45 Small Group Discussions of recommendations
10:15 Small Group share back and decision
10:45 Closing
• Accomplishments, next steps• Proposed Next meeting – April 15, 2016• Announcements
11:00 Adjourn
East Portland Neighborhood Office Advisory Committee
name affiliation email
Alesia Reese
Woodland Park Neighborhood Association;
East Portland Parks Coalition;
East Portland Neighbors;
Portland Intnl Airport-Citizens Advisory Comm
Annette StanhopeParkrose Neighborhood Association;
Prescott Family Community [email protected]
Arlene Kimura
Hazelwood Neighborhood Association;
Mobile Playgrounds/Summer Hiring;
The Rovers;
East Portland Land Use and Transportation Committee;
East Portland Action Plan;
East Portland Parks Coalition;
East Portland Neighborhood Assn. Chairs Group;
IRCO Works LLC;
Friends of Gateway Green;
PDC Eco-District Group;
Portland Pedestrian Advisory Committee;
Portland Streetcar Advisory Committee;
Brenda McSweeney
Children's Mental Health System Advisory Council;
Commission on Children Families and Community;
Glenfair Neighborhood Association;
Parks & Recreation Budget Advisory Committee;
East Portland Neighbors
Bridget Bayer
EPAP Economic Development Committee;
Parkrose School Bond Committee;
Parkrose Neighborhood Association;
Parkrose Business Association;
Venture Portland;
City Club of Portland
Carrie Goble Wilkes Community Group [email protected]
Cristina Palacios
Community Alliance of Tenants;
Healthy Homes Coalition;
Bureau of Dev Services Budget Advisory Comm
David PerryZenger Farm;
Lents International Farmers [email protected]
Emily Bertram
Parkrose Middle School;
SUN Community Schools Network;
Immigrant and Refugee Community Organization
Galina NekrasovaEast Portland Action Plan;
Slavic Culture [email protected]
Hongsa Chanthavong
Lao American Foundation;
Lao Business Association;
IRCO - Asian Family Center;
East Portland Action Plan;
Buddhatham-Aram, Inc.
Jenny GlassThe Rosewood Initiative;
EPAP Economic Development [email protected]
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East Portland Neighborhood Office Advisory Committee
name affiliation email
Jeremy O'Leary
City Repair;
East Portland Action Plan;
Resiliance NW;
PREPOregon.org
Jill Erickson
Wilkes Community Group;
Portland Chptr, Nat. Assoc of Active & Retired Fed. Workers;
Steering Committee for the NAYA Canoe;
Santee Sioux Tribe of Nebraska;
Chugach Native’s Association of Alaska
Joyce Ley
Wilkes Community Group;
The Rovers;
Friends of Wilkes Parks;
East Portland Action Plan;
East Portland Neighbors;
Loose Bobbins Quilting Group;
Friendship Garden Club;
Towers Book Club;
East Portland Parks Coalition
Kathi Holmes Wilkes Community Group [email protected]
Lori Boisen
Division Midway Alliance;
EPAP Economic Development Subcommittee:
The Rovers
Mary Nelson
Russell Neighborhood Association;
Villa Garden Club;
Project Linus;
Northwest Quilters Guild;
St. Theresa's Women's Guild;
St. Vincent de Paul, St. Theresa chapter;
Genealogical Forum of Oregon
Mingus MappsHistoric Parkrose NPI;
Public Involvement Advisory [email protected]
Natalia Sanchez Mobile Playgrounds/Summer Hiring [email protected]
Natalya Sobolevskaya [email protected]
Polo Catalani
22 Mutual Assistance Associations;
IRCO Board of Directors;
Asian Family Center, Advocacy Council;
Africa House Resource Council;
Asian Pacific American Network of Oregon;
Colored Pencils Art and Culture Council;
Catholic Charities of Oregon;
Lutheran Community Services NW;
Oregon Public Broadcasting, Advisory Board;
Oregon Bar Association;
American Immigration Lawyers Association
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East Portland Neighborhood Office Advisory Committee
name affiliation email
Richard Kiely
82nd Avenue of Roses Business Association;
82nd
Avenue of Roses parade;
Brentwood-Darlington Neighborhood Association;
Work Drug Free Gresham;
Venture Portland;
Certified Recovery Mentor;
Movies in the Park Program;
East Portland Chamber of Commerce
Rick Paul
Pleasant Valley Community Baptist Church;
Portland Recycling Team;
Pleasant Valley Neighborhood Association;
The Friends of Fair;
Fair Board of Multnomah County;
Oregon Fairs Association;
Association of Oregon Recyclers;
Recycling Advocates
Ron Glanville
Russell Neighborhood Association;
Parkrose Community UCC;
Parkrose Farmers Market;
Parkrose Community Orchard;
East Portland Neighbors;
EPNAN Editorial Committee
Tom BadrickParkrose Heights Association of Neighbors;
East Portland Neighborhood Assn Chairs [email protected]
Tom LewisCentennial Community Association:
Rockwood Public Utility [email protected]
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East Portland Neighborhood Office
February 2016
Program Goals:
• Increase the number and diversity of people involved in their communities
• Strengthen community capacity
• Increase community impact on public decisions
Current and Ongoing activities
• support for neighborhood associations,
• support for recycling/reuse/cleanup events,
• administration and support for the small grants program,
• support for publishing quarterly print newsletter,
• maintenance of website,
• email announcements, maintenance of contacts database, social media activity,
• support for projects like Mobile Playgrounds, East Portland Action Plan (EPAP),
• support for East Portland Neighbors,
• maintain office and check-out equipment for community events
• outreach, program planning, evaluation, and development
Acknowledge that you, the community members at the core of our program, all have other
groups and projects you are involved with beyond those connected to EPNO programming.
New program activities added by Advisory Committee
• Community Activities Fund,
• Expanding the Reuse/Recycle/Cleanup program,
• Advisory Committee and program advocacy work
Expected changes in the coming year
• Two staff changes, EPNO Director, EPAP Grant Advocate; hire, orient, and train,
• EPN is considering change to be more inclusive,
• The EPNO and EPAP, the other large program in our office, programs have both changed
since EPAP was created eight years ago. It is time to reexamine how we work together.
Recommendations from the Advocacy Team
• Make houselessness project a priority; and use it for advocacy and asking for more
funds.
• Continue infrastructure development, including planting seeds and planning for projects
and partnerships, particularly planning around funding from multiple sources.
• EPNO Advisory Committee invest time this spring advocating to City Council with emails
and phone calls, and attending budget forums and hearings.
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East Portland Neighborhood Office
Support community building and civic engagement through:
Program Area Specific asks from 10-2-2015 meeting
Funding Support Additional funding for Neighborhood Allotments andCommunity Activities Fund
Increase Small Grants
Organization and Project Support
Support for management of collaborative projects with otherbureaus
A Homelessness project
Cultural Competent micro-enterprise for translation &interpretation
Ask bureaus to set aside funds, or ask for funds, for thecommunity to decide on East Portland projects (Ask to PDC,PBOT, Parks, Metro, Multnomah County)
Support for East Portland Community Events; East Portland-wide community celebration (also suggested at 12-2014meeting)
Accounting support for NA and EPN
Communications All-household mailing of EPNAN 4 times a year, multi-lingual 2times a year (review of communications also suggested at 12-2014 meeting)
Physical Support (meeting room, office equipment, event equipment for checkout)
No suggested additions
Network and Outreach More outreach & engagement with other communities, multi-lingual and multi-cultural (multi-lingual staff?) specificallyyouth, African American, business associations (also suggestedat 12-2014 meeting)
Training This item was suggested at the 12-2014 meeting, not the 10-2-2015 meeting. Included for reference: Organize a free culturalcompetency training for community members working oncommunity building and civic engagement.
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Actual Actual Budget Actual
2013-14 2014-15 2015-16 Jul-Dec 2015
SourcesOffice of Neighborhood Involvement 277,588$ 308,003$ 314,269$
Use(1) Organization & Project Support
Staff 68,301$ 52,318$ 71,000$ 35,800$ NA Liability Insurance 8,424$ 9,524$ 10,000$ 8,750$ Misc (Rovers funds) 1,375$
(2) Network & OutreachStaff 10,394$ 8,518$ 16,000$ 5,500$ Meeting; food, childcare, interpretation 4,319$ 4,130$ 3,000$ 1,230$
(3) TrainingStaff 2,509$ 3,712$ 5,000$ 900$
(4) Communication toolsStaff 25,596$ 24,905$ 31,000$ 10,500$ Neighborhood News 5,000$ 10,000$ 12,000$ Web Maintenance 5,000$ 6,400$ 5,000$ 300$
(5) Funding SupportStaff 10,956$ 17,954$ 16,000$ 10,400$ Small Grants -$ 23,187$ 23,187$ NA Allotments 18,253$ 16,260$ 15,000$ 2,100$ Community Activities Fund 4,386$ 5,000$ 430$
(6) Physical SupportStaff 32,309$ 19,473$ 26,000$ 11,700$ **City Internal (IS, phone, Ins, ovrhd) 15,040$ 16,203$ 14,494$ *Printing & Distribution (copier) 5,325$ 1,411$ 1,500$ 2,760$ *Office Supplies 3,173$ 1,799$ 1,000$ 2,030$ Misc 4,181$ 7,648$ 4,000$ 1,780$
(7) AdministrationStaff 53,114$ 73,846$ 55,000$ 24,700$ Staff - Advisory Committee 21,000$
Total 271,894$ 303,049$ 314,181$ 139,880$
Projected balance (9,000)$
* EPNO shares office supplies and the copier with the East Portland Action Plan. The December costsshow total costs. East Portland Action Plan pays their portion of the total cost at the end of the year.** For 2015-16, City Internal is distributed in staff time.
EPNO Budget
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East Portland Neighborhood Office Advisory Committee
Friday, November 20, 2015, 9 am – 11:10 pm
East Portland Neighborhood Office, 1017 NE 117th Ave
Attendance: Annette Stanhope, Arlene Kimura, Cristina Palacios, David Hampsten, Emily Bertram, Galina
Nekrasova, Hongsa Chanthavong, Jill Erickson, Joyce Ley, Kathi Holmes, Mary Nelson, Mingus Mapps,
Natalya, Sobolevskaya, Ron Glanville, Tom Badrick
Staff: David Ashton, Eliza Lindsay, Kari Koch, Richard Bixby
Facilitator: Theresa Logan
Program Advocacy
A team met twice in October develop a plan and strategy. Focus on what we are doing well andwhat we would like to do more of. Acknowledge the inequity of EPNO’s funding. Clarify anyEPNO/EPAP confusion. Advocate collaboratively with other community involvement programs.The East Portland Neighborhood Association Chairs met with Commissioner Fritz at theirNovember meeting and expressed the need for expanding our program.
Messaging reference sheet: This is intended for Advisory Committee members and othersupporters. Another flyer could be developed for the public.
o Like the color, eye-catching quality;o concern that it looks bureaucratic, need it to look community-driven;o would be good to have links to further information;o Equity focus should show in photos;o Should talk about how EPNO provides on-the-ground support for community projects
Telling the story about EPNO/EPAP and equity: Advocating for more funds will require anexplanation of the difference between EPAP and EPNO and why EPNO is inequitably funded.
o Need to be vocal about the current funding not being fairo Don’t focus on equity or the difference between EPNO/EPAP; focus on what you want to
do;o EPAP is limited-term, when will it end?o Need a graphic showing the difference between EPNO and EPAP
Advocacy tip sheet: to help everyone, especially those inexperienced in advocacy, organizetheir message.
o Need open-ended questions to encourage dialog
Upcoming opportunities for advocacyo City-wide land use will be talking about the ONI budget at their November 23 meetingo Katie Larsell (from Argay) has been on the City budget committee – Frieda Christopher
(from Hazelwood) may be on it for next year.o Write articles for the EPNA News and the Oregonian
Proposal to write a letter to ONI Director and Bureau Advisory Committee with a specificrequest for additional funds before the December 14 BAC meeting
o We don’t have agreement on what we would do with additional funds yeto Is this a strategic move at this point?o Don’t do one-off actions; need to have a plan before initiated the advocacy campaigno Write another letter in Januaryo There was general support for sending a letter before the December BAC meeting.
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Building our Storyo Individuals worked on their individual stories about community projects aided by EPNO,
and why they are importanto Will collect and distribute these stories so all can use them during discussions with
community members or decision makers
Timelineo There are two main stages in advocacy on the City general fund budget, until the first of
February, getting our ask incorporated in the ONI budget ask; after that, getting CityCouncil to fund our ask
o Advisory committee members are encouraged to talk about the importance ofexpanding the EPNO with people they know in ONI partner organizations andcommunity leaders
o Community advocacy to City Council will start in March
EPNO program direction
To be more effective in asking for additional funding, we need to agree how we would spend it,
the direction the program is going
The advocacy team did talk about possible projects to advocate for, included in chart along with
ideas from prior Advisory Committee meetings
Upcoming meetings will have updates on the advocacy for next year
We will spend the February 26, meeting focusing on the EPNO program direction
The April meeting we will discuss the Advisory Committee’s process, what works well for us and
how to improve it.
The plan is to have a celebration of accomplishments at the June meeting.
Reports
The fall Community Activities Fund has decided on projects. There are some great projects that
will make new connections for EPNO
The Cleanup program is launched, all neighborhood association funding is committed. There are
three community cleanups that been committed so far.
Announcements
Cristina P – Community Alliance of Tenants is doing a fundraiser Salsa Party on December 3. The
need is great, the eviction of an entire building in East Portland with mostly Black and Latino
residents, many with a disability.
Mingus M – There will be a Comprehensive Plan hearing at Parkrose High School on December
10, 6 – 9 pm
Ron G – Two East Portland Neighborhood Association News deadlines coming up; January 11 for
the February issue, and March 15 for the all-household mailing in April.
Annette S – Open House on December 9, 2 – 8 pm; DIY craft workshop?
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East Portland Neighborhood Office Advisory Committee
Special meeting on budget advocacy
Friday, December 18, 2015, 9 am – 11:00 am
East Portland Neighborhood Office, 1017 NE 117th Ave
Attendance: Arlene Kimura, Lori Boisen, Mary Nelson, Tom Badrick, Tom Lewis, Rick Paul
Staff: Eliza Lindsay, Kari Koch, Richard Bixby
Goals of the meeting is to develop a high-level plan for advocacy, and the message to go with it,
Debrief 1st ONI BAC meeting
Propose required cut package
Practice telling our story
Debrief December 14, ONI BAC meeting
Staff workshop prior to meeting, used to develop initial proposals for cuts, demonstrated usingprivilege to maintain privilege (positional power and insider knowledge), rather than to supportthose who lack privilege. Set up to fail building a unified group.
It is good that Commissioner Fritz will be at all the BAC meetings
Good to know why we need to propose cuts, and that we can state that these cuts are not rightfor ONI
Verbal statements supporting East were made, but not documented in handouts
Talk about more funds, no path to get there
No community member on the ONI BAC Steering Committee
Time to be creative about where to seek funding?
Audit ONI programming
Was a typical ONI BAC meeting
Challenge to deal with complex material in a large and diverse group
Response to first ONI BAC meeting
Lori will write a letter, as a first-time attendee, about message the ONI staff retreat prior to the
meeting sent regarding the unimportance of community members at the table
BAC should finish the cut proposal and start working on budget adds.
Suggest cutting management in direct portion to program cuts, if there is less program, there is
less need for management (same would be true of adding program dollars, add to
management); Also equity issue as management tend to be highest paid employees
Richard will write up group’s points and proposed cuts and send out. Short turn-around for any
feedback. All BAC members can send in the suggestions to Amy Archer, cc Amalia, with the
proposed cuts.
Proposed cuts
o Graffiti Removal - $150,000 – suggest increasing volunteer cleanup
o Vacant Crime Prevention position - $80,000
o 5% cut to administration - $20,000
o Resolutions Northwest contract - $163,000
Suggest meeting again before next meeting
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Other thoughts:
Need to do 2 year planning cycles
ONI strategy is set up to fail
Showing up matters, build partnerships
Need audit to show evidence of equity in program
Look for dollars for Community Activities Fund elsewhere
Arlene – in other bureau advisory committees, staff propose cuts and community members
evaluate them. In ONI the community proposes cuts
Think about who we serve and how we serve the community. All ONI programs serve a small
number of people because of our funding level.
Need transparency and accountability about how funds are used
Will extra funds given to DCL partners be spend in East?
Rough comparisons of funding level; DCL are at about 40%, EPNO is about 60%
Next Steps:
Develop and practice advocacy stories
Submitted by Richard Bixby
11
East Portland Neighborhood Office Advisory Committee
Special meeting on budget advocacy
Friday, February 12, 2016, 9 am – 11:00 am
East Portland Neighborhood Office, 1017 NE 117th
Ave
Attendance: Arlene Kimura, Lori Boisen, Mary Nelson, Tom Badrick, Tom Lewis, Jill Erickson, Joyce Ley,
Mingus Mapps, Ron Glanville; Staff: Eliza Lindsay, Kari Koch, Richard Bixby
Before planning a strategy for the next one to two years, step back and look, not only at our common
interests, but also what is currently being done, and the additional capacity of staff and community.
Debrief ONI BAC meetings
• It was a good decision to shorten this budget cycle to 4 meetings
• For first time attendee, it was educational, good to hear city-wide perspectives, concern about
low staffing levels of partners
• For first time attendee, enlightening how other coalitions operate, how ONI operates, its
structure, the decision-making process
• Concern ONI gets additional duties (ie Marijuana) dumped on them.
Lori talked with Amalia, ONI Director, and expressed concern about lack of including community in
workshop prior to the meeting cycle; and the lack of strategy for add packages. It was a positive
conversation.
• Add packages that were forwarded to the Mayor
o 1st
– Not take any cuts to ongoing funds
o 2nd
– Retain 3 current positions and use overhead funding
o 3rd
– One-time additional funding for grants, small, youth, Diversity and Civic Leadership
o 4th
– Restore accessibility fund for interpretation, child care, transportation
o 5th
– Adding about 5 positions for various programs
o 6th
– Pilot engagement around housing emergency
o 7th
– Strategic planning process for ONI budget
• Next at ONI BAC – advocacy for add requests to City Council, emails, testimony at forums and
hearing
• Rest of year, one-off reviews of policy changes from various programs, work on CNIC program
equity. Many meetings are cancelled. The value in participation would be building relationships
with other ONI partners.
• Don’t forget about the Spring & Fall BuMPs
Recommendation: EPNO Advisory Committee invest time this spring advocating to City Council with
emails and phone calls, and attending budget forums and hearings.
Mixed feelings about how much advocacy effort to put into ONI BAC until next budget cycle.
Program Summary, What we are already doing;
• Staff support for ongoing programs; support for neighborhood associations, cleanup programs,
small grants program, newsletter, website, email announcements, database, social media,
projects like Mobile Playgrounds
• Community members; all have other groups and projects you are involved in besides those
connected to EPNO programming
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• New program components added by Advisory Committee; Community Activities Fund,
expanding the cleanups, and advocacy work
• The EPNO program will also be impacted by City budget decisions for next year
• EPNO program is changing, it takes time to change
• Upcoming changes
o Two staff changes, EPNO Director, EPAP Grant Advocate; will take time to hire, orient,
and train new staff
o EPN may be changing to be more inclusive, will take a look at purpose and operation; it
will be an effort that takes time
o EPAP & EPNO relationship; programs have operated independently from beginning,
made sense at the beginning, changes that indicate it is time to reexamine how we work
together:
� New staff in both programs
� EPAP now has ongoing ONI funding
� Up until now, EPAP has been visible, EPNO in the background; for successful
advocacy EPNO needs to be more visible
o Confusion in community about EPAP – EPNO – EPN
New possible advocacy projects: How can we leverage the project for advocacy?
• Houselessness project; big issue with the City, will need to respond anyway, develop pro-active
process acknowledging unique situations; Drivers: Community interest, Advisory Committee
suggestion, Mayor’s Plan
• All suggestions below are infrastructure projects; continue to advance as opportunities arise
o Pursue multiple funding sources / crowd-funding, etc, for projects; would expand
funding capacity and would help tell our story
o Planting seeds and telling our story; no new projects
o Support community events and meetings as a foundation for other activities
o Support small grants – ONI funds or other funding
Recommendations:
• Make houselessness project a priority; and use it for advocacy and asking for more funds.
• Continue infrastructure development, including planting seeds and planning for projects and
partnerships, particularly planning around funding from multiple sources.
These recommendations will be presented to Advisory Committee by Tom Badrick & Richard Bixby.
Other thoughts
• Don’t forget campaigns for City Council positions this year; an opportunity to tell story
• Telling our story should be part of routine work of EPNO
• Remain flexible and responsive – take advantage of opportunities
Tentative next meeting at Friday, April 1, 9 am
Parking Lot:
• Uniqueness of East Portland about Houselessness issue
• East Portland Neighbors – opportunities for expansion
• Consider forming political PAC
• Continue as advocacy team, or change to another role
Submitted by Richard Bixby 13
