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EAB2, 11/10/2001 CERN EP-Electronics Pool 1
The CERN-EP Electronics Pool:Current Status
The CERN-EP Electronics Pool:Current Status
Jean-Pierre Vanuxem
EP-ESS
EAB2, 11/10/2001 CERN EP-Electronics Pool 2
Historical summary
1965--> 1987: The Pool “recuperates” lots of equipment. The NP --> EP(!) division grants the experiments “Pool budgets” (3-4 MCHF/yr)
1987: Creation of EPAC (the 1st El. Pool Advisory Committee) and 1st rental scheme (24%/yr, but creation of “free allocations”)
1990: Rental rate lowered to 18%/yr but extended to all equipment withdrawn from 1981. Pool income increases
1992: Rental rate lowered to 12%/yr applied to all Pool equipment, and to 4%/yr for “Privileged” experiments under benefit of a CEC
1995: No new CEC is granted. Privileged experiments keep their rights till they terminate. Rental rate based on lifetime of equipment (average: 6%/yr in 1995 10%/yr in 2001)
2000: ACES (Advisory Committee for El. Support) defines the Electronics Pool Policy for the next 5 years
2001: EAB (Electronics Advisory Board) is created
EAB2, 11/10/2001 CERN EP-Electronics Pool 3
Traditional mandate of Electronics Pool
Make available to experiments/groups commonly used “standard” equipment following a rental scheme approved by CERN
Organize its maintenance (verification + repair) with outside firms --> maintenance contracts + provide spares
Ensure the necessary logistics: deliver equipment to experiments, handle it locally for verification tests, ship it to firms for repair
Purchase new equipment for subsequent rental according to a Pool product policy approved by CERN management
Maintain a database for equipment tracking, technical/administrative information for the users, invoicing, inventories, statistics, …
Administer a budget made of rental fee collection and used for the payment of the maintenance of existing equipment, the purchase of new one and some industrial support to run the service
Give technical and administrative assistance to the users
EAB2, 11/10/2001 CERN EP-Electronics Pool 4
The Electronics Pool to-day: some (after-LEP) numbers
Equipment (non-obs): 19500 items total (9200 rented)
Value: 49.2 MCH total (25.2 MCHF rented)
Moves/yr: ~3000 items IN, ~3000 OUT
Repairs: 350 items/yr, 95% farmed out: ~200 kCHF
Verifications: ~2500 /yr, 40% farmed out: ~100 kCHF
User Codes: ~350 accounts (expts, R&D groups, teams)
Note: the equipment belonging to the “aging” category is not included here
EAB2, 11/10/2001 CERN EP-Electronics Pool 5
Pool equipment distribution by standards
Standard #items value (MCH) %value
NIM 9292 14.9 30
CAMAC 4448 13.0 26
FASTBUS 1121 4.4 9
VME 2073 7.0 14
High Voltage 1152 3.3 7
Lab Instruments 1426 6.6 14 -----------------------------------------------------------------------------------
TOTAL 19512 49.2 MCHF 100%
EAB2, 11/10/2001 CERN EP-Electronics Pool 6
Pool equipment currently rentedby standards
Standard rented rented /tot. rented use of standard (MCHF) (%)
(%)
NIM 7.7 31 52
CAMAC 4.3 17 33
FASTBUS 0.9 4 20
VME 5.6 22 80
High Volt. 2.0 8 61
Lab Instr. 4.7 18 71
--------------------------------------------------------------------------------
TOTAL 25.2 MCHF 100% 51%
EAB2, 11/10/2001 CERN EP-Electronics Pool 7
Current users of the Pool
Sector Rented Value (MCHF) % of Total Rented
LHC 8.7 34
HAL 7.5 30
DIV 3.2 13
ION 2.6 10
LEP 1.6 6
OTHER 1.6 7
------------------------------------------------------------------------------
Totals: 25.2 MCHF 100%
Note: External Teams contribute to the total Pool rental income at the level of ~45%
EAB2, 11/10/2001 CERN EP-Electronics Pool 8
Manufacturers of Pool equipment
Manufacturer # of items % of total # Value (MCHF) % of total Value
LeCroy 6747 35 20.4 41
CAEN 3110 16 8.0 16
WES 1090 6 4.3 9
CES 1032 5 3.2 7
WIENER 980 5 3.0 6
CERN*EP 3571 18 2.3 5
Other 2982 15 8.0 16
----------------------------------------------------------------------------------------------------------
TOTAL 19512 100% 49.2 MCHF 100%Note: LeCroy have stopped their production of modular electronics equipment for HEP as from June 2001 !
EAB2, 11/10/2001 CERN EP-Electronics Pool 9
Evolution of the rented value of Pool equipment by sector
0
2
4
6
8
10
12
14
96/01 96/09 97/05 98/01 98/09 99/05 00/01 00/09 01/05
LEP
HAL
ION
LHC
DIV
OTHER
(LEAR,OMEGA,NA47)
DIRAC
(NOMAD, CHORUS)
(LEP)
HARP
AD, COMPASS
LHC TESTBEAMS
MCHF
EAB2, 11/10/2001 CERN EP-Electronics Pool 10
Evolution of the total rented value of Pool equipment
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
50000
kCHF
(LEP)
Total value
(CHORUS, NOMAD) HARP
AD,COMPASS
LHC TEST BEAMS
LHC value
EAB2, 11/10/2001 CERN EP-Electronics Pool 11
Electronics Pool Logistics
ESS
CERN USERS(SM & Visitors)
El. POOL SUPPLIERS
El.POOL ESS/EP
SPL PURCHASING
SPL SHIPPING
ESSTECHNICAL
SUPPORT
SPL LOGISTIC SUPPORT
SPL SALES
REPAIR FIRMSTEST FIRMS
ESS/OF
ESS/GI
SCRAP
EAB2, 11/10/2001 CERN EP-Electronics Pool 12
Movements of Electronics Pool equipment
0
200
400
600
800
1000
1200
1400
LOAN
RETURN
LOAN
RETURN
CHORUS, NOMADNA47, OMEGA, LEAR
LEP
94 95 96 97 98 99 00 01
moves/month
EAB2, 11/10/2001 CERN EP-Electronics Pool 13
New boundary conditions
Staff reduction: has forced the Pool to seek industrial support:
• for the maintenance of its equipment: the maintenance, which was in the past ensured by ESS, is now already farmed out at the level of 95% for the repair and 40% for the verification.
• for the replacement of its administrative + database support personnel: the EP section currently consists of 2 S.M. + 2 I.S.
Budget constraints: No investment money from EP division since ‘96.
Necessity of adapting Pool equipment to the needs of the LHC era: the Pool requires continuous renewal of its equipment in the next 5 years to come
A high degree of Pool self-financing has been reached
EAB2, 11/10/2001 CERN EP-Electronics Pool 14
Electronics Pool funding evolution towards self-financing
1987 2001 2005
New equipment
EP EP + Pool Pool Pool
Repair EP Pool Pool
Ind. contractmanpower
0 EP EP Pool Pool
Infrastructure + EP EP EP EPtech. support
Verification EP EP
Pool
1995
EP + Pool EP + Pool
Pool
EP + PoolEP + Pool
EAB2, 11/10/2001 CERN EP-Electronics Pool 15
Typical annual budget
Rental fee income (@ ~10%/yr): + 2.5 MCHF
Other income (resale, compensation): + 0.2 MCHF
Repairs (~95% farmed out): - 0.2 MCHF
Verifications tests (~40% farmed out): - 0.1 MCHF
Industrial Support: - 0.2 MCHF
New Investments: - 2.2 MCHF
-------------
Balance: 0
EAB2, 11/10/2001 CERN EP-Electronics Pool 16
Pool product policy for new investments
CATEGORY New Investments
NIM: strict minimum
CAMAC: None
FASTBUS: None
VME: Crates 6U/9U in VME64x , FE modules, processors
HV: New systems (CAEN 1527, UVC VISyN 1450, …)
Lab Instruments: Standard (power supplies, generators, meters, …)
+ high-performance (GHz scopes, analysers, ...)
EAB2, 11/10/2001 CERN EP-Electronics Pool 17
New Electronics Pool service
Recommended by ACES in 2000
General-purpose electronics is purchased for CERN users on their own budgets. Maintenance is organized by Pool.
5%/year maintenance charge (incl. provision for spares)
Maintenance offered to visiting teams at same conditions
The Pool is starting the new service with 2 recently developed product families planned for LHC experiments:
• the TTC (Timing, Trigger and Control) system
• the ELMB (Embedded Local Monitor Board)
EAB2, 11/10/2001 CERN EP-Electronics Pool 18
The Pool database
Former DB was:• > 10 years old
• based on ORACLE Forms 4.5
• limited, isolated
• 100% application-oriented ( user-friendly, but expensive to maintain)
• had become “spaghetti shaped”
New DB is:• operational since March 2000
• based on Baan 4, a standard commercial product currently in use by CERN Stores and supported by AS/DB
• integrated with the CERN environment (Foundation, Oriac, BHT)
• some customization is however required for the Pool
EAB2, 11/10/2001 CERN EP-Electronics Pool 19
More automation in the Pool procedures
Automatic Invoicing Procedure (operational since March 2000)
• fully automated (using the same system as the CERN Stores)
• is made more frequently (e.g. every month), thus offering the users a closer monitoring of their Pool rental expenses with full details available in BHT
Automatic User Identification (not operational yet)
• magnetic card reader to get User information (including possibly special Pool authorizations) from Foundation via the standard CERN access card
Automatic Equipment Identification (not operational yet)
• bar-code reader to identify the equipment: this should make inventories faster and more reliable
EAB2, 11/10/2001 CERN EP-Electronics Pool 20
Electronics Pool information on the web
Electronics Pool Home Page: (general information on El. Pool services, rules of access, annual reports, support classes, …)
• http://www.cern.ch/ESS/Electronics_Pool/
Equipment Search: ( description, availability, techn. doc, ...)
• click on “Keyword Search” from El. Pool home page
User Account Information: (list of Pool equipment, rental costs, …)
• click on “Account Status” from El. Pool home page
ESS Group Home page: (information on ESS group)
• http://www.cern.ch/ESS/
EAB2, 11/10/2001 CERN EP-Electronics Pool 21
Conclusions
The El. Pool must face new challenges to get ready for LHC in 2006
A high level of self-financing has already been reached
Farming out of the maintenance should be pursued
The rental inventory should be renewed
A new service shall be put in place for the purchase and maintenance of new products
More automation should be brought to the Pool procedures to reduce costs (invoicing, user and equipment identification, sales, …)
To achieve these goals, the Pool needs continuous support from its Users + EP management
