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Guidelines for Training Reports
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Industrial Training Reports
Guidelinesfor E/10
CP, CE, EE, ME, and PR Students
ContinueContinueEndEnd
Nov. 2013
Main Menu• General Instructions
• Layout
• Fonts
• Arrangement of the report
• Page Numbering
• Figures
• Tables
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General InstructionsStudents should prepare the reports strictly
according to the given instructions.
Separate Reports to be prepared for two
sessions of training. (Report I and Report II)
One report should not contain more than 30
pages.
After corrections, Reports I and II should be
bound together and submitted before the oral
assessment (viva).
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Lay outPaper size : A4
For the Final Submission: Print on one side of the paper
For the first submission: Reports printed on both sides of the paper are accepted
Margins:
Left – 20 mm
Right, Top and Bottom – 15 mm
Line spacing : 1.5
DO NOT insert “Header” or “Footer”
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Arrangement of the report
Cover page
Acknowledgements – if any
Contents
List of Figures
List of Tables
List of Abbreviations
Introduction
Main body
Conclusions
Back page (Blank Paper)
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Page Numbering
Pages containing “Acknowledgements”, “Contents”, “List of Figures”, “List of Tables” & “List of Abbreviations” : in Roman Numerals (i, ii, iii, iv, .......)
Other pages: in Arabic Numerals (1, 2, 3, ...)
Page numbers: at the “bottom right” of the paper
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Figures
Fig. n.m Title of the Figure
(Below the Figure !!)
FigureFigureCentered horizontally across the page 1.5 lines
gap
In the text, refer to the Figs. by their Numbers (…..as shown in Fig n.m ……).
Do not include irrelevant Figures
Drawings, Photographs, Maps etc are labeled as figures
“n” is the Chapter Number
“m” is the Number of the Figure in the particular chapter
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Tables
Table. n.m Title of the Table
(Above the table!!)
TableTable
Center horizontally across the page
1.5 lines gap
Always refer to the Tables by their Numbers in the text. (..as shown in Table n.m...)
“n” is the Chapter Number
“m” is the Number of the Table in the particular chapter
xxx xxxxx xxx
Adjust Row Heights and Column Widths to suit the values
Center texts vertically within the cells
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CONTENTS
Chapter 1 INTRODUCTION 1
Chapter 2 (SECOND MAIN HEADING) 3
2.1 Sub Heading 3
2.2 ............................... 6
DO NOT include 2.2.1, 2.2.2, …. etc. under CONTENTS !!
Chapter 3. (THIRD MAIN HEADING) ..
3.1 ............................... ..
…………. ...............................
…………. ...............................
Chapter .. CONCLUSIONS ..
Times New Roman 14 pts
Upper Case, Bold
Left Aligned
Chapter Nos.
Times New Roman
12 pts, Bold
Left Aligned
Title of the Chapter
Times New Roman 12 pts
Vertically aligned
Page Nos.
Times New Roman 12 pts
Right Aligned
One page is good ! Two is the maximum !!
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Acknowledgements ì
Contents ii
List of Figures iii
List of Tables iv
List of Abbreviations v
LIST OF FIGURES
Figure 1.1 .................................... 3
Figure 1.2 . ................................... 5
....... .................................... ......
....... ..................................... .......
Figure 2.1 .................................... .......
Figure 2.2 .................................... .......
Figure 2.3 . ................................... .......
....... .................................... .......
....... .................................... .......
Times New Roman 14 pts, BoldUpper CaseLeft Aligned
Fig. No.
Times New Roman 12 pts, Bold
Left Aligned
Title of the Figure
Times New Roman
12 pts
Page No.
Times New Roman 12 pts
Right Aligned
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LIST OF TABLES
Table 1.1 .................................... 3
Table 1.2 .................................... 5
....... ..................................... .......
....... ..................................... .......
Table 2.1 ....................................... .......
Table 2.2 ..................................... .......
Table 2.3 ........................................ .......
....... ..................................... .......
....... ...................................... .......
Times New Roman14 pts, BoldUpper CaseLeft Aligned
Table. No.
Times New Roman 12 pts, Bold
Left Aligned
Title of the Table
Times New Roman 12 pts
Page No.
Times New Roman 12 pts
Right Aligned
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List of AbbreviationsList, in alphabetical order, all the abbreviations used with descriptions.
Abbreviation Description
…………….. …………………………….…….…………….. …………………………….…….…………….. …………………………….…….…………….. …………………………….…….…………….. …………………………….…….…………….. …………………………….…….
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Acknowledgements• In this section, acknowledge the
support given by various people to carry out your training successfully.
• Names should be given, with titles (Mr/Ms/Eng etc.), as Last names with Initials or Last Names with First names. (Not only first names)
• Limit “Acknowledgements” to ONE page.
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IntroductionThe first paragraph of the Introduction should be about the training session. It should include the correct name of the training organization and the dates of starting and ending of the training session. If there was a training schedule, give details.
Then give, in your own words, an introduction to the training organization with following information.
Management Structure – with an Organization ChartVision and Mission, if availableOwnershipType of organizationMajor functions/ Range of products/ Market share etc.Branches/ Sections etc.Future plans
You may use information available in Annual Reports, Web sites etc, BUT DO NOT DIRECTLY COPY from them.
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Main BodyDetails of work carried out during the training period should be given with labeled drawings, charts, sketches, maps, photographs etc. wherever possible. Use passive voice in past tense.
All Figures and Tables should be numbered.; See Instructions.
Divide the main body into several chapters and number them starting from Chapter 2. The break down can be based on different work sites, different activities, different shops, different experiences, training schedule etc.
Write, in your own words, only about what you observed/ experienced during the training period. (Do not write any “Theory”) Use mainly the information that you have entered in the training diary.
You may also use information available in manuals, specifications, handbooks etc. to write the report, BUT Do not directly copy from them.
Pay special attention to spelling, grammar, punctuation marks etc. (Use “Spell checker” or dictionary).
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Conclusions• In “Conclusions”, summarise your
training experience highlighting difficulties encountered.
• Elaborate on how the academic exposure you had had at the Faculty helped in following the training programme and vice versa.
• You can make suggestions to make the training more productive, but do NOT criticise any person or organization.
• Limit “Conclusions” to ONE page.
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Fonts
Standard Font: Times New
Roman
Font sizes:Titles – 14 pts, Bold, Do not
underline, Left Aligned
Sub-titles – 12 pts, Bold, Do not
underline, Left Aligned
Other texts – 12 pts, text justified
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Page Numbering
Pages containing “Acknowledgements”, “Contents”, “List of Figures”, “List of Tables”, “List of Abbreviations” etc. in Roman Numerals (i, ii, iii, iv, .......)
Other pages in Arabic Numerals (1, 2, 3, ...)
Page numbers should be at the “bottom right”
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Text
15 mm
15 mm
15 mm
20 mm
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No cage!!
A new Chapter should be started on a new page.
Line Spacing : 1.5
Texts should be justified
Spacing between two paragraphs : 3 lines
No Header
No Footer
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INDUSTRIAL TRAINING REPORT – I
Arial 24 pts
TRAINING ORGANIZATION: Full Name of the Organization
PERIOD OF TRAINING: FROM: DD/MM/YYYY TO: DD/MM/YYYY
FIELD OF SPECIALIZATION: CHEMICAL & PROCESS ENG./CIVIL ENGINEERING/ ELECTRICAL & ELECTRONIC ENG./MECHANICAL ENGINEERING/ PRODUCTION ENGINEERINGArial 14 pts
Name (Initials, Last Name)
E/XX/XXX (Reg. No.)
Arial 12 pts
20 mm
15 mm
15 mm
15 mm Go backGo back
