Faculty Workshop in Mentoring Biomedical PhD Students at

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FacultyWorkshopinMentoringBiomedicalPhDStudentsatRutgers

JimMillonig,PhD- SeniorAssociateDeanJanetAlder,PhD- AssistantDean

SchoolofGraduateStudies– NewBrunswick/Piscataway

AnnStock,PhDandMaishYarmush MD/PhDBiotechTrainingProgram

Sept23,2020

School of Graduate Studies

Agendafortoday

• 12:00-1:15Presentationandinteractivediscussion• Principlesofmentoring• AcademicresourcesatRutgers• Managingstudentprojects• Fundingforstudents• Professionaldevelopment• Handlingstudentissues

• 1:15-2:00Casediscussionsinbreakoutrooms


PrinciplesofMentoring


SmallGroupDiscussioninBreakoutRoomfor8min

• Introduceyourself

• Whatchallengesdoyoufacewhenmentoringgraduatestudents?

• Whatprinciplesareimportantinmentoringrelationships?Eachgroupwillreporttop2principlessopickaspokesperson


Reportback- Whatprinciplesareimportantinmentoringrelationships?15secpergroup

1. Makingconnectiontostudents2. Making sure that we are mentors not friends3. Prioritizetheirtrainingwhenwearebusy4. Keepinglinesofcommunicationconstantlyopen5. Be flexibleandnoteveryoneisthesame6. Building a community within the lab members with positive feedback7. Scientificmethodandmakingsuretheyarereadingandform

hypotheses8. Direct, openandfrankcommunication(oneonone)9. Importance of individualized communication10. Needfortrustbidirectional


7PrinciplesofEffectiveMentoringRelationships

1. Cultivatingethicalbehavior

2. Effectivecommunication

3. Aligningexpectations

4. Fosteringindependence

5. Assessingunderstanding

6. Promotingprofessionaldevelopment

7. Addressingequityandinclusion

FromXeniaMorinHandelsman,Pfund,Branchaw etalEnteringMentoringandEnteringResearch

HowdoesCOVIDaffecteachofthese?


AcademicResourcesatRutgers


Competencieslearnedingraduateschool• Broadconceptualknowledge - corecourses• Deepknowledgeofaspecificfield - upperlevelcourses,thesiswork,andjournalclubs• Criticalthinking - readingpapers,planningexperiments,reviewinggrantsandmanuscripts• Experimentalskills - rotationsandthesislab,collaborations• Responsibleconductofresearch– EthicalScientificConductinitialandrefresher• Rigorandreproducibility- biostatisticsclasses• Computationalskills– computerprogrammingclassesinRandPython• Collaboration/Teamwork – workingwithotherlabsandwithinlab,studentorganizations• Managementandemotionalintelligenceskills - manageyourownproject,supervise

undergraduates,interactwithfacultyandpeers• Leadershipandprofessionalism– joinstudentorganizations,volunteerforevents,iJOBS• Communicationskills - presentationsinlab,university,andnationalmeetings,writing

manuscriptsandfellowships,Comm Sci class

FOBGAPT2meeting2017


MentoringPrinciple#1- CultivatingEthicalBehavior

• CourseinResponsibleConductofResearch• RigorandReproducibility• Createasafespaceformakingmistakes• Don’tputunduepressuretogetpositiveresults• Resourcesforreportingunethicalbehavior• Covid – beawareofunsupervisedstudentsandpressuretofinishprojectsquickly


EthicalScientificConductCourseNo.16:115:556

• ThiscourseisrequiredforBiomedicalPhDstudentsandMastersofScienceBiomedicalstudents.

• ThecoursecomplieswithNIHguidelinesforRCRtraining.• Studentswillreceive1creditforsuccessfullycompletingthecourse.Pass/Fail• PostdoctoralfellowsaswellasF33andKawardrecipientsareinvitedtoparticipatein

thecourseandwillreceiveacertificateofcompletionafterattendanceataminimumofelevenone-hourweeklymeetings.

• Formatislecturebycontentexpertfor30minfollowedbysmallgroupcasediscussionsfor30minledbyfacultyfromalljointgraduateprograms(ALLFACULTYSHOULDTEACHTHISONETIMEFORTRAININGGRANTSandRCRCOMPLIANCE).

• Weeklywrittenassignments.• Studentsintheir5th yeargraduateschoolmusttakearefreshertrainingcourse

(16:115:558)thatisfour2hoursessionsofcasestudydiscussion.


EthicalScientificConductSyllabus• Mentor-MenteeResponsibilitiesandRelationships• DataAcquisitionandLaboratoryTools:Management,Sharingand

Ownership• ResearchMisconductandPoliciesforHandlingMisconduct• Plagiarism,AcademicRules,Copyright• ResponsibleAuthorshipandPublication• PeerReview• ConflictofInterest– Personal,Professional,andFinancial• ScientistasResponsibleMemberofSociety• IntellectualPropertyandTechnologyTransfer• CollaborativeResearchinAcademiaandIndustry• PoliciesforAnimalSubjectsinResearch• PoliciesforHumanSubjectsinResearch• ContemporaryEthicalIssuesinBiomedicalResearchandthe

EnvironmentalandSocietyImpactsofScientificResearch


Whattodoifyoususpectmisconduct• RutgersPolicyonResearchMisconduct90.2.2

http://policies.rutgers.edu/view-policies/research-section-90#2

• Talktoresearchombudsperson(e.g.PaulManowitz forRWJMS)http://rwjms.rutgers.edu/research/orsp/documents/RWJMSResearchombudsperson.pdf

• ReporttoCampusResearchAdvisoryBoard

http://policies.rutgers.edu/view-policies/research-section-90

http://rwjms.rutgers.edu/research/orsp/documents/RWJMSResearchombudsperson.pdf


BiostatisticsClasses

• AsperNIHrequirementtoincreasetrainingforrigorandreproducibilityofscience

• NewcriteriaforNIHgrants:samplesizepoweranalysis,rigorousstatisticalanalysis,blinding,randomization,inclusionandexclusioncriteria,biologicalvariables(sex),authenticatebiologicalandchemicalresources

• Requirethesesectionsonpropositionalqualifyingexam• Severalclassestosatisfybiostatsrequirement

http://rwjms.rutgers.edu/gsbs/current/RigorandReproducibilityTraining.html


NIHClinicalandTranslationalAward(CTSA)

NJAllianceforClinicalandTranslationalScience(NJACTS)(PI:ReyPanettieri MD)

Goal:$25MawardtoimproveclinicalandtranslationalresearchacrossNJ

Institutions:Rutgers,PrincetonandNJIT

TrainingGrantsupport:KathyScottoPhD

EducationalGoal:toprovidethecurriculumandtheresourcessoteamsofresearchers(PhDstudents,post-docs),physicianscientists(MD-PhDstudents)andclinicians(MDstudentsandclinicalfellows)cantacklelargemedicalissues

Neweducationalinitiatives(ClinicalandTranslationalCertificate):Grantwriting,Computationalcourses,Biostatistics,Communication,TeamScience,HumanBody101,Clinicalshadowingopportunities,CapstoneProject

ClinicalandTranslationalOpportunities


ComputationalBiologyClassses

• Data Carpentry workshop through iJOBS every January (0 credit)• Python course 16:137:552 (3 credits) • Python for Research Bootcamp mini-course (1 credit)• Computational Genomics - learn R programming as relates to genomic

data 16:761:505 (3 credits)• Bioinformatics – Fall 16:765:585 (3 credits)http://rwjms.rutgers.edu/gsbs/student_affairs/career.html

http://rwjms.rutgers.edu/gsbs/student_affairs/career.html


Coursesforwriting

16:355:506 WritingforPublicationFocusesonoverallorganizationofpublishedworkaswellaswritingandeditingatthelevelappropriateforajournalsubmissioninthestudent'sgraduatefield.

16:355:508 WritingtheDissertationFocusesonwritingatthelevelappropriateforadissertationinthestudent’srespectivefield.

16:355:502 GraduateWritingFocusesonwritingforabstracts,reviews,conferences


AnnualWorkshopin“HowtoDesignExperimentsandWriteaManuscriptthatPeerReviewersWillLove”

JoinusasEricPrager,PhDaformerEditoratWileyPublishing,willguidegraduatestudentsandpostdocsthroughbestpracticesforpreparingmanuscriptsandgrantsapplicationsincludingdesigningexperimentswithstrongrigorandreproducibility.Thursday,April16,2020from1:00PMto3:00PM


IntroductiontoVirtualPlatformsforStudying

Zoom • One-on-one or Group Study meetings

Microsoft Teams • Central Meeting Hub• Bulletin Board • Student questions• Video Conferencing, chat• Collaborative editing of Slides, study guides, etc.

Microsoft Whiteboard orMicrosoft Powerpoint • One-on-one or Group Study meeting supplement

• Joint editing of a whiteboard with Save and Share• Can be used concurrently with Zoom


GraduateSchoolFactlets• Generalorientationforallgraduatestudentsplus biomedicalorientationplusprogramspecificorientation.

• FormsforeachmilestoneincludingAnnualCommitteemeetings– makesuretheyarethecurrentformsanduseDocuSign

• ElectronicThesis/Dissertation(ETD)canbeembargoedforupto2years.Responsibilitylieswithstudent.Canuselayabstractbeforemanuscriptsarepublished.

• ORCIDs(uniqueidentifierforresearchers)arerequiredofgradstudentsandforNIHtraininggrants

• SOAR(openaccess)formanuscripts.https://soar.libraries.rutgers.edu/• Plagiarismisanissue– bealertanduseTurnItInhttps://www.youtube.com/watch?v=uhv_yGNzHwA&feature=youtu.be

https://soar.libraries.rutgers.edu/


Website:yourresourceforeverything– newsitecomingsoon!

http://rwjms.rutgers.edu/education/gsbs/

News- recentpublicationsandfellowshipsResourcesGooglecalendar• Seminars• Careerdevelopmentevents• Thesisdefenses• Workshops• Canlinktoyourcalendar

https://www.linkedin.com/groups/3679494/

https://www.linkedin.com/groups/3679494/


InternationalStudents

RutgersGlobal–InternationalStudentandScholarServicesprovidesimmigrationservicesandadvisingtohelpinternationalstudentsmaintainlegalstatusthroughouttheirtimeatRutgers,andoffersprogramswithaninternationalfocusforallmembersoftheuniversitycommunity.Thecenterprovides:• Personal advising sessionsonimmigration,cross-cultural,andotherpersonalmatters• WorkshopsonF-1andJ-1immigration-relatedmattersforinternationalstudents,and

universitypartners• Anenjoyable,informative orientationprogram forincominginternationalstudents• Aregularseriesofcross-culturalsocialprogramstohelpyouacclimatetoU.S.andRutgers

culture,calledthe InternationalFriendshipProgram(IFP)• Academicsupport specifictointernationalstudent

Servicesat 30CollegeAvenue,NewBrunswickareavailable8:30am-5:00pm,fivedaysaweek,exceptonWednesdays,whentheofficeisnotopentostudentwalk-invisits.https://global.rutgers.edu

https://global.rutgers.edu/international-scholars-students/advising-services

https://global.rutgers.edu/international-scholars-students/students/programs-events/orientation

https://global.rutgers.edu/international-friendship-program

https://global.rutgers.edu/academic-support


DatabaseforTrackingGraduateStudentstoEnsureTimelyProgressandMeasureOutcomesforTrainingGrants

• GPA• EthicalScientificConductInitialandRefresher• Biostatisticscourse• QualifyingExamA• QualifyingExamB• IDPs• Annualthesiscommitteemeetings• Fundingsources• Fellowships• Publications• Timetodefense• Placementinformation• Monthsofresearchbeforeenteringgradschool


ManagingStudentProjects


MentoringPrinciple#2- EffectiveCommunication• Howoftenwillyoumeettogether?• Isthereapreferredmeansofcommunication?• Aretheretimeswhenyouwillnotbeavailable?• Whendoweneedtokeepconversationsconfidential?• Willanagendabedevelopedbeforeeachmeetingandwillactionitemsbedevelopedaftereachmeeting?

• Howwillthesecommunicationsberecorded?• Howoftenwillthethesiscommitteemeet- themorefrequentthebetter!

• HowwillyoumeetandkeepeachotherinformedduringCovid?FromXeniaMorinHandelsman,Pfund,Branchaw etalEnteringMentoringandEnteringResearch


MentoringPrinciple#3- AligningExpectations• Whatwouldsuccessinthisresearchexperiencelooklike?• Whatarethestudent’sshortandlong-termgoals?Howcanyouhelpthemreachthose?• Doesthementorhaveotherresponsibilitiesthatmightimpacttherelationship?• Doesthementeehaveotherresponsibilitiesthatmightimpacttherelationship?• Doyouwanttosharecalendars?• Howwillresearchtopicsbedeveloped?Howmuchshouldmenteecontributevsmentor?• Whowillberesponsibleforwritingmanuscripts?Whatisthepreferredmechanismforgettingedits?

• Howwilltheresearchbefunded?Whatdoesthementorexpectofthementeeregardingfunding?

• WhatarethementoringcontinuityplansandwhatcanbeaccomplishedduringCovid?Whatnewskillscantheylearnandhowcantheymanagetheirtime(writing,dataanalysis)?



MentoringPrinciple#4- FosteringIndependence

• Howwillthementoringrelationshipevolveorprogress?• Createarelationshipofmutualrespect.• Encouragecuriousity andsomerisktaking.• Arethereupcomingmilestonesortransitionsforthementee?• Willotherpeoplebeinvolvedinthementoringrelationship?• HowwillCovid changethemilestonesforindependence?



CompactBetweenBiomedicalGraduateStudentsandTheirResearchAdvisorsbyTheAssociationofAmericanMedicalColleges(AAMC)2017http://rwjms.rutgers.edu/gsbs/current/forms.html

Considercustomizingyourowncontract


CommitmentsofResearchAdvisors(AAMC)• Throughoutthegraduatestudent’stimeinmylaboratory,Iwillbesupportive,equitable,accessible,encouraging,

andrespectful.• Iwillbecommittedtomeetingone-on-onewiththestudentonaregularbasis.Iwillregularlyreviewthe

student’sprogressandprovidetimelyfeedbackandgoal-settingadvice.• Iwillbecommittedtothegraduatestudent’sresearchproject.• Iwillhelpthegraduatestudentselectathesis/dissertationcommittee.• Iwillprovideanenvironmentthatisintellectuallystimulating,emotionallysupportive,safe,equitableandfreeof

harassment.• Iwilldemonstraterespectforallgraduatestudentsasindividualswithoutregardtogender,race,nationalorigin,

religion,disabilityorsexualorientation,andIDwillcultivateacultureoftoleranceamongtheentirelaboratory.• Iwillbecommittedtoprovidingfinancialresources,asappropriateandaccordingtomyinstitution’sguidelines,

forthegraduatestudenttoconductthesis/dissertationresearch.• Iwillexpectthegraduatestudenttosharecommonlaboratoryresponsibilitiesanduseresourcescarefullyand

frugally.• Iwilldiscusswiththegraduatestudentauthorshippoliciesregardingpapers.• Iwillbeknowledgeableofandguidethegraduatestudentthroughtherequirementsanddeadlinesofthe

graduateprogramandtheinstitution,aswellasteachingrequirements,ifany,andhumanresourcesguidelines.• Iwillencouragethegraduatestudenttoattendandpresenttheirresearchatscientific/professionalmeetingsand

makeanefforttosecureandfacilitatefundingforsuchactivities.Inaddition,Iwillprovideopportunitiesforthestudenttodiscussscienceandtheirresearchfindingswithcolleaguesandfellowscientistswithintheinstitutionandbroaderscientificcommunity– forexample,atlabmeetings,researchdays,andseminars.

• Iwillpromotethetrainingofthegraduatestudentinprofessionalskillsneededforasuccessfulcareer.Theseskillsincludebutarenotlimitedtooralandwrittencommunication,grantwriting,managementandleadership,collaborativeresearch,responsibleconductofresearch,teachingandmentoring.

• Iwillcreateanenvironmentinwhichthestudentcandiscussandexplorecareeropportunitiesandpathsthatmatchtheirskills,values,andinterestsandbesupportiveoftheircareerpathchoices.


CommitmentsofGraduateStudents(AAMC)• IacknowledgethatIhavetheprimaryresponsibilityforthesuccessfulcompletionofmydegree.• Iwillmeetregularlywithmyresearchadvisorandprovidehim/herwithupdatesontheprogressandresultsof

myactivitiesandexperiments.• Iwillworkwithmyresearchadvisortoprovideupdatesontheprogressandresultsofmycoursework,research,

andprofessionalandcareerdevelopmentactivities.• Iwillworkwithmyresearchadvisortodevelopathesis/dissertationproject.• Iwillworkwithmyresearchadvisortoselectathesis/dissertationcommittee.• Iwillbeagoodlabcitizen.• Iwillmaintaindetailed,organized,andaccurateresearchrecords.Withrespecttodataownership,I

acknowledgethatoriginalnotebooks,digitalfilesandtangibleresearchmaterialsbelongtotheinstitutionandwillremaininthelabwhenIfinishmythesis/dissertationsothatotherindividualscanreproduceandcarryonrelatedresearch,inaccordancewithinstitutionalpolicy.

• Iwilldiscusspoliciesonworkhours,medicalleave,andvacationwithmygraduateprogramandresearchadvisor.

• Iwilldiscusspoliciesonauthorshipandattendanceatprofessionalmeetingswithmyresearchadvisor.• Iwillbeknowledgeableofthepoliciesandrequirementsofmygraduateprogram,graduateschool,and

institution.• Iwillattendactivelyparticipateinlaboratorymeetings,seminars,andjournalclubsthatarepartofmy

educationalprogram.• Iwillbeknowledgeableofallinstitutionalresearchpolicies.• IacknowledgethatIhavetheprimaryresponsibilityforthedevelopmentofmyowncareer.


FundingforStudents


• $100millioninexternalfellowshipsandawardssincefounding2000

• Helpidentifyingfundingsources

• VirtualOfficehours

• Helpwithapplicationlogistics

• Feedback,editing,andrevising

• ~17%ofcurrentstudentshaveexternalfellowships

• MeetingeverySeptemberwithstudentsandmentorswhohavebeensuccessfulobtainingfundingandfacultyfromstudysection

http://gradfund.rutgers.edu/



Coursesforwriting

FellowshipWritingGroup– OrganizedbyLaurenAleksunes everyfall

GrantWritingBasicsspringcourseGuidanceandpracticeinwritingabiologicalresearchgrantproposalfocusingonSpecificAims.16:681:601

AdvancedStudiesinNeuroscienceorPsychologytowriteanNRSAF31GrantProposalThepurposeofthecourseistofacilitateeachstudent'ssubmissionofanF31applicationfortheDecemberdeadline.16:830:504


Followedupwithpeerreviewgroupfocusedonspecificaims – RunbyJanetAlderandTracyScott


Boilerplateparagraphsforfellowshipwriting

http://rwjms.rutgers.edu/gsbs/student_affairs/fellowship.html

SeebelowforsomematerialsandpleasecontactJanetAlder([email protected])foradditionalhelpifneeded.

• RCRtraining• RigorandReproducibilitytraining• iJOBS careerdevelopmentprogram• IndividualDevelopmentPlans• DescriptionofInstitutionalEnvironmentandCommitmenttoTrainingandAdditionalEducationalInformation

• SamplesuccessfulNIHFapplications,NSF,EPA,AHA,NJstatefellowships aswellas diversitysupplements uponrequest.

http://rwjms.rutgers.edu/gsbs/student_affairs/fellowship.html


ProfessionalDevelopmentforStudents


MentoringPrinciple#5- AssessingUnderstanding

• Ensurethattheyaregraspingtheprojectbyhavingthemexplainitbacktoyouandmentor/teachothers

• Howwillthetraineereceivefeedbackontheirperformance?• AnnualCommitteeMeeting• Individualdevelopmentplan• HowcanthetraineegetfeedbackandhowwillyouensurethattheyunderstandtheprojectduringCovid?


IndividualDevelopmentPlans(IDP)

• EducationalresearchhasshownthatIDPsincreaseproductivity(e.g.http://postdoc.sigmaxi.org/results/)

• NIHisnowrequiringIDPsforalltraininggrantsandNIHOfficeofManagementandBudgetsentnoticethatgradstudentshavedualrolesandmustengageinbothtrainingandcareerdevelopment.

• FirstandthirdyeargraduatestudentswilldotheAAASonlineIDP(http://myidp.sciencecareers.org/)anduploadtoCanvasbyMay31.

• SecondandfourthyeargraduatestudentswillcompleteRutgersIDPmodeledfromtheonesatScrippsandUCSF.FacultycompleteasectionandreviewIDPwithstudentbyMay31.StudentthenmeetswithGraduateProgramDirector(2nd and4th years)and withsomeoneintheirpotentialcareerarea(4th years)byAugust31.

http://postdoc.sigmaxi.org/results/

http://myidp.sciencecareers.org/


MentoringPrinciple#6- PromotingProfessionalDevelopment

• Trainingintechnicalanddiscipline-specificskills• Professionalconferencesandmeetings• Traininginprofessionalskills• Exposuretocareeroptions• Networking• ThisissomethingtheycandoduringCovid


• Responsetoinputfromindustryandacademia• GrantfromBurroughsWellcome Fund(PonzioPI)• TechniquesfromAlanAlda Center.FacultyfromMasonGrossandSciences

• Capstoneprojectwithmentorinfieldofinterest• 3MinuteThesisCompetition

CourseinCommunicatingScience


https://tap.rutgers.edu/ http://rwjms.umdnj.edu/education/gsbs/student_affairs/BIOLinksTheMolecularBiosciences.html

http://gsnb.rutgers.edu/profdev

https://gsnb.rutgers.edu/rastl

https://ol.rutgers.edu/programs/plda/

Teaching,MentoringandLeadershipOpportunities


https://tap.rutgers.edu/

http://rwjms.umdnj.edu/education/gsbs/student_affairs/BIOLinksTheMolecularBiosciences.html

https://gsnb.rutgers.edu/rastl

https://ol.rutgers.edu/programs/plda/



NIHBroadeningExperiencesinScientificTraining(BEST)Awards$2millionfor5yearstocreateinfrastructure(2014-2019)

BostonUUCDavisUCIrvine

UCSanFranciscoUChicago

UColoradoDenverCornell

Emory/GeorgiaTech

UMassWorcesterMichiganStateNewYorkU

UNorthCarolinaURochesterVanderbilt

VirginiaPolytechWayneState

Rutgers- iJOBS


iJOBS Participation

RutgersGraduateStudents• SGS(New

Brunswick/Piscataway/Newark)• GSN(Newark)• GSC(Camden)

RutgersPostdocs• RWJMS• NJMS• SASNewBrunswick• SoE• SoP• SEBS• SASNewark• SASCamden

Newark

NewBrunswick


CareerTracks

ExamplesofCareerTracks• Principalinvestigator• BenchResearchinGovernment,Pharma orBiotech• Teaching-intensivecareersinacademia• ScienceandHealthPolicy• PatentLaw• TechTransferandBusinessDevelopment• ClinicalResearch• RegulatoryAffairs• HealthandScienceDataAnalysis• BusinessConsulting• ScientificWritingandMedicalCommunications• MedicalAffairs• Non-profitandFoundations• FinanceandEquityResearch• Publishing• Foodsafety• Journalism• TeachingEducationOutreach• Entrepreneur


Individualdevelopmentplanning&mentorshipCareer-specificcoursesProfessionalshadowing

ResumedevelopmentInterviewpreparationJobplacementandtracking

ContinuedparticipationSupportandmentoring

iJOBS PhasedProgramming

Phase1iNQUIRE

Phase2iNITIATE

Phase3iMPLEMENT

Phase4iNSTRUCT

SciPhD LeadershipandBusinessTrainingSitevisitsNetworkingsessionsCareerpanelsJobSimulationsPrimersWorkshopsCareerfairWebportalaccess


Phase1iNQUIRE


SciPhD: Leadership and Business Skills for ScientistsProvidedbyHumanWorkflows,LLCEveryJan/Febsince2015- 35hours

• The Business of Science• Major Leadership Styles• Successful Communications

as a Scientist• Developing Your People• Networking and the Interview

Process

• Team Performance Tools• Negotiations• Financial Literacy• Strategic Project Management

for Scientists


• Entrepreneur– whatisinvolvedinstartingabiotech

• SciencePolicy– writeapolicymemo

• BusinessDevelopment– decidewhethertoacquireanewcompany

• PharmaR&D- designpreclinicaltrialtooptimizeclinicalsuccess

• Publishing– decidewhethertoacceptamanuscript

• PharmaMarketResearchAnalysis– reportonwhetherdrugisworthpursuing

• MedicalAffairs–MedicalInformaticistvsMSLroleplay

• Consulting– recommendapproachtolaunchnewclinicaltrial

• RegulatoryWriting– prepareanInvestigativeBrochure

• MedicalCommunications– createslidedeckforphysician

• PatentLaw– rewritepatenttodemonstrateoriginality

• MergersandAcquisitions– decidehowmuchtobidonanewcompany

RepresentativeJobSimulations


Phase2iNITIATE


CareerTrackExampleSkillClasses

One40-HourClass USHealthcareSystemadPharmaManagedMarkets

DrugDevelopment:FromConcepttoMarket

ProjectManagementClinicalTrials,AdverseEventReporting,Post-Marketing

InnovationandEntrepreneurship

OrganizationalBehavior

DrugDiscoverythroughPreclinicalDevelopment

IntroductiontoPublicAdministration;PublicPolicyFormation

PracticalAspectsofClinicalTrialDesign

BioengineeringinBiotechandPharmaIndustries

Pharma ProductManagement

FundamentalsofRegulatoryAffairs

ProgrammingMethodologiesforNumericalComputing

ProjectManagement;PerspectivesinDrug

Development

RutgersPrograms

Business

Engineering

Businessand

Science

HealthRelated

Professions

PublicHealth

Medicine


Professional ShadowingandMentoring

• Eachtraineeismatchedtoamentorandashadowingopportunityrelevanttotheirchosentrackwithindustrial,institutionalorgovernmentalpartners.72hoursoverawholesemesterorover2weeks.

• EachtraineeusestheIndividualDevelopmentPlan(IDP)asaframeworkforgrowth.


FirstPositionofSciPhDParticipants(n=165)

Administration 6%

Business0development,0

consulting,0and0

strategic0alliances

34%

Data0science,0analytics,0and0

software0engineering

6%Entrepreneurship0 2%

Intellectual0property0and0 law 2%Regulatory0affairs 6%

Sales0and0marketing

12%

Science0education0and0

outreach 2%

Science0policy0and0

government0affairs

4%

Science0writing0and0

communication

22%

Technical0support0 and0product0development 4%

SCIENCEHRELATED0JOB0FUNCTION

Academia29%

For.Profit53%

Government.6%

Nonprofit.7%

Unknown 5%

ALL.SECTORS..

CurrentFor-ProfitNon-ResearchPositions


iJOBSParticipantsHaveDecreasedTimetoDefense

53

Contro

l

iJOBS

n = 103 n = 135

Contro

l

iJOBS

Mon

ths

to D

efen

se


iJOBSParticipantsHaveMoreTotalPublications

54Contro

l

iJOBS

Contro

l

iJOBS


HowiJOBSBenefitsRutgers

• Leadership,business,teamwork,andcommunicationsskillsnecessaryforALLcareers

• NIHTraininggrantsrequirecareerdevelopmentcomponent

• Recruitingofgraduatestudents• Takesburdenoffoffacultyforadvisingtowardscareerstheyarenotfamiliarwith

• Studentmentalhealth,motivation,productivity• IncreasedinteractionbetweenRutgersandindustry


StudentIssues


MentoringPrinciple#7- AssessingEquityandInclusion• Createpositivemotivationandfosteragoodworkingenvironment• Beagoodlistener• Beculturallysensitive• Beawareofunconsciousbias• Beawareofimpostersyndrome• Willthementorandmenteediscusstheirmultipleaspectsoftheiridentity?Thismightincluderace,ethnicity,genderidentity,socioeconomicstatus,age/generational,sexualorientation,class,religionetc…

• Arethereaspectsofidentitythatshouldremainprivate?• QuarantineandremotelearningduringCovid canexacerbateissuesformentalhealthandincreasedisparitiesfordiversitystudents.


• 47%ofPh.D.studentsreachedthe10of30pointsonthescaletobeconsidereddepressed(n=790).

• Only37%ofmaster'sstudentsdidso.• Highestrateofapparentdepressionwasinartsandhumanities(64%).• Biologicalorphysicalsciencesandengineering(43-46%),socialsciences

(34%)andbusiness(28%).

Factorsrelatedtohowthegraduatestudentsviewtheirlives:• Careerprospects• Overallhealth• Livingconditions• Academicengagement• Socialsupport• Financialconfidence• Academicprogressandpreparation• Sleep• Feelingvaluedandincluded• Adviserrelationship GraduateAssemblyUCBerkeley2015

UCBerkeleyHappinessandWell-BeingReport


GeneralWarningSignsforDepression(AmericanPsychiatricAssociation)• Depressedmoodmostoftheday,nearlyeveryday• Lossofinterestorpleasureinfunactivities• Weightlossorgain• Decreaseorincreaseinappetite• Insomniaorhypersomnia• Feelingfatigueorlowenergy• Feelingsofworthlessness• Excessiveguilt• Difficultywiththinking,concentrating,indecisiveness• Thoughtsofdeathorsuicidalideation

GeneralWarningSignsforAnxiety(AmericanPsychiatricAssociation)• Excessiveworrywithnospecificsource• Exaggeratedstartlereflex• Inabilitytosleepduetoworry• Difficultyconcentrating• Troublecontrollingworrythoughts• Fatigue• Muscletension• Feelingthatthingswillalwaysendbadly• Avoidingsocialsituations


WhattoDoIfaStudentShowsSignsofDepressionorAnxiety

Bedirectwithyourconcerns.TellthemwhatyouareseeingthathasyouworriedHelpfulresponses:• Listening• Conveyinganunderstanding• Expressingthatyoucare• Normalizingwhattheyarefeeling• Validatethestudent’sexperiencesandtalktothemabouthelpfulresourcessuchasCAPSorthe

StudentWellnessProgram“Everyoneneedshelpsometimes.”“Itsoundslikeyouaredealingwithalot,itmightbehelpfultohavesomeonetotalkwith.”

Unhelpfulresponses:• Judging• Minimizing• Implyingwhattheyarefeelingistheirfault


Let’sTalkDropinCounselingfortheSchoolofGraduateStudies”Let’sTalk” isaservicethatprovideseasyaccesstoinformal,confidentialconsultationswithRutgersCounselingandPsychiatricServices(CAPS).

Ourowngradschoolcommunity-basedcounselorwillbearoundfor30mindropinsessions. Noappointmentisnecessary!Theremaybeawaitifthecounseloriscurrentlymeetingwithanotherstudentbuteveryeffortwillbemadetomeetwithallstudentswhowishtomeetthatday.

SchoolofGraduateStudies”Let’sTalk"Thursdays11am-1pmCAPSCounselor:DanaWeinstock

Ifthisdateandtimeframedon’tworkforyou,youmaygotoanyoftheother“Let’sTalk”sessionswhichyoucansee herehttp://rhscaps.rutgers.edu/dropin/848-932-7884Foranemergency,call855-515-5700or911

ForacompletelistofCounselingandPsychologicalServiceshttp://health.rutgers.edu/medical-counseling-services/counseling/

http://rhscaps.rutgers.edu/dropin/

http://health.rutgers.edu/medical-counseling-services/counseling/


CAPSWorkshopsforGraduateStudents• StressandAnxietyReduction“SayYestoNoStress”Workshop• TimeManagementandLifeBalanceWorkshop• HealthyCommunicationandAssertiveness“TalkingtheTalk”Workshop• BuildingResilience,FailingForward,andLearningtoManageExpectations• WorkingthroughAnger,Resentment,andConflict• Self-Acceptance:LearningtoLoveYourself

• WritingAccountabilityGroups• CoffeeChatwithJanet

Otherresources


Responding to Distressed Students – workshop for graduate facultyThursday, 9/24/20, 2:00 – 3:00 PM

Hosted by Dana Weinstock and Jessica TrusianiAgenda: We will discuss and consider potential student needs when in distress, learn how to respond to students in distress, and we will identify ways to refer a student for services (campus resources, CAPS, etc.). This will be an interactive and collaborative discussion, and there will be time for Q & A.Meeting link: https://rutgers.webex.com/rutgers/j.php?MTID=mdc9021c08fa20cbc8667adef4946dd53Meeting number: 120 045 5417Password: 6PmtPrct39QMore ways to joinJoin by video system: Dial [email protected] can also dial 173.243.2.68 and enter your meeting number.Join by phone: +1-650-429-3300 USA Toll/Access code: 120 045 5417

https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frutgers.webex.com%2Frutgers%2Fj.php%3FMTID%3Dmdc9021c08fa20cbc8667adef4946dd53&data=02%7C01%7Cjanet.alder%40rutgers.edu%7Cb23acaede5dc42241e2608d850f97e57%7Cb92d2b234d35447093ff69aca6632ffe%7C1%7C0%7C637348379787098981&sdata=dAmdkxHERNi3XnM2NQTzaX7Fp%2BYogMM7EYC6UKrVgw4%3D&reserved=0

mailto:[email protected]


PolicyProhibitingHarassment

• Covers Faculty Staff StudentEmployees Vendors Contractors Subcontractors Volunteers

• Basis Sex/Gender Religion Color Nationalorigin Ancestry Age Race Sexualorientation Disability Marital/veteranstatus Domesticpartnership/civilunionstatus

Genderidentityandexpression Atypicalhereditarycellularorbloodtrait


Administrators,supervisors,andfacultymembers…• haveanaffirmativeobligationtoreportcomplaintsofdiscriminationandharassmenttotheOfficeofEmploymentEquity

• shouldcooperateinanyinvestigation• shouldrespectandprotecttheconfidentialityofthepartiesandwitnesses

• Avoidactionsthatmaybeinterpretedasretaliationbycomplainantsorwitnesses


ResourcesforDiscriminationandHarassmentIssues• PolicyProhibitingDiscriminationandHarassment• TitleIX• SexualMisconductPolicy• PolicyProhibitingWorkplaceViolence• ConscientiousEmployeeProtectionPolicy• OEEComplaintProcess• OEEFormalComplaintForm• ResourceGuide


OfficeofEmploymentEquity

57Highway1,CookCampus(ASBII)848-932-3973

http://uhr.rutgers.edu/uhr-units-offices/[email protected]

CarolynDellatore,[email protected]

LisaGrosskreutz,[email protected]

http://uhr.rutgers.edu/uhr-units-offices/office-employment-equity





DefinitionofaLearningDisability

• Apermanentdisorderwhichaffectsthemannerinwhichanindividualwithaverage,oraboveaverage,intelligencetakesin,retainsandexpressesinformation

• Therearespecificlearningdisabilitiesinreading,writingandmathandsometimesmaybecomorbidwithotherconditionssuchasADHD,depression,anxiety,etc.


Possiblesignsyoumightnoticeforalearningdisability

• Slow,laboredreading- automaticityisneverachieved• Readingcomprehensiondifficulties- inabilitytograspthemeaningofwords,phrasesorparagraphs

• Graspsthemainideamorethanthedetails• Verypoorhandwritingand/ordifficultyorganizingthoughtsonpaper• Studentknowsthematerialbutperformspoorlyontests• Displaysmemoryskilldeficitsand/orpoororganizationalskills• Overlooksmultiplestepsinprojectsandpapers


ResourcestoAssistaStudentwithaLearningDisability

Ifastudenthasdisclosedtheyhave,orthinktheymighthaveadisabilityofanykindherearesomeresources:

• OfficeofDisabilityServices:https://ods.rutgers.edu• Focusesonprovidingacademicaccommodations- workswithbothgraduateandundergraduatestudents

• GraduateSchoolforAppliedandProfessionalPsychology(GSAPP):https://ods.rutgers.edu/students/gsapp-screening-eval-main• Provideslowcost(freewithstudenthealthinsurance)testingtothosewhomaysuspecttheyhavealearningdisabilityorADHDorwouldlikeupdatedtesting


Suggestionsfordealingwithastudentwithlearningdisability

• STRUCTURE- Structureyourmeetingsothatthestudentunderstandsthepurposeofyourmeeting,whatwillbediscussedandwhattheexpectedoutcomewillbe.Beawareoftheenvironmentinwhichyouaremeeting,andtrytoreduceoutsidedistractions

• Presentinformationinasmanymodalitiesaspossible- ifyouarehavingaverbalconversation,followupwithanemail

• Ifyoususpectadisability,butareunsurehowtoproceed,considerthe“bundle”approachBundletheresourcesyouarereferringthestudentto(LearningCenter,OfficeofDisabilityServices&WritingSupport)


Unconscious Bias

• Referstoabiasthatweareunawareof,andwhichhappensoutsideofourcontrol.Itisabiasthathappensautomaticallyandistriggeredbyourbrainmakingquickjudgmentsandassessmentsofpeopleandsituations,influencedbyourbackground,culturalenvironmentandpersonalexperiences


ImpactAssociationTest• https://implicit.harvard.edu/implicit/takeatest.html


HowtoAvoidUnconsciousBias

• Beaware/conscious• Challengestereotypesandcounterstereotypicalinformation• Usecontexttoexplainasituation• Reducelevelsofbias– males&femalesonpanels,culturaldiversityoninterview/selectionpanels,havecriteria&usethem

• Diversityofguestspeakers&lecturers• Inclusioninmeetings• TrainingatRutgersinhowtoavoidunconsciousbias.


CaseDiscussions

• Spend8minpercaseinyourbreakoutrooms11:15-1:45pm• Comebacktomainroomfor15minwrapup1:45-2pm• Case#1• Case#2• Case#3• Case #4


Whatdoyouplantodo?Selfreflection

• Writedownafewapproachesyouwillnowusewhenmentoringgraduatestudentsthatyouhavenotusedbefore.


THANKYOU!

[email protected]

[email protected]



Documents

Faculty Workshop in Mentoring Biomedical PhD Students at