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1
Revised
SUB-REGIONAL OFFICE
EMPLOYEES STATE INSURANCE CORPORATION
SHAHEED UDHAM SINGH NAGAR, JALANDHAR
Tel. No. : - 0181-2233222 Fax No.:- 0181-2233227
e-TENDER NOTICE FOR PROVIDING HOUSEKEEPING
e-Tenders are invited for providing Housekeeping Services for Sub-Regional Office & TOR, Jalandhar
and the Jurisdiction of Sub-Regional Office, ESI Corporation, Jalandhar , Branch Office, Jalandhar City
&ESIC Staff Quarters including Type- I,II,III,IV & V of Sub-Regional Office, Jalandhar from professional
Housekeeping, having experience of at least three years in Central / State Govt. Department /
Autonomous Bodies / Public Sector Undertakings, on contract basis from 01/02/2019 to 31/01/2021
and extendable by another one year on evaluation of the services rendered and mutual agreement.
Nature of Work
Approximate value of work
(Rs.) (Per Annum)
Earnest Money Deposit (Rs.)
Security Deposit (Rs.)
Last Date of receiving of sealed tender bids
Date of opening of
Technical Bids
Housekeeping Services – 6
1500000
30000
75000
28/01/2019 28/01/2019
Date and time of opening of Financial Bids will be intimated after the scrutiny of Technical Bids
received.
The tender document can be downloaded from the websites www.esic.nic.in and
http://esictenders.eproc.in from 02/01/2019 to 28/01/2019 till 12:00 noon. Interested bidders have
to submit the tender online at http://esictenders.eproc.in in the prescribed pro-forma. Further all the
physical copies of supporting documents shall also be required to be submitted by the bidders along
with the tender document downloaded from the website complete in all respects and dropped in the
tender box available at Sub-Regional Office, ESI Corporation, Jalandhar on or before 28/01/2019
by 03:00 PM.
All bidders/contractors are required to procure class – IIIB Digital Signature Certificate (DSC) with
both DSC Components i.e., signing & Encryption to participate in the e-Tenders. Bidders are required to
register themselves with C-1 India Pvt. Ltd., Gurugram for participating in e-Tender. Registration and
payment details are available at Annexure –III of e-Tender document.
The sealed tenders will be opened in the presence of the tenderers or their authorized
representatives who may wish to be present. The Joint Director (I/c) of Sub-Regional Office, ESI
Corporation, Jalandhar reserves the right to accept or reject any / all tenders without assigning any
reason whatsoever.
2
ELIGIBILITY CRITERIA
1. Sealed tenders are invited from reputed, registered and licensed agencies who can
take on the work for Housekeeping Services for a period of Two Year for Sub-
Regional Office, Jalandhar and the Branch Offices under the jurisdiction of Sub-
Regional Office, Jalandhar as mentioned below:
Branch Offices under Sub-Regional Office, ESI Corporation, Jalandhar
No. of Persons required
Sub-Regional Office, Jalandhar (For Housekeeping)
4-Housekeeping
TOR- Jalandhar + B.O. Jalandhar City
1-Housekeeping
Branch Office + TOR, Amritsar 1-Housekeeping
Any increase or decrease in the No. of persons deployed by the agency will be
as per the requirement of Sub-Regional office, ESI Corporation, Jalandhar. The
Contractor should provide them as and when required.
2. The tenderer must have an average annual turnover of Rs. 1.5 Crore during the last
three Financial Years and should be profit making during the last three Financial
years.
3. The Copies of the following documents should be submitted alongwith the Technical
Bid.
(a) Audited Balance Sheet of last three years.
(b) Proof of Annual Turnover as above at S. No. 2 duly certified by the Charted
Accountant for financial years 2014-15, 2015-16, & 2016-17.
(c)The tenderer must not have incurred any loss in the last 3 years.
(d)G.S.T. Registration Certificate.
(e)Company / Firm / Proprietorship/Partnership Registration Certificate.
(f) Contract Labour (R&A) Act, 1970 Registration Certificate with the renewal for
Minimum 20 members.
(g) PAN No./TAN No.
(h) ESI registration/EPF Registration with latest paid challan.
(i) Trading License of the firm and paid challans for last three years.
(j) Pest Control License Registration.
(k) Photocopy of Aadhaar card of Proprietor/partners
(m) VAT /GST Clearance Certificate.
4. The Tenderer have the Registered/Branch Office preferably in Jalandhar/Punjab and
he has to submit/furnished the detail of registered Branch Office within 15 days
after the agreement.
3
5. The Tenderer should have sufficient employees on its rolls or rolls of its Associates/
Contractor specifically trained for housekeeping work.
6. The tenderer /Associate/Contractor should have a valid labour license and Pest
control job is to be got done through licencee firms only.
7. The tenderer should have carried out following housekeeping work during last 3
years:-
(a) One work of value of Rs. 11.25 Lakhs or more in any Govt. /Semi-Govt/PSUs/
Govt. Undertaking, etc.
(b) Or Two works of value of Rs. 7.50 Lakhs or more & one of them should be in any
Govt. /Semi-Govt ./PSUs /Govt. Undertaking etc.
(c) Or Three works of value of Rs. 5.25 Lakhs or more one of them should be in any
Govt. /Semi-Govt/PSUs/ Govt. Undertaking, etc.
8. The tenderer has to submit satisfactory performance certificates in housekeeping
work from at least three PSUs/Govt. departments where he has worked during last
three years.
9. Only agencies except for Govt. companies/PSUs etc. having Valid Registration under
Contract Labour Act, ESI,EPF & other statutory law required for providing House
Keeping Services shall apply. The Govt. companies /PSUs must ensure that all the
workers engaged by them must get benefits under ESI/EPF scheme & fulfill all other
statutory requirements for this job.
4
INSTRUCTIONS OF TENDERERS
1. The tenderers are required to submit two separate Bids i.e.-Technical and financial,
as per prescribed proforma. The two Bids should be submitted in two separately
sealed envelopes superscribed “Technical Bid for House Keeping Services in ESIC,
SRO, Jalandhar” and “Financial Bid for House Keeping Services in ESIC, SRO,
Jalandhar”. Both sealed envelopes should be put in a third sealed envelope
superscribed “Tender for House Keeping Services in ESIC, SRO Jalandhar”.
2. The declaration in the prescribed proforma enclosed would be submitted alongwith
the Technical Bid.
3. The Technical Bid should be accompanies by an Earnest Money Deposit(EMD) of Rs.
30,000 (Rupees Thirty Thousand Only) in the form of Demand Draft/ Pay Order
from a commercial bank drawn in favour of “ESI Fund A/c No. 1, payable at
Jalandhar”. In the absence of EMD, the tender shall be rejected summarily. The
earnest money shall be refunded to the unsuccessful tenderers after finalization of
the contract. It shall be refunded to the successful Tenderer on receipt of
performance security deposit. No interest is payable on the EMD.
4. All entries in the tender form should be legible and filled clearly. Any overwriting or
cutting which is unavoidable shall be signed by the authorized signatory.
5. The bid shall be valid for 180 days from the date of opening.
6. Tender incomplete in any form will be rejected outright. Conditional Tenders will be
rejected outright.
7. No tenderer will be allowed to withdraw after submission of the tenders within the
bid validity period otherwise the EMD submitted by the tendering firm would stand
forfeited.
8. In case the successful Tenderer declines the offer of Contract, for whatsoever
reason(s) his EMD will be forfeited.
9. A formal contract shall be entered into with the successful tenderer. In this contract,
the successful tenderer shall be defined as Contractor.
10. The successful tenderer will have to deposit a Performance Security Deposit of Rs.
75000/-(Rupees Seventy Five thousand only) by way of Bank guarantee from a
commercial bank in favour of “ESI Fund A/c No. 1, payable at Jalandhar “valid for 60
days beyond the expiry of period of two years contract and further renewable.
11. The successful Tenderer will have to deposit the Performance Security Deposit and
commence the work within 15 days of acceptance of tender. Otherwise the contract
will be cancelled and EMD will be forfeited.
12. Each page of the tender document should be signed and stamped by authorized
representative of tenderer in acceptance of the terms and conditions laid down by
ESIC.
5
13. The competent authority of ESIC reserves the right to reject all or any tender in
whole, or in part, without assigning any reason thereof.
14. To employ adult and skilled, unskilled/ trained labour only.
15. To ensure timely payment of all statutory dues like ESI, EPF etc. and ensure
compensation as per payment of Wages Act, Minimum Wages Act etc. Payment of
wages to the workers shall be made only through bank transactions.
16. The financial bid & technical bid received without the signature of authorized person
will not be entertained and will be rejected.
17. Before finalization of tender, the Committee of member formed for deciding the
tender may visit the place of work where tenderer is carrying out the work presently
to check their quality of work. This will be one of the criteria for selection.
6
GENERAL CONDITIONS OF CONTRACT (GCC)
1. The tenderer would be wholly responsible for the job to be performed.
2. The persons deployed by the tenderer should be properly trained, have requisite
experience and skills for carrying out a wide variety of housekeeping work using
appropriate materials and tools/equipments.
3. To ensure the Health and safety measures of the employees.
4. The tenderer will be responsible for installation/refilling /maintenance of all such items/
equipments used in wash rooms and other areas for housekeeping purposes.
5. Employment of child labour will lead to the termination of the contract. The Contactor
shall engage only such workers, whose antecedents have been thoroughly verified,
including character and police verification and other formalities. The contractor shall be
fully responsible for the conduct of his staff.
6. The Contractor at all times should indemnify ESIC against all claims, damages or
compensation under the provisions of Payment of Wages Act, 1936; Minimum Wages
Act, 1948; Employer’s Liability Act, 1938; the Workmen Compensation Act, 1923;
Industrial Disputes Act, 1947; Maternity Benefit Act, 1961; Punjab Shops and Essential
Act or any modification thereof or any other law relating thereto and rules made
hereunder from time to time, ESIC will not own any responsibility in this regard.
7. In case of breach of any terms and conditions attached to the contract the Performance
Security Deposit of the Contractor will be liable to be forfeited by ESIC besides
annulment of the contract.
8. The staff shall be in proper uniform as approved by ESIC and with their identity properly
displayed.
9. The contractor shall: -
(A) Ensure Pest/Animal and Rodent free environment in the premises of ESIC.
(B) Provide tissue boxes and hand towels in Officers rooms.
(C) Ensure that their managers/supervisors are equipped with mobile phones.
(D) Arrange for a garbage disposal vehicle, bins, and other material required for
segregation and disposal of waste in a professional manner.
(E) Plan, manage collection, mechanized screening/segregation of dry and wet garbage
in the earmarked are and efficient transport and disposal of the garbage in the disposal
area. The work should be carried out in an eco friendly manner. The Contractor will
arrange for required resources, including manpower, machinery, disposal bags, bins,
van, etc. The contractor will also ensure that the garbage collection/disposal work does
not adversely affect the surroundings or personnel deputed for the work. Protective
gear including boots, gloves etc. shall be provided by the Contractor to the
housekeeping staff.
7
10. The contract shall initially be for a period of One year and may be extended further for a
period of One year subject to satisfactory performance on the same terms and
conditions. The rates quoted by the bidder shall remain unchanged during the first year
of contract except any change in the rate of minimum wages by Govt. under minimum
wages Act,1948 (As amended), ESIC. However ESIC reserves the right to terminate the
contract by serving one month notice, in writing. The contract may be terminated with
mutual consent by giving two months notice.
Variations
The ESIC may order variations in the scope or quantum of work through a written order.
The payment for the variation shall be worked out on the basis of contract rates for manpower
and pro-rate for additional areas for equipments, toiletries etc.
Payment Procedure:
Payment will be made in the first week of the succeeding month upon submission of the
bill in triplicate. Payment of the bill will be based on computerized print outs in standardized
proforma approved by ESIC along with computer generated attendance sheet in respect of the
persons deployed.
Liquidated damages:
Whenever and wherever it is found that the cleanliness is not up to the mark, it will be
brought to the notice of the supervisory staff of the Contractor by ESIC and if no action is taken
within reasonable time, liquidated damages @ Rs. 500/- per complaint can be imposed. The
decision of ESIC shall be final, in this regard.
Manpower:-
A. The contractor shall pay Minimum Wages, EPF contribution, ESI Contribution, bonus,
washing allowance & uniform allowance to the contract employees engaged at ESIC
premises.
B. Surprise inspections may be carried out by ESIC officials to assess the level of
housekeeping.
C. The contractor shall employ adult labourers only. Employment of child labour will lead
to the termination of the contract. The contractor shall be responsible for payment by
following the Minimum Wages Act ESI Act, Provident Fund Act, and Bonus Act as
applicable, and also of obeying all existing Labour Laws.
D. The contractor shall engage only such workers, whose antecedents have been
thoroughly verified, including character and police verification and other formalities.
The contractor must also ensure that they are of decent character, sound health and
possess general abilities to carry out the required works and are also able to read
instructions written in Hindi.
8
E. The contractor shall provide photo-identity cards and uniforms to the workers and it
should be ensured that all the workers bear proper uniform and displays identity card
throughout the working hours. The uniform shall be as approved by ESIC. The uniform
will necessarily include body overalls or shirt & trousers, standard design of shoes and
socks.
F. The ESIC reserves the right to bar any worker, employed by the Contractor, for carrying
out the works, if there happens to be any complaint of misconduct/misbehavior on the
part of the manpower deployed by the Contractor. Such person will have to be replaced
by the Contractor at his own costs, risks and responsibilities immediately, with written
intimation to ESIC.
G. The contractor should ensure to maintain required no. of manpower and also arrange a
pool of stand by housekeeping staff/supervisor. In case any housekeeping
staff/supervisor absences from the duty, the reliever of equal status shall be provided
by the Contractor from an existing pool of housekeeping staff.
H. The Housekeeping and electrician workers engaged by the contractor shall not take a
port in any of Union or association activities.
I. The workers and the agencies are prohibited from gong on strikes due to whatsoever
reasons and stopping of work and going on strike will attract penalty as decided by the
Joint Director(I/c), SRO,ESIC,Jalandhar.
Note: - The number of manpower required is likely to increase or decrease depending
upon the actual requirement.
Materials
Consumables items will be provided by Sub-Regional Office, ESIC, Jalandhar all the following required
consumables like:-
1. Poly Bags
2. Phenyl/acid/harpik/cleaning material etc.
3. Sodium Hypo chloride,
4. Bleaching powder
5. Toiletries/Naphthalene balls/fragrant
6. Broom
7. Mopper
8. Goves
9. Masks, etc.
Tools, tackles & equipments:-
Equipments, tools and tackles are minimum and mandatory to be provided to the
housekeeping staff by the contractor. These numbers, however, can be increased as per
requirement but payment will only be made as per financial bid. Minimum No. of equipments,
tools, tackles, etc. have to be maintained in the office at all times. A record of all these items
9
should be kept by the Supervisor. All these equipments may be inspected by designated ESIC
officials at any time.
Risk Clause
The tenderer shall at all times have standby arrangements for carrying out the work
under the Contract in case of any failure of the existing arrangement.
ESIC reserve the right for termination of the contract at any time by giving one month
written notice, if the services are found unsatisfactory and also has the right to award the
contract to any other selected tenderers at the cost, risk and responsibilities of Contractor and
excess expenditure incurred on account of this will be recovered by ESIC form the contractor’s
security deposit or pending bill or by raising a separate claim.
All necessary reports and other information will be supplied on a mutually agreed basis
and regular meeting will be held with the ESIC.
Contractor and its staff shall take proper and reasonable precautions to preserve from
loss, destruction, waste or misuse the areas of responsibility given to them by the ESIC
and shall not knowingly lend to any person or company any of the effects or assets of
the ESIC under its control.
In the event of loss/damage of equipments etc. at the premises of the ESIC due to
negligence/carelessness of Contractor staff, then the contractor shall compensate the
loss of ESIC.
The contractor will also maintain a suggestion book for comments on the services
rendered by it.
The contractor shall in performing its part of this Agreement, ensure the safety of the
building and the persons working in or visiting the ESIC’s premises and shall indemnify
ESIC for any loss or damage caused by any act of the contractor or its employees or staff
etc.
The contractor shall not assign or sublet this Agreement or any part thereof to any third
party without the approval of the ESIC. However he may use the services of associates
for providing the services in which case the contractor shall be responsible for the
performance and all acts of the associates as though they were his own.
In every case the contractor shall make alternative arrangements for meeting his
contractual responsibilities in case of failure of the Associate.
Licenses if any required for Housekeeping services at the site will be procured by the
Contractor.
10
Dispute Settlement
It is mutually agreed that all differences and disputes arising out of or in connection with
this Agreement shall be settled by mutual discussions and negotiations if such disputes and
differences cannot be settled and resolved by discussions and negotiations then the same shall
be referred to the Sole Arbitrator appointed by the Joint Director (I/c), ESIC whose decision
shall be final and binding on both the parties.
Stamp Duty
The contractor shall bear the stamp duty on the original of the agreement incorporating
the General conditions of the contract, Scope of work, Additional scope of the work and terms
and conditions, which shall be executed in duplicate, and the Corporation shall retain the
original and the Contractor shall retain the duplicate.
Technical Bid: -
a) EMD for Rs. 30000/-
b) Annexure – I (duly filled, signed and certified with seal )
c) Tender Document and all supporting documents duly signed and certified with seal.
The Financial Bid: - Annexure – II (duly filled, signed and certified with seal)
Important : - Every care has been taken to cover all important scopes, aspects, areas requiring
Housekeeping services, these are, however, not exhaustive and if deemed fit, Joint Director I/c,
Sub-Regional Office, Jalandhar may add additional scope of work.
SCOPE OF WORK
Cleaning Services
The aim and objective is to provide a high level of a clean, hygienic and presentable look
to the entire area. Pre-designated managers/supervisors of the Contractor will supervise the
awarded work. The Contractor has to ensure that the staff deployed is dressed in neat and
clean uniform approved by the ESIC.
Daily Services
Housekeeping/ cleaning services should be done daily from Monday to Saturday at
regular intervals, so that the areas covered under the contract remain spic and span all the
time. Working hours should be adjusted in such a manner that cleaning work in the morning
should be completed well before 9.00 A.M. Contractor will arrange manpower for special VIP
visits at no extra cost. The services includes:-
11
1. Cleaning, dusting, vacuuming and disinfecting of floors, walls and ceilings,
Removal of waste and any other garbage from the entire area covered under the
contract (such as halls, conference rooms, committee rooms, office rooms,
cabins, cubicles,etc.)
2. Sweeping, cleaning, mopping with disinfectant cleaner of area covered under the
contract, including all staircases, cabins, lobbies, reception, training rooms, office
rooms, cabins, meeting rooms, security office and other areas as covered in the
contract.
3. Cleaning of baskets, wastepaper baskets, cob-webs, etc. and disposing off all the
collected waste at designated site on daily basis.
4. Dusting of computer systems and their peripherals, all doors and windows,
furniture, fixtures, fans, equipments, accessories etc. and cleaning of all windows
glasses and grills. Cleaning and dusting of window panes/venetian blinds.
5. Spraying Room Fresheners in all rooms, on a daily basis at regular intervals.
6. Scrubbing/cleaning of toilets, wash basins, sanitary fittings, glasses, toilets,
floors, etc.
7. Cleaning and disinfecting all vitreous fixtures including toilet bowls, urinals, sinks,
toilet seats, containers etc. Brush thoroughly to include below water level and
under rims including areas at hinges and cistern handles. Re-stock toiletries,
which include liquid hand soap, toilet rolls, air fresheners, sanitary cubes,
naphthalene balls in toilets, etc. after daily check-ups in the morning, afternoons
and on call basis during daytime.
8. Cleaning and dusting of electrical switch boards, light fixtures, fans, air
conditioner vents, overhead light fixtures, projectors, fire-fighting equipments,
nameplates, plant boxes, doormats etc.
9. Placing garbage bags in all garbage bins to avoid stains and stinks and clear them
on daily basis.
10. Check and remove hairs, dust, dirt or any such object from anywhere in area
under the contract.
11. Cleaning, dusting, scrubbing of pantries, reception, security rooms, training halls,
committee rooms, computer labs etc.
12. Cleaning of all open areas between the building and boundary including
sweeping of roads, lawns, paths, cleaning open drains etc. as directed by the
ESIC.
Waste Disposal Management:
The contractor will ensure collection, mechanized screening/segregation of dry and wet
garbage in the earmarked area. The contractor will also ensure segregation of bio degradable
and non bio degradable garbage from the earmarked area to the nearest Municipal Corporation
bin outside each premise.
12
The contractor shall keep bin of suitable size and specification at the collection area. The
contractor will employ his staff for the collection/disposal work. The garbage will have to be
disposed of at least twice a day. The contractor will also arrange for the garbage bags, prepare
a flowchart indicating the method of collection/disposal, etc.
Weekly Services:
The deep cleaning of the entire area will be done by the Contractor once a week as under:-
1. Dusting of entire area including windows/windowpanes/doors/ledges, etc.
2. Thorough cleaning/sweeping/washing/mopping with disinfectant cleaners of all floors,
staircases and toilets. Scrubbing of all floors and ceramic tiles base. Cleaning of ceilings
and high walls, removal of wash stains on walls, cleaning of roofs, porches etc.
3. Cleaning of sanitary fittings, toilet drain pipes etc, in the toilets with cleaning material.
4. Cleaning of all windows glasses and grills with detergent/cleaning agents.
5. Washing of outside area with High Pressure Jet Machine.
6. Clean all chrome fittings, glass frames, soap holders etc. to a shiny finish.
7. The Tenderer will make a cleaning programme and submit to ESIC for weekly cleaning so
that ESIC’s concerned official/Incharge for the particular area can be deputed on the day
of cleaning to make the area available and supervise the cleaning work.
8. The Contractor will work in the specified area mentioned in the scope of work.
9. The contractor will provide the duty register to ESIC as required.
10. The Electrician will work of repair and maintenance of all electrical equipment of ESIC.
Pest and Rodent Control Services
1. The Contractor shall take effective measures for Rodent and Disinfection Services
including fogging etc. in the area under contract.
2. The contractor shall use chemicals that are harmless to humans and machines and are
of WHO specification. Further, the chemicals should not leave any spots in the treated
area.
3. The contractor will be responsible for any damage to human/machinery by any
chemicals used by him. Any damage caused to machinery/books due to rodent and
disinfection services in the areas covered under contract shall be made good by the
contractor.
4. The contractor will submit a detailed plan for carrying out the Pest and Rodent Control
services.
Housekeeping Monitoring and Control
For better management and smooth services, the following monitoring mechanism will
be adopted by the contractor:-
Toilets Checklist
13
This is to be attached on the back of the toilet door. It is to be filled up by the Contractor
supervising staff on duty daily.
Management/Housekeeping Service Requirements/Complaints Report
This is to be filled up by the management and administrative staffs of the Contractor
who receive/observe the complaints/requirements for any of the services of staff deployed by
the Contractor will be registered at site on the computer provided to the Contractor and
reported to Caretaker, ESIC. The Contractor will take immediate action to resolve the same
failing which the Penalty Clause will be invoked.
Housekeeping Services Complaint Register
The register is to be completed on the basis of information received by the
Housekeeping Manager from ESIC through the inspection of the site, attendance sheet of the
staff, weekly report, client letter/fax/e-mail, and verbal complaints from ESIC, etc. and
necessary action is to be taken.
CLEANING OF OFFICER’S ROOMS
Every evening before closing hours.
The offices shall be dry dusted and swept after the closing hours.
Vacuum cleaning shall be done on carpets and upholstery.
The worktables shall be cleaned with soap solution in the morning.
The office shall be mopped with soap solution in the morning.
Office staff rest rooms/toilets shall be cleaned using soap solution and kept odour free
using deodorizer.
GLASS WINDOWS AND DOORS
The contractor shall have his staff clean glass with appropriate soap solution on weekly
basis.
Internal glasses shall be wiped with dry cloth to remove fingerprints at regular intervals.
RESOURCES REQUIREMENT
The tenderer has to employed/placed a sufficient number of manpower to ensure high
quality service. Computerized record of number of manpower deputed may be maintained and
submitted to ESIC every month.
14
IMPORTANT INSTRUCTION FOR BIDDERS
All bidders/contractors are required to procure Class – IIIB Digital Signature Certificate
(DSC) with Both DSC components i.e. Signing & encryption to participate in the E-Tenders.
Bidder should get registered at https://esictenders.eproc.in
Bidders should add the below mentioned sites under Internet Explorer->Tools-> Internet
Options-> Security -> Trusted Sites -> Sites of Internet Explorer:
https://esictenders.eproc.in
Also bidders need to select ‘use TLS 1.1 and use TLS 1.2” under Internet Explorer -> Tools ->
Internet Options - > Advanced Tab -> Security.
Bidder needs to submit Bid Processing Fee Charges of Rs. 2495/-(non-refundable) in
favour of M/s C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as Debit
Card, Credit Card or Net Banking for participating in the Tender.
Bidders can contact our Helpdesk at https://esictenders.eproc.in/html/support.asp.
15
ANNEXURE – I
TECHNICAL BID DOCUMENT
1 Name of the Registered Firm/Company
:
*2 Whether firm is registered & license holder Under Contract Labour (Regulation & Abolition) Act.
:
3 Name of the Partners/Director along with address of the firm/company (with Mobile No., Tel. No., Fax & E-mail)
:
*4 No. of years of experience in providing Housekeeping services
:
5 No. of persons proposed to be engaged
:
6 Full particular of the banking particulars of the firm with A/c No. & IFSC
:
*7 List of clientele along with certificate of Appreciation from at lease two important clients
:
8 Name(s) of Public Sector/Govt. Organization to whom similar services have been provided by the firm during last three years. (* Please attach the job order/service certificate from Govt. Office/Public Sector Undertaking)
:
9 Details of Annual Turnover for last 03 years. (Enclose the requisite details)
:
*10 Details of PAN No. & G.S.T. Registration No.
:
*11 Details of Registration with EPFP and ESIC (attach proof)
:
12 Total Staff/ workers of the firm
:
13 Details of EMD (if exempted, provide details of registration)
:
14 Whether Agency is Black listed by any Central/ State Govt., if not attach self – certificate.
:
16
ANNEXURE – I(a)
Details of Staff
Name ESI No.
EPF No.
Qualification Employee Code
Designation Experience in Housekeeping & Electrical Work
Training Health Check
The above format may be used to provide employee details.
Signature of Owner/ The Partner /Director
Date:
Place:
Name:
Seal:
17
ANNEXURE – I(b)
1. I, _______________________________________________________ Son / Daughter of
Shri. ________________________________________ Proprietor / Partner / Director/
Authorized Signatory of _________________________ a competent to sign this
declaration and execute this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and
hereby convey my acceptance of the same.
3. The information / documents furnished along with the above application are true and
authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact
that furnishing of any false information / fabricated documents would lead to rejection
of my tender at any state besides liabilities towards prosecution under appropriate law.
Signature of authorized person
Date: Full Name:-
Place: Company’s Seal:
N.B.: The above declaration, duly signed and sealed by the authorized signatory of the
Company, should be enclosed with Technical tender.
18
ANNEXURE –I(c)
Details of the existing contracts
Name and Address of the Organization, Name,
Designation and Telephone / Fax No. of the officer concerned
Details regarding the contract
including manpower deployed
Value of Contract
(Rs.)
Duration of Contract
From To
DD/MM/YY DD/MM/YY
A
Additional information, if
The above format may be used to provide requisite details.
Signature of Owner/ The Partner /Director
Date:
Place:
Name: Seal:
19
ANNEXURE – II
FINANCIAL BID
HOUSEKEEPING SERVICES IN SUB-REGIONAL OFFICE, ESIC, JALANDHAR & TOR-JALANDHAR, AMRITSAR
UNDER THE JURISDICTION OF SUB-REGIONAL OFFICE, ESIC, JALANDHAR.
Name of the tenderer along with address, e-mail & Telephone No.:
A. Manpower charges Housekeeping (Un-skilled) per month:-
Description Description of wages & Allowances Amount per person per
Month
Total Amount per Month (Rs.) (Total
amount at S.No. 5 of Col. No. 3 x 10 Nos.)
1 2 3 4
Housekeeping -06
1 Minimum wage (Basic Wages + VDA)*
2 Bonus @ 8.33% (on S. No. 1)*
3 PF @ 13.15% (on S. No. 1)
4 ESI @ 4.75% (on S. No. 1 & 2)
5 Total Amount (1+2+3+4)
B. Service Charge:
Description In terms of Percentage on total amount per Month at Col. No. 4 of the above table
Equivalent amount in (Rs.)
Service Charge**
GRAND TOTAL ( Man Power charger per Month + Service charge per Month)=Rs. ___________
(A + B)
Note: G.S.T. applicable will be reimbursed on actual basis on production of documentary evidence.
* No overwriting/ cutting/ and corrections is allowed and such offers will be totally rejected.
* Housekeeping charges for per person per month in words and figures should be indicate. The rates quoted per person per month should be inclusive of reliever arrangement during the leave/ weekly off days. *Payment shall be made for the actual days of employment i.e., for weekly off & national Holidays. Attendance will be verified by the Caretaker/authorized person.
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* The minimum wages shall be as per the structure issued by the office of the Chief Labour
Commissioner (Central), Ministry of Labour & Employment, Govt. of India from time to time. (Latest
Rates)
*Maximum Bonus amount is restricted to Rs. 7000/- or the minimum wage for the scheduled
employment, as fixed by the appropriate Government, whichever is higher per year and paid in equal
monthly installments to eligible persons and will be reimbursed as per the Payment of Bonus
(Amendment) Act 2015
**Service charges quoted should not less than the TDS percentage/amount.
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ANNEXURE – III
CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE TENDER
Confirm the enclosure of all the below listed documents without which tenderer may not be eligible to
participate in the tender.
S. No. Items Confirm (Yes/No)
1 EMD
2 Proof of Exemption certificate if exempted from EMD.
3 Audited Balance Sheet of last three years with details of annual turnover, profit & loss Account etc.
4 Copy of G.S.T. Registration certificate with details of the last payment.
5 Documents in support of Housekeeping contracts fulfilled in last three years along with their values.
6 Company/Partnership/Proprietorship Registration certificate.
7 Attested copy of PAN/TAN No.
8 Copy of valid license under contract labour (R&A) Act.
9 Copy of ESI Registration certificate with latest payment challan.
10 Copy of EPF Registration certificate with latest payment challan.
11 Address proof of Registered Office/Branch Office in Jalandhar/Punjab.
12 Satisfactory performance certificate from previous two PSU/Govt. Departments.
13 Undertaking pertaining to Non Black listing.
14 Undertaking that no case is pending with the police / legal proceedings in court of law against the Proprietor /firm/partner or the company/Agency and contract labour engaged by the contractor.
15 ISO Certification
16 Technical Bid
17 Financial Bid
Signature of Authorized Person
Date: Full name:
Place: Company’s Seal:
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ANNEXURE – III A
PRE-RECEIPT
Received Rs. 30,000/- (Rupees Thirty Thousand Only) towards refund of Earnest Money Deposit
vide D.D/Pay Order No. _____________, Dated: ____________ in respect of Housekeeping tender.
(Signature of the Bidder) with seal
Revenue
Stamp