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Florida Courts E-Filing Authority Board
Portal Progress ReportMarch 2018
Carolyn Weber, Portal Program Manager
Recipients NumberSubmissions to Trial Court 1,407,704
Submissions to Department of Corrections* 675
Submissions to Second District Court Appeal 67
Submissions to Florida Supreme Court 1,143
Submissions to Bureau of Vital Statistics 492
Total E-Filing Submissions 1,410,081
Total Individual Documents SubmittedTotal Number of Pages
2,079,6969,595,633
March E-Filing Stats
March Stats Continued
Category NumberAverage Submissions per Weekday* 63,134Highest Volume Day: March 21, 2018 69,116Peak # of filings in 1 hour: 3 pm 8,518New Case Initiation* 78,994Portal Users 189,720
January, 2018 was the highest average submissions per weekday at 62,656May had the highest volume day on May 31, 2017 at 74,102 submissionsJanuary, 2018 has the most submissions during the 3:00 P.M. hour at 8,531January, 2018 had the most new cases filed during a given month at 74,629
Year at a Glance
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18
Submissions Documents
March E-Filing LastFive Years
0 500,000 1,000,000 1,500,000 2,000,000 2,500,000
2014
2015
2016
2017
2018
1,096,507
1,213,293
1,294,515
1,398,852
1,410,081
1,739,915
1,856,743
1,933,456
2,059,783
2,079,696
Submissions Documents
Average # Filings Per Hour in March
67 185 155 36 27 50 151563
2,214
4,945
6,368
7,034
5,3005,623
7,285
8,518
7,948
3,539
1,262
716390 301 244 214
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
12am 1am 2am 3am 4am 5am 6am 7am 8am 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm
Average # Days to Docket
For more detailed information please contact Marleni Bruner ([email protected]) or Leonard Carper ([email protected]) at 850-386-2223
1.10.9 0.8
1.1 1.0 0.97
2.2
1.11.3 1.2 1.3 1.3 1.3
0.0
0.5
1.0
1.5
2.0
2.5
Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18Days toDocket 1.1 0.9 0.8 1.1 1.0 0.97 2.2 1.1 1.3 1.2 1.3 1.3 1.3
% Submissions Returned toCorrection Queue
1.79% 1.79%
1.69%
1.78% 1.78%
1.75%
1.70%
1.83%
1.74%
1.82%
1.76%
1.80%
1.78%
Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18
Portal Activity by TopFiler Roles in March
Filer Role # of Accounts # of Submissions % of Submissions
Attorneys 78,736 1,226,140 87%
Judges 1,203 110,259 7.8%
Process Servers 1,172 35,844 2.5%
Self-Represented Litigants
97,198 8,991 0.6%
Self-Represented Litigant Accounts and Submissions
63,12965,835
69,08472,138
75,15678,429 80,760
83,59786,318
88,71491,529
94,27097,198
8,248 7,177 8,545 8,629 8,101 9,2246,833 8,702 8,001 7,543 9,018 8,582 8,991
0
20,000
40,000
60,000
80,000
100,000
120,000
Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18
Accounts Submissions
Pro Se New Case Case Types
Case Type Number
Domestic Relations 342
Small Claims 235
Evictions 192
Probate 25
Baker Act 107
Circuit Civil 46
Juvenile Dependency 1
Pro Se New CasePayment Methods
Payment Method NumberExempt from Filing Fees 0Fee Waiver Requested 217No Payment Required 165Paid by ACH Account 284Paid by Debit/Credit Card 306
TOTAL SUBMISSIONS 972
TPV March Submissions
Organization # Submissions # Documents
ABC Legal Services, Inc. 2,603 2,633
eFileMadeEasy 40,138 74,621
TSI Legal 8,471 8,471
0
10000
20000
30000
40000
50000
60000
70000
80000
ABC Legal Services, Inc eFileMadeEasy TSI Legal
Submissions Documents
Accepting Proposed Orders via Portal
Proposed Orders Received through the Portal in March
Circuit County # Proposed Orders
1st Escambia 938
Okaloosa 644
Walton 182
2nd Leon 217
Wakulla 39
5th Marion 163
Sumter 28
14th Bay 248
Jackson 154
18th Brevard 872
20th Lee 21
E-Filed Orders via Viewerto Portal in March
Circuit County Submissions
1st – Mentis Escambia 8,577
Okaloosa 4,748
Santa Rosa 3,441
Walton 260
2nd – Mentis Franklin 70
Jefferson 0
Leon 428
Liberty 0
Wakulla 20
3rd – ICMS Columbia 1
Hamilton 39
Suwannee 2
E-Filed Orders via Viewer to Portal in March
Circuit County Submissions
4th – ICMS Nassau 85
8th – ICMS Alachua 3,000
Baker 262
Bradford 443
Gilchrist 194
Levy 211
Union 102
9th – Mentis Orange 97
10th – ICMS Highlands 0
11th – Mentis Miami-Dade 6,633
12th – Mentis Desoto 33
E-Filed Orders via Viewer to Portal in March
Circuit County Submissions
12th – Mentis Manatee 71
15th – JVS Palm Beach 21,581
17th – CMS Broward 13,342
18th – ICMS Brevard 1,263
19th – Mentis Indian River 164
Martin 102
St. Lucie 13
20th – Mentis Charlotte 325
Collier 18
Lee 150
# Judicial Single SessionFilings in March
County Submissions
Baker 0
Bay 1,470
Brevard 5,076
Broward 13,848
Calhoun 185
Charlotte 541
Citrus 50
Clay 509
Collier 1,540
Columbia 1,370
County Submissions
Miami-Dade 548
Dixie 123
Duval 4,234
Escambia 21
Franklin 79
Gadsden 590
Gulf 232
Hamilton 223
Hendry 6
Hernando 1,121
# Judicial Single SessionFilings in March
County Submissions
Highlands 810
Holmes 156
Indian River 1,678
Jackson 387
Jefferson 63
Lafayette 13
Lake 972
Lee 1,253
Leon 2,700
Liberty 61
County Submissions
Madison 242
Marion 3,742
Martin 1,623
Nassau 125
Okaloosa 19
Okeechobee 445
Orange 6,380
Osceola 128
Pinellas 50
Polk 70
# Judicial Single SessionFilings in March
County Submissions
St. Lucie 3,097
Seminole 1
Sumter 731
Suwannee 157
Taylor 373
Wakulla 242
Washington 273
FSC 658
Portal Team Projects
Project StatusSystem-to-System E-Filing [TPV]
Providing technical support to TPVs with system-to-system e-filing. 13 Vendors Certified, working with existing vendors to expand certification to the other filing paths and divisions
DIY Documents Tenant Eviction interview completed 90 day proof of concept February 1, 2018; Small Claims interview is available in TEST for OSCA to review
Criminal Case Initiation Working with FCTC Portal Sub-Committee to scope out the process and prepare a draft document
Release 2018.01 Spec writing for Release 2018.01 – May 5, 2018
Bounce Backs There are a large number of Portal accounts that receive multiple bounce back notifications. Working to clean up bad email addresses in the Portal
Change Advisory Board Meets every other month to discuss Portal enhancement requests and make recommendations to the EFAB. Next meeting April 10, 2018
Release 2018.01MR Creating release list – tentative date July, 2018