Dunrobin Community Association

Annual General MeetingFeb 26, 2014

AGM February 26, 2014 1

Agenda President’s Report Treasure Report Website – Internet Usage Operational Programs

Hockey: Outdoor, Special Needs WC Softball Soccer for Kids with special needs Zumba Yoga Outdoor Rink, City Programs

Ice Rink Report Volunteers Canada Day Nominations and Elections

DCA Nominations and Reaffirmation of Officers

AGM February 26, 2014 2

President’s Report Canada Day went exceptionally well with a

great turnout Could use some fine tuning with the round up

of volunteers All locks were changed...too many old keys

lurking about allowing unauthorized entry DCA got a well-needed indoor facelift which

went well The ball diamonds were in poor condition in

2013. A plan will be required by the spring of 2014 to remove weeds and refurbish infields

AGM February 26, 2014 3

President’s Report Activities

Clean up was done by a combination of Sport n Play, DCA members and members of the community

West Carleton Fibre Guild continues to meet once per month – excellent to still have them

Yoga and Zumba continue to run – Very popular programs

Summer Camps - City Sport N Play before and after school program

continues to thrive in Dunrobin

AGM February 26, 20144

Treasurer Report A surplus was realized for 2013 Canada Day and Ice Maintenance remain

the largest expense by far The DCA Building Fund is growing

AGM February 26, 20145

January 1 2013 to December 31 2013

Prepared By: Deborah Kealey, TreasurerDCA

Bank Balance Building Fund Total BalanceOperations $30,828.47Beginning Cash December 31, 2012 $50,891.51 $81,719.98GIC Due November 2014

Income: $22,744.00City of Ottawa Grants $5,250.00City of Ottawa ICE Grant $3,000.00Heritage Grant - Canada Day - see Canada Day Section $0.00City of Ottawa Grant - ice boards $0.00city of Ottawa Partnership Grant $3,000.00City of Ottawa - Canada Day - civic grant $11,046.00DCA Income from Operations $2,089.82Softball Income $3,594.55 Canada Day Income $2,131.60 Outdoor Hockey Income $2,656.59Soccer Income $55,512.56total Income

Expenses: (20,416.20)DCA Expenses from Operations (4,237.68)Softball Expenses (12,042.98)Canada Day Expenses (8,411.76)Ice / Outdoor Hockey Expenses (3,628.33)Soccer Expenses -$48,736.94Total Expenses

$6,775.62Net Operations including GRANTS

Ending Cash, December 31, 2013$37,604.09 $50,000.00 $87,604.09

37,604.09 $87,604.09

Operational Programs

AGM February 26, 2014 Slide 7

Ball Hockey Spring and fall event Constance Bay joined in 2011 Format well liked – similar to shinny Could use a better playing surface Opportunity to grow Can help offset the revenue lost to

soccer

AGM February 26, 2014 Slide 8

Outdoor Hockey 30 kids 3 teams 5-7, 8-9 and 10-12 year olds  The coaches kept the kids involved and engaged

even on the coldest evenings which were not missed

Many thanks to Carole Merritt and Sarah Pierce for coordinating the outdoor hockey league

They plan on having a BBQ and open shinny party to wrap things up

AGM February 26, 2014 Slide 9

Hockey Outdoor Hockey for kids with special needs

is in it’s 3rd year 15 children involved, up from 8 two years

ago Expecting to grow again next year A trip to CTC for a skating party with

Spartacus in March provided a fantastic finish

We had many gracious volunteers to help out on the ice

AGM February 26, 2014 Slide 10

West Carleton Softball Association

Dunrobin Division

AGM February 26, 2014 11

Softball  50 players sign up summer 2014 (19 moved to

other towns for older age division) Season ran from mid May to end of June (6

weeks), each team played twice per week, consisting of one home game and one away game

3 teams (1 Mite, 2 Atom) 3 coaches with great parent helpers  Both diamond were busy Monday to Thursday

evenings Many thanks to Sammy’s Pizza and Dunrobin Meat

for their continued sponsorship

AGM February 26, 2014 12

Softball WC league had 21 teams total

8 atoms, 7 Mites, 6 S/P Boys 12 games over the 6 week season

Each team played one home and one away game each week

Thank you Lori McGrath for your continued support

AGM February 26, 2014 13

Ice rink report No one answered tender this year Nadine saved the day with some sleuthing

through the Dunrobin neighbourhoods to find the DCA ice people to make ice

Fantastic year for skating. It’s still going! Ice has been fantastic

14AGM February 26, 2014

Soccer for Kids With Special Needs

30 kids 6-13 year old 5 coaches participated Year ended with a BBQ n treats party

AGM February 26, 2014 Slide 15

Zumba and Yoga Zumba

45 participants – 1 volunteer – 1 paid instructor

Yoga 60 participants – 1 volunteer – 1 paid

AGM February 26, 2014 Slide 16

Canada Day Circus Delights was a fantastic show The fireworks were the best display

ever for Dunrobin – not sure on how are going to top it!

Face painting, tattoos for kids Bouncy Houses were back Attendance was high this year Heavenly Blue provided music for the

festivalAGM February 26, 2014 17

Volunteers Goals for Youth Volunteers: Raise visibility and community involvement Provide job opportunity where referencing is possible Introduce new social skills Create sense of pride for accomplishment (reducing vandalism) Train the trainer is possible (improve self-esteem) Multiple possibilities where 40hr community service commitment

can be obtained. Bring new ideas for programs from the younger generation to the

community centre Learn to cook/clean (for many)

AGM February 26, 2014 Slide 18

Nominations - Directors Per by-laws, max number of directors

(including executive)=11 Per by-laws, max number of

executives=4 2 year term for directors 1 year term for executives Must be a director first then can be

affirmed as an executiveAGM February 26, 2014 19

DCA Nomination and Reaffirmation of Officers

Present Positions: President (Janetta Boomer) Vice President (Hardy Mahadao) (stepping

down 2014) Treasurer (Debbie Kealey) (stepping down

2014) Secretary (Carla McGregor) Director (Nadine Fox) Director (Duane Fowler) Director (Tracy Taffinder)

AGM February 26, 2014 20

DCA Nomination and Reaffirmation of Officers

Nominations and Elections for 2 year term

Director(s) Nominations and Elections for a 1

year term Executive(s)

AGM February 26, 2014 Slide 21