Content Manager User Guide

Information Technology Web Services

The login information in this guide is for training purposes only in a test environment. The login information will change and be redistributed to client users when the new website is launched.

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Table of Contents

Overview ……………………………………………………………… 2

Getting Started ……………………………………………............... 3

My Workbench ……………………………………………………… 4

Creating a page………………………………………………………..6

Blogs/Articles…………………………………………………..........12

Calendar Event ………………………………………………………13

Updating Profiles …………………………………………………...14

Glossary ………………………………………………………………...16

Notes………………………………………………………………..…….17

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Overview

Mercy College has created a new and exciting website. The website redesign gives your

department a professional and sleek look to host all of the wonderful information, videos

and images you can share with the rest of the college community and web visitors. As a

content manager, you have been given access to edit your assigned section for your

department on the new website.

The Mercy College website design and layout is defined by the Public Relations

Department. Permission to edit pages are granted by Public Relations according to your

role within your department. All images and content must be approved by the Public

Relations Department before being published.

This Content Manager’s User Guide was developed as part of several tools to help you

manage content in the new website In addition to this user guide, a training video is also

available to assist you. Please click on the attached link to view:

http://youtu.be/D-bF4kkVqRA.

There are also several group webinars that content managers can participate in to get

more hands on training. Those dates will be published in email notifications. If you have

any questions and/or training requests, please reach out to helpdesk@mercy.edu or

(914)-674-7526 for further assistance.

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As a Mercy College content manager you have been given access to edit your assigned

section for your department on the new Mercy Website.

Getting Started:

Step 1: Log into Mercy College Website by inserting this URL into your browser

https://www.mercy.edu/user

Step 2: From the login page, log into website with your Mercy College Network

credentials.

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Step 3: After you are logged in, click at the top ‘My Workbench’ to see all your assigned

pages on the website.

Workbench

Workbench is a suite of modules that provides straightforward content management,

while allowing each manager the use of a unified interface.

Click on My Workbench

When you come to MY Workbench, you will see a drop down page for access to your

options.

Home page My Workbench

Workbench

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When you click on My Workbench, you will see a view of all your edits and recent content.

The Tabs across the top of the screen are as following:

My Content – This Tab is your content Dashboard. As soon as you add or edit

content, it will be displayed in the ‘Content I’ve edited’ Block.

Create Content – This Tab allows you to select the type of content that you want to

create (Blog, Calendar Event, Basic Page and Upload Media to File List).

My Section – This tab displays all sections assigned, and you may edit the content in

these sections.

See My Content Tab to view all recent updates.

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Create a Page:

Click the Create Content Tab to open the Create content page –

My Workbench Create Content Basic Page

Step 1 - Click on Basic page

Step 2 - Click in Section to select the proper editorial group for content.

Step 3 - Click in Title and enter the title of your content here.

Step 4 - Click in Slider Pictures and browse and select the media files such as (pgn,

gif, jpg) to be included on your page. Images must be larger than 1040X400px

Step 5 - Click Save to save you setting to the database

Step 6 - Click Preview to quickly preview your page

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Click the “Customize this page” button in the lower right of your screen to customize

your design content.

Here you will get a view of the data blocks that will give you different options.

When you customize a page, you have the option to edit your block , delete your block

, drag and drop , and add a new content type . You can click to view your page, edit

page title, slider picture’s content area. You will need to save your changes.

Customize this page

Customize this page

Click to edit

panel block

Click to

delete

your block

Editff

Click to

drag your

block

Editff Click to

save your

changes

Editff

Click to

add a new

content

type

Panel block – This where the Title of you content

will appear.

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The icons below will give the content manager the option to add different content

types.

Adding a new content type:

Types of Content:

Blue Seal Title

Click the Blue Seal Title and you will see in this example

that the College logo is being used as the background.

Document Uploader

Click the Document Uploader and this allows you to

add the title of document, publication date, and

document image files with a download link for users to

download a document.

Note: Files must be less than 10 MB. Allowed file types: png gif jpg

jpeg. Images must be larger than 218x288 pixels. Document files

must be less than 10 MB. Allowed file types: txt pdf doc docx rtf.

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Fast Facts

Click the Fast Facts feature and this allows you to add more than

one fact which can be cycled throughout the content.

Horizontal Video Content Kits

Click the Horizontal Video Content Kits feature and

this will allow you to Insert Images and Video Links to

your content.

Plain Box

Click on Plain Box and this allows you to insert a box with

plain square design, including the title and a description in

the box.

Note: Image files must be less than 10 MB. Allowed file types: png gif

jpg jpeg

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Box with Right Triangle:

Click on Right Triangle and this feature allows you to insert a

box with a right triangle design, including title and

description.

Note: Image files must be less than 10 MB. Allowed file types: png gif jpg

jpeg. Images must be larger than 300x300 pixels.

Slide Show

Click on the Slide Show feature and you can insert a box with

several pictures as a slide show format, including the title and

description.

Note: Image files must be less than 10 MB. Allowed file types: png gif jpg

jpeg. Images must be larger than 600x600

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Style Free Content Kits

Click on Style Free Content Kits feature and you are able to

insert a plain box with the default design, including title and

description in the box.

Box with Top Triangle

Click on Box with Top Triangle and you are able to insert a

box with a top triangle design including an image, title, and

description.

Note: Image files must be less than 10 MB. Allowed file types: png gif jpg

jpeg. Images must be larger than 300x300 pixels.

Vertical Video Content Kit

Click on Vertical Video Content Kit and you will be able to

insert a video link, image, and description that will display

vertically.

Note: Images Files must be less than 10 MB. Allowed file types: png gif

jpg jpeg. Images must be larger than 400x600 pixels.

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To Create Blogs:

In this section, you will learn how to set up blogs for your web page. A blog entry is a content type that is short for weblog. It is an online journal that allows content managers to create their own blogs. Each entry in a user blog has content type "Blog Entry." Here are the steps you will need to follow:

Step 1 - Click on my Workbench Step 2 - Click on Add Content Step 3 - Click on Blog Entry

My Workbench Add Content Blog Entry

Step 4 - Click in the Title and insert the title of your Blog. Step 5 - Click in Body to insert Blog content. Step 6 - Click in Text Format and you can insert HTML tags on the editor to add style

to your Blog. Step 7- Click in Section where you can assign editorial groups to make changes to

this Blog. Step 8 - Click Save Step 9 - Click Preview to preview your Blog.

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To Create a New Calendar Event:

My Workbench Add Content Calendar Event

Step 1 - Click in Title and insert the title of your event.

Step 2 - Click the Date and Time of event and enter the start and end date of your

event.

Step 3 - Click in Body and enter details about your event.

Step 4 - Click on Section and select the editorial group to make updates to the event.

Step 5 - Click Save to save event content.

Step 6 - Click Preview to preview event content.

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To update your profile, follow the steps below:

This page allows you to input your professional information, e.g., your education, classes

taught, biographical information, CV and your publications.

Step 1 – Click on My Workbench

Step 2 – Click on Edit my Profile

This page allows you to view and update your profile.

In this section, you can input your name, pictures, video, email, bio and other professional

information such as your education, classes taught, biographical information, CV and

publications.

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Glossary Article – One of the two content types that are enabled in the standard installation profile. Articles are

used for time-sensitive content like news, press release, or blog posts. This content type is called Article

in Drupal 7.

Basic Page or Page – One of two content types that are enabled in the standard installation profile.

Typically basic pages are used for static content that can (but are not required to) be linked into the main

navigation bar. This content type is called the Basic Page in Drupal 7.

Block – The boxes visible in the regions of a Drupal website. Most blocks are generated on the fly by

various Drupal modules, but they can by created in the administer blocks area of a Drupal site.

CMS - Content Management System. In the context of a Web site is a collection of tools designed to allow

the creation, modification, organization, search, retrieval and removal of information.

Content - The text, images, and other information on a web site. Besides nodes there is more content on a

typical Drupal site, such as comments and file attachments.

Content Type - Every node belongs to a single “node type” or “content type”, which defines various

default settings for nodes of that type, such as whether the node is published automatically and whether

comments are permitted. Common "Content Types" that just about any website would have include: blog

post and page. Content types can have different fields and modules can define their own content types.

The core Drupal Book and Poll modules are two examples of modules that define content types.

Module - Software (usually PHP and CSS) that extends Drupal features and functionality. Drupal

distinguishes between “core” and “contributed” modules.

Node – A piece of content in Drupal, typically corresponding to a single page on the site that has a title, an

optional body, and perhaps additional fields. Every node also belongs to a particular content type, and

can additionally be classified using the taxonomy system. Examples of nodes are polls, stories, book pages

and images

Taxonomy - In Drupal, "Taxonomy" is the name of a powerful core module that gives your sites use of

terms. In Drupal, these terms are gathered within vocabularies which the Taxonomy module allows you

to create, manage and apply vocabularies. Practice of classifying content.

Terms – An organizational keyword, known in other systems as categories or metadata. A term is a label

that can be applied to a node. They are known as tags.

Vocabulary – A vocabulary is a collection of terms.

Menu – In Drupal, the term refers both to the clickable navigational elements on a page, and to Drupal’s

internal system for handling requests. When a request is sent to Drupal, the menu system uses the

provided URL to determine what functions to call.

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For additional Web Services such as creating a web form or for more training, please contact the helpdesk@mercy.edu or (914) 674-7526.

Notes: