Draft CRC Manual

8/3/2019 Draft CRC Manual

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CRC Manual

IntroductionTheCarbonReductionCommitmentEnergyEfficiencyScheme(CRCEES)isamandatoryschemefor

largeorganisationsintheUKsinceitcameintoforceon1stApril2010.Althoughmandatory,theCRC

involvesself-certificationofemissionsbackedupbyspotauditsbytheEnvironmentAgency(EA).The

purposeof thismanual is togive adetailedexplanationof the numerous processesnecessaryfor

complianceandtosupportorganisationsproducingtheirevidencepacksandpreparingforauditing.

TheEnvironmentAgencyintendstoauditseveryorganisationatleastonceperphase. 1) OrganisationalStructure2) Scoping3) ManagementStructure4) RolesandResponsibilities5) Datacollectionandmanagement

a. Manualmeterreadingprogrammeb. AMRinstallationprogramme c. AnnualStatementRetrievalProcessd. DownloadingAMRdatafromenergywebsitese. Downloadingmeterinformationfromwebsitesf. Estimatingconsumptiong. IdentifyingcoreandResidualGash. IdentifyingcoreandResidualElectricityi. CompilingResidualFuelsdataj. Renewablesinstallationanddatacollationk. Datareconciliation

6) Reportinga. CommentsboxfortheCRCannualreportb. ExcludingResidualSuppliesc. CalculatingAMR%d. EarlyActionMetrice. GrowthMetricf.

CalculatingFITsandEGCs

7) EvidencePacka. Filestructureb. Filenamingconventions

8) Audits9) Appendix

1) Organisational Structure


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Theorganisationalstructurewillactasavisualtooltobothhelpauditorsunderstandthecomplexityof

theorganisationandassistinternallywithcontrollingandcollating informationacross all significant

areas.Forlocalauthorities,thiscouldtakeaformatsimilartotheoneshownbelowin figure1.

Figure1.

2) ScopingInordertomake theclearthe responsibilitiesfor the organisation, the legal department shouldbe

involved.Itisusefultohaveawrittenstatementoforganisationalresponsibilities,seeExample1.

Example1.Organisationalstructureofcouncil,writtenstatement.

Council

Schools Pension Scheme Investment

Property Portfolio

Joint Venture SchemesExternal Bodies

Maintained Schools

with Council as Landlord

Maintained Schools PFI

Operated

Waste PFIAcademies

Included Not included

Organisational Structure of the CouncilTheCouncilis a publicbodywhich, for the purposesof theCarbonReductionCommitment

Energy Efficiency Scheme, will also report on energy usage and carbon emissions for the

LearningTrust,allschoolsthataremanagedbytheLearningTrust,allstatefundedschools,all

academiesorcitytechnologycollegesthataregeographicallylocatedintheareaforwhichthe

Local Authority exercises educational functions, The Housing Association, all of the non-

domesticbuildingsassociatedwithTheHousingAssociation(consistingof..)


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3) Management StructureInternally,itisimportanttoestablishthespecificresponsibilitiesofthekeypersonnelinvolvedinthe

CRC.Thismustalsobeunderstoodinabroadersensewithinthecompany.Forexample,infigure2,

the Senior Officer (for CRC) isnot directly responsible for the Primaryor Secondary Contact, so

procedurestofacilitatecommunicationcouldbeestablished.

Figure2.

4) Roles and ResponsibilitiesTable1isafairlytypicalexampleofhowtheworkloadcouldbesharedfortheCRC.

Name(s) Title Role Energy Manager Managing CRC reporting:Overseesenergy

datacollectionandstorage;energybudget;dataanalysisandverification.

CRC primarycontact Energy ManagementAssistant Data collection and checking;Rechargeselectricityinternallyandexternallytotenants Estates MaintenanceStaff Meter readings:Readselectricitysubmeters,maingasmetersandoildips Estates OperationsAdministrator Invoicing:Controlsoilinvoicedataandmeterreaddatafiling.

Chief Executive

Corporate Director FinanceProperty & Performance

Senior Officer

Head of Finance (CAS, ES &

CDs)

Finance Officer

Corporate Director CustomerService & Transformation

Head of Business Support &

Facilities Management

Energy Manager

Primary & Invoicing Contact

Energy Officer

Secondary Contact

Corporate Director People,Policy & Law


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Finance Manager(Estates) Internal auditor for CRC:Overseesenergyaccounts. CRC secondarycontact; InvoiceContact Finance Assistant Data Validation:Checksandfileselectricity

andgasinvoicedata,andrechargesoilandgas.

Financial Controller Internal auditor:Overseesstrategy,policiesandproceduresforCRC.

Chief Executive Senior Contact:OverseesCRC Senior contact

Table1.

A more comprehensive approach would be to use RASCI modelling. This is a relatively

straightforward technique that couldhave been used at thestart of the CRC to identify roles and

responsibilities, but isstilluseful incaseofanorganisational change or in the eventofnewstaff.

RASCIisanabbreviationfor:

R=ResponsibleownsthetaskA=towhomRisAccountablewhowillsignoffonworkbeforeitiseffective.S=Supportivecanprovideresourcesorplayasupportingroleinimplementation.C=tobeConsultedhasinformationand/orcapabilitynecessarytocompletethework.I=tobeInformedmustbenotifiedofresults,butneednotbeconsulted.Table2showsatypicalRASCIchart.

Activity DataOfficer EnergyManager

FinanceAssistant

LegalAdviser ChiefExecutive

Activity1 R A

Activity2 A R S C

Activity3 RA I I

Activity4 A R C

Table2.

5) Data collection and managementa. Quality Control of Meter Reading AccuracyManyorganisationsmayalreadyhaveameterreadingprogrammefortheirestate.Althoughthismay

been seen by some as unnecessary, since most organisations are slowly transferring all of their

meterstoAMR,forsomepublicsectororganisations,suchaslocalauthorities,theymaydecidethat

inthecaseofschools(especiallyiftheyarepotentiallymigratingtoacademystatus)itmaynotmake

financialsensetoinstallAMRbutinsteadcontinuetotakemanualreadsandcollatethedataforthe

purposesoftheCRC.Belowisaprocedurethathasbeenwrittenthatusesamacrotocollateallof

theschoolsdataintoonemasterspreadsheet.Thisprocesswilltakeplaceattheendofthefinancial

year,whenalltheconsumptiondatahasbeencollected.


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ProcedureforSchoolsTemplateCollation

Themonitoringspreadsheetsforallschoolscanbefoundatthefollowingfilepath:

C:\Energy\...

ThespreadsheetwherethemacrowillplacethisinformationislabelledFor CRC Master.Thisislocatedat-C:\Energy\...

Fromeachmonitoringspreadsheetthemacrowillextract:

SchoolName

MPAN

MPANkWh-Totalelectricityconsumption

MPRN

MPRNkWh-Totalgasconsumption

OilLitres

LPGLitres

Step-by-step instructions:1. NavigatetothefilepathaboveandopenForCRCMaster.NOTE:Forthemacrotoworkthis

filemustbeopenatalltimes.2. Openthefirstschoolsmonitoringspreadsheet,Everymonitoringspreadsheetmusttakethe

followingformat:Extracted Data Sheet Name CellSchool Sheet1 B4

MPAN Sheet1 E8

MPRN Sheet1 J8

MPANkWh Sheet2 B29MPRNkWh Sheet2 E29

OilLitres Sheet2 H29

LPGLitres Sheet2 N29

3. ToselectthemacrotorunclickonthegreenPlaybutton(below)inthetoolbaratthetopof

thescreen.Alternatively,usingthetoolbarmenuselectToolsMacroMacros

4. FromthemenuselectthemacroSCHOOLSMASTER.

*SeeappendixforMacro1.


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b. AMR installation programmeAnAMRinstallationprogrammeacrossallsiteshasalreadybeenimplementedbymanyorganisations

in order to increase the accuracy and reliability of their electricity and gas consumption data.

TransferringallmeterstoAMRmaybeaslowanddifficultprocess,withpotentialunforeseenissues

arisingandcausingsignificant cost in termsof time,money and personnel.Below isa process for

developinganAMRinstallationprocedure.Thisprocedurewillvaryfromorganisationtoorganisation,

sinceitmaybethecasethatforcertainsitesitmaynotbedeemedcosteffectiveorworthwhile.The

installationdatesandconsumptiondatashouldbemadeavailabletopersonnelforthepurposesofthe

CRC.

5.SelectRun.6.Themacrowillextracttheinformationandthensaveandclosethemonitoringspreadsheet.AftertheinformationhasbeenplacedintoForCRCMaster,itwilltakethefollowingformat.

SCHOOL MPAN MPANKWH MPRN MPRNKWH OIL LPG

SchoolA 1.30001E+12 83605 17043801 2232236.515 2000 5000

8.TheMPANcolumnneedstobeformattedtonumberwithzerodecimalplaces.9.Repeatthisprocessforeveryschool.

Process for AMR installationTheoverviewspreadsheetsforAMRinstallationcanbefoundatthefollowingfilepath:

C:\Energy\...

Initial steps:1. Identifyallpotentialsites2. Determine:

a. YearlyConsumptionb. ProfileClassc. Locationd. Issueswithchange-over,e.g.costtodowntime,securityrisks,etc.

e. Onsiteliaisonofficer3. HighlightpotentialAMRsites4. GivejustificationforthosesitesthatwillnothaveAMRinstalled5. Sendnotificationofmeterchangestoallliaisonofficers,6. Gototender.7. Selectprocurementprocess.8. UsetheBuyingSolutionsAMRFrameworkguidelines,whichcanbefoundat:

http://www.buyingsolutions.gov.uk/frameworks/list.html9. Makeanoteoftheinstallationsinaspreadsheetandsaveinthefollowingfilepath

C:\Energy\...
http://www.buyingsolutions.gov.uk/frameworks/list.htmlhttp://www.buyingsolutions.gov.uk/frameworks/list.htmlhttp://www.buyingsolutions.gov.uk/frameworks/list.html


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c. Annual Statements

InGuidanceontheCRCEnergyEfficiencySchemeEstimationtechniquesPublishedMarch2010,

(http://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdf)page9describesthe

acceptableestimationmethodEstimateenergybillsbelow:

Annualstatementsshouldberequestedforallmetersbecause:

1) Itallowsforanadditionalcomparisonofdata,which:a. Ensuresthatyourdataisaccurateb. Ensuresthattheenergycompaniesdataisaccurate

2) It is recommended by the EA, and should beused above all other estimation techniqueswherepossible.

Everyyear,allrequestsshouldbemadesixweeksbeforetheendofthefinancialyear,toallowforthe

annualstatements tobe receivedasquicklyaspossible.In somecases, especiallyin the caseof

schools,youwillneedtofirstreceivealetterofauthoritybeforeyoucanreceivetheannualstatement.

Below is a procedure for retrieving annual statements and some template emails requesting the

relevantdata:

Technique 1: E stimated energy billsYoucanuseestimatedbillsfromsupplierstoestablishenergysupplyforelectricityornaturalgas

(inmostcasesthiswillbefornaturalgas).Suppliersmaysendthesebecausetheyareunableto

providebillsbasedonactualsupplydatafortheentireCRCreportingyear.

Process for Annual Statement Retrieval

TheoverviewforLettersofAuthority(LOA)andAnnualStatementscanbefoundatthefollowingfilepath:

C:\Energy\...

Step-by-step instructions:1. CompilealistofalloutofcontractsiteswhichwillneedaLOAforeachgasandelectricity

account.Alistofcontactsforeachsitecanbefoundat:

C:\Energy\...

2. SendanemailrequestissenttothenominatedCRCcontact.Thefollowingtext(below)can

beusedasatemplate:
http://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0310BRYZ-E-E.pdf


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3. Followthisupasappropriateuntilthecorrectdocumentationhasbeenmadeavailable,

4. UponreceivingtheLOAs,requestAnnualStatementsfromtherelevantenergysupplier.

[NB:Inmanycasestheenergysuppliermayhavechangedthroughtheyear,ortheremay

bemultipleorunknownsuppliers,Ifthereisdoubt,sendtherequeststoallsuppliers.]The

followingtext(below)canbeusedasatemplate.

DearSir/Madame

Iamwritingfromthe[EnergyManagementUnit]at[INSERTORGANISATIONNAMEHERE].

AspartoftheCarbonReductionCommitment(CRC)EnergyEfficiencyScheme,[INSERT

ORGANISATIONNAMEHERE]isrequiredtoreportourannualenergyconsumptionforthe

footprintyear1st April 2010 31st March 2011andsubsequentyears.Wemustbylawreportontheenergyconsumptionforstate-fundedschools,allacademies,all

foundationschoolsandallcitytechnologycollegesthataregeographicallylocatedintheareafor

which[INSERTORGANISATIONNAMEHERE]exerciseseducationalfunctions.Anumberofthe

schoolsinthecountyboroughthatwehavetoaccountfor,including[INSERTSCHOOLHERE],

falloutsideofourenergycontract.

Wewouldbegratefulifyouwouldsupplyuswithallofthefollowingdocuments:

Aletterofauthoritygrantingusaccesstoallgasandelectricitymetersthatyouuse,includingtheMPRNsandMPANsofallmeters.

Invoicesforallutilitybills.

Anoverviewoftheconsumptionofallelectricityandgasmetersusedby[INSERTSITEHERE]

Thank you in advance,


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d. Downloading AMR data from energy websitesManyorganisationsmayalreadyhaveaAMRinstalledinasignificantproportionof theirestate.This

dataisextremelyusefulforanalyticalpurposes,anditisstronglyrecommendedthatyouutilisethis

datatohighlightanytrendsorpossiblediscrepanciesandfocusonreducingyouremissionsthrough

improvedenergyefficiency.BelowisaprocedurethathasbeenwrittentodownloadAMRdatafrom

the electricitymetersprovidedbyBritishGas. This process needs to take place at theend of the

financial year,when all the consumption data has been collected,but it is recommended that for

analytical purposes it is downloaded quarterly and compared with the previous years data for

analysis.

ToWhomItMayConcern

AspartoftheCarbonReductionCommitment(CRC)EnergyEfficiencyScheme,[INSERT

ORGANISATIONNAMEHERE]isrequiredtoreportourannualenergyconsumptionfortheperiod

[STARTPERIOD]to[ENDPERIOD].

Anumberofthesitesintheareathatwehavetoaccountforfalloutsideofourenergycontracts

andIamthereforewritingtorequesttheannualenergystatement(aligningperiodquotedabove)

foreachsitelandmeterintheattachedspreadsheetforenergyprovidedbyyourcompany.

SiteName MPAN/MPRN

Lettersofauthority(whichincludetheMPANs/MPRNs)havebeenprovidedfortheabovesites,

allowingourorganisationaccesstotheirenergyaccountsandannualstatements.

IwouldbegratefultoreceivecopiesoftheannualstatementsinExcelformatfortheabovemeters.

Pleaseacknowledgereceiptofthisrequestandprovidemewiththecontactdetailsoftheperson

dealingwithmyrequest.

Thank you in advance,

5. Therequestwilltakeupto6weeksfromtheendoftheperiodrequested.Uponreceiptof

theAnnualstatements,checkagainstbenchmarks(previousyearsconsumptionfigures,

directcomparison,proratacalculationswhereavailable)forpossibleanomalies.

6. Recordthedataasappropriateandfilethedocumentappropriately.


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BelowisaprocedurethathasbeenwrittentodownloadAMRdatafromthegasmetersmonitoredby

pulse24.Thisprocesscanbecompletedeitherattheendoftheyearlyoronamonthlybasis.

e. Downloading meter information from websites

Almost all organisations will not have AMR on all of their meters. Data for metered supplies is

necessary for billing purposes on a monthly basis, but is also needed on annual basis for the

purposes of the CRC. The two procedures below have been written to detail the steps taken to

downloadmonthly gasmeterdataprovidedbyCoronain the first instance,and then subsequently

reformattheinformationso that itismoresuitablefortheCRC second instance.UnlikeAMRdata,monthly datamay have numerous incongruitieswhen comparedwith the previousmonth.For this

Procedure for Yearly Electricity AMR data downloadsStep-by-step instructions: ElectricityAMRdataisobtainedfromtheBritishGasAMRwebsite

(https://energy360data.co.uk/energy360/index.html) ToobtainthenecessaryelectricityAMRdatafromenergy360data.co.uk,followthesesteps

i. Login.LogindetailsshouldbemadeavailabletotheEnergyManagementteam,andshouldbestoredinthefollowingfilepath:

C:\\Energy\...

ii. SelectReportsandthenSavedReports

iii. Selectthesitesandperiodyouwishtodownload.Note-leavethe*inthesearchboxtosearchallsites.

iv. Whenthereportisdisplayedonthescreen,selectReportinthetoolbarmenuatthe

topofthepage.ThenselectExportas.csvv. OnceexportedinCSVformatthiswillshowthemonthlyelectricityconsumptionofall

siteswhichwhentotalledwillbethefinalfigure.

vi. Thereportshouldbesavedinthefollowingfilepath:

C:\\Energy\...

Procedures for Yearly Gas AMR data downloadStep-by-step instructions: GasAMRdatawasobtainedfromPulse24website(https://amr.pulse-24.co.uk/login.php) ToobtainthenecessarygasAMRdatafrompulse-24amr.co.ukfollowthesesteps

i. Login.LogindetailsshouldbemadeavailabletotheEnergyManagementTeam,andshouldbestoredinthefollowingfilepath:

C:\\Energy\...ii. ChangetheDatePeriod:i.e.From:01/04/2011To:31/03/2012iii. ChangetheZoomLeveltoMonthiv. SelectthefirstsiteandthenConfirmv. AgraphisdisplayedshowingthemonthlyconsumptiontotalsinkWh.

vi. ThetotalconsumptionfortheperiodselectedisdisplayedontherighthandsideunderDataSummary

vii. Manuallyextractthedatafromthewebsiteintoaspreadsheetviii. Repeatthisprocessforeverysite.
https://energy360data.co.uk/energy360/index.htmlhttps://energy360data.co.uk/energy360/index.htmlhttps://energy360data.co.uk/energy360/index.htmlhttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://amr.pulse-24.co.uk/login.phphttps://energy360data.co.uk/energy360/index.html


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reasonitisgoodpracticetoaddressthesethroughouttheyeartoavoidadditionalissuesduringthe

reportingprocess.

Only the consumption data is needed from the invoice for CRC purposes. The procedure below can

be used to filter the invoices to only extract relevant CRC information. Once the invoice has been

edited the information is copied onto a master spreadsheet which contains invoice information

from every month side by side.

Corona Download ProcessAnemailfromebilling@coronaenergy.co.ukwillnotifyyouthattheinvoicesarereadyfor

download.Ifyoudonotreceivethemonthlyinvoicecontact.,AccountManager,on

.,[email protected]

Youcanaccessthewebsiteathttps://ebilling.coronaenergy.co.uk/login.php, Login.LogindetailsshouldbemadeavailabletotheEnergyManagementTeam,and

shouldbestoredinthefollowingfilepath:C:\\Energy\... Oncethecustomerinvoicehomepageisloaded,selecttheperiodthatyouwishto

downloadtheinvoicesfor. Whenthedatahasbeenuploaded,checkthedateoftheinvoicesandthenselectthose

thatyouwishtodownload.Thesewillbehighlightedinorange. Onceyouhaveselectedalltheinvoicesthatyourequireforthatmonth,selectdownload

in.xlsformat. Checkthisagainstthepaperbillsreceivedtoensurethatallthebillingisaccurate.

Step by step instructions1. Coronamonthlybillisdownloaded2. Savedinfollowingfilepath:Y:\Shared\Carbon\Energy\Gas[YEAR]3. Openthefile4. ClickDetailstab.5. RunmacroReformatCorona.[Seeappendixformacro2]6. SortColumnAascending.WhenpromptedExpandtheselection.

7. OpenCoronaYearlyCompilation11to12,foundatY:\Shared\Carbon\Energy\Gas\Gas11.

8. CopyallinformationfromSheet2(ColumnsAtoG).

9. PasteintoCoronaYearlyCompilation11to12.

10. SaveandclosetheBGmonthlyinvoice.

11. Aftermonth1(April),leavea1columngapandpastetheinformationintoCoronaYearly

Compilation11to12.

12. Sometimesthereisadditionalormissingmeterdata,resultingindifferentmetersonthesame

row.Inordertocompiletheinformation,herearetwosuggestedmethods::

a. WheretherearetwodifferentMPRNsononerow,addinarowsuchthatthemeters

remaininorderandinlinewitheachother.

b. Compilealistofallofthemeters(usingtheUniqueValuefiltertoolinexcel),then

useaVLOOKUPtoextracttheconsumptiondatafromeachmonth.

13. SaveandcloseCoronaYearlyCompilation11to12.
mailto:[email protected]:[email protected]:[email protected]://ebilling.coronaenergy.co.uk/login.phphttps://ebilling.coronaenergy.co.uk/login.phphttps://ebilling.coronaenergy.co.uk/login.phphttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttp://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAS/Gas11http://c/Documents%20and%20Settings/matthewn/Local%20Settings/GAShttps://ebilling.coronaenergy.co.uk/login.phpmailto:[email protected]


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f. Estimating consumption10% UpliftIntheCRCEESthereisapenaltyof10%upliftforanyyearlydatathatisdeemedbytheenvironment

agencytobeestimated.Yearlydataisdeemedestimatedifthereislessthan6monthsofactualdata

foragivenmeterwithintherelevantyear.Figure3wouldbedeemedasactual dataforthewholeyear.

Figure3

Infigure3,thismeterwouldbeconsideredactualyearlydatabecausethe2actualreadsaccountfora

periodofmorethan6months.Oneormoreofthe4estimationtechniques(estimatedbills,prorata

calculation,directcomparisonorbenchmarking,costofsupply)wouldbeusedtoestimatethedatafortherestoftheyearbutthemeterwouldbedeemedashavingactualdatafortheentireyear.This

would not be the case in figure 4, since the actual readsboth need to be takenwithin the same

reportingyear.

:

Figure4

Infigure4,thereisonlyoneactualreadingforthemetertakenwithintheyear,andsothedatawould

beconsideredestimatedyearlydata.Inthiscasethedatawouldbesubjecttoa10%uplift.

More than 6 months

Estimated Bill

Actual Readin

Key:

April 2010 April 2011

April 2011April 2010

More than 6 months

Estimated Bill

Actual Reading

Key:


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AMR for non-contracted schoolsKeypointsregardingnon-contractedschools:

Youcannotguaranteenon-contractedschoolswillsubmitactualdata Non-contracted schools account for approximately .% of the total consumption for the

council

Non-contractedschoolsaccountforapproximately..%oftheCouncilscarbonemissions TheCouncilscarbonallowanceswillcostapproximately. inyear1(at12pertCO 2)

andmayriseto(ifthepriceofcarbonrisesto16pertCO2)inthenext2years.

Non-contractedschoolswillcostuptoanadditional.duetothe10%upliftinyear1(at12pertCO2)andpotentially.thereafterduetoanincreaseinthecostofcarbonallowances.

g. Identifying core and Residual GasResidualGasintheCRC

In Guidance on the CRC Energy Efficiency Scheme Footprint Report May 2011,

(http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf) page 29 describes

whatisconsideredacoregassupply.

Core gas supplies Acoresupplyofgasmeansasupplymeasuredbyameterwhichis:

adailymeteranhourlymeter

alargegaspointmeter.

Ameter,asusedabove,includesanyancillarydeviceusedinconnectionwiththatmeter,which

allowstheamountofthesupplymeasuredbythatmetertoberead.

Daily meters Adailymeterisameterthatisabletomeasuregassuppliedatleastdailyandisreadin:

GreatBritainbyanauthorisedsupplieroranauthorisedtransporterundersection48(1)oftheGasAct1986,orin

NorthernIrelandbyalicenceholderunderArticle3(1)oftheGas(NorthernIreland)Order1996.Hourly meters Anhourlymeterisameterthatisabletomeasuregasatleasthourlyand,inrespectofaphase,

hasbeenreadremotely.ReadremotelyhasthesamemeaningasthatgiveninNon-settled

HHMsabove.

Large gas point meters Alargegaspointmetermeansameterthat,duringafootprintyearofaphase,measuredgreater

than73,200kWhannualquantityofgassupplied.
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf


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From thisguidancewecanestablishthatallgasmetersthat consume less than73,200kWhin the

footprintyearareconsidered tobe residualsuppliesforthepurposesof theCRC.However,italso

statesthatacoresupplyofgasmeansasupplymeasuredbyameterwhichisanhourlyanhourly

meter isameter that is able to measure gas at least hourly, and soany gasmeters that have

automaticmeterreaders(AMR)aretobeconsideredcoresupplyforthepurposesoftheCRC.

You shouldbaseyour justificationon this guidance, and storedthe information inthe followingfile

path:

C:\\Energy\...

h. Identifying core and Residual ElectricityProfile class of residual metersThefirsttwodigitsofafullMPANreflectitsprofileclass.Theprofileclassesareshownin table3

below.

00 Half-hourlysupply

01 DomesticUnrestricted

02 DomesticEconomy7

03 Non-domesticUnrestricted

04 Non-domesticEconomy7

05 Non-domestic,withMDrecordingcapabilityandwithaloadfactorlessthanorequalto20%

06 Non-domestic,withMDrecordingcapabilityandwithaloadfactorofbetween20%and30%

07 Non-domestic,withMDrecordingcapabilityandwithaloadfactorofbetween30%and40%

08 Non-domestic,withMDrecordingcapabilityandwithaloadfactorgreaterthan40%

Table3.

Acompletelistofmeterssortedbyprofileclasscanbefoundat:

C:\\Energy\...

InGuidanceontheCRCEnergyEfficiencySchemeFootprintReportMay2011,

(http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf)page28describes

whatisconsideredacoregassupply.Therelevantpointsarehighlightedbelow:
http://y/Shared/Carbon/Energy/CRC/CRC%20Footprint%20&%20Annual%20report/Core/Electrichttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://y/Shared/Carbon/Energy/CRC/CRC%20Footprint%20&%20Annual%20report/Core/Electric


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i. Compiling Residual Fuels dataResidual Fuels Check ProcessToensurethatallresidualfuelsusedarecapturedforCRC,arequestshouldbesenttoallHeadsof

Department,explainingwhatinformationisrequiredforthepurposesofCRC.Therelevantpersonnel

are:Department Head of Department Email Address

Core electricity supplies

Acoresupplyofelectricityiswherethesupplyismeasuredorrecordedbythefollowing: asettledHalfhourlymeter(HHM)

anon-settledHHM

anon-domesticmeter

adynamicsupply.Settled HHMsA settledHHM is ameter that isable tomeasureelectricity suppliedat leasteveryhalf hour. Itenables the supplier tocomplywith provisions of its licence todetermine charges between thatsupplier and another licence holder in respect of the transmission and trading of wholesaleelectricity.Alicencemeans:InGreatBritain,alicencewithinthemeaningofsection6(1)oftheElectricityAct1989.InNorthernIreland,alicencewithinthemeaningofArticle10(1)or(2)oftheElectricity(NorthernIreland)Order1992.Non-settled HHMsAnon-settledHHMisameterthatisabletomeasureelectricitysuppliedatleasteveryhalfhourand,inrespectofaphase,hasbeenreadremotely.Readremotelymeansthemeterisreadremotelybythebusinessororganisationsupplied(orbyapersonactingonitsbehalfe.g.thesupplier)atanytimeduringthequalificationyearforthephaseorayearofthatphase.Non-domestic metersA non-domesticmeter means ameter that is designed tomeasure supplies to non-domesticpremisesandiscapableofmeasuringmaximumelectricitydemand.Dynamic supplyAdynamicsupplymeans asupplywhereadevice,whichisnotameteringdevice,recordsdailyelectricitysupplytooneitemofasetofequipmentonpremisesandEnvironmentAgencyFootprintReport29v3-GEHO0311BTMD-E-Ethatrecordisusedtodeterminethehalf-hourlysupplyofelectricitytothewholesetofequipment.


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Ifany department usesanyoftheadditional fuels listed, theyshouldcompletetheResidual Fuels

CaptureSpreadsheet(seeappendix)detailingtheamountoffuelused,whatquantityifanywasused

fortransportpurposes,andakeycontactofficer.

j. Renewables installation and data collation

k. Data validation and reconciliation (DVR)Theremaybenumerousdatasourcesthathavebeenusedtocollatethefootprintandannualreports

for the purposes of the CRC.Where more than one data source has beenmadeavailable, it is

importanttocomparethedata,checkingfordiscrepanciesandjustifyingwhichdatasourceyouwill

use.Table4highlightsthemaindatasources.Thisjustificationneedstobeconsistent,logicaland

mostofallmustbedocumentedforauditingpurposes.

DataSources Robustness/Reliability

AMRfromwebsite Themost reliablesource.Independentlystoredanddatais recordedhalf-hourly,allowinganyanomalies/missingdatatobereconciledeasily.

Monthly data fromwebsite

Reliablerecordsusingacceptableestimationtechniqueswherenecessary,howeverthedataisstilloftenonlyanestimate.

Manual meter readsfromstaff/contractors

Robust and reliable, although possibly expensive in staff costs and thedataneedsuploading/collatingindependently.

Manualelectricitymeterreadsfromschools.

Notveryreliable.TheMPANsareoftenmixedupwithserialnumbers,thereadings may be wrong, there in little consistency between differentschools.Iftrainingfortheschoolstaffisavailablethedatacanbedeemedrobust. Going forward you should implement an online meter-reading

system with automatic data checking for signification deviations fromstandard.

Manualgasmeterreadsfromschools.

Unreliable.Thesameissuesasabove,butwiththeaddedissuethatgasmetersarerecordedineithercubicfeetorcubicmeters,andoftenerrorsoccurdue to this.Going forwardyou shouldimplement anonlinemeter-reading system with automatic data checking for signification deviationsfromstandard.

Invoicesforresiduals Reliablebutnotnecessarilyrobust.Theinvoiceswillshowhowmuchhasbeen bought, but not the amount used. It is recommended you reporteverythingthatispurchased.

Table4.

l. Excluding Residual SuppliesAfter residual supplies havebeen identified (discussed in sections 5g,5h and 5i) youmust decide

whetheryouwishtoexcludeanyoftheresidualfuels.Atleast90%ofyourtotalemissionsmustbe

included.Guidanceregardingthe90%rulecanbefoundonpages12- 19ofGuidanceontheCRC

EnergyEfficiencySchemeFootprintReportMay2011 .Ifyouhaveoptedtoincluderesidualsupplies

past90%ofyourtotalemissions,youdonothavetojustifywhythisisthecase,butyouwillhaveto

recordwhichresidualsuppliesyouincludeinyourfootprintreportsothatyoucanincludethesame

residualsuppliesfortheremainderofthephase.

Atpresentweareupdatingthisprocessandstill inneedofexampleprocedures.Ifyouhavealready

writtenaprocedurethatyouwouldbewillingtosharewiththenetwork,pleasecontact

[email protected]
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTMD-E-E.pdf


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m.Calculating AMR %

Theenvironmentagencyhassetoutclearguidelinesas tohow tocalculatethepercentageof your

emissions covered by voluntary AMR installed before 1 Apri l 2011. It can be found at:

http://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdf

Theenvironmentagencyalsoissuedaclarificationnote,foundat http://publications.environment-

agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdf. Caption2highlightsthekeypoints.

Caption2.

Thecalculationthatyouuseattheendoftheyearshouldbe:

totalenergyconsumedthroughvoluntaryAMRx100=%ofemissionscoveredbyvoluntaryAMR

totalenergythathaspassedthroughnonHHM

n. Early Action MetricTheEarlyActionMetricisbasedontwoequallyweightedelements:

1. thepercentageofaparticipantsemissionsfromelectricityandgas(excludingthosecoveredbymandatoryhalf-hourlyelectricitymeters)whichiscoveredbyvoluntarily-installedautomaticmetering(AMR)bytheendofMarch2011.2. the percentage of the Participants annually reported CRCEnergy EfficiencySchemeemissionscoveredbytheCarbonTrustStandard(CTS)orequivalentattheendofeachyearoftheintroductoryphase.

AMR consumption total:Total energy that has passed through non HHM:AMR %:Supporting documentation can be found at:Carbon Trust Accreditation (or equivalent) score:Supporting documentation can be found at:

Early Action Metric score:

Weareawarethatsomeorganisationshavemisunderstoodtherulesthatapplywhencalculating

thebenefitorganisationscanreceiveforvoluntaryautomaticmeteringreadings(AMR)withinthe

EarlyActionMetric(EAM).TheyhaveconsideredthatprovidedyouinstallvoluntaryAMRby31

March2011youwillreceivethesamebenefitasifyouhadthemeteringinstalledon1April

2010.This is not the case.

You receive benefit from the percentageof your gas and electricitysuppliesmeasured throughAMR and electricity supplied which is dynamic supply during the first year of the Introductory

Phase(1st

April201031st

March2011).Consequently,theearlieryouinstallsuchmeteringand

measuresuppliesthroughthesemetersthegreaterbenefityouwillreceive.Thisisinlinewiththe

intenttorewardearlyactionwithintheCRC
http://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0511BTXN-E-E.pdfhttp://publications.environment-agency.gov.uk/PDF/GEHO0311BTLY-E-E.pdf


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o. Growth Metric

p. Calculating FITs and EGCs

q. Commenting on your reportPlain text statement for Annual Report for the Carbon Reduction Commitment (CRC)Aspartofyourannual reportyouaregiven theopportunity tocommentuponany factor(s) that you

considermightaffectyourpositioninthePerformanceLeagueTable(PLT).Thecommentsboxallows

amaximumof2,000characterstobeentered.Thisinformationwillbepublishedaspartofyourentry

inthePLT.

ThefollowingexamplesaregivenbytheEnvironmentAgencyasrelevantcomments:

Organisationalchangesduringthereportingperiodforwhichadjustmentscannotbemade, ThelossoforwithdrawalfromaCCA Increasedturnoverorgrowthnotaccountedforinthegrowthmetricforthereportingyearto

whichyourannualreportrelates.

YouwillnotbeabletoseethePLTbeforecommentingonyourposition,ascommentsaresubmitted

aspartofyourannualreportandthePLTwillnothavebeencalculatedatthetimeofsubmission,nor

willyoubeabletoamendthecommentafterpublicationofthePLT.

Yourpositioninyear1wasentirelyontheEarlyActionMetric(EAM).

WhencommentingonyourpositioninthePLT,youmaywishtocommentonthefollowing:

1. Your AMR % coverage would have been higher if AMR target installation was achieved,givingyouahigherEAMscore.

2. YourCTScoverageof..%hasallowedustoimprovethequalityofourdataandcomplywiththeCRC.

3. Ourestimatedconsumptiondataisaslowas%oftotalconsumption.Thismeansthatyouavoided10%uplifton estimatedemissions for%ofdata,savingyourcouncil.,000 inunnecessary carbon allowances. The accuracy of your data is integral to your CarbonReductionStrategy,asitallowsyoutoidentifyareasofimprovementandhighlightsitesthatareachievingourtargetof..%reductionby...

4. YourCarbonReductionStrategyhasbeenupdatedasoftocontinuetoaimtoreducecarbonemissionsandreachyourtargetof..%reductionby



[email protected]



[email protected]


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5. Youproduced.kWhofelectricitythoroughwindturbinesandsolarPVin2010-2011,andareplanningadditionalSolarPVinstallationonsitesbytheendoffirstphaseofCRC.

6. YourleadCouncillorsforEnergyandEnvrionmentmaywishtoalsomakeastatement.

6) Evidence Packa. File structureThereisnosetwayoffilingyourdocuments,butitisessentialthatismustbestructureinsuchaway

that it iseasy to navigate forall staff and also for externalauditors. Figure4 is an exampleof a

possiblefilestructurethatcouldbeused.Itisrecommendedthatthepathwaysaredrawnoutinorder

tounderstandwhereinformationsitsonyoursystem.Itwouldalsobeusefultoaddhyperlinkstothe

diagram.


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Figure4.

Evidence Packs

Annual Report

Footprint Report

Key Personnel

Information

Participation in SchemeOrganisational Structure

Core Energy Supply

Residual Energy Supply

Estimations

MPANs


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b. File naming conventionsTofurtherimprovethefilingprocess,itisrecommendedthatyoucreateaconventionfornamingyour

filesinordertoeasetheauditingprocess.Belowisanexampleofonesuchconvention.

Evidence Pack Filing1) Theevidencepackcanbefoundinthefollowingfilepath:

C:\\Energy\...

2) ThenextsubfolderswillcontaintheEvidencePackpertainingtoaspecificreportingyear.Thenamewillhavetwocomponents.ThefirstpartwillsignalthephasethattheEvidencePack

relatesto,thesecondpartthespecificyearthatthepackrelatesto.i.e.Phase12010 willbetheEvidencePackto201011inPhase1

3) ThenamingoffolderswithintheMainFolderwillfollowthesuggestedevidencepacktemplateintheEnvironmentAgencyGuidanceDocument.

Section 1. (Evidence Pack Status) Section 2. (Key Emissions and Qualification data) Section 3. (Organisation structure) Section 4. (Responsibilities) Section 5. (Emissions source list) Section 6. (Footprint Report) Section 7. (Annual Report) Section 8. (Special events and changes) Section 9. (Exemptions and Exclusions)

4)Individualfilesnameswillbecomposedofthefollowingelements

Phase1.2010.DOC.8.2.TP EATemplate(TP) orsupportingevidence(EV)

PhaseNumber YearofschemeDocument(DOC)or Sectionnumber

Procedure(PRO)

5) ThefilenameforeachdocumentwillbeshowninBOLDintheHEADERoneachpage6) Definitionofyears:-1stApril2010to31stMarch11yearwillbedesignated2010,2011/12designated2011,2012/13designated2012etc.

7) AuditsAsofautumn2011,theEnvironmentAgencywill startthe processofauditing theparticipantsoftheCRC.Theirprocessatpresenthasbeendefinedbroadly,andisexplainedbelow.Itisintendedthateveryparticipantwillbeauditedonceperphase,whichmeansthatapproximatelyone third of participantswill be audited eachyear in the first phase. For the first year, andmost

probablysubsequentyears,theselectionprocesswillberisk-based.Thereareanumberoffactorsthatwillbeconsideredtoidentifythehighestriskparticipants.Theycouldinclude:


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Totalcarbonemissions TotalelectricityconsumptionandnumberofMPANs Percentageofestimateddata Sizeofcompany(turnover) Difference between expected emissions (based on registration and average emissions for

similarorganisations)andreportedemissions

Reputation Numberofyearssincepreviousaudit(obviouslynotrelevantforthefirstphase)

Therewillbetwolevelstotheactualauditprocess:desktopauditandsite/fullaudit.Thefirststepwillbethedesktopaudit,whichwillconsistofsendingprimarydatatotheEnvironmentAgencyalongwithanysupportingevidencethat theyask for.The informationasked formay include,butisnotlimitedto:

Annualreport Footprintreport Estimatedbills DatafromyourEMS Estimateddataincludingestimationtechniques Invoicesforresidualenergysources Evidenceforde-energisedmeters ClarificationonrelationshipswithPFIs,landlord-tenantarrangements

Thedesktopauditwill usea light-touch approach and isat the discretion of theregulator. If theregulatorissatisfiedthenyouwillreceiveapass.Iffurtherworkedisrequired,youwillbegivenalistofimprovements,actionsandatimeframetocompletetheseimprovements.Ifthedesktopaudityieldsunsatisfactoryresults,youwillreceiveafullonsiteauditlasting2days.Ifyouhaveanonsiteaudititwill involveamuchmorethoroughcheckoftheentireevidencepack.Thiswillinclude

Allenergydata Internalprocessesandprocedures Allsupportingevidence Thestructureandtransparencyoftheevidencepack Allestimationstechniquesusedincludingjustification Your internal auditand evidenceofregular datachecksincludingappropriatesignoff from

thosepeopleresponsibleandaccountable.UnderthetermsandconditionsoftheCRC,aninternal/self-auditisrequiredbyeveryparticipantonaregularbasisanditisrecommendedthisisdoneannually.Theissuethatmostorganisationswillhavewithaninternalauditwillbethattheauditingteamwillhavenotdealtwiththiskindofassessmentbefore, and will most likely be unaware of the specific legislation for the CRC. Anyone in theorganisationthatisawareoftheprocesseswillprobablyhavebeeninvolvedintheproductionofthereport and the underlyingevidence, and asa resultshould not haveany directinvolvementin the

audit.Anauditshouldfocuson3mainareas:

1) Accuracyofdata2) Robustnessofproceduresandprocesses3) Clarityandtransparencyofdocumentedevidence

1)Accuracy of dataYoushouldfirstsense-checkyourdataandhighlightanysupplythatfallsoutsideexpectedenergylevels.Thisshouldincludecomparingsiteswithpreviou syears informationanda comparisonwithsimilar sites.You should compare your overall consumptionwith previous years,usingNI185andNI186orsimilarreportingschemes.Also,compareyourconsumptiontosimilarorganisations.Itwillalso be necessary to check the percentage of residual energy supplies, highlight anomalies and

suggestpossiblecauses.


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As well as checking to approximate expected energy consumption, you will need to evaluate theestimation techniques you have opted for, which were discussed in section 5f, and justify anddocumentwhyyouusedeachmethod.2) Robustness of procedures and processesThisdocumentshouldbeusedtoensurethatallprocessesandprocedureshavebeenputinplaceto

collectandcollatethekeyinformationnecessaryforsuccessfulcompletionoftheCRC.Ifyourdataisdeemedtobeinaccuratebutyoucanshowyourmethodologyissoundandthatyouhaveappropriatechecksinplacethenyouwillbeinabetterpositiontodefendyourintegrity,goodintentionstowardstheschemeandwillingnesstocomply.Assuch,youshouldauditthedatacollectionprocessforbothcoreandresidualsourcedata,andimproveanyareaswhereyouhaven'tproducedenoughevidencetoshowthatthedataisaccurate.3)Clarity and transparency of documented evidenceYouwillneedtohaveanexplanationastohowthisinformationisstored,highlightedinsections8aand8b.Ifyourcurrent filingsystemisdeemedunstructured/unsatisfactory thennotonlywill anEAauditbecomemoreextensivebutitwillbecomemoredifficultforyoutostoredataovertime.

AppendixTheappendixisavailableuponrequest.


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8) AppendixMacro1


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Macro2


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Macro2(cont.)


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ResidualFuelslist

Fuel type Measurement Units QuantityEmissions factorkgCO2per measurement unit

CoreSupply/ tCO2ResidualSupply /tCO2

Aviationspirit tonnes 3128 -

Aviationturbinefuel tonnes 3150 -

Basicoxygensteel(BOS)gas kWh 0.9960 -

Blastfurnacegas kWh 0.9960 -

Burningoil/kerosene/paraffin litres 2.5320 -

Cementindustrycoal tonnes 2373 -

Cokeovengas kWh 0.1460 -

Commercial/publicsectorcoal tonnes 2577

-

Cokingcoal tonnes 2932 -

Collierymethane kWh 0.1840 -

Diesel litres 2.6390 -

Electricity kWh 0.5410 -

Fueloil tonnes 3216 -

Gasoil litres 2.7620 -

Gasoil kWh 0.2520 -

Industrialcoal tonnes 2314 -

Lignite tonnes 1203 -

Liquidpetroleumgas(LPG) litres 1.4950 -

Peat tonnes 1357 -

Naphtha tonnes 3131 -

Naturalgas