Dr. Khaled Gharaibeh Grant holder of Tempus Project No. 511074 Yarmouk University 27/11/2011

Dr. Khaled GharaibehGrant holder of Tempus Project No. 511074

Yarmouk University27/11/2011

ContentsProject SummaryGeneral TipsWriting a Tempus project proposal as grant

holderPlanning the Plan (The proposal)Specific Tips on

E-ApplicationBudgetThe Logical Framework Matrix

Further Advice

Project SummaryProject TitleAn Industry Oriented MSc.

Program in Telecommunications Engineering- Towards and EU Approach

Project AcronymMTE-EUA

Funding AgencyThe Education, Audiovisual and Culture Executive Agency (EACEA) - European Union

ProgrammeTEMPUS

Sub-programme Joint Projects

Programme guide /Call for proposals

EACEA No. 28/09

ActionCurricular Reform

General Tips There is NO ‘magic’ tip for a proposal to be accepted but

There are reasons for a proposal NOT to be accepted- Avoid these!

First Tip

General TipsSecond Tip Decide on being

a grant holder from the very beginning

There is a lot of work to do if you decide to be:

Management of the proposal writing and submission

General TipsThird Tip Try to have your

partners ready and choose good Contact Persons from each partner

If you can’t find good and enough partners, give up and wait for a future call

To find partners: Subscribe to TEMPUS-

TALK and check requests for partners

If necessary advertise through National TEMPUS Office

General TipsKey advice 1. Attend Tempus days and network

with people even if you do not have an idea for a projectRead carefully the section on how

the projects are selected2. Read about HE system in Europe

Bologna Process Tempus funding philosophy

3. Think of an idea related to higher education at your institution

– requires 1 year to think about and brainstorm with colleagues and potential partners

Remember: Tempus is not about research

The Idea3/2008--8/2009

Deadline: 9/3/2010

The idea started 2 years before submitting the proposal“ A need to reform the existing Master program to suit the needs of industry”

Brainstormed with colleagues and superiors

Clearer idea on funding was obtained from Tempus day Dec. 2009.

Idea

18 21 24Deadline

20

Writing a Successful Tempus Proposal

First they ignore you, then they laugh at you, then they fight you, then you win! -Mahatma Gandhi

The Idea3/2008-8/2009

Deadline: 9/3/2010

The Tempus call for proposals was read and decision on where the idea fits was made:Themes

Curricular ReformActions

Joint ProjectNational/regional priorities

Curricular ReformDeadlines

3/2010

Idea

18 21 24Deadline

20


Contacted and consulted potential partners (informally)

Consulted NTO about our ideas and national priorities

Prof. Abu Elhaija is always happy to answer your questions but remember it is your baby not his !

Idea

18 21 24Deadline

20

Writing a Successful Tempus ProposalThe Idea3/2008-8/2009

Deadline: 9/3/2010

First Draft8/2009

Deadline: 9/3/2010

A draft about our idea (a seed for a proposal) was prepared:The ideaRationaleExpected

outcomes/outputsExpected activities

This document is good for you so that you always remember what your project is about

Idea First Draft

18 21 24Deadline

20


19

Legal person (President, Vice President) were consulted (informally) to check if the idea is acceptable by YU

Remember: the legal person of your institution is the one who signs the application (and later on the contract) not you, so make him aware of your ideas in a good time before he signs

If no feedback, then just proceed!

Idea

18 21 24Deadline

Consultation: Legal person, partners, NTO

20


First Draft

19

First Draft8/2009

Deadline: 9/3/2010

Partner Search

8/2009-12/2009

Deadline: 9/3/2010

Started looking for partners (online)

Checked if potential partners are

Eligible Have capacity to

carry out activities Have contact persons

that you knowAn ineligible partner can

terminate your application at the very early stage of review


Idea

18 21 24Deadline


20

First Draft

19

Partner search

Call for Partnership

Prepared a 4-7 page “Call for Partnership” and sent out to potential partners.

The call contained: A description of the idea Objectives/Outcomes/Activities Space: ____________

State clearly your contribution for the project activities (They must fit in, otherwise forget about them!)


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Partner Search

8/2009-12/2009

Deadline: 9/3/2010

“Call for Partnership” was used to contact as many partners as possible

(about 20 EU institutions were contacted)

Minimum number of partners required for our project is 6 (3 from EU and 3 from PC)


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Partner Search

8/2009-12/2009

Deadline: 9/3/2010

JO partners: HU:

o have relevant programs

o do not have a Master program

GJU: o experience with

Bolognao has relevant expertise

in industry oriented programs


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Partner Search

8/2009-12/2009

Deadline: 9/3/2010

EU partners: DCU:

o relevant programso Expertise in QC and

Accreditation QMUL:

o experience with IET accreditation

o has relevant expertise in industry oriented programs

UPVo has relevant expertise in

industry oriented programs


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Partner Search

8/2009-12/2009

Deadline: 9/3/2010

Instructions/Guidelines 12/2009-3/2010

Deadline: 9/3/2010

Instructions/guidelines on how to fill the application were read carefully Theme, action, Single or

multi country project Too many instructions? Yes!

but you have to read them at least 3 times

Do not rely on people’s experience- instruction change and past experience as a partner (not grant holder) is not enough to give advice


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Application Writing

The Application31/12/2009-9/3/2010

Deadline: 9/3/2010

Started filling the application and other related documents

Have your partners participate in filling the application


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Application Writing

The Application31/12/2009-9/3/2010

Deadline: 9/3/2010

A draft of • Application• budget • LFM

sent to legal person office for review before paper work is signed

Remember: the legal person of your institution is the one who signs the application (and later on the contract) not you so make him aware of your ideas in a good time before he signs


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Application Writing

Supporting Documents

1/2/2010-1/3/2010

Deadline: 9/3/2010

The following documents were prepared; signed and stamped by the deadline (took a month to get the signed paper forms back from partners):

Mandates by all partners Declaration of honor Bank Statement Legal Entities Form Profit and Loss Accounts

Mandates, etc.


Idea

18 21 24Deadline


20

First Draft

19

Partner search


Application Writing

Submission3/2010

Deadline: 9/3/2010

Consulted NTO again on the package (one week before the deadline)They give good advice on submission procedure

Submitted proposal along with all required documents and waited for the result (took about 6 months for evaluation)


Mandates, etc.

Idea

18 21 24Deadline


20

First Draft

19

Partner search


Application Writing

The ApplicationYour application is like the story that you tell

to your little son before sleep-- he cannot forgive you if you mess it up!Coherence between Objectives—Outcomes/Outputs—Activities–

Budget

Think of your project as a system

Objectives Reached after you conduct the project

InputsRequired

before/throughout conducting the project

The Application

Objectives •Develop and reform programs at lead and other partners•Enhance teaching and learning through building capacity•Objectives related to benefits of the project to partners (ask them)

Inputs•A Work Plan•Budget Plan•Staff days•Mobility of staff and students•Equipment•Other cost•Printing and publishing

Management Quality Plan Development Dissemination Exploitation

Tips

The E-Application

Tips

The E-Application

Tips

The E-Application

Tips

Budget

Tips

The LFM

Further advice!Read carefully the section on how the

projects are selectedRead carefully and in good time

http://eacea.ec.europa.eu/tempus/funding/2009/documents/28-2009/instructions_en.pdf

Start filling in the application form in good time. Available from: http://eacea.ec.europa.eu/tempus/funding/2009/call_eacea_28_2009_en.php

For More InformationVisit our project website:

http://mte.yu.edu.joYou can find information about our project, objectives,

activities, dissemination material, reports, etc.

Consult me or my colleagues by email:

[email protected]