DOWNTOWN DEVELOPMENT AUTHORITYwindsordda.com/wp-content/uploads/11.14.18-DDA-Agenda...2018/11/14 · strategy. Work continued on Small Business Saturday planning. The following meetings

WINDSOR DOWNTOWN DEVELOPMENT AUTHORITY P.O. BOX 381, Windsor, CO 80550

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Note: Double Underlined items indicate attachments.

BOARD OF DIRECTORS MEETING November 14, 2018 | 7:30AM– 9:00AM

301 Walnut Street, First Floor Conference Room, Windsor, CO 80550

Agenda A. Call to Order 7:30AM B. Roll Call – Welcome New Board Members C. Public Invited to be Heard (3 Minutes Per Person) D. Review of Agenda by the Board and Addition of Items of New Business to the Agenda for

Consideration by the Board E. Executive Session for the purposes of:

i. Regarding the status of 512 Ash Street and redevelopment of the Backlot Boardwalk, to determine positions relative to matters that may be subject to negotiations, to instruct negotiators, and to receive legal advice on matters related thereto, pursuant to C.R.S. 24‐6‐402(b) and (e).

F. KEY INTIATIVES: 7:45AM

1. Mill Project Update – None.

2. Backlot Boardwalk Update i. 512 Ash Street – Parking Lot Conditional Use Permit Status

3. District Expansion/Sustainability – No Updates G. Approval of Minutes from the Regular Board of Directors Meeting October 17, 2018 – M. Ashby

H. Report of Bills (43,358.41) & Financial Report – M. Ashby I. Executive Director’s Report – M. Ashby

i. 2019 Final Budget ii. 2019 Final Workplan iii. Direction on Pickaxe deliverables

J. COMMITTEE REPORTS: 8:30AM

1. Marketing Committee – i. Small Business Saturday planning

2. Wayfinding Project – Meeting Nov. 27th at Toast 4‐7pm

K. COMMUNICATIONS & NEWS: 1. Small Business Saturday – Spot the DDA Elf

L. Adjourn


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BOARD OF DIRECTORS MEETING October 17, 2018 | 7:30AM– 9:00AM

301 Walnut Street, First Floor Conference Room, Windsor, CO 80550

Draft Minutes Attendance: Dan Stauss, Dean Koehler, Dan Brunk, Sean Pike, Brent Phinney.

Staff: Matt Ashby. Guests: Heidi Washburn, Ben Muldrow.

A. Call to Order 7:30AM B. Roll Call – Welcome New Board Members C. Public Invited to be Heard (3 Minutes Per Person) D. Review of Agenda by the Board and Addition of Items of New Business to the Agenda for

Consideration by the Board. DK – Motion to accept the agenda as presented. BP Second. Approved unanimously.

E. KEY INTIATIVES: 7:45AM

1. Mill Project Update – None.

2. Backlot Boardwalk Update i. 512 Ash Street – Closing Date & Authorization Sample Motion: “Authorizing the chair to execute an amendment to the 512 Ash St. buy/sell contract establishing a new closing date and other terms and conditions related to closing, provided that such closing date be no later than November 21, 2018.” The new Bertsch closing is anticipated for October 26. The language provided in the board packet would provide the flexibility for the Chairman to confirm and adjust the closing date (if needed) without requiring a special meeting. There were discussions of whether a liquidated damages provision was necessary in the event that the closing date was deferred. The board decided that this provision was not needed at this time. BP – Motion to authorize the chair to execute an amendment to the 512 Ash St. buy/sell contract establishing a new closing date and other terms and conditions related to closing, provided that such closing date be no later than November 21, 2018. SP – Second. Approved unanimously. ii. Legion Update – Environmental Report The EPA contractor conducted the site walk with the Legion. It is anticipated that a Phase II report may be required. The EPA did approve testing for asbestos at 512 Ash. iii. “Thru‐Lot” – Request to pursue appraisal The board directed staff to get an estimate on conducting an appraisal for properties adjoining the DDA’s thru lot.

3. District Expansion/Sustainability – No Updates F. Approval of Minutes from the Regular Board of Directors Meeting September 19, 2018 – M.

Ashby. BP ‐ Motion to approve as presented. DK ‐ Second. Approved unanimously.

G. Report of Bills (TBD) & Financial Report – M. Ashby No updates, a full report from September and October will be presented next month.


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H. Executive Director’s Report – M. Ashby i. 2019 Budget Discussion

Budget updates have been reflected per to the discussion last month. Changes reflected include the addition of expenses for improving the lot at 512 Ash to accommodate parking, and a portion of the anticipated costs associated with the purchase of the Legion to facilitate a possible move. These project costs would eliminate the cushion of additional funding available, but are within budget. The board indicated a comfort level with reflecting these potential costs in the budget.

ii. 2019 Workplan Review – No additional comments or changes. iii. Colorado Main Street Summit training – M. Ashby – Provided an update that

the required training will be held in early November and that the DDA is participating as a requirement of participating in the Main Street program.

I. COMMITTEE REPORTS: 8:30AM

1. Marketing Committee – Combined with Board meetings until further notice i. Small Business Saturday planning

Gift certificates as follows: 1 ‐ $100, 3 ‐ $50. ii. Plan a marketing meeting for November 2nd.

2. Wayfinding Project Update – The consultant is participating in the Business Appreciation Event on October 23 to gather feedback on three alternatives.

J. COMMUNICATIONS & NEWS:

1. Downtown Trick of Treat Event K. Adjourn

BP – Motion to adjourn. DK – Second. Adjourned at 8:15am.

Other Items: Photos of new board members for Website

PICKAXE WORKSHOP KICKOFF: 9:00AM The consultant from Colorado Main Street (Ben Muldrow) presented information regarding communicating with primary Main Street audiences and gathered information on key community issues that the DDA should consider in approaching enhanced communication. PICKAXE WRAP UP WORKSHOP: 5:00PM The consultant from Colorado Main Street (Ben Muldrow) presented a summary of recommendations. WAYFINDING PROJECT UPDATE: 5:45PM Update was postponed by the consultant.

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D D A R E P O R T

Volume 6 , Issue 8

September 2018

WINDSOR DDA REVENUE

WINDSOR DDA EXPENDITURES

POINTS OF INTEREST

September 2018 sales tax collections were

$10,018 above September 2017 sales tax

collections.

2018 average monthly sales tax collection

is $43,062 as compared to $39,180 for

2017.

Revenue is a bit over target at the end of

September 2018 at 76.95%.

2018 expenditures are minimal with

8.05% of the budget being expended..

MONTHLY SALES T AX COM PARISON

Summary September 30, 2018 Collections Budget % of Budget

Property Tax Mill Levy $24,503 $23,944 102.33%

Auto Registration Tax $1,216 $850 143.06%

Grants $0 $5,500 0.00%

Incremental Property Tax $30,997 $34,437 90.01%

Interest $40 $5 800.00%

Town of Windsor Funding $267,750 $357,000 75.00%

Total $324,506 $421,736 76.95%

Summary September 30, 2018 Expenditures Budget % of Budget

Operations

Office Supplies $0 $200 0.00%

Public Relations/Advertising $6,717 $15,000 44.78%

Board Development $1,801 $5,000 36.02%

Dues/Fees/Subscriptions $1,308 $1,500 87.20%

Special Equipment $0 $25,000 0.00%

Street Repair/Maintenance $0 $2,500 0.00%

Travel/Mileage $0 $500 0.00%

Liability Insurance $4,380 $2,500 175.20%

Legal Services $54,424 $40,000 136.06%

Contract Services $0 $77,000 0.00%

Publishing/Recording $0 $750 0.00%

Postage $184 $500 36.80%

Printing/Binding $0 $500 0.00%

Study Review/Consultant $19,232 $65,000 29.59%

Façade Program $0 $120,000 0.00%

Administrative Transfer $3,750 $5,000 75.00%

Operations Total $91,796 $360,950 25.43%

Capital

Site Improvements (Land) $0 $280,000 0.00%

Site Improvements $0 $500,000 0.00%

Capital Total $0 $780,000 0.00%

Grand Total $91,796 $1,140,950 8.05%$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2014 2015 2016 2017 2018

Page 2

D O W N T O W N D E V E L O P M E N T A U T H O R I T Y

It is the mission of the Windsor DDA to create a prosperous, vibrant, energetic, and clean town center, by

marketing downtown opportunities, retaining and expanding current business opportunities, preserving

downtown charm, and enhancing physical appearance and amenities through partnerships with the

community and stakeholders.

Matt Ashby, Executive Director — [email protected]

Dan Stauss, Chairperson — [email protected] Term: April 2018

Craig Petersen, Vice-Chairperson — [email protected] Term: April 2018

Dean Koehler, Secretary/Treasurer — [email protected] Term: April 2021

Sean Pike – [email protected] Term: April 2020

Cristin Peratt — [email protected] Term: April 2020

Brent Phinney — [email protected] Term: April 2021

Kristie Melendez, TOW Board Liaison—[email protected] Term: April 2020

The projects, facilities, programs and functions to be established and provided in the district will benefit and

promote the health, safety, prosperity, security and general welfare of all occupants and owners thereof and

will prevent deterioration of property values, will prevent the growth of blighted areas, and will be of special

benefit to all property within the district.

A. The promotion of, participation in, and assistance to private and public developments consistent with

the priorities of the DDA by all means permitted by federal, state and local laws and regulations,

including but not limited to, land assemblage, and/or acquiring, constructing, reconstruction,

rehabilitating, equipping, selling and leasing space.

B. Public facilities and improvements as necessary to complement private developments.

DDA BOARD

Windsor Downtown Development

P.O. Box 381

Windsor, CO 80550

Email: [email protected]

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DDA MISSION STATEMENT

PLAN OF DEVELOPMENT PROJECTS

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WINDSOR DOWNTOWN DEVELOPMENT AUTHORITY

P.O. BOX 381, Windsor, CO 80550 www.windsordda.com

Executive Director Report

Date: November 9, 2018 To: Downtown Development Authority Board of Directors From: Matt Ashby, DDA Executive Director Re: November Report Meeting Summary: From mid-October into November, significant time was spent closing in preparation for the Business Appreciation Event, closing on 512 Ash Street, and in various discussions regarding the Backlot project. We also made progress on formalizing designs on the Wayfinding project and kicked off the Crosswalk study. We also spent time completing foundational work supporting several initiatives prioritized for the upcoming year, including discussions regarding the Cottage strategy. Work continued on Small Business Saturday planning. The following meetings occurred between October 12-November 9, including:

• Regular Board Meeting + Branding Workshop – October 17

• Tour with CO Main Street Architect – October 23

• Business Appreciation Event – October 23

• Main Street Summit – Nov 1-2

• Marketing Committee – Nov 6

• Update Meeting w Town – Nov 6

• Pedestrian Crossing Kickoff – Nov 7 Billing Breakdown (As of 11/9/18): General (YTD) - $56,700 = 75% of Budgeted $75,560 (with 86% of year completed) Backlot (YTD) - $17,245 Mill (YTD) - $3,716 Anticipated Workload October - November:

• Final Budget to Town, Reporting

• Backlot Development Agreement Formalization

• 512 Demolition Estimates

• Small Biz Saturday

• Conditional Use Permit (Parking at 512 Ash)

2019 Budget Calendar Town Board Budget Approval December 10. Current Initiatives: Mill – Some demolition and minor work has begun on the Mill. The developer’s representative was present at the Business Appreciation Open House and received a lot of positive feedback and questions regarding the project and tenants.

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Backlot – A milestone was completed this month in the closing on the Bertsch property. Thanks to Dan for attending the closing and padlocking the buildings. Staff have received approval of grant funds to complete asbestos and lead-based paint testing as a precursor to demolition of the structures. We have also completed the application materials for a Conditional Use Permit to allow for a gravel parking lot to be built early in 2019 to accommodate the shift from the 400 Block. Note that this permit allowing a gravel lot is temporary and a permanent solution will need to be identified if the permit is approved by the Town. The current budget includes funding for demolition, and the Town has agreed to paying half of the demo costs. The case to resolve the Area of Unknown Ownership is progressing. In addition to the legal steps being handled by the Town, the DDA helped to facilitate a meeting between the Town, Xcel Energy and Brinkman to explore next steps in addressing utilities in the area. Specifically, we discussed the process for undergrounding the electrical and how to get a work order on Xcel’s list. The undergrounding of utilities has been a priority for the DDA since inception and this enhancement will remove the overhead utility poles which occupy space and limit the current function in the area for parking, trash, and circulation. Design of options for the 400 Block has been progressing. Brinkman received a variety of feedback on the initial concept and will be making some adjustments. One major change suggested by a community member was to retain the parking on the 400 Block and develop Bertsch commercially. The placement of parking on the Bertsch Lot provides several long-term advantages to the Downtown: 1) It is centrally located to serve a larger portion of the DDA, and 2) Based on the library feasibility study, it could be built into a small parking structure in the future. Brinkman is working on financial analysis of the project and looks to bring forward details soon. Work continues with the American Legion to explore their options. The Phase I report has been completed and a Phase II environmental is recommended to sample for contaminants, including asbestos and lead paint. A soil sample may also be taken to try to identify why the basement floor has buckled. Financial analysis on redevelopment of this block is also pending. Main Street – The Main Street Summit was held Nov 1-2 in Montrose. This training is a required session as part of our participation in the program. Costs are eligible for reimbursement under our Training Grant. The sessions were largely focused around grant and funding opportunities. We heard from representatives from the Colorado Tourism Office who have several technical assistance grants that may be of interest to the DDA and Town. Grants up to $15,000 can be secured for a variety of tourism marketing efforts. Last month, we also benefitted from the program’s Pickaxe Workshop on strategic messaging and branding. A destination brand for Historic Windsor was presented and future discussions should include how we want to use the information. Recommendations and observations are included in the summary report. A new Elf Hunt logo has been integrated into our promo materials. Additional action steps should be discussed. The Cottage planning discussion moved forward as well with a kickoff call to scope out the assistance Main Street will provide. We anticipate a facilitated discussion and workshop with summary action steps will be provided. We are also looking to




schedule a workshop on lodging and tourism facilitated by a Main Street contractor at no cost sometime in January. Façade Improvement Program The Colorado Main Street architect, Larry Lucas, was present at our Business Appreciation Event after having met with a building own to discuss design concepts. This model could work to provide design assistance as owners consider using the Façade Improvement Program in the future.

Parking / Crosswalk

Staff met Paul Mills to kick off the project on 11/7. We discussed the project scope and different elements of DDA work that could influence the project. During our site walk, we identified several opportunities, including one low cost solution of increasing the size of the stripes on the crosswalks to enhance visibility. Paul is connecting with our wayfinding consultant and the Town’s engineer as he looks into recommendations.

The Park Late program received a fair amount of interest at the Business Appreciation Event. Specific comments will be integrated into the materials to generate a next step of outreach directly to prospective property owners.

Wayfinding Project

Kristin Cypher has continued her efforts in gathering feedback on the wayfinding signage. We will receive an update on October 23 with initial design concepts being presented at the Business Appreciation Event. The anticipated schedule is as follows:

November 14 - Board Update November 27 – Evening Open House – 4:00PM – 7:00PM at Toast December 1 – Open House (Final Plan) - Windsor Wonderland December 19th – DDA Final Plan Review January – Final DDA Approval February – Town Approval

Small Business Saturday

Staff began working on the small business Saturday planning for November 24th. The Marketing Committee discussed several logistics, including printing of posters and window decals, boosting a geo-located facebook ad, and purchasing small toys to give away at Windsor Wonderland.

Marketing/Communications

We also have created 6 additional business promotion videos highlighting “What Windsor Wants” to post on Facebook. These will be provided to our soci al media manager and posted over the next several weeks. More videos will be created until we have completed the majority of retail businesses in the district.




Action Checklist Review:

New Items –

Matt will communicate with Town regarding the settlement statement and wiring instructions for 512 Ash Street. (Completed)

Regarding the undergrounding of the utilities for the area of unknown ownership, staff will include future updates that are focused on the Undergrounding to keep track of the details. (Meeting held, ongoing coordination anticipated.)

Look to secure appraisal quotes and move forward with the lowest responsive, qualified cost. (In communication.)

Add Capitol investment projects (parking lot, thru lot, legion, undergrounding) to the 2019 budget. (Completed)

Move forward similar to last year on Small Business Saturday planning. (Completed/In Progress)

Carryover –

• Josh - Review the easement on the property and may issue a cease and desist letter for parking on the DDA’s through lot. (To Do.)

• Josh – Provide a 1-page form contract in support of the parking program. (To Do.)

• Matt – Check in on insurance once property closing is completed. (Email sent with request for information.)

• Matt: Create project explanation focused on the alley improvements, how long the electrical undergrounding has been a priority for the backlots. (In progress, ready to complete now that we have concept sketch.)

• Staff – Website – Board positions need to be updated along with leadership roles. (In Progress; Old members removed, pending new member assignments)

• Add key contacts to the block captain maps. (To Do with next assignment)

• Check with the Legion for names of veterans for posters. (To Do)


1

RESOLUTION 2018-DDA ____

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WINDSOR,

COLORADO, DOWNTOWN DEVELOPMENT AUTHORITY APPROVING AND

RECOMMENDING TO THE TOWN BOARD OF THE TOWN OF WINDSOR THE

BUDGET OF THE ESTIMATED AMOUNTS REQUIRED TO PAY THE EXPENSES

OF CONDUCTING THE BUSINESS OF SAID AUTHORITY, AND THE

APPROPRIATION OF FUNDS THEREFOR, FOR THE FISCAL YEAR ENDING

DECEMBER 31, 2019

___________________________________________________________________________

WHEREAS, on February 28, 2011, the Town Board of the Town of Windsor, Colorado (“Town Board”), adopted Ordinance No. 2011-1401, which established the Windsor Downtown Development Authority (“DDA”): and WHEREAS, the DDA has been duly organized in accordance with the C.R.S. § 31-25-801, et seq.; and WHEREAS, on June 27, 2012, the Town Board adopted Resolution 2011-26 approving the DDA Plan of Development, which established the purpose of the Authority and the types of projects in which the Authority would participate; and WHEREAS, the Board of Directors of the DDA is required by C.R.S. § 31-25-816 to adopt a budget of the estimated revenues and expenditures to be received and incurred during each fiscal year. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE

DDA that the following budget is adopted for the fiscal year ending December 31, 2019, and therefore recommends to the Town Board the adoption of the following budget:

REVENUES:

Beginning Fund Balance $745,475

Transfer from Town of Windsor $382,000

Incremental Property Tax $51,182

Mill Levy Property Tax $24,570

Auto Tax $850

Grants $8,000

Interest Income $5

TOTAL $1,212,082

EXPENDITURES:

Capitol Outlay $790,000

Operating and Maintenance $401,250

Administrative Support $5,000

TOTAL $1,196,250

2

NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE BOARD OF

DIRECTORS OF THE DDA to recommend to the Town Board the appropriation of the aforementioned budget funds in the amount of One Million One Hundred Ninety-Six Thousand Two Hundred Fifty Dollars ($1,196,250) for expenditure on conducting the business of the DDA and for its projects and programs in accordance with the Town Board-approved DDA Plan of Development.

PASSED AND ADOPTED at a regular meeting of the Board of Directors of the DDA this 14th day of November, 2018.

________________________________

Dan Stauss, Chair ATTEST: _____________________________ Dean Koehler, Secretary/Treasurer

1

RESOLUTION 2018-DDA ____

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WINDSOR,

COLORADO, DOWNTOWN DEVELOPMENT AUTHORITY RECOMMENDING

TO THE TOWN BOARD OF THE TOWN OF WINDSOR THE DETERMINING AND

FIXING OF THE MILL LEVY OF THE WINDSOR DOWNTOWN DEVELOPMENT

AUTHORITY FOR THE FISCAL YEAR ENDING DECEMBER 31, 2019

___________________________________________________________________________

WHEREAS, on February 28, 2011, the Town Board of the Town of Windsor, Colorado (“Town Board”), adopted Ordinance No. 2011-1401, which established the Windsor Downtown Development Authority (“DDA”): and WHEREAS, the DDA has been duly organized in accordance with the C.R.S. § 31-25-801, et seq.; and WHEREAS, the Board of Directors of the DDA finds that a mill levy of five (5) mills is appropriate in helping to defray the costs of the DDA’s operational and maintenance needs for fiscal year ending December 31, 2019. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE DDA, to recommend to the Town Board the mill levy rate for taxation upon all taxable property within the boundaries of the DDA for the fiscal year ending December 31, 2019, to be set at five (5) mills, which mill levy has been deemed appropriate by the Board of Directors of the DDA for said fiscal year as approved by the Board of Directors of the DDA and which mill levy represents the amount of taxes for the DDA. Said mill levy shall be distributed for the purposes permitted under C.R.S. § 31-25-817, which levy as so distributed shall be certified by the County Assessor and the Board of the County Commissioners of Weld County, Colorado, by the Town Clerk as required by law. PASSED AND ADOPTED at a regular meeting of the Board of Directors of the DDA this14th day of November, 2018.

________________________________ Dan Stauss, Chair ATTEST: _____________________________ Dean Koehler, Secretary/Treasurer

Downtown Development Authority Fund Detail Budget

ACTUAL - PROJECTED

DOWNTOWN DEVELOPMENT AUTHORITY (DDA) FUND -

19

ACCT ACCOUNT 2015 2016 2017 2018 Thru JUL AUG-DEC 2018 2019

NO NAME ACTUAL ACTUAL ACTUAL BUDGET 2018 2018 PROJ. BUDGET NOTES

DOWNTOWN DEVELOPMENT AUTHORITY (DDA) REVENUE - 19 DOWNTOWN DEVELOPMENT AUTHORITY (DDA)

4001 Beginning Fund Balance 360,955 545,534 657,622 1,189,411 864,244 745,475

4311 Property Tax From Mill Levy 11,932 16,490 21,343 23,944 23,410 23,410 24,570 5 mills

4312 Auto Tax 798 1,022 1,548 850 1,035 740 1,775 850

4324 Incremental Property Tax 12,360 11,678 26,692 34,437 29,589 34,437 51,182

4334 Grants 0 0 0 5,500 0 0 8,000 Main Street $5,000 (Mini Grant), $3,000 (Training)

4364 Interest Income 82 86 90 5 5 3 8 5

4367 Donations 0 0 0 0 0 0 0 0

4376 Transfer from TOW General Fund 270,000 270,000 332,004 357,000 208,250 148,750 357,000 382,000

TOW Gen Fund transfer $250,000 base + $132,000

increment

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES TOTAL 295,172 299,276 381,677 421,736 262,289 149,493 416,630 466,607

AVAILABLE RESOURCES 656,127 844,810 1,039,299 1,611,147 1,280,874 1,212,082

DOWNTOWN DEVELOPMENT AUTHORITY (DDA) EXPENDITURES -19

DOWNTOWN DEVELOPMENT AUTHORITY - 486

6210 Office Supplies 156 60 78 200 0 0 0 200

6213 Public Relations/Advertising 25,046 8,733 13,518 15,000 5,369 15,000 20,369 15,000

Broker event $500, Farmer's Market + Artisan Market

$1000, Tri-fold Update, Annual Rept., Social Media

6214 Board Development 2,410 78 3,561 5,000 1,252 2,000 3,252 5,000 DCI, National MS Conf., MS Summit

6217 Dues/Fees/Subscriptions 1,080 908 1,552 1,500 350 1,500 1,850 1,500 Chamber $125, DCI $305,Main Street $300, SDA $550+

6218 Small Equipment 0 0 0 0 0 0 0

6219 Special Equipment 780 0 0 25,000 0 25,000 25,000 65,000 Streetscape/Wayfinding Fabrication + Installation

6242 Street Repair/Maintenance 2,501 0 0 2,500 0 0 10,000

DDA lot maintenance (Incr. for Bertsch Maintenance) +

Corner Plantings - MS Mini Grant ($5K)

6245 Travel/Mileage 0 0 0 500 0 0 0 500 Meeting & conference travel

6246 Liability Insurance 0 3,152 243 2,500 4,030 0 4,030 4,500 DDA Liability, workers comp

6252 Legal Services 5,852 53,037 78,347 40,000 12,600 14,000 26,600 35,000 Legal General Services $20K, Special Proj. $15K

6253 Contract Service 4,044 75,043 20,301 77,000 43,000 33,400 76,400 77,000 Executive Director $75,560, Web $1,200, Constant Contact $240

6256 Publishing/Recording 0 0 0 750 0 0 0 750 legal notices, etc.

6263 Postage 190 285 186 500 127 90 217 500

6264 Printing/Binding 0 161 0 500 0 500 500 500

6267 Study/Review/Analysis/Consulting 4,103 20,741 41,659 65,000 14,385 35,000 49,385 65,000

Backlot Effort, Mill Wrap Up, Alley Plat, Streetscape, Cottage Plan,

Lodging Initiative

6268 County Treasurer Fees 363 424 610 0 795 795 800

6269 Miscellaneous 0 0 0 0 0 0 0 0

6270 Façade Program 59,069 19,567 0 120,000 0 42,000 42,000 120,000

6290 Elections 0 0 0 0 0 0 0 0

Operating & Maintenance Total 105,593 182,189 160,054 355,950 81,908 168,490 250,398 401,250

7302 Admin Support Charge by Town of Windsor 5,000 5,000 5,000 5,000 2,917 2,083 5,000 5,000 Monthly financial reports, consultation w/TOW

Debt Service Total 5,000 5,000 5,000 5,000 2,917 2,083 5,000 5,000

8410 Land/Easements (512 Ash) 0 0 10,000 280,000 0 280,000 280,000 0 Bertsch Purchase (DDA Share), Demo

Land/Easements 225,000 Legion

8412 Site Improvements 0 0 0 500,000 0 0 0 500,000 Mill Façade Easement, Public Improvements (Payout 2019)

Site Improvements (512 Ash) 65,000 Parking lot improvements 512 Ash

8440 Machinery/Equipment 0 0 0 0 0 0 0 0

Windsor, Colorado Page 1 of 3

Budget 2019


ACTUAL - PROJECTED


19



Capital Outlay Total 0 0 10,000 780,000 0 280,000 280,000 790,000

DOWNTOWN DEVELOPMENT AUTHORITY


Budget 2019


ACTUAL - PROJECTED


19



EXPENDITURES TOTAL 110,593 187,188 175,054 1,140,950 84,825 450,574 535,398 1,196,250

BEGINNING DDA BALANCE 360,955 545,534 657,622 1,189,411 864,244 745,475

704033.4786

REVENUE 295,172 299,276 381,677 421,736 416,630 466,607

Available Resources 656,127 844,810 1,039,299 1,611,147 1,280,874 1,212,082

EXPENDITURES 110,593 187,188 175,054 1,140,950 535,398 1,196,250

ENDING DDA BALANCE 545,534 657,622 864,244 470,197 745,475 15,832


Budget 2019

1

WINDSOR DDA – WORKPLAN 2019 DRAFT 10/10/18

COMMITTEE WORK: Design & Beautification | OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES

Improve building appearance Distribute FIP information in one‐on‐one setting to businesses.

# of businesses &/or buildings using the program increases

February 2019

Roll out Small Project FIP program New program materials distributed. January 2019

Architect on Call in partnership with CO Main Street

# of businesses &/or buildings using the FIP program increases.

March 2019

Improved streetscape appearance

Extend Main Street streetscape to Mill (Town/Developer)

Improvements completed Spring 2019

Improved wayfinding signage for events

Complete Wayfinding Study Study completed January 2019

Implement first phase of wayfinding construction

First sign(s) installed Summer / Fall 2018 Move to 2019 Workplan

Address Traffic on Main Coordinate with TOW and CDOT to share concerns

Conversations & support of traffic calming efforts. Ongoing 2019

Beautify corner planters at 5th/Main

Formalize agreement w/ Town for installation & maintenance

MOU or similar completed January 2019

Complete design for enhancements Design completed & installed for Spring 2019 February 2019 CO Main Street Mini‐Grant Funds Used for 50% of Project Cost.

Address regional parking needs

Complete a parking study Global perspective on parking needs and solutions identified

Spring 2019

Establish a fee‐in‐lieu program Explore global parking solution Fall 2019

Coordinate shared parking in lots for businesses on South side of Main St

Roll out Park Late Program February 2019

Streetscape Plan Investigate installation for enhanced pedestrian lighting + Streetscape

Plan completed Fall 2019

2


Organization OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES

Improve communications with building owners & businesses

Block Captain Program Awareness & outreach

Each property owner knows about the purposes of the program

Ongoing

Continue Block Captain Program Materials / highlights for quarterly block captain walks distributed & walks completed by captains.

Ongoing

What’s Brewing Downtown – Coffee w/ Director

Monthly engagement opportunity w/ stakeholders Ongoing

Vitality OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES

Go Cup Entertainment District Explore other communities’ program information to share with board.

Report of best practices to Board Spring 2019

Finalize & Launch Go Cup District District Launch Fall 2019 Launch with a “Wine Walk” or other similar event.

Activate Main During Slow Months

Establish February Chocolate Stroll Event Event Held Jan/Feb 2019

Cottages on Main Plan Initiate discussions with businesses on western blocks & define action steps to support vitality

Discussions completed, strategies identified Spring 2019 CO Main Street Technical Support

Explore Lodging Tax Concept with Partners

Convene session with partners to discuss if concept has merit.

Session convened, action steps identified. Spring 2019 CO Main Street Technical Support

Marketing | OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES Capitalize Event Traffic Continue promoting linkage between

events & businesses

Businesses experience increase in customer traffic during/after events

Ongoing

Expand Small Biz Saturday Develop business promotion strategy Businesses experience increase in customer traffic Summer 2019

Capitalize on Mill Grand Opening

Explore a “specials” card that can be used for discounts at other Main Street businesses

# of specials “redeemed” as reported by businesses Summer 2019

Evaluate Destination Branding Complete CO Main Street workshop + Implement recommendations

Identification of “Place Values” Spring 2019

3


KEY INITIATIVES: Backlot Boardwalk OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES Assist Town to clear Alley Property Title Issues

Town initiates legal process Titles cleared 2019

Complete alley design Work with Brinkman to complete formal design for alley space integrating AUO for loading, parking, trash, public uses

Design completed January 2019

Replat DDA lot, dedicate ROW + AOU for alley uses

Replat & Dedication Completed 2019

Complete utility undergrounding to provide more usable space next to alley

Design completed, explore panel upgrades with building owners

2019

Explore trash consolidation Solutions identified 2019

Development Agreements Completed

Formalize development plan & identify DDA + Town support

Agreements Completed, Construction initiated Spring 2019

Facilitate Legion Move Work with Town to identify funding Funding identified Spring 2019

512 Ash Parking Established Demolition of Existing Structure Demo completed February 2019 Funding in 2018 Budget, Partner with Town

Conditional Use Permit Town reviews + approves application February 2019

Gravel Parking Completed Parking available for Summer March 2019 Funding included in 2019 Budget

Explore purchase of “thru lot” Complete appraisal, identify funding options (Partner w/ Town)

Purchase offer to owner Spring 2019

Mill OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES

Capitalize on Mill Grand Opening

Develop outreach strategy to connect new visitors to all Downtown businesses

Mill visitors also patronize other downtown businesses

Summer 2019

Formalize tracking and collection for TIF w/ TOW.

Coordinate with Town on approach. Clear process for collections and distributions Spring 2019

Improved streetscape appearance

Extend Main Street streetscape to Mill Improvements completed Spring 2019

4


Sustainability & Growth OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES Identify key properties to approach for inclusion in DDA

Monitor opportunities Options explored as needed Ongoing

Increase business viability Promote district via social media + traditional media opportunities

Promotion completed Ongoing

Brunner Development OBJECTIVE ACTION SUCCESS = TIMELINE STATUS & NOTES Formalize Brunner Development as a Key Initiative

Establish strong communication channels

Regular discussions Ongoing

Identify support opportunities for future vision of the area

Vision plan + DDA Support Strategy Identified

Spring 2019

Documents

DOWNTOWN DEVELOPMENT AUTHORITYwindsordda.com/wp-content/uploads/11.14.18-DDA-Agenda...2018/11/14 · strategy. Work continued on Small Business Saturday planning. The following meetings