Prospectus&

Application Form for Admission and Registration

Doctor of Philosophy

Prospectus No.

Velan Nagar, P.V.Vaithialingam Road, Pallavaram, Chennai - 600 117Tel.: +91 44 2266 2500 / 01 / 02 /03, E.Mail : vistas@velsuniv.ac.in

Website : www.velsuniv.ac.in

DOCTOR OF PHILOSOPHY

PROSPECTUS

and

Application Form for Admission / Registration

Message of the Founder - Chancellor Vels Institute of Science, Technology and Advanced Studies (VELS University) has now

successfully completed the eighth year of its service to the society by offering quality higher

education. Started in a humble way in 1992, the Vels group of institutions have now grown in

stature to occupy a respectable position as a seat of learning and advanced research and as one of

the reputed universities in India. It is indeed a matter of great satisfaction for me to note that

significant improvement has been made in the sphere of imparting higher education at the

University.

Innovative research in various new disciplines and new courses have been introduced

which will greatly help to cultivate an atmosphere essential for acquiring a high academic

standard.

Vels University encourages research in many ways. It provides fee concession for its

teachers who register for Ph.D., at this University. Vels University also provides 'Starter Grants' to

the young teachers to encourage research. Monetary incentives are given to those who attend

National, International conferences and publish research papers in Journals. Fellowships with a

monthly stipend of Rs. 7,500/- are provided to each full-time Ph.D. research scholar. All our efforts

to promote research have started yielding fruits.

The University has so far filed 27patents and 7 of its technologies have been transferred for

production. The University also receives research grants from external funding agencies which

strengthens our research activities. I am happy to note that the University is bringing out an

exclusive Prospectus for Ph.D. research program.

Dr. Ishari K Ganesh

Message of the Vice-Chancellor

Economic prosperity of a country mainly hinges on its ability to innovate and develop to

enhance the quality of life of the people. Research in general provides a strong base to act as

launching pad for innovations. Research can be broadly classified into two types: (i) Fundamental

research and (ii) Applied research. While the outcome of fundamental research has influence over

a wider spectrum of innovative works, the applied research will be focused on providing

solutions to specific problems through innovative means. It is important that both fundamental

and applied research are given due importance for balanced growth of research activities.

Teaching and research being the two vital activities of higher educational institutions like

universities and colleges, universities play a very important role in enhancing the ability of a

country to innovate and develop at a faster rate. Thus, Indian universities have an important role

to play in the developmental process of our country.

Realizing this said role of universities and the associated responsibility, Vels University has

attached due importance to its research activities by various means. The university has

established a research centre named, Centre for Advanced Research and Development (CARD)

focused only on research and developmental activities. The university is active in sponsored

research work funded by external agencies. Also, the university itself provides seed money to

young researchers as 'Starter Grant' for research work. The Ph.D. program of the university run

both on full-time and part-time basis emphasizes on both fundamental and applied research

leading to socially relevant innovations and developments. The selected full-time Ph.D. scholars

receive Fellowship to pursue research. This prospectus for the Ph.D. program has been prepared

to provide comprehensive guidelines for research scholars, guides and administrators to enable

smooth implementation of the program. I hope that the Ph.D. Scholars will find this prospectus to

be useful throughout the program of study and I wish the research scholars all the best.

Prof. Dr. V. Thamizh Arasan

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Eligibility for Admission to Ph.D.

1.1 Full time Research Scholars

1.2 Part-time Research Scholars (Internal)

1.3 Part-time Research Scholars (External)

Registration

2.1 Application

2.2 Duration of Research for Full-time Scholars.

1.

2.

3. Conversion of Full time registration into Part-time and Vice Versa

1 & 2

2 & 3

3

4. Re-Registration 3

General Procedure for Admission and Registration5. 3 & 4

Supervisor for Research6.

Research in Inter Disciplinary Subjects7. 5

Qualification and Recognition as Supervisor8. 5

Change of Supervisor and Transfer of Scholars 9. 6

Examination and Evaluation10. 6

11. Cancellation of Ph.D. Registration 7

12. Monitoring the Progress of Research

12.1 Doctoral Committee

12.2 Presentation of Progress Report

12.3 Presentation of Progress reports for II and subsequent years.

12.4 Number of meetings by the Doctoral Committee

12.5 Doctoral Committee Meeting for Approval of Synopsis

7 & 8

13. Submission of Synopsis 9

14. Submission of Thesis 9

15. Panel of Examiners 10

16. Adjudication of the Thesis 10

17. Re-Submission of Thesis 11

18. Public Viva-Voce 11

19. Consolidated Recommendation 12

20. Certificate of Research Degree 12

21. Submission of Soft copy of the thesis to UGC 12

22. Issue of Provisional Certificate 12

Fee Structure for Ph.D. program (per year) 13 & 1423.

Applicability of the Provision 1424.

Power of Modify 1425.Appendices 1526.

PREAMBLE The degree of Doctor of Philosophy (Ph.D.) is awarded to a candidate who as per these

regulations, has submitted a thesis on the basis of original and independent research in any

particular discipline or involving more than one discipline (inter-disciplinary), that makes a

contribution to the advancement of knowledge, which is approved by the Board of Examiners as

required.

1.1 Full-time Research Scholars

1.1(a)

.

Ph.D. Rules and Regulations(With effect from July 2016)

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Candidates who have qualified for Masters Degree with not less 55% of marks in the

qualifying examination and for SC/ST candidates and for candidates who have completed

the PG degree before 1991, the minimum can be only 50% for admission to Ph.D.,

programme in the subjects in the faculties of Arts, Science, Fine Arts, Indian and other

languages, Management, Commerce, Engineering, Para Medical Sciences etc., and CA,

CFA, ACS or ICWA degree are eligible to register for Ph.D. in VELS UNIVERSITY under

this category. However, a minimum of 55% marks (60% marks for professional degrees) in

the qualifying examination is a must to become an Assistant Professor at the

University/College level.

Research fellows of Council of Scientific & Industrial Research (CSIR) / Indian

Council for Agricultural Research (ICAR)/ Bhabha Atomic Research Centre (BARC) /

Researchers / Scientists / Junior Research Fellows , Senior Research Fellows/Research

Assistants / Technical Assistants working in research projects funded by external

agencies such as Department of Science & Technology (DST) / University Grants

Commission (UGC) / Council of Scientific and Industrial Research (CSIR) /

Department of Biotechnology ( DBT ) / Department of Environment ( DOE ) / BRNS /

AICTE and similar national and state level organizations are also eligible to register for

Ph.D. provided they fulfill the educational qualification norms prescribed by the

University(1.1(a)). Research Scholars within the definition of this category are those,

who pursue their full-time doctoral research under the guidance of a recognized

Research Supervisor in the departments of VELS UNIVERSITY.

1. ELIGIBILITY FOR ADMISSION TO Ph.D. PROGRAMME

1.1(b)

1.1.(c) Candidates with Marine and Marine – related Post-graduate degrees from Recognized Universities / PG Diploma holders in related fields from IITs , NITs and IIMs are eligible for admissions to the Ph.D. programme in the respective areas.

1.1.(d) Those who hold undergraduate degree in the fields such as Nautical Science, BE/ B.Tech., and holding a minimum certificate of competency as Chief Officer MOT Class 2 Engineer or equivalent and who possess a post graduate degree from any recognized university are eligible to do research in Marine related subjects.

1.1.(e) Those who have Bachelor's Degree in Engineering / Technology of a recognized university or any other qualification recognized as equivalent thereto in the field of study with CGPA of 7.0 or more and with a minimum of 5 years of R & D Experience in National Research Laboratories / Public sector undertakings with proven research records in the form of at least three research publications in indexed journals or at least a published patent are eligible to register for PhD.

1.2. Part-time Research Scholars (Internal)Any citizen of India irrespective of his/her employment status, and working within Tamil Nadu who wishes to pursue doctoral research in VELS UNIVERSITY is eligible to register for part-time research provided(i)he/she fulfills the required qualification norms prescribed by this University and (ii) gets no-objection certificate from the employer for pursuing Ph.D. on part time basis. Research scholar, who comes under this, can pursue his/her doctoral research under the guidance of a Research Supervisor on Part-time basis.

1.3. Part-time Research Scholars (External)These candidates shall work atleast one full semester at Vels University under the direct guidance of the Research Guide within the minimum prescribed period as applicable from the date of registration. The research supervisor should give a certificate to the effect that the candidate has worked with his/her for six months during the whole of the research period of the Ph.D scholar. There shall be a co-guide/research co-ordinator from the institution where he/she is employed. The head of the concerned department of this university shall be the co-ordinator for conducting doctoral committee meetings and viva-voce examinations.

2. Registration

2.1. Application

Application form for Ph. D will be issued by the University office on payment ofRs.1100/- or through post by paying an additional amount of Rs.100/- ie., a total of Rs.1200/- in the form of DD drawn in favour of “ The Registrar, Vels University” payable at Chennai. The duly filled-in application along with all enclosures should be submitted to the University office either in person or through post. Candidates have to write the Common Entrance Examination (Admission to Ph.D. shall be twice in a year i.e. January and July) and on the basis of performance in the Common Entrance Examination and viva-voce conducted by the concerned school/department, the candidates will be selected for admission. The candidates have to pay the research and

admission fee after completing all the above said processes.

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2.2. Duration of Research for Full-time Scholars

Note :

(I) The minimum and maximum periods for part-time and external research scholars are

longer by one year than the corresponding period prescribed for full-time research

scholars.

(ii) The maximum periods for women and persons with disability ( more than 40%

disability ) is two years more than the corresponding periods prescribed for others.

3. CONVERSION OF FULL-TIME REGISTRATION INTO PART-TIME AND

VICE - VERSA:

Notwithstanding anything prescribed in these regulations, the University may permit

conversion from Full-Time research to Part-Time research and vice-versa in respect of

candidates registered, for valid reasons and subject to satisfying the regulations, rules

and conditions in force. The research period put in by the candidate will be calculated

in the ratio of 2:3 for Full-Time to Part-Time conversion and 3:2 for Part-Time to Full-

Time conversion to work out the equivalent duration of the completed research period.

After the conversion, the respective regulations, in respect of permissible time period of

research will be applicable.

4. RE-REGISTRATION:

The scholars who could not complete the Ph.D. within the maximum time limit will be

given a chance to re-register for Ph.D. provided, they continue on the same topic. They

must apply for re-registration prior to the expiry of the prescribed maximum period

with necessary fees. The scholars who re-register are permitted to submit the thesis after

a minimum period of six months but not later than two years after re-registration.

They will continue to be governed under the same regulations under which they have

been previously registered.

5. GENERAL PROCEDURE FOR ADMISSION OF CANDIDATES

5.1. The University shall notify, well in advance, in the University website with regard to the

number of seats available for Ph.D. program in different disciplines and the candidates

shall be admitted, depending on the vacancies, once in 6 months (i.e. January and July).

S. No. Academic Qualification of the CandidatesPermissible duration (year)

Minimum Maximum

1. M.A./M.Sc./M.Com/CA/CFA /ACS/ ICWA/ MCA/ MBA /M.Ed/ Para Med. Sci./M.E/ M.Tech.

3 5

M.A./M.Sc./M.Com./CA/ CFA /ACS/ICWA/ MCA / MBA with M. Phil2. 2 5

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5.2. Candidates irrespective of their employment status seeking admission to Ph.D. program

under the categories of full-time and part-time shall obtain the prescribed application

form from the University and submit the same to the Dean / Director o f the S c h o o l

concerned or to the Head of the Department of the discipline concerned.

5.3. A common entrance test shall be conducted in the discipline of Arts, Science, Commerce

Management, Pharmacy, Engineering, Physiotherapy, Nautical Science, etc., followed by

an interview with regard to their research interest/area by the School / Department

concerned

5.4. The Heads of the School / Departments concerned shall arrange to evaluate the entrance

test papers of the individuals and the marks secured shall be tabulated along with the

marks secured in the interview and the eligible candidates shall be allotted to the

supervisors based on the number of vacancy available, field of specialization and the

research interest of the candidate as indicated by the candidate during the interview.

(Appendix-I)

The teachers employed in the Department/ School/ Centres of VELS University can submit

their applications through the Dean/Director /Head of the Department concerned.

5.5. The National/State level Reservation policies shall be followed in respect of selection o f

candidates for the doctoral programme.

5.6 Award of scholarship to full time research scholars.

Every year, 20 Scholarships will be awarded to the selected Full-time Ph.D. Scholars as

distributed among the following disciplines.

Engineering - 6 Pharmacy - 3

Life Science - 4 Management - 2

Life Science - 4 Basic Science - 1

The Scholarship amount is Rs.7500/- per month.

The eligible and suitable Full-time Ph.D. scholars will be selected for the award of

scholarship by the departmental committee of the department/ school concerned. It will be

continued subsequently on the recommendations of the doctoral committee. The

Scholarship is for a period of two years for those with M.Phil and 3 years for others who do

not have M.Phil degree.

.

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5

Those Ph.D. Scholars who will be selected for the award of scholarship have to complete

the Ph.D. program within the minimum period as stipulated in the Ph.D. regulation. If

they discontinue or could not complete the said program, the scholarship amount

paid to them will be recovered.

6. SUPERVISOR FOR RESEARCHEvery scholar registered for the Ph.D. program shall work under the continuous

supervision of a recognized supervisor. For inter-disciplinary research, a co-guide may be

included, if necessary.

7. RESEARCH IN INTER DISCIPLINARY SUBJECTSCandidates shall normally be eligible for admission to Ph.D. program in the discipline

based on the candidate's Master Degree. He / She shall normally be allowed to join Ph.D.

program only in that department which is named after the subject of his/her Master's

Degree. It shall, however, open to a candidate to apply for admission to a doctoral

programme in another discipline other than the subject in which he/she has obtained

Master's Degree. When a candidate is admitted for a Ph.D. in a discipline different from his

/her Master's Degree, the candidate would be given Ph.D. in that Inter-disciplinary field

mentioning both the candidates' subject and the department in which he/she has

done research.

8. QUALIFICATION AND RECOGNITION AS SUPERVISOR (Eligibility for Research

Supervisor and Procedure for Recognition

8.1. Teachers working on regular basis in Departments / Schools / Centres of Vels University

with Ph.D. Degree who have completed a minimum of 2 years after Ph.D. Degree and with

proven research record in the form of minimum of two research publications in the case of

Science, Engineering and Medical Science subjects, and two articles in the case of

Languages, Arts, Humanities, Commerce, Management etc., after obtaining Ph.D. Degree. 8.2. The Research Supervisors, serving as teachers, would be permitted to register candidates

up to the age of 70 years.

8.3. The faculty members who are desirous of getting themselves recognized as ResearchSupervisors must apply to the Vels University in the prescribed application form (which can be obtained from the University or downloaded from the university website.) for obtaining recognition. The University has the right to accept or reject the applications of faculty members for recognition as research supervisors. Such recognition shall normally be given only for the subject in which the individual has obtained his/her doctoral degree, and after getting the opinion of an expert committee in the discipline concerned nominated by the Vice-Chancellor. Further, a faculty member already recognized as a Research Supervisor in the field in which he/she has obtained his/her doctoral degree, but working as a regular member of faculty in a different but related Department, can guide scholars for Ph.D. in the discipline of the Department only and need not obtain recognition again as

a Research Supervisor for this purpose

8.4 A supervisor shall not guide his/her immediate or close relative and to this effect he/she

shall furnish a declaration.

8.5. Internal Research Supervisor of the VELS University shall not undertake to offer guidance

for Ph.D. work for more than eight Ph.D. scholars (subject to approval by the authorities) at

a time including part-time and for external Supervisors, the number of candidates will be

five (only part-time candidates). The Supervisor shall be required to give a declaration to

this effect at the time of registration along with the names of candidates already registered

with him/her.

8.6. While assessing the number of vacancies under a supervisor, the actual submission of the

thesis by the candidate registered shall be taken into account.

8.7. The number of candidates for Research Supervisors who are Eminent Scientists or great

academicians can be increased at the discretion of the Vice-Chancellor of Vels

University. However, the same shall be submitted to Board of Research for ratification.

9. CHANGE OF SUPERVISOR AND TRANSFER OF SCHOLARS

Transfer of Ph.D. Scholars from one supervisor to another supervisor serving within the

university department can be effected, if mutual willingness is given by both the original

and the proposed supervisors.

In case, change of supervisor or transfer of candidate is proposed without the consent of

any one of the parties concerned, the matter shall be referred to the Board of Research,

whose decision shall be final.

The supervisors who wish to avail leave / lien / deputation beyond a period of six

months shall nominate co-guides in the subject concerned for the candidates registered

with them and the fact should be intimated to the University in advance for approval.

10. EXAMINATION AND EVALUATION

10.1. Course Work Examination and Evaluation

Every candidate provisionally registered for the Ph.D. program shall undergo a course

work in the first year and submit himself / herself to written and oral examinations to be

conducted by the doctoral committee. The course work consists of the following:

Paper-I: Research Methodology (includes quantitative method and computer

applications). It may also consist of reviewing of published research in the relevant field.

Paper -II : Background Paper on his/her Ph.D. work.

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7

A candidate who is approved by the doctoral committee, on the basis of these examinations

will be registered as a candidate for the Ph.D. Degree thereafter confirming his/her

provisional registration. He/ She shall be permitted to proceed with his/her research work

and submit the thesis at the expiry of the minimum total period of research prescribed after

provisional registration.

The research work of the candidates possessing M.Phil qualifications will be subject to

monitoring by the doctoral committee as in the case other candidates and they are

exempted from the above course work examination. However, they have to appear for

the Paper-II: Background Paper on his/her Ph.D. work.

10.2. The course work can be carried out, if found necessary, by the doctoral candidates in the

sister departments/Institutes either within or outside the University for which due credit

shall be given.

10.3. During the course of Ph.D program, for reasons approved by the doctoral committee, a

candidate may be permitted by the University to spend up to one year in an institution

or on a project approved for the purpose, outside the university for carrying out

research in areas related to the subject for which he/she is registered for the doctoral

programme.

11. CANCELLATION OF PH.D REGISTRATION

In case of candidates who do not possess a M.Phil Degree, who have not taken the above

course work and examination and the minutes of the meeting of the Doctoral Committee

for them are not forwarded to the University for confirmation of provisional registration

on completion of one year of provisional registration their registration shall be cancelled

by the VELS UNIVERSITY.

In case of recommendation for cancellation of the registration by the supervisor, the

candidates shall be intimated about the grounds on which the registration is being

proposed for cancellation.

In case of any representation from the candidate, the COE shall refer the matter to the

Board of Research, which may either suggest cancellation or change of supervisor

depending upon the merit of the case. The decision of the Board of Research studies shall

be final.

12. MONITORING THE PROGRESS OF RESEARCH

12.1. Doctoral Committee

A Doctoral committee is formed for monitoring the progress of the Research work. The

Doctoral Committee will be constituted by the Research Supervisor for each candidate.

The Doctoral Committee will have a composition of 3 members compressing the Research

supervisor / convener and two subject experts proposed by the Supervisor.

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12.1(a) For Physiotherapy, the doctors with ten years of teaching/ practicing experience in the

field of orthopaedics may be appointed as members of the doctoral committee as there

are no research guides/Ph.D. holders available.

12.1(b) The Head of the School / Department concerned is to act as Co-ordinator for the External

Research Guide only to facilitate the conduct of doctoral committee meetings and forward

the minutes of the meetings, progress reports, synopsis and thesis of the Ph.D. candidates

registered with them.

12.2. Presentation of Progress Report

The Research scholars must forward a progress report every six months through the

Supervisor for assessment by the Doctoral Committee.

12.3. Presentation of progress reports for the second year & subsequent years:

In addition to the first year progress report, the scholars must submit progress reports to

the University every six months through the Research Supervisor until they submit the

synopsis of the thesis.

12.4. Number of meetings by the Doctoral Committee

The Doctoral Committee must meet at least twice a year for each scholar until the

scholar submits the synopsis of his/her thesis.

12.5 Doctoral Committee Meeting for Approval of Synopsis

The research scholar should have submitted the draft copy of the whole of the Ph.D, thesis

and fulfilled the research paper publication requirements before the conduct of Synopsis

DC Meeting. The Synopsis DC Meeting can be conducted after an e.mail require to the

Controller of Examinations at least 7 workings days before the conduct of the meeting and

after getting the approval for the request.

The candidate should present the synopsis of the thesis before the Doctoral Committee and

Faculty members of the Department where research is conducted. If there are some

suggestions from the DC members, they can be suitably incorporated into the draft copy

the thesis.

After approval of the synopsis, the Research Supervisor shall Certify that,

a) the research scholar has submitted the draft copy the entire thesis for correction and the

he/she is permitted to submit the synopsis.

b) the Research scholar has published as the first author two articles in SCOPUS /SSCI

/SCI indexed journal on or before the submission of the synopsis / thesis (of which

atleast one of them should be in SSCI/SCI indexed journal with impact factor). The

re-print of the articles should be enclosed.

8

c) Submit the 3 different panels of 3 examiners in each category, viz., a) Foreigners b) Outside

Tamilnadu c) within Tamilnadu to evaluate the thesis dully signed by Supervisor along

with the above mentioned documents, the Supervisor shall also submit the following to the

Controller of Examinations.

13. SUBMISSION OF SYNOPSIS

The scholar who has completed his/her research work and is sure of compiling the

results into thesis within six months prior to the completion of the minimum period

required, can submit 6 copies of the Synopsis (approved by the Doctoral Committee)

not exceeding 10 printed pages in 12 font size of Verdana/Times new roman in 1.5 line

spacing (one side only of A4 size) along with a soft copy (CD) to the Controller of

Examinations forwarded by the research supervisor.

14. SUBMISSION OF THESIS

14.1(a)A research scholar is allowed to submit thesis, within 6 months from the date of

submission of synopsis provided he / she has completed the minimum required

period of research. Scholars have to submit 3 copies of thesis in book form (printed

on one side of A4 size sheet in 12 font size of Verdana/ Times New Roman with 1.5 line

spacing) to the Controller of Examinations after getting the thesis approved and

signed by the Research Supervisor and forwarded by the concerned Head of

the Department /Dean/Director along with the receipt for payment of the necessary

fees. A soft copy in a CD containing the contents of the full thesis and

supplementary materials, like reprints of published papers, etc. should also be

submitted along with the thesis

14.1(b) Thesis should contain (i) the declaration by the candidate and (ii) certificate by the

research supervisor with regard to the originality of the thesis work.

14.1(c) Reprints of a minimum of two best papers should be included in the thesis

at the end.

14.1(d) The doctoral candidate shall also submit the Plagiarism Report ( forwarded by

the research supervisor) along with the thesis.

14.2(a) The Board of Research may permit a candidate to submit the thesis earlier by a period

not exceeding six months provided such request for earlier submission from the

candidate is accompanied by

14.2(b) the recommendation of the Doctoral Committee for relaxation based on the satisfactory

completion of research work for the thesis topic with evidence that the candidate has

been working consistently even prior to his/her provisional registration for the Ph.D.

degree on the topic of research;

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14.2(c) evidence of having completed the required work for the thesis by way of at least four

publications in the topic of Ph.D. research in SSCI/SCI-SCOPUS indexed journals. .

14.2(d) any other relevant information and evidence in support of his /her request.

14.3 For each extension of time to complete the research work the scholar has to apply

for the same and pay an additional fee. No candidate shall be permitted to submit

his / her thesis after the completion of the maximum permissible period. The

Ph.D. synopsis and thesis in general should be submitted in English except for

Language subjects where the thesis can be in that language.

15. PANEL OF EXAMINERS

The Research Supervisor should also submit the e-mail ID of the examiners for speedy

correspondence.

The Research Supervisor shall provide a certificate stating that all the examiners

suggested are experts and qualified to adjudicate the thesis. If the acceptance is not

received from the first panel, the University shall call for an additional panel of 6 names

from the Research Supervisor as the case may be.

16. ADJUDICATION OF THE THESIS

16.1. The thesis shall be referred by the University for evaluation to a Board of

examiners, consisting of 3 experts of whom one expert shall be from outside India and

another expert from within India but outside Tamilnadu (subject to the Regulation)

and third one shall be the Research Supervisor.

16.1. In the case of titles and subjects where Indian Examiners are more suitable, the Vice

Chancellor may appoint both the external examiners within India.

16.2. As soon as the synopsis and panel of examiners are received, the University shall take

steps to fix the board of examiners.

16.3. Each examiner appointed by the University to adjudicate the thesis shall be requested to

send his/her report within 2 months from the date of receipt of thesis to the Controller of

Examinations.

16.4. The report of the examiner should include:

· A detailed Report with a critical survey of the work carried out by the candidate as

expressed in the thesis.

· A definite recommendation as to whether the thesis attains the standard for Ph.D.

degree or not.

· Questions, if any, to be asked or points to be clarified at the public viva-voce

Examination.

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*

*

*

If all the three examiners have recommended the award of Ph.D. Degree, the candidate

shall be permitted to attend the viva-voce Examination. The date of viva-voce

examination will be fixed by the Research Supervisor in consultation with the viva-voce

Examiner.

If one of the examiners gives a definite recommendation against the award of the Degree,

the thesis will be referred to a fourth examiner of the same category for adjudication.

In total, if two examiners give definite recommendations against the award of the

Degree, the thesis will be rejected.

The report of the two examiners on the thesis as received by the Controller of Examinations will be sent to the supervisor concerned for consolidating the reports and then the supervisor concerned may send all the three reports including the report of the supervisor along with the proforma for adjudication of all the three together with a consolidated report to the Controller of Examinations.

17. RE-SUBMISSION OF THESIS

A candidate whose Thesis has not been commended for the award of degree may be

permitted to resubmit the thesis on second occasion within a period of one year from the

date of declaration of results with a specific statement from the candidate and supervisor

concerned about the additional research work carried out and revision done in the thesis.

The resubmitted thesis shall be referred to the same examiners concerned who have

originally valued the thesis for re-evaluation.

18. PUBLIC VIVA-VOCE

18.1. A Public viva-voce examination shall be arranged if all the examiners who adjudicated

the thesis have recommended the award of the Degree.

18.2. The public Viva-voce examination shall be normally conducted in the place where the

Research Scholar has carried out his / her Ph.D. research by a two member board viz., guide

and external examiner. A change in place could be considered if necessary with the

approval of the Vice- Chancellor .

18.3. In the case of Research scholars under categories of full- time & part-time, one of the

members of the Board for conducting Public Viva-voce shall be the supervisor who

will also be the Convener of the Board. The other member shall be chosen by the Vice

Chancellor from a panel of names of three examiners proposed by the Research

Supervisor .

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The Viva-voce shall primarily be designed to test the understanding of the scholar on the

subject matter of the thesis of the competence in the general field of study. The scholar shall

be asked to make a brief presentation before the audience and when all the questions raised

by the examiners and the audience are answered he/she would be declared to have passed

the Viva-voce examination.

A pass in the Viva-voce is compulsory. If a scholar fails in the examination, he/she shall be

allowed to re-appear before a panel constituted for this purpose by the Vice Chancellor

once again after 3 months from the date of the first Viva-voce. If he/she fails again,

his/her thesis for the award of the Ph.D. degree will be rejected.

19. CONSOLIDATED RECOMMENDATION

If the candidate passes the viva-voce, the viva-voce board shall consolidate the

recommendations for the award of the Degree based on the following:

19.1. The reports of the examiners who adjudicated the thesis and

19.2. The evaluation of the candidate's performance in the viva- voce examination. The Board

shall then forward the minutes of the viva-voce examination with the signatures of the

external examiner and the supervisor mentioning the performance of the candidate in

the viva-voce with regard to the answers provided for the questions posed and the

answers provided by the candidate and classifying the thesis as "Highly commended /

commended" to the Controller of Examinations, along with the list of participants with

their addresses and signatures. For placing the thesis under the "Highly Commended"

category, it should have been so recommended by all the examiners.

20. CERTIFICATE OF RESEARCH DEGREE

Each candidate and the Supervisor shall furnish a certificate in the thesis that the thesis

submitted is a record of research work done by the candidate during the period of study

under the Research Supervisor and that the thesis has not been submitted earlier for the

award of any Degree anywhere. If the thesis forms a part of any previous research Degree it

must be spelt out accordingly (Candidates who are permitted to do research work without

a Research Supervisor shall also submit a certificate to this effect).

21. SUBMISSION OF SOFT COPY OF THE THESIS TO UGC.

A soft copy of the Ph.D. thesis shall be submitted to UGC after the announcement of the

award of Ph.D. degree within thirty days for posting the same in INFLIBNET.

22. ISSUE OF PROVISIONAL CERTIFICATE

The provisional Certificate shall include a certification that the Ph.D. degree has been

awarded in accordance with the provision of the UGC regulations.

12

23.2 Late Submission of Thesis

23.1. Annual Fee Structure For Ph.D. Program

Sl.

No.

1. Registration fee 1,500 1,500 1,500 1,500 1.500

2.

3. Lab fee

4. Caution Deposit (One time)

Computer/ Internet charges

(Per annum)

Library fee (Per annum)

5.

6.

--- ---

------

TOTAL FEE 63,500 58,500 46,000 38,500 28,500

Fees for Para

Medical

Sciences

Engg.

Depts.

(Rs.)

Science

Depts.

(Rs.)

M.B.A.

Dept.

(Rs.)

Other

Depts.

(Rs.)

Tuition/Research fee (per

annum)for all candidates

including SAARC countries

(PER YEAR)

50,000 45,000 35,000 35,000 25,000

5,000 5,000 5,000

5,000 5,000 2,500

1,000 1,000 1,000 1,000 1,000

1,000 1,000 1,000 1,000 1,000

Sl.

No.Fees for

Para

Medical

Sciences

Late submission of

thesis Fee for first

extension(sixmonths)

Fee for second extension

(six months)

Engg.

Depts.

(Rs.)

Science

Depts.

(Rs.)

M.B.A

Dept.

(Rs.)

Other

Depts.

(Rs.)

7

2500

2500

2500

2500

1500

1500

1500

1500

1500

1500

23.3 Change of Topic / Change of Guide/Centre

Sl.

No.Fees for

Para

Medical

Sciences

Engg.

Depts.

(Rs.)

Science

Depts.

(Rs.)

M.B.A

Dept.

(Rs.)

Other

Depts.

(Rs.)

8 1000Change of topic /

change of Guide/

Centre

1000 1000 1000 1000

23. FEES TO BE PAID

Fee is to be paid at the time of admission and subsequently the research scholars have

to pay the Research, Internet & Library fees every year till submission of thesis.

13

23.5 Submission of Synopsis and Thesis

24. APPLICABILITY OF THE PROVISION

These regulations will come into effect from July 2016 session. However, in the case of

candidates registered for the Ph.D. programme prior to July 2016, the previous

regulations with appropriate modifications shall be applicable wherever necessary.

25. POWER TO MODIFY

Notwithstanding all that has been stated above, the Board of Research Studies has the

right to modify any of the above Regulations from time to time and recommend the

same to the Academic Council for approval.

23.4 Re – Registration*

Sl.

No.Fees for

Para

Medical

Sciences

Engg.

Depts.

(Rs.)

Science

Depts.

(Rs.)

M.B.A

Dept.

(Rs.)

Other

Depts.

(Rs.)

9 1500Re-Registration Fee 1500 1500 1500 1500

Sl.

No.Fees for

Para

Medical

Sciences

Engg.

Depts.

(Rs.)

Science

Depts.

(Rs.)

M.B.A

Dept.

(Rs.)

Other

Depts.

(Rs.)

10Fee for submission

of Synopsis

Fee for submission

of Thesis

Revision & Re-

submission fee for

thesis

11

12 1500 1500 1500 1500 1500

1000010000 10000 10000 10000

5000 5000 5000 5000 5000

14

APPENDIX-IProcedure for Admission to Ph.D. Program

The Departmental Selection Committee of the University departments / schools constituted could

complete the admission formalities of the candidates applied for Ph.D. Program.

a) The HOD should constitute a three member committee with two recognized guides in

the department. If only one guide is available in any department, such department

should constitute the above committee with the guides available from the other allied

departments. The minutes of the selection process duly signed by the Departmental

committee shall be appended.

b) A check list of certificates (except Transfer Certificate) verified and certified by the

Departmental committee shall be enclosed.

c) Every applicant for Ph.D. must be checked for his/her eligibility, category of

Registration, vacancy available with the Supervisor, etc.

d) A candidate who proposes to work on the contribution of living author(s), should

obtain & submit necessary permission from the living authors and a brief

research proposal for conducting Ph.D. along with a self declaration duly certified

by the supervisor.

e) The date of provisional registration will be effected from the date of payment

research fees or subsequent date on which he/she joins the Ph.D. Program.

f) Ph.D. Registration application form shall be forwarded to Dean - Academic Research

only after getting the approval for admission to the Ph.D. Program from this University.

ADMISSION

The admission should be made purely on merit basis:

i) Those who have secured 55% in PG degree ( 60% for professional degrees) in the

qualifying examination can register for Ph.D Programme. A relaxation of 5% of marks is

applicable to SC/ST candidates.

ii) The Entrance Examination which will be conducted by the respective department/

school shall carry a maximum of 50 marks as detailed below:

(iii) The candidate should secure at least 25 marks out of 50 in the entrance examination

(Written and Oral).

(iv) The candidate should take the examination only in the subject for which he/she has

applied for admission to the Ph.D. Program.

(v) The Head of the department/ school may design the question paper for the entrance

examination. The question paper has to be set and valued by the respective

Departmental committee of the departments/ Schools only.

Sl. Type of Examination Maximum Marks

i) Written

ii) Oral

Total

40

10

50

15

(vi) If the candidates have passed Master's degree in grading system, they may be asked to

get equivalent marks or classification for the same from the University concerned and

the same may be forwarded to the office with the selected list.

(vii) The conditions for admission prescribed under the regulations in respect of the Ph.D.

program should be strictly followed. All candidates should have passed 10+2+3/4 +2

pattern of study or 11 years SSLC and Pre-university (11+1+3/4+2). Candidates who

have passed the PG degree examination with less than 17 years of total duration of the

course are not eligible for admission to the Ph.D. program.

(viii) While forwarding the admission list the following should be furnished

a) The applications of the candidates who have applied for the Ph.D. program along with

enclosures.

b) List of the candidates applied, interviewed and selected [as per the format appended].

c) Minutes of the meeting of the Departmental selection Committee with signatures of all

the members.

d) The check list of certificates (except Transfer Certificate) verified and certified by the

departmental committee.

e) In case of foreign candidates, a research visa obtained from the respective High

Commission / Embassy or through Human Resource Development, Ministry of

Education, Govt. of India, New Delhi, for the period of the Ph.D. program. (two or three

years as the case may be).

If the admission given by the University Department / School is found incorrect at a later stage, the

same will be cancelled by the university at any stage of the Ph.D. program. The Heads of the

Departments of the University should certify that the selections are made on the basis of

guidelines issued by the University. Permission for Admissions should be reported to the

authorities in the following formats:

I) List of Candidates applied

Marks

in PG

Exams

With %

Qualification

(10+2+3/4+2)/

(11+1+3/4+2)/

Community

FC/BC/MBC

/SC/ST

Name of the CandidateSl. NoName of the

University

16

ii) List of Candidates selected and interviewed and Names of the Research guides to whom

they are allotted.

No Name of the

Candidate

Marks

in PG

Exam

Entrance Exam

Written

(40)

Oral

(10)

Total

(50)

Grand Total

P.G. Exam

+ E.E.(100)

Rank/

Selection/

Waiting

list

Name of the

Research

guide

allotted

17

APPENDIX-IIFORMAT FOR INTER-DISCIPLINARY RESEARCH PROPOSAL

(This Proforma duly filled in should be forwarded along with the

Minutes of the Departmental Committee)

Signature of the Applicant Signature of the Supervisor

Signature of the HOD Signature of the Co-Guide

Name

Academic qualification

Age & Date of Birth

Occupation(if any)/Designation

Duration of Employment

The subject in which the candidate has

qualified for the Master's Degree

The proposed inter disciplinary in

which the candidate intends to work

for Ph.D.

The proposed department (with

address) where the candidate intends

to work for Ph.D.

Whether the proposed Ph.D. theme is

partly, directly or indirectly related to

the branch of knowledge in which the

candidate has qualified for is/her

Master's Degree.

If so, briefly describe(in not more than

500 words) the input from the two

disciplines to the proposed area of

research for Ph.D.

Details of publication, if any, bearing

on inter-disciplinary research,

pertaining to the topic. If yes, furnish

the details

Comments of the supervisor under

whom inter-disciplinaryresearch is

proposed

18

APPENDIX-II

Functions of the Doctoral Committee

1. To discuss, advice and recommend on all matters connected with the candidate's

research from provisional registration to till the submission of thesis.

2. To report to the University on the fitness or otherwise of the candidate to proceed with

his/her research work for the Ph.D. and recommending the confirmation of the

provisional registration in the form of minutes of the doctoral committee duly signed by

the members. (On completion of the Course work examination and other requirements,

at the end of the first year of the provisional registration)

In case, a candidate is not approved at the end of the first year by the doctoral committee

/ University, it may recommend that the candidate should undertake additional course

Work/ examination after a further period of not exceeding six months at the end of

which he/she shall be examined again; and if found fit, his/her provisional registration

will be confirmed and he / she will be permitted to proceed with his/her research work.

A candidate who is not found fit even after the additional course and re-examination,

shall not be permitted to continue research and his/her provisional registration shall be

cancelled.

3. To monitor the candidate's work periodically by directing him/her to

(a) give periodical seminar on his/her work;

(b) submit reports on the research work once in six months without fail.

Functions of the Dean – Academic Research

1. Assessing the vacancy position for Ph.D., in various departments and intimating for

registrar.

2. Receiving the application and forwarding it to various departments to scrutinize and

conduct the Entrance examination.

3. Receiving back the applications from the departments after duly recommended by the

Director / HOD the selection list along with marks scored in Entrance exam and Answer

script.

4. After scrutinizing the all the applications received, these have to be forwarded to the Office

of the Registrar for Admission.

5. Assisting the Supervisor in the formation of Doctoral Committee and give notification for

the first meeting of the Doctoral Committee.

6. The Applications for Full-time Research stipend will be invited from various departments

and after completing all formalities the list of scholars to whom stipend is to be given must

be forwarded to the Registrar.

19

APPENDIX-IV

PH.D. PROGRESS REPORT FOR THE MONTH OF: …...........…

a. Experiments Conducted during the Month/Topics studied during the Month

b. Results of the experiments/Highlights of the points gathered

c. References collected during the month (Give at least 10 new references)

d. Plan for the next month

e. Conference/Workshop attended/organized

f. Details of publications based on the research work

SIGNATURE OF THE SUPERVISOR SIGNATURE OF THE CANDIDATE

20

APPENDIX-V

Model for Cover and Title of the Ph.D. Thesis

TITLE OF THE THESIS

Thesis submitted in partial fulfillment of Degree of Doctor of Philosophy (Ph.D.)

By

……………………………………………………

(Name of the Candidate)

………………………………………………………

(Name of the Department)

.................................................................................

(Name of the Institution)

……………………………..……….…………….

(Name of the Place)

………………..…………………………………

(Month and Year )

………………..……………………………….

21

I certify that the thesis entitled………………………………………………………………….....

submitted for the degree of Doctor of Philosophy (Ph.D.) by

Mr./Mrs. …………………………………..……………....................................................................... is

the record of research work carried out by him/her during the period from …......…….....… to

…..…......…… under my guidance and has not formed the basis for the award of any Degree,

Diploma, Associateship, Fellowship, Titles in this University or any other similar University

institutions of Higher Learning.

I declare that the thesis entitled…………………..…………………………………………. submitted

by me for the degree of Doctor of Philosophy (Ph.D.) is the record of work carried out by

me during the period from………………. to …………….. under the guidance of

…………………………………….. and has not formed the basis for the award of any Degree,

Diploma, Associateship, Fellowship, Titles in this University or any other similar University

institutions of Higher Learning.

Signature of the candidate

APPENDIX – VIICERTIFICATE FROM THE SUPERVISOR

Signature of the supervisor with designation

22

APPLICATION FOR REGISTRATION FOR THE DEGREE OF Ph.D.

To be filled-in by the candidate

Male/Female

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.Address of the Department of the

Vels University applicant proposes to

conduct Research

11.

12.

14.

16.

17.

18.

10.

Whether the candidate has obtained any

sponsorship from funding Agencies

Date of joining the Research Department/

College/Institution

Broad Field of Disciplinary/Inter-

Disciplinary Research (Candidate's PG

Degree-Name of the Department -

Interdisciplinary

13.

Signature of the Applicant

Name and Designation of the Supervisor15.

Number and date of Communication in

which the Supervisor has been

recognized as Ph.D. guide

Date of Superannuation of the Guide

Scholars currently doing research under the Supervisor:

Month & Year of

Registration

Full-time or

Part- time

Fellowship,

if anyName of the Scholar19.

No.

i

ii

iii

iv

v

vi

vii

Signature of the Supervisor Signature of the Co-Guide

Whether the department of the

University is recognized by the Vels

University for doing research

Signature of the Head of the Institution

where Research will be carried out

Signature of the Head of the Institution

(If, the applicant is working)

Preserve Xerox copies of all fees payment with regard to Ph.D. ENCLOSURES TO BE ATTACHED:

a. Demand Draft for Rs.1000/- in favour of the Vels University. b. P.G./M.Phil. Convocation Diplomas in original.

c. Transfer Certificate in Original.

d. Copy of the Permission letter to do Ph.D. Research.

e. Return of Matricula form and certificate of Recognition, in case of candidates who have qualified from other Universities.

f. Copy of the Joining Report duly forwarded by

g. Supervisor.

Whether the applicant has published

articles/research papers/books If so,

enclose Xerox copies of them with the

application.

Awards, Medals, Prizes and

Honours achieved by the applicant.

Any other details, the applicant would

like to present for the consideration of the

authorities with regard to admission.

Whether the applicant has previously

registered for Ph.D./M.Phil. course etc., If

so, give details.

Broad field / Title of the proposed

Research Topic ( IN BLOCK LETTERS)

(An abstract in 500 words to be

submitted)

Consent of the Dean/Director/HOD (for

University Depts. Only) to do Ph.D. and

to provide necessary facilities, with

signature and seal.

For External Part-Time candidates :

Consent of the Head of Institution where

the candidate is employed for

permission to do research and to provide

necessary facilities, with signature and

seal.

Declaration by Full-Time applicants:

I declare that I am not working anywhere

either on a Full-time or Part- time basis.

D e c l a r a t i o n b y a l l a p p l i c a n t s :

I declare that I will abide by the rules and

regulations of the Ph.D. Programme

11. Research Experience:

Designation:JRF/SRF/URF/TRF/

others

i

ii

iii

iv

Duration

From To

No FundingAgency

Time of Research

12.

13.

14.

15.

16.

17.

18.

19.

20.

Signature:

Signature:

Place:

Date:

Name, Designation and Department of

the research supervisor to whom this

candidate has been allotted by the

Departmental Committee on the basis of

Common Entrance Exam. and the area

of research.

22.

FOR OFFICE USE ONLY

Residential Address for Communication

…………………………………………………………

…………………………………………………………

…………………………………………………………

…………………………………………………………

Phone:

Email:

Mobile:

Whether the Research Supervisor is

recognized: If so, state the No. and date

of this office communication through

which he/she is recognized as a

Supervisor for Ph.D. Program. (Xerox

copy of the communication should be

enclosed.)

Date of Retirement of the Research

Supervisor. (Month & Year )

24. Particulars of Ph.D. candidates already submitted/registered under the Research Supervisor at Present:

NOTE: Candidates who have been permitted recently to register for Ph.D. Program should

also be included.

Signature:

Seal of the Research Guide:

Sl. Name of the

Candidate

Scholarship Full-time/

Part-Time

Teaching/

Non-

Teaching

Date of

Registration

/ Submission

Date of

submission

of thesis

(1) (2) (3) (4) (5) (6) (7)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

23.

21.

i.

ii.

iii.

iv.

v.

vi.

vii.

Attested photo copies of HSC/UG/PG/ M.Phil Mark Statements and Degree Certificates.

Attested photo copy of Community Certificate.

Attested photo copies of Certificates of Research Experiences.

Two Passport size Photos.

Part-Time candidates should enclose the following original certificates along with application.

a. A service certificate and no objection certificate from the Head of the Institution where the

candidate is employed indicating the date of appointment (i.e., whether permanent or

temporary or leave vacancy etc.) should be furnished if there is any break in service ( if it is not a

continuous service), the details should be furnished.

All original certificates should be submitted after selection for the Ph.D. program on the basis

of Common Entrance Examination of the concerned School for verification.

A write up on the Broad field of Research in 500 words.

CHECKLIST

INSTRUCTIONS

1. a) Serial Nos. 1-16, 19 and 20 should be filled in by the applicant.

b) Serial Nos. 17 and 21 by the School/Department of the University concerned.

c) Serial No. 18 by the Institution where the candidate is employed.

d) Serial Nos.22-24 by the Research Supervisor.

2. The filled in applications should be sent to the Registrar, Vels University on or

before 2nd January and 1st July of every year.

VISION

MISSION

QUALITY ASSURANCE

Vels Institute of Science, Technology and Advanced Studies(VISTAS) Strives to be an

Epitome of Excellence in Higher Education by effectively providing its students with

high standards of education and rigorous training with ample scope for the all-round

development of personality of the students and to promote positive change and social

justice for the betterment of society.

· By providing them various kinds of learning processes such as Experimental

learning, Experienced learning, Independent learning, Problem based

learning, Project based learning, e-learning, Participatory learning and

Computer Aided Learning (CAL).

· By actively promoting and preserving higher value and ethics in education

apart from sensitizing them towards the societal responsibility.

· By making them to do original, quality and innovative research which can be

proven by measurable outcome.

· By providing LMS, KMS and EMS to all the students apart from governance

through MIS

· By instilling the spirit of equity, communal and social harmony, sense of

tolerance among students apart from enriching them with right citizenship and

love for the nation through outreach and extension activities.

The University has established a system of Quality Assurance to enhance and monitor

the quality of education. Quality Advisory Committee and Internal Quality Assurance

Cell are working towards this goal.