· Web viewInventory is procured or kitted from available stock and a skilled crew of energy conservation workers is deployed to the work site to implement prescribed measures. Once

2016 Water-Energy Grant ProposalAmador-Tuolumne Community Action Agency

Attachment 3: Work Plan / Project Map(s)

Overview of Work Plan :

The Amador – Tuolumne Community Action Agency (A-TCAA) is a Joint Powers Authority proposing a DAC Residential Water Conservation project (DAC RWC) to operate in Amador, Calaveras and Tuolumne Counties, within the Upper Mokelumne River, Upper Calaveras River, Stanislaus River and Tuolumne River Watersheds. A letter of support has been provided by the Mokelumne-Amador-Calaveras (MAC) Upper Mokelumne River Watershed Authority (UMRWA), the Tuolumne-Stanislaus Integrated Resource Watershed Management Authority (T-Stan IRWMA) and the Tuolumne County Resource Conservation District (TCRCD). Please see “ATCAAs Proposed Implementation Area” map.

ATCAA Proposed Implementation Area: Within Amador, Calaveras and Tuolumne Counties, inside the MAC UMRWA and T-Stan IRWMA Regions

T-Stan IRWM Region

MAC UMRWA Region Region

The project is conceived as a leveraged extension of A-TCAA’s current Prop 84 round 2 DWR grant (#4600010592, Project 4) and Prop 84 drought round DWR grant (#4600010888, Project 2); it will operate in conjunction with the agency’s existing federal and state funded low-income Energy (LIHEAP) and Water Conservation programs.

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A key DAC RWC project objective is to hire and train staff who reside within DACs to implement Green House Gas (GHG) reducing measures by improved residential water conservation efficiencies. Eligibility for DAC consideration is based on expenditure of at least 75% of total project labor hours by resident(s) physically residing in designated DACs, which are adjacent to the proposed service areas. Please see “ATCAAs Proposed DAC Support Area” map.

ATCAA Proposed DAC Support Area: Hired Staff will be from Stockton, Modesto, Escalon or Riverbank DACs

DAC Hiring Area

This project will prioritize the energy cost needs of the elderly, families with children under 5, and clients with medical hardships. Further, all water and energy saving recipients will meet low-income eligibility requirements defined by federally funded and State administered LIHEAP guidelines. The project will leverage water and energy efficiencies by applying DWR permitted residential measures as appropriate in homes receiving energy and water services (i.e. faucets, showerheads, clothes washers, and dishwashers).

Other key objectives of this project are meeting or exceeding the energy efficiency goals defined in the following table. Please see Attachment 2a and 2b for further details

2556 283925.118 28066.3422 6279416.8 235.061588 various 2867621.55 281429.689 63433460.5 2363.2809864 2934.48396 890.809541 307072.5 5.6193473 various 32279.3236 9798.90495 3377797.5 61.812820326 1887.89087 119.830944 36400 1.20833324 various 20766.7996 1318.14038 400400 13.2916657

Totals: 2,646 288,747 29,077 6,622,889 242 - 2,920,668 292,547 67,211,658 2,438

see file "Att2a_WE16_ATCAA_WEGHG-A_1of3"see file "Att2a_WE16_ATCAA_WEGHG-A_2of3"see file "Att2a_WE16_ATCAA_WEGHG-A_3of3"

Summary GHG Emissions Reduction Computation using the Water-Energy Grant Program GHG Calculator for FY 2015-16 Version 2(Results based on estimated quantity of materials implemented in Work Plan)

Quantity

Annual Savings Assumed equipment

lifetime (years)

Project Savings

Electricity (kWh) Gas (therms) Water

(gallons)

Emissions reduction

(Metric Tons of CO2e)

Electricity (kWh) Gas (therms) Water

(gallons)

Emissions reduction

(Metric Tons of CO2e)

ATCAA DAC Residential Water Conservation

Residential

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Scope of Work:

The scope of this project includes the implementation of water and energy savings measures at approximately 378 low-income homes. Outreach and Intake tasks will be leveraged using existing programs. Once client eligibility is verified, an in-home assessment will be performed to identify applicable measures to be implemented. Inventory is procured or kitted from available stock and a skilled crew of energy conservation workers is deployed to the work site to implement prescribed measures. Once non-energy efficient materials are replaced they are recycled to mitigate reuse. After measures are installed, post-installation inspections will be performed on at least 20% of homes.

All work will be managed by a Project Mgr. who is also responsible for contract compliance, interface with grantor, invoicing, reporting and cost, schedule and technical performance.

Key activities include:

- Outreach and Intake , which will be leveraged using existing DWR and LIHEAP programs. Cost for these activities are not included in this proposal

- Task 1 - Direct Administration : This task includes Project Management, Labor Compliance, Reporting, and Invoicing. Deliverables include Progress Reports and Invoices, as required.

- Task 6 - Monitoring : This task includes the development and periodic update of a deliverable Monitoring Plan, specific to this project. Please see Attachment 6 for further description of content.

- Task 7 - Implementation : This task includes In-home assessments to determine applicable measures, installation of applicable measures, post-installation inspection, mobilization and demobilization at each residence and client file administration.

Mobilization / Demobilization: Because the scope of this proposal includes home-level conservation measures, mobilization includes travel to and from each residence during each phase of implementation.

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Budget:

The following Budget Summary chart shows the total cost of the project. As described in the Scope of Work section of this document, costs are broken out by defined tasks. On the right side of this chart, a brief description of each task and expected deliverables is identified. Please see Attachment 4: Budget, for further breakdown and basis of estimate for each task.

Requested Non-DAC Task Description / Deliverables: Deliverable FrequencyTask 1: Direct Administration Budget Labor Hours DAC Hours Task 1: Direct Administration

Task 1.1 Project Management 11,664.00$ 216.00 Ensure Grant compliance, Interface w/DWR, submit deliverablesa) Invironmental Info Form Deliver completed form to DWR Yes One timeb) Financial Statements Deliver documents to DWR Yes One time

Task 1.2 Labor Compliance 1,728.00$ 36.00 Ensure compliance, demonstrate upon request A/R A/RTask 1.3 Reporting 3,456.00$ 72.00 Prepare & Submit 1) Quarterly/Annual Reports, 2) Final Completion Report Yes Qtr/AnnualTask 1.4 Invoicing 8,640.00$ 180.00 Prepare & Submit 1) Quarterly Invoice, 2) Final Invoice, 3) Retention Invoice Yes Quarterly

Subtotal Task 1: 25,488.00$ 504.00 0.00

Task 6: Monitoring Budget Labor Hours DAC Hours Task 6: MonitoringTask 6.1 Monitoring Plan 2,700.00$ 0.00 0.00 Develop and submit Monitoring Plan document. Update as required. Yes One time

Task 7: Implementation Budget Labor Hours DAC Hours Task 7: ImplementationTask 7.1 Project Implementation 661,964.61$ 1984.50 Implement water conservation measures

a) In-Home assessment 56.70 321.30 Perform assessment (~378 homes) No Nob) Measure installation Complete installation of measures (~378 homes) No Noc) Post-install inspection 87.00 Monitoring: Perform post-installation inspections (20% of homes) No Nod) Procure Inventory Material Procurment for installation No No

Task 7.2 Implementation Admin 30,618.00$ 567.00 Client file admin, daily logs, pre/post photos, No NoTask 7.3 Mobilization/Demobilization 1512.00 Travel to/from work sites No No

Subtotal Task 7: 692,582.61$ 710.70 3817.80

ProJect Total: 720,770.61$ 1214.70 3817.80Percent Non-DAC and DAC Labor Hours: 24.1% 75.9%

Budget Summary: ATCAAs DAC Residential Water Conservation Project

Schedule:

Because, ATCAA is already implementing identical measures on other projects, we are uniquely qualified to start the project within weeks of securing grant award funding. Except for developing and delivering a project specific Monitoring Plan and delivery of any other documents required by the contract, the schedule is based on number of homes implemented over the period of performance.

The key to starting the implementation portion of the project is hiring crew workers from prescribed DACs. Because of the time required to hire personnel from DAC areas, the following chart, which is effectively the implementation schedule, shows a slower implementation rate in 2Q 2017, at the start of the project. Seasonal variations are also forecast in the schedule, with slower implementation rates planned in the winter and higher rates planned for summer and fall.

No environmental studies, permits or CEQA documentation is required to implement proposed measures.

Please see Attachment 5: Schedule, for further discussion and details about the schedule.

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Q2-17 Q3-17 Q4-17 Q1-18 Q2-18 Q3-18 Q4-18 Q1-19 Q2-19Qty of MAC Homes Planned (Qtr) 10 18 16 16 18 24 18 18 24

Qty of TStan Homes Planned (Qtr) 18 24 20 20 24 32 24 24 30Total Qty of Homes Planned (CUM) 28 70 106 142 184 240 282 324 378

18 24 20 20 24 32 24 24 30

2870

106

142

184

240

282

324

378

10 18 16 16 18 24 18 18 240

50

100

150

200

250

300

350

400

Q2-17 Q3-17 Q4-17 Q1-18 Q2-18 Q3-18 Q4-18 Q1-19 Q2-19

Qua

ntity

of H

omes

Schedule of Homes Served

Qty of MAC Homes Planned (Qtr)

Qty of TStan Homes Planned (Qtr)

Total Qty of Homes Planned (CUM)

Additional Consideration:

Efficiencies realized will directly benefit low income recipients with energy and water cost savings for those that can least afford them by improving their water conservation. DACs will benefit by the hiring and training of DAC residents who can bring water-energy savings techniques back to the DACs for future implementation. It will also benefit local water providers with reduced demand to help avoid new source costs, and to meet State SB X7-7 and water code requirements.

Please see attached letters of support from the MAC UMWRA, TCRCD and the T-Stan IRWM WAC.

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Documents

· Web viewInventory is procured or kitted from available stock and a skilled crew of energy conservation workers is deployed to the work site to implement prescribed measures. Once