Doc.: IEEE 802.11-13/0049r3 Submission September 2013 Adrian Stephens, Intel : Stephen McCann, BlackberrySlide 1 802.11 New Participant Introduction Date:

doc.: IEEE 802.11-13/0049r3

Submission

September 2013

Adrian Stephens, Intel : Stephen McCann, BlackberrySlide 1Slide 1

802.11 New Participant Introduction

Date: 2013-09-16

Name Company Address Phone email Adrian Stephens Intel

Corporation [email protected]

Stephen McCann Blackberry [email protected]

Authors:

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September 2013


Abstract• The purpose of this presentation is to describe the important

procedures IEEE 802.11 uses to guide its operations, so that new participants at an 802.11 session will be able to contribute effectively.– Starting point to look for information

– Policies and Procedures

– Patent Policy

– WG Guidelines

– Network

– Attendance

– Membership

– Documentation

– Reflectors

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Adrian Stephens, Intel : Stephen McCann, BlackberrySlide 3

Where can I access important information?• The 802.11 website is your starting point for looking for

information, as this links to all other relevant sources.

• Bookmark this now: http://www.ieee802.org/11/

• The other major information source is submissions on the 802.11 document server.

• Bookmark this now: https://mentor.ieee.org/802.11/documents

• Download this submission from the document server now as you may need it to follow the presentation.

Slide 3

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Guiding Principles of the Standards Process

Due Process

• Develop, publish and follow procedures

Openness

• All materially interested parties have access to the process and information

Consensus

• Goal is agreement among the majority. For technical matters this means 75%

Balance

• Representation from members of all materially interested parties

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Policies and Procedures - Intro

• The operation of the 802.11 working group (WG11) is governed by a number of documents (next slide).

• Matters of procedure in 802.11 (where not described by one of the higher documents in the hierarchy) are decided by the WG11 chair. These WG11 procedures are described in the WG11 operations manual.

• If you are new to standards development or new to WG11, do not despair! Day to day rules can be learned by observing and participating in the WG. If you are unsure about the operation of some procedure in WG11, speak to one of the WG officers or the officers of its subgroups.

Slide 5

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Policies and Procedures - Reference• New York State Not-for-Profit Corporation Law

IEEE Certificate of Incorporation, IEEE Constitution, IEEE Bylaws

• IEEE Policies, IEEE Board of Directors Resolutions IEEE Standards Association Operations Manual

• IEEE-SA Board of Governors Resolutions IEEE-SA Standards Board Bylaws

• IEEE-SA Standards Board Operations Manual

• IEEE-SA Standards Board Resolutions

• IEEE Computer Society (CS) Constitution and Bylaws

• IEEE CS Policies and Procedures, Section 10

• IEEE CS Board of Governors Resolutions

• IEEE CS Standards Activities Board Policies and Procedures (SAB P&P)

• IEEE Project 802 LAN/MAN Standards Committee (LMSC) Sponsor Policies and Procedures (LMSC P&P)

• IEEE Project 802 LAN/MAN Standards Committee (LMSC) Operations Manual (LMSC OM)

• IEEE Project 802 LAN/MAN Standards Committee (LMSC) Working Group (WG) Policies and Procedures (WG P&P)

• IEEE 802.11 Operations Manual (WG11 OM)• Robert’s Rules of Order Newly Revised (Latest Published Edition), by Henry M. Robert III (Editor), Sarah Corbin

Robert, and William J. Evans (Editor), Perseus Publishing, ISBN 0‑7382‑0307‑6 is the recommended guide on questions of parliamentary procedure not addressed in these procedures.

• The 1915 version of Robert's Rules of Order is in the public domain, and is available online here.Slide 6

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IEEE-SA Patent Policy

Slide 7

The following 4 slides are available at http://standards.ieee.org/board/pat/pat-

slideset.ppt

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Participants, Patents, and Duty to Inform• All participants in this meeting have certain obligations under the IEEE-SA Patent

Policy. Participants: – “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder

of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents

• “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims

– “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents)

– The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group

Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2

• Early identification of holders of potential Essential Patent Claims is strongly encouraged

• No duty to perform a patent search

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Patent Related LinksAll participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development.Patent Policy is stated in these sources:

IEEE-SA Standards Boards Bylawshttp://standards.ieee.org/develop/policies/bylaws/index.html

IEEE-SA Standards Board Operations Manualhttp://standards.ieee.org/develop/policies/opman/index.html

Material about the patent policy is available at http://standards.ieee.org/board/pat/pat-material.html

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Patent Related Links

If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at [email protected] or visit http://standards.ieee.org/board/pat/index.html

This slide set is available at http://standards.ieee.org/board/pat/pat-

slideset.ppt

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Call for Potentially Essential Patents

• If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: – Either speak up now or

– Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or

– Cause an LOA to be submitted

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Other Guidelines for IEEE WG Meetings• All IEEE-SA standards meetings shall be conducted in compliance with

all applicable laws, including antitrust and competition laws.

– Don’t discuss the interpretation, validity, or essentiality of patents/patent claims.

– Don’t discuss specific license rates, terms, or conditions.

• Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings.

– Technical considerations remain primary focus

– Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets.

– Don’t discuss the status or substance of ongoing or threatened litigation.

– Don’t be silent if inappropriate topics are discussed … do formally object.

--------------------------------------------------------------- See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting

Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details.

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Network

Slide 13

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Nanjing Network• Internet

– Complimentary wireless internet will be available in the IEEE 802 Plenary Meeting Spaces at the ITU.

– SSID: VeriLAN

– Secure SSID: VeriLAN-secure (WPA2)

– Username: ieee

– Password: ieee

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IP and Virus Protect

• Enable DHCP– do not configure your wireless card with a static IP

address

• Do not enter the wireless network without having the most current – Virus Protection installed, – Firewall installed– Microsoft security updates

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Attendance

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Example Session graphic (interim) Jan 2010• 18 Normal slots, 2 Extra slots• 75% attendance requires 14 slots attended• Closing plenary requires only 1 registration for 2 slot credit

Source: 11-09/1302r0

Register once

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Example Session graphic (plenary) Mar 2010• 17 Normal slots, 2 Extra slots• 75% attendance requires 13 slots attended• Closing plenary requires only 1 registration for 2 slot credit

Source: 11-10/0185r0

SUNDAY (14th)

Break

P U AC AAS

PREPARATION MEETING

MB AD AAUZ

T utorial #2 SOCIAL EVENING30th Anniversary Celebration of IEEE 802

C all for Interest #1

12:00 Hard Stop Time

LMSCEC

AD AD

Break Break

AD

UCLOSING PLENARY

MID-SESSION PLENARY(Continued)

with WG Inter-Change Included

Lunch B reak

AC VSS

Break Break

IEEE 802.11 WORKING GROUP

ARC AD

TUESDAY (16th) WEDNESDAY (17th) THURSDAY (18th) FRIDAY (19th)

R0

AD

Smart Grid

JTC1

U

ACWNG SCS

LMSCEC

802.11 Open Plenary

SAF AE

MONDAY (15th)

V

802.11 WG, TG, SG, SC EDITORS MEETING

802.11 WG CHAIRs ADVISORY COMMITTEE

(CAC)

AA Smart Grid

Break

IEEE 802.11 WORKING GROUP

CLOSING PLENARY

PZ

AA

AA

T utorial #1

Z AAP

Dinner B reak D inner B reak

802.11 WG CHAIRs ADVISORY COMMITTEE

VV SSMB

Break

MB U

AC P

AE

Break

Break

MB

MB

AF

REG

UP S

PARZ

JTC1

Lunch B reak

U

MBU V

ACPAR

Lunch B reak

AE

Lunch B reak

WIRELESS LEADERSHIP MEETING V

Break

PAR AC

802.11 Session Attendance Extra Credit Slots One per Evening

802.11 Session Attendance Base Slot Counts

802.11 Session Extra Credit

802.11 Session Extra Credit

Register once

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Recording Attendance• It is a requirement that attendees register, in order that a correct

record of attendees and their disclosed affiliations can be recorded in the minutes.

• You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership

• You need a single IEEE-SA web account– The IEEE SA web account requires a working email address– do not remove your email address from the account

• Use the email address associated with that web account when registering attendance– If you change email addresses, update the web account, don’t create a

new web account, or your membership status may not be calculated properly

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Attendance Procedures

Prior to or during the session:– (one time) Get a free Web Account if you don’t already have one.

Keep your contact data in this area up to date.– (one time) Register your Interest Areas in myProject if you haven’t

done so already (it’s up to you to keep this updated as needed)

During the session:– (once per session) Register on IMAT– (once per slot) Record attendance at a specific meeting. You will be

asked for your affiliation the first time you attend a new task group.

• See following slides for detailed procedure

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Changing Affiliation• The IMAT attendance system keeps a record of stated

affiliation per group (task group / working group).• The 802.11 membership records are updated using this

information after every session.• If you change affiliation, you need to go to

“MyProject” under “Manage Activities” and check/update all 802.11 groups that you have attended in the past or declared an interest in so that they have the correct affiliation.

• Notifying the 802.11 officers of a change is not sufficient, as any local changes to the 802.11 membership records will get overwritten with data from MyProject after every session.

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• If you already havean IEEE Accountyou can skip to the next step

• Otherwise log ontohttp://development.standards.ieee.org and click on the link to Create an IEEE Account

Step 1: Get a free IEEE Account

Note that you must have an IEEE Web Account in order to get credit for any meetings you

attend.

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Step 2: Set your myProject Interest Areas• Go to

http://development.standards.ieee.org and enter your Username (Web Account ID) and password to get into myProject

• If you have already selected your Interest Areas in myProject, you may skip this step; otherwise….

• Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest

• For each of these you will have to specify your affiliation

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Step 3: Log onto IMAT

• Make sure you have an IEEE Web Account as described in Step 1

• Make sure you’ve designated your myProject Interest Areas as described in Step 2

• Log into IMAT using your IEEE Web Account username and password.

• The URL for the local server is:https://imat.ieee.org

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Step 4a: Register Your Attendance

• Select the WG or option from the home page.

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Step 4b: Select the Meeting• Select the Day and

Meeting you are attending and update the screen

– Note that you will only be able to click a single button in the active timeslot column for the current day

– Once updated, the column will turn green and your selection will be locked in.

– Selections may not be changed once the timeslot closes

• Repeat Step 4 for each distinct breakout you attend

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Step 4b: Supply your Affiliation• You must provide an affiliation in order to receive credit for your attendance

and to record your presence for the minutes

• You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.

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Membership

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Member Status

GraphicNon-Voter

Aspirant

Potential Voter

Voter

Start of firstattendance

attended 1 of 4

attended 2 of 4

Records attendance at next plenary

attended 0 of 4

attended 1 of 4

Reflector AccessReflectorRequest

Members Area Access

attended <2 of 4

meetings

or returned < 4 of 6ballots

interim

Information on reflector access and members’ area credentials emailed to aspirant

Information on Potential Voter status emailed

Information on Voter status emailed

Notification of loss of Voter status

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What are my rights/obligations?• As a new participant, aspirant, potential-voter or voter

– Must record attendance and affiliation during meeting

– Can vote in Study Groups and in straw polls (i.e., informal votes) in other groups

• As an aspirant, potential-voter or voter– Can access any 802.11 WG reflector on request

– Can have access to the 802.11 member’s private area, containing drafts and balloting materials

• As a voter– Can vote in any 802.11 group, including formal motions and straw

polls

– Must vote in mandatory 802.11 WG ballots

Slide 30

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Website membership list

• Go to http://www.ieee802.org/11/Voters/votingmembers.htmor by “Membership List” link on http://www.ieee802.org/11

• Shows status and session number at which status changes, i.e. voter->non-voter, nearly-voter->aspirant

LastName FirstName MI Affiliation Status Expires

Aboulmagd Osama S Huawei Technologies Co. Ltd

Voter 142 (2013-11-12)

Abraham Santosh P Qualcomm Incorporated

Voter 142 (2013-11-12)

Ahmed Hanan - Huawei R&D USA Aspirant 140 (2013-07-16)

Aiello Roberto - Itron Inc. Voter 140 (2013-07-16)

Aikens Valentine - Western Digital Corporation

Aspirant 142 (2013-11-12)

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Badges

• Your badge indicates:– That you have registered and paid for the

session

– Your voting status

• You must wear your badge at all times while in the meeting area

• Your badge is personal to you – do not lend it to anybody else

• Voting members must show their voting token to the counters during a formal vote so that their voting status

can be confirmed.

September 2013


VM11

JamesJames Bond

Fleming Enterprises

007

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Documentation

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Local File Document Server information

Local FTP server: ftp://newton.events.ieee.org (anonymous)External Document Server https://mentor.ieee.org/802.11/documents

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•Downloading Documents during a session• All documents are updated on the local server from mentor• When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links.

• New document numbers are obtained from the mentor web site • Need to register on mentor to request a login• New requests handled after the session and 75% attendance in that session is required to gain write access. If you need write access during your first session, ask a colleague to upload on your behalf.• Login and request a document number from:

https://mentor.ieee.org/802.11/documents

• Uploading Documents•Login and upload to the mentor web site https://mentor.ieee.org/802.11/documents

Documentation Generally

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Email Reflectors

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Reflector Requests• There is an email reflector for the working group, plus one

for each task group.

• Access to the reflector is limited to participants with status: aspirant, nearly-voter, potential-voter, voter.

• To change your access, visit the reflector request page:http://www.ieee802.org/11/Reflector.html

– Gathers information and sends an email to 2nd Vice Chair

• If you change email address – please let the 2nd vice chair know. He will perform a global change to the list servers.

• 2nd vice chair: [email protected]

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Reflector Caveats

• The LISTSERV system removes an entry from a email reflector list if it gets repeated bounces.

• The WG officers monitor these events and try and fix what they can.

• If you receive no email from STDS-802-11 for a couple of weeks, suspect that something is wrong and contact one of the WG officers.

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Questions ?

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Network – Other Settings• Enable DHCP in the Netcard’s TCP/IP properties

– i.e. “Obtain IP Address Automatically”

• For SSID “VeriLAN”– No WEP is being used. Be sure your WEP is disabled.

• For SSID “VeriLAN.1x” – Use WPA or WPA2 with 802.1x

– TTLS or PEAP, MS-CHAP-V2

– Validate server certificates, do not send domain login info, do not use computer name to authenticate.

– username and password is “IEEE”

• Instructions available at: http://newton.events.ieee.org • Help desk available: During regular IEEE 802 registration hours

– 8AM until 5PM